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Monday
Jan232012

Council Minutes 2/28/01

 VILLAGE OF GRANVILLE/GRANVILLE TOWNSHIP TRUSTEES
JOINT MEETING MINUTES
February 28, 2001 – 7:30-9:30 p.m.


1.  CALL TO ORDER – Mayor Robertson called the meeting to
order at 7:40pm.  

2.  ROLL CALL (7:41pm) Councilmembers Bellman, Crais,
Lucier; Vice Mayor Wernet, Mayor Robertson, Manager
Hickman. Township Trustees Havens, Jones, and King; Clerk
Kennedy. Not attending: Councilmembers McGowan and Moore;
Law Director Crites  

3.  OPENING COMMENTS
(7:41pm) Mr. Havens gave a Power-Point presentation,
accompanied by a handout given to Council members, to
review the history of the Comprehensive Plan. He also
highlighted the Township’s Mission Statement (“…to preserve
the open space and rural atmosphere that characterize the
Township”), and reviewed actions taken to carry out that
mission (e.g., legislation, land acquisitions, and
partnering with surrounding townships). He stated that the
Township encourages the use of “objective measures of
accountability” as they strive to fulfill their mission—the
number of building permits issued as well as tracking the
effect of use of public funds, allocation of resources,
legislation for zoning, litigation strategies. He referred
Council to Tabs  6 and 8 in the booklet, citing the number
of building permits before and after 1998 (Tab 6) and dates
of subdivision approvals (Tab 8), both to illustrate
what “annexation does in general.” [Mayor Robertson and
Vice Mayor Wernet both emphasized that the people presently
serving on Village Council were elected “because of what
happened to that 1,000 acres on Granville Road.”]

(7:59pm) Mayor Robertson thanked Trustee Havens for his
presentation, welcomed the Township Trustees back to
Council chambers, and called to mind the “long and rich
history” of Village and Township residents living and
working together. She noted that we are at a transition
point, with decisions needing to be made, and the
legislative bodies represented at the table need to work
together for the benefit of the entire Village/Township
entity. She added that was clear that there are
disagreements and misunderstandings between the Council and
the Trustees but urged that the two bodies continue to
meet. [Councilmember Crais emphasized that Council views
the Comprehensive Plan as a “living document” that needs to
be the focus of ensuing conversations.]

5.  USE OF TOWNSHIP AND VILLAGE FUNDS TO OBTAIN PROPERTY
FOR PUBLIC DOMAIN.
Trustee Havens, after expressing some frustration over the
difficulties of working together, made the point that the
Township, including the Village, must see time as the
enemy. We are stuck between Wexner and Longaberger, with
Licking County being the last—and least developed—
contiguous county to the Columbus metropolitan area. In
short, we need plans in place to protect ourselves and we
need them now. He asserted that the Township has
been “vigilant” about sticking with the Comprehensive Plan
but worried that the Village has not. He asked why Council
hadn’t used any of its unrestricted money to buy up land.
Councilmember Lucier responded that the Village has
authorized the Township to do that, with Village money.
[This lead to a protracted—and unresolved—discussion of
what money was whose, what percentage of Township funds
came from Village residents, which funds were restricted
and which unrestricted, and how decisions were made about
what to purchase with the proceeds of the Greenspace Levy.]
Trustee Havens asked if the Village would be willing to lay
out a policy on green-space spending by designating a
specific dollar amount over a period of time like the
Township has. (Note: Trustees Haven reported the Township
had designated $1 million over 10 years, or $100,000/year,
of unrestricted funds—“mostly from Township residents”—for
this purpose.)  Being able to depend on a set amount each
year would enable the Trustees to put a plan together to
continue to acquire property. Vice Mayor Wernet asked if
the Township would match whatever monies were committed by
the Village; Trustees Havens responded, “Absolutely.”
Councilmember Lucier asked if the Township budgeted money
for this purpose or if decisions were made on a case-by-
case basis. Mr. Havens reported funds were not budgeted for
this purpose. Township Clerk Kennedy offered to work with a
representative from Council to identify funds available for
land purchases as well as to share some of the strategy
involved. [Mayor Robertson and Township Clerk Kennedy will
meet before Council’s next regular meeting on March 7.
Mayor Robertson asked Manager Hickman to put this item on
the agenda for the March 7th meeting.] Mayor Robertson then
asked those present if they were in agreement on using
pooled Township and Village funds to obtain property for
public domain. The response was unanimously positive.

4.  REVIEW  OF COMPREHENSIVE PLAN
There was general agreement that the area cannot be
preserved solely through  greenspace monies. We need,
rather, to combine the greenspace monies with Township and
Village unrestricted funds and aggressively apply
Comprehensive Plan policies to protect green space and
discourage growth in certain areas of the Township. We also
need to avoid changing densities whenever we change uses,
perhaps by a density-trading concept.

Process:
Mayor Robertson proposed a 13-member review committee: five
people from the Township and five from the Village (with
each of those two groups including at least one member who
has participated in this process before), plus three ex-
officio members (one from the Village, one from the
Township, and one from the School Board). There was general
agreement to this proposal. The Village and Township each
agreed to make their appointments by March 21st. The basic
plan calls for a two-month review process to take the
months of April and May and be completed by the end of June
at the latest. [Constance Barsky noted that the review
itself will go relatively quickly but the survey will take
longer than the suggested time frame. She added that the
original intent was not to review entire plan each year but
rather to consider specific sections (e.g., water and
sewer, density, etc.). She questioned whether the proposed
quick overall review is what is needed, suggesting that it
would be more to the point to look at specific issues that
need to be addressed.] Vice Mayor Wernet suggested that the
joint entities come up with a prioritized list and, only
then, set the time line. Ms. Barsky enthusiastically
agreed, suggesting that Council and the Trustees work
around their own public meeting schedules, plan to have
their prioritization done by mid-April and then set a time
frame for discussion of each issue on the list. Mr. Havens
agreed to that plan. Vice Mayor Wernet suggested that the
Township and the Village trade their lists back and forth.
Councilmember Crais proposed another joint meeting, once
the lists and the review committee are in place, to set the
timelines. Trustee Jones worried that this could be
a “pretty mushy process” that might “stretch out for a
year” without anything getting done. Councilmember Crais
disagreed, noting that the two groups had agreed on
constituting the committee by March 21st, creating a
provisional list of priorities by April 21st. There was
also agreement on instructing the committee to complete it
work within three months, by July 21st. Mayor Robertson
asked that a meeting date be set for an extra Wednesday
before the end of May, if possible, so the review committee
could hold a public hearing.

6.  RESOURCE SHARING
Clerk Kennedy and Manager Hickman reported they have
exchanged lists pertaining to  bulk purchasing  for rock
salt. Paving, etc. They are also studying the possibilities
of shared equipment (the Village using the Township asphalt
spreader and/or the Township using Village trucks). Both
entities empowered their representative to confer on these
issues and come up with something concrete by their next
regularly scheduled meetings on March 7th.

NOTE: Councilmember Crais suggested altering the Agenda to
move directly to Citizens’ Comments so the citizens present
would not have to wait any longer. He also suggested
postponing consideration of Items 6 and 7 to the next
meeting. Trustee Jones agreed to addressing Citizens’
Comments and postponing Item 6 but wanted discussion of
Item 7 at this meeting. All present agreed to add a half-
hour to the agreed duration of the meeting.

8. CITIZENS’ COMMENTS (9:02)
Village-Township Cooperation & Greenspace Monies
Constance Barsky, 221 East Elm Street. Ms. Barsky expressed
her appreciation for both bodies having come together and
suggested continued and expanded cooperation with
surrounding townships. She asked for clarification of the
split of greenspace and unrestricted funds used to purchase
the Kent farm. Trustee Havens confirmed that those funds
may not be co-mingled and stated that the greenspace funds
were used to purchase areas along S.R. 161 to preserve
greenspace along a major artery. Unrestricted funds were
used to purchase areas along S.R. 16, with the intent of
preserving an option for the community to later decided if
they preferred reserving those lands for greenspace or
releasing them to “community-friendly development.” Ms.
Barsky asked if the Showman property was on the greenspace
list. Trustees Havens said it was, as well as being a “hot-
spot” likely to be annexed by Newark. Trustees Jones added
that this was a good example of how beautiful property can
be used to preserve greenspace and stop annexation at the
same time. Ms. Barsky expressed the need for a clear
understanding within the Village and the Township as to
when citizens should have input about “non-open-space levy
land”. She urged that extra care be taken to broadly
advertise notices of public hearing, especially as the
pressure from the outside increases. [Vice Mayor Wernet
pointed out that it may be worth it to the community to
develop in one place so as to be able to buy much more land
someplace else.] Ms. Barsky urged a more streamlined
implementation of Comprehensive-Plan recommendations.

Carol Goland, 843 Burg Street. Ms. Goland also commended
both bodies for meeting and finding common ground. She
cited effective residential-allotment policies used in
Hudson, Ohio and asked both bodies if they looked favorably
on pairing finances with aggressive policies to limit and
control growth. [Vice Mayor Wernet put forth the need to
build a barrier of land in places subject to immediate
development. Trustee Havens stated the Township’s approach
has been to encourage large-parcel development of
residential areas as well as to facilitate community-
friendly non-residential growth. The Trustees had hoped for
a selective-extension policy with the Village—which he
termed a “viable way to switch development on and off”—to
enable those goals but said that hadn’t been “doable” so
far. Vice Mayor Wernet agreed that selective extension
could be a very valuable tool in fending off hostile
annexation but that the Comprehensive Plan specified using
it only in that instance. Trustee Havens said he would be
amenable to considering Ms. Goland’s residential-allotment
idea to see if it would be enforceable, and invited her to
come to a meeting of the Township Trustees. Mayor Robertson
added that Ms. Goland might well be a good candidate for
the Comprehensive Plan Review Committee.
 
Comprehensive Plan Review Committee
Mark Parris, 251 Bryn Du Drive. Mr. Parris encouraged both
governmental bodies not to reinvent the wheel in setting up
the review since this is to be a yearly event. He felt it
was more important to take action review than delay the
review while trying to create the perfect process.

JEDD including Village and Township
Dave Dicks, 4545 Goose Lane, Alexandria. Mr. Dicks stated
the effects of the impending development on the S.R. 161
corridor will be “enormous,” and recommended expanding
our “sense of community” to include “neighbors to the west”
(e.g., St. Albans and Jersey Townships).

Mayor Robertson closed Citizen’s Comments at 9:20pm.

7.  TOWNSHIP/VILLAGE JOINT ECONOMIC DEVELOPMENT DISTRICT
(JEDD) (9:20pm)
The discussion revealed a basic disconnect between the two
entities in their definitions of what does and does not
constitute a JEDD. Trustee Havens insisted that a selective-
extension agreement—used at the interior of a Township to
promote friendly development, rather than at the edges—is
virtually the same as a JEDD. He also maintained that a
JEDD could be useful as a tool to limit annexations,
especially in the southeast quadrant. He put forward the
notion that people holding farmland are not, for the most
part, farmers and we cannot force them, as the investors
they are, to continue farming that property. We can,
however, use a JEDD/selective extension to facilitate the
type of development we want rather than an all-or-nothing
approach. He urged the Village to work out its policies on
this before they are faced with situation-specific
arguments, maintaining that the absence of such a policy
has been a “gross disservice” to the community. Vice Mayor
Wernet stated that the Village does have a policy: no
extension of water and sewer without annexation. Mr. Havens
clarified that he was talking about a joint development
policy. Vice Mayor Wernet put forward the thought that
perhaps the Comprehensive Plan Review Committee needs to
look at whether or not we should stick with what prior
groups have decided, or change the policy.

Village Council sees a JEDD as a development tool. This
prompted Mayor Robertson to ask Trustee Havens why they
wanted a JEDD if they didn’t want any more development.
Trustee Havens responded that they wanted non-residential
development, fulfilling the two parts of their mission by
resisting residential development that creates pressure on
the school system while creating non-residential
development that forms a tax base. Councilmember Crais
cautioned both bodies to watch out for unintended
consequences of extension, citing the recent case of
Alexandria using Granville’s water to expand its own
residential development. Councilmember Bellman asserted
that the Village stands with the Township in being anti-
development, anti-annexation, and anti- extending our water
and sewer.

Both bodies agreed finally to table Item 7 since they could
not reach an agreement on whether a JEDD and selective
extension were the same.


9.  ESTABLISH REGULAR MEETING SCHEDULE
Councilmember Crais encouraged regular meetings as an
opportunity to exchange information and personalize each
body’s points of view. Vice Mayor Wernet added that there
are now three specific items on which we need to work
together—the Comprehensive Plan review, buying land, and
sharing resources. The Trustees stated they would commit to
another meeting in three months, but were not willing to go
any further at this time. Councilmember Bellman asked about
discussing general strategies for blocking annexations.
Trustee Havens said they didn’t want to sit around and
talk, they wanted to “do things, to find some things to
work on that there is a consensus on.” They don’t
want “deadlocked discussions.” He reiterated his concerns
about the window of time in front of us, asking, “When does
the 4-lane 161 hit?” Mayor Robertson said that meant even
more urgency about meeting more often, and Vice Mayor
Wernet said it’s hard to keep things moving when the
management team only gets together every three months.

Trustee Havens stated that there’s an efficiency in the way
they operate, with each Trustee specializing in different
areas (as opposed to everyone doing everything together).
He added that they act at their meetings and they don’t
want to have to sit through Council’s discussions of policy
and consensus issues. They would prefer for Council to
decide and then get the two bodies together. Mayor
Robertson pointed out that Council has come to an agreement
but the Township doesn’t like it. Trustee Havens expressed
his frustration at having met with a different Council two
years ago and said he “keeps asking for Council to vote up
or down the policy submitted by the Township.”
Councilmember Lucier noted that not bringing something up
is the same as a “No” vote. Mayor Robertson described the
Council’s way of operating and asked Trustee Havens if he
objected to being involved in “that messy democratic
process.” Mr. Havens responded, “That’s exactly right.”
Mayor Robertson stated that the two bodies obviously have
very different styles of working. Trustee Havens added
that, for them, the product is most important; the process
is secondary.

No regular schedule for meetings could be agreed on, but
the next meeting was set for June 6th. Vice Mayor Wernet
asked everyone involved to agree to forego the “bickering
and the past stuff” and focus on the future.

10.  ADJOURNMENT
Mayor Robertson adjourned the meeting at 9:56pm.
                

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