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Monday
Jan232012

Council Minutes 11/6/02

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
November 6, 2002


CALL TO ORDER (by Mayor McGowan at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL
Those responding to the Roll Call were Councilmembers
Hartfield, Main, Crais, Robertson; Vice Mayor Moore, Mayor
McGowan; Manager Hickman, Law Director Crites.    


APPROVAL OF AGENDA
Councilmember Crais moved to approve the agenda as
printed.  Seconded by Councilmember
Robertson.                  .

CITIZENS’ COMMENTS (7:34pm)
 
All topics:
Jim Davis, 127 South Main Street, Granville. The day after
election with the failing school levy places our schools
in financial crisis, but also suggests that the public is
no longer willing to subsidize new residential
development.  They not only oppose it, they also don’t
want to pay for the costs to develop it.  It seems that we
need a way to manage the pace of residential development
directly, emphatically, not a case at a time so that we
are not always trying to deal with it in a reactive way.  
Davis asked Council to explore statutory options within
the village and to encourage the township council to
explore statutory options as well to manage the pace of
development.  One that might be a good model is the one
that was affirmed by the appellate court for Hudson,
Ohio.  Hudson is dissimilar than Granville in many ways,
but found the only way they could keep from being engulfed
by Cleveland and urban sprawl was to seize statutory
control.  They put a cap on the number of building permits
for new residential permits that could be issued in a
year.  They are further along in the nightmare of urban
sprawl than Granville.  They have been fighting it for
years.  They finally decided to annex the township.  That
is not necessary here as the township could issue their
own cap.  But Hudson now awards 50 building permits
(township/village being one entity now) every six months
by lottery.  It was controversial, the developers took
them to court and sued and eventually federal district
court in February 2000, affirmed that it was an utterly
prudent and constitutional use of government to prevent
someone’s use of private land from incurring public
expense. That is what government is for and to be
reasonable and prudent to look at that as well.  This is
not a panacea but it could manage the pace of development
at a rate our school districts could afford.  Davis said
he believes the citizens would support such a proposal if
they would have the chance to do so. Could Council examine
some of the ways Hudson’s solutions might be helpful and
encourage the township to do the same?

Ginny Sharkey, 117 S. Plum Street, Granville.  Sharkey
said she came to Council representing two groups, St.
Luke’s Church for which she is a Senior Warden, and Nest
Feathers, a consortium of antique dealers and crafts
people.  Nest Feathers has contacted St. Luke’s and has
asked to rent the bottom floor of 118 S. Main Street, that
the Village owns formerly known as Sensibilities now known
as the Parish House of St. Luke’s.  St. Luke’s had agreed
to do that, now it must be brought to Council.  Ed Vance
has also been contacted.  Now liability insurance is an
issue.  However, the groups must come to Council first
before proceeding at all. The liability insurance may
preclude this from happening, but approval from Council is
needed before proceeding.

Manager Hickman commented to Council members to review a
letter included in the meeting packet, which he said
described the proposal.  He said part of the challenge was
to get direction from Council whether or not this request
was reasonable.  Ms. Sharkey would still need to go to the
Planning Commission because they propose a changed use of
the property from a church use to a retail use. It is
Council’s pleasure to determine what it may want to do.  
This could be a process similar to what was used for the
Café, the Deli or Victoria’s, where this group could come
back and renew, perhaps in September, if they wanted to
try this again.

Sharkey responded to Manager Hickman and Council that
their proposal would be for a one-time use.  She said
their contractor bids were coming in.  Presently, they
plan to take out the old addition to upgrade it for
educational use.  After that is done they want to open
their arms to the community.  She said she did not think
it would be applicable again except for weekend use.

Councilmember Hartfield said she thought it was a great
idea and liked the proposed use for retail, which she said
is sagging downtown.  She said it was nice to see Sharkey
come before Council with a fresh idea and wished her well
with her ideas.

Sharkey responded she and others thought it would help the
downtown businesses.

Mayor McGowan asked Sharkey to clarify that they wanted to
be open for two months or just exactly what time period
they wanted.

Sharkey responded that they wanted to do seasonal shows.  
She commented that generally, there were weekly shows, but
they thought a seasonal use of the property in this way
might be more successful.

Mayor McGowan commented that he had no problem with the
one-time use but added if it were recurring it could be a
problem if it interfered with any existing businesses in
the village.  He reiterated a one-time use should pose no
problem.

Councilmember Main asked what would have to be done to
make such a proposal work and when Council would have to
do it?

Law Director Crites responded that the best way to proceed
would be with a resolution.  He said he had one prepared
if Council wanted to look at it and act on it.  He said
Council could act now.  The resolution states it is
contingent upon the approval of the Planning Commission
and contingent upon Sharkey’s group getting liability
insurance.

Vice Mayor Moore said she thought it might be better if
Council moved quickly since the proposed use is seasonal.

Law Director Crites said he had prepared something for the
meeting in the case Council wanted to move quickly on the
matter.

Councilmember Crais moved the agenda to include Resolution
02-44 and to add Other Council matters.  Councilmember
Hartfield seconded the motion.

Mayor McGowan asked for a voice vote.  The measure was
adopted 6-0.  

Mayor McGowan asked for further public comments on the
matter.

Vice Mayor Moore asked if insurance coverage was listed in
the resolution?

Law Director Crites commented that standard language was
used when he prepared the resolution late in the day and
used language similar to what was used with Victoria’s and
other businesses.  He said that the coverage was at least
as much as Council required of Sensibilities.    

Mayor McGowan asked if there was further comment.  Hearing
none he asked if there was a motion on the resolution.

Vice Mayor Moore moved the resolution, seconded by
Councilmember Crais.

Mayor McGowan asked for a voice vote. Resolution 02-44 was
adopted 6-0.

Mayor McGowan wished Sharkey well with her plans then
asked for other Citizens’ Comments.  Hearing none Mayor
McGowan closed Citizens’ Comments at 7:45pm.


PLANNED COMMERCIAL DEVELOPMENT PLAN HEARING – (7:45pm)  
1179 Cherry Valley Road.

Councilmember Crais asked Mayor McGowan to be recused from
the discussion of the topic.  

Mayor McGowan accepted Councilmember Crais’ request.
Law Director Crites called for a 5-minute break to allow
the court reporter to set up her equipment.

Mayor McGowan allowed the break for the court reporter.

Mayor McGowan called the meeting back to order at 7:47pm

Law Director Crites described the need for the hearing for
a planned development as prescribed by Code for the
application made by Dr. Jeff Oster for the premises
located at 1179 Cherry Valley Road.  He described the
procedures that would take place according to Ohio Revised
Code Chapter 1171 and the Codified Ordinances of Granville
that require a hearing on a planned development that would
require approval or disapproval of Council. He said two
witnesses would testify, Dr. Jeffrey Oster and Village
Planner, Seth Dorman, who would provide testimony and
answer any questions Council might have.

Court Reporter Marilyn Murphy Houck was present to
transcribe the proceedings of this hearing.  Ms. Murphy
swore in all witnesses at 7:49pm.

Law Director Crites asked Seth Dorman to give his full
name and occupation for the record.

Seth Dorman, Village Planner, 141 East Broadway,
Granville.  Dorman said the Planning Commission conducted
a work session with Dr. Oster on July 22, 2002, to discuss
the idea of converting the residence at 1179 Cherry Valley
Road into a medical office.  Dorman said Oster also
discussed the changes that he proposed to the interior and
exterior of the building as well as the site. Oster then
filed his application on September 17, 2002.  The lot is
zoned planned commercial district and the proposed use is
permitted under Section 1171.02 (B) (3) Business and
Professional Offices.  Dorman said he analyzed the
proposal under 1171.03 and found there were no deviances
to the guidelines as it was being proposed.  The Planning
Commission then held the public hearing on September 23,
2002, and made their decision the same night.  Finally,
the Planning Commission did recommend approval with
modifications, specifically listing six conditions that
can be seen in the motion provided in the meeting packets.

Law Director Crites whether the property qualified as a
permitted use and asked if the required statutory analysis
of the property was performed.  He also asked whether
traffic considerations had been considered as well.  He
then asked Dorman if the Planning Commission had reviewed
the traffic impact, ingress/egress issues and the
increased traffic issues as required by the code.  He also
asked if the off-street parking met Code?

Dorman responded yes to all the above questions.

Law Director Crites discussed the Findings of Facts by the
Planning Commission and the analysis that was discussed by
the Planning Commission.  He said there was a motion in
the packet and asked about the six conditions the
Commission made and asked if they were unanimously
approved.

Dorman responded yes to the above questions.

Law Director Crites asked for the next witness to state
his name and address for Council.

Dr. Jeffrey Oster, 4049 Goose Lane, Granville.  

Law Director Crites asked Oster to relate to Council what
his application was about and his proposed use for the
property.

Dr. Oster said he wanted to move his office from the
Bloomberg Eye Center into the location at 1179 Cherry
Valley Road.  

Law Director Crites asked Oster if his application was
made on September 17, 2002, and if he was present at the
public hearing on September 23, 2002, at the Planning
Commission, and asked if he was aware of the six
conditions and to tell Council if he had any difficulty
with approving those.  He also asked Oster if he had the
opportunity to review the motion that was acted upon and
approved unanimously by the Planning Commission.

Dr. Oster asked to see the conditions and Law Director
Crites approached the witness with the conditions.

Dr. Oster said the only change since September 23rd was in
Condition 4.  He said they had several bids on paving the
parking lot and chose to not pave the parking lot at this
time.  He said his architect had approached the Village
Planner to inform him of this change in their decision not
to pave the parking lot.

Law Director Crites, for the record, fully described
Condition 4, which said such a proposed parking lot had to
be approved by Council.

Dr. Oster said his original intent was to pave the parking
lot, but since they had decided not to do so, they would
not need to approach Council with those previous plans.

Law Director Crites asked Oster to describe his intentions
for the use of the building.

Dr. Oster said in his practice they see 20-25 patients a
day.  They practice 3-4 days a week.  He described the
proposed usage as fairly low-level, about one patient
every 15 minutes. The conversion of the house will change
its approx. 1000 sq. ft. into a facility that would have 3
treatment rooms, a reception area, business office and a x-
ray and lab area.

Law Director Crites asked both witnesses Oster and Dorman
to show and describe the development plan to Council.

Vice Mayor Moore asked if Oster had met with the Tree and
Landscape Commission?

Dr. Oster responded that he had and asked Dorman for their
findings that Oster said approved his plans.  Oster
described the findings of the Tree and Landscape
Commission from June 2002.  Dorman discussed the findings
utilizing a drawing of the proposed use for the site.  
Screening was discussed by Oster and Council.

Law Director Crites asked Oster again whether or not he
intended to install an asphalt parking lot.

Dr. Oster responded not currently.

Law Director Crites said if at some point Oster planned to
do so, would he comply with Condition 4?

Dr. Oster responded yes, he would do so then asked to make
an additional comment.  He said this was the first step in
many little steps that eventually becomes a bigger and
bigger project.  Not with his property but with others as
he said he had witnessed in other hearings for property
development issues before Council.  He said as property on
Cherry Valley Road becomes more and more important to the
Granville community, Council should look at this property
as part of Granville.  Currently it is zoned as Granville
Village, but it has a Newark zip code and a Newark
telephone number.  He asked Council to consider this
saying that at some point it would be potential at some
time in the future to facilitate this change.

Councilmember Robertson asked what control Council might
have to change zip codes and phone numbers.

Village Manager Hickman responded said that Alltel was not
too helpful to change phone numbers but that it was
possible to change the zip code – unfortunately, he said
there had not been consensus in getting this through in
the past.  He added the post office had been cooperative
the two times it had been attempted and said he would be
happy to try it again but would need Council’s input and
suggestions about how to get unanimous support from the
people who live there.

Law Director Crites reviewed what had occurred at the
meeting as to process and stated that he would prepare the
ordinance for the next meeting.

Mayor McGowan described to Oster the process of the public
hearing and how long it would take to have a public
hearing for it.

Dr. Oster asked if he should be present at future meetings.

Mayor McGowan said it was not necessary to do so but that
if questions arose, it might be wise to be in attendance
to answer them.

Law Director Crites said hearing from no others this would
conclude the public hearing at 8:02pm.


PUBLIC HEARING
None scheduled.


NEW BUSINESS –  (8:03pm)
    
Resolution No. 02-39, A Resolution Adopting The Council
Findings Of Fact Concerning The Development Plan Of
Speedway SuperAmerica And Proposed Ordinance No. 14-02 .
Introduced by Councilmember Crais; seconded by
Councilmember Main.                .

Vice Mayor Moore asked to be recused from the discussion.

Mayor McGowan accepted Vice Mayor Moore’s request for
recusal.

Discussion:

Mayor McGowan asked Law Director Crites if Council needed
to vote on the measure now or if Council should wait to
vote on it when all members of Council could be present.  
Law Director Crites suggested that although Council could
do as they pleased as there were no specific requirements
set forth in the Charter or Ordinances; he recommended
that they act sooner rather than later.   

Discussion continued among Council members whether or not
they wanted to vote without all members present.

Law Director Crites said that adoption of the resolution
would approve the findings of fact which set forth the
rationale of the Council for its disapproval of the
development plan.   

Mayor McGowan asked for Council’s preference whether or
not to vote on the measure.

Councilmember Robertson responded that she was ready to
vote but had a question about which version they were
looking at.

Mayor McGowan said the measure in tonight’s packet was
correct.

Councilmember Crais moved to introduce the motion, again
seconded by Councilmember Main.

Councilmember Crais asked Law Director Crites about the
2nd paragraph and 3rd paragraph and whether or not they
were subsections of the 2nd paragraph.

Law Director Crites responded no.

Councilmember Crais said there was a typographical error
on paragraph 3, the comma was left out on the 3rd line
after the word “when”.  At number 9, line 6, at this point
is not appropriate because Council was done with it and
moved to strike it.  

Mayor McGowan declared these friendly amendment and asked
for other corrections and/or changes.

Hearing none, Mayor McGowan asked for a roll call or voice
vote.  

Council members responded a voice vote would suffice.

Mayor McGowan called for a voice vote.

Motion carried 6-0.  Resolution No. 02-39 was adopted.

Councilmember Bellman arrived at 8:07pm.

Ordinance No. 17-02, An Ordinance To Establish The
Granville Village Manager’s Salary For 2003.  Introduced
by Councilmember  Crais; seconded by Vice Mayor Moore.  
Mayor McGowan set the public hearing for November 20, 2002.

    Ordinance No. 18-02, An Ordinance To Amend
Ordinance No. 39-01, Providing For Adjustments Of The
Annual Budget For The Fiscal Year 2002 And Revising Sums
For Operating Expenses.  Introduced by Councilmember
Hartfield; seconded by Councilmember Crais.  Mayor McGowan
set the public hearing for November 20, 2002.

    Ordinance No. 19-02, An Ordinance To Amend Chapter
145 Of The Codified Ordinances Of Granville, Ohio.  
Introduced by Councilmember Crais; seconded by
Councilmember Hartfield.  Mayor McGowan set the public
hearing for November 20, 2002.

    Resolution No. 02-40, A Resolution To Authorize
The Village Manager To Advertise For Bids For The Purchase
Of Water Treatment Chemicals. Introduced
by                                     Councilmember
Crais ; seconded by Vice Mayor Moore.               .

Discussion:

Village Manager Hickman said this resolution was just for
the purchase of lime and it is done every year.

Motion carried 7-0.  Resolution No. 02-40 was adopted.


    Resolution No. 02-41, A Resolution To Establish
Pay Classifications And Compensation Plans For The Several
Departments Of The Village of Granville. Introduced by
Councilmember Hartfield; seconded by Councilmember Main.

Discussion:

Councilmember Crais asked about the history of this
resolution.  

Mayor McGowan said there was confusion about pay steps and
pay scale adjustments that had not been made in a long
time.  He described the changes and indicated new
classifications for individuals and salary ranges.  All of
the top salaries had been adjusted 8% or 10% or so. Also
he said there were several individuals who had been
reassigned to new classifications.  A 2 ½ pay was provided
for those that work on holidays, etc., and the
modifications go along with merit pay increases as well
which will allow those who are perhaps a little more
diligent to be rewarded for their work within a range
area.  He said this would give the manager flexibility to
make certain changes as needed.

Councilmember Hartfield said the ranges were based on the
pay scales provided by the past 10 years that were
mathematically adjusted to go along with the Consumer
Price Index.  She said that should be typically looked at
to adjust for inflation, etc.

Councilmember Crais asked who was reclassified.

Village Manager Hickman said two employees were
reclassified, the tree trimmer and the court clerk which
were reclassified only in their pay grade that they get
and were upgraded by one pay grade.

Councilmember Robertson commented that the Personnel
Committee that looked at this was not unanimous in their
recommendation.  She disagrees with moving the step
arrangement that had been in effect in the past.

Mayor McGowan asked for further comments.

Councilmember Crais asked about the discussion that was
had on the steps and their need to be abolished.  

Councilmember Hartfield said the steps were found to not
be in sync with inflation.  Some employees were okay, some
were skewed.  The steps had not allowed supervisors or
managers to handle situations where someone was borderline
as an employee.  The measure would give them flexibility
as far as determining merit.  She said if two people were
doing the same job, but one was doing far better, this
would allow a higher raise to go to the employee who was
doing an outstanding job.

Councilmember Crais asked about the maximum annual
compensation adjustment.

Councilmember Hartfield said this was similar in the past
to the steps.  Technically, she said it reflected the pay
ranges of the old A through H.  She said if Councilmembers
would look at how similar these are to the steps and how
they are achieved, it could be possible for one employee
to get there sooner than another.

Councilmember Crais asked about performance adjustments
and the procedure used to determine what pool of resources
these types of compensation would come from.

Mayor McGowan and Councilmember Hartfield said Council
determines the ranges from year to year.

Councilmember Crais said if it represented a substantial
change in rates of pay shouldn’t Council specify if they
are doing it in Section 3 and how it will be implemented?

Mayor McGowan said he thought he recalled that the
Personnel Committee would make these recommendations.

Councilmember Hartfield responded that in Section 5 the
mechanism for implementation of the rates and how they
would be determined would be done by Council.

Councilmember Crais commented he thought there was some
slipperiness and ambiguity and thinks it should be cleared
up in Section 3.  Crais asked Village Manager Hickman what
his sense was on how adopting the change would impact
personnel morale.

Councilmember Bellman left the meeting at approximately
8:22pm.

Village Manager Hickman responded that honestly, he was
not sure.   Hickman said what Council does now if there is
an employee that is not performing well, that employee
does not get a raise for a year, goes on review for 6
months, or just gets a cost-of-living allowance. The
change would put the village closer to what the private
sector does as it would provide the flexibility needed to
give different percentages of raises based on different
evaluations of employees.  He said the step system had
been easier for him.  To change it, he said he would need
to discuss the evaluations with Finance Director Molly
Roberts and would need to bring in each employee for
evaluations, which might be “trickier.”

Councilmember Robertson said the reasons she gave during
the Committee meetings were along these lines.   She said
Manager Hickman has had the power not to move someone a
step for years.   With a step arrangement she said it had
been possible to adjust raises in a way which was clear to
employees and is what they accept.  Merit pay, no matter
how much the private sector enjoys it, causes jealously
among employees.  She said she thinks it will be
detrimental to morale.  She said most village employees
work very hard. For one who does not meet the
expectations, they can be counseled and if they do not
continue to meet them, that person can be fired and
another can be hired in their place.  The proposed system
would make it tricky for the Village Manager and will add
bureaucracy.  Council does not need to do it.

Vice Mayor Moore said the Village does not have an
unlimited pot of money so Council must husband it
carefully.  She asked how many times an employee had not
been moved up a step.

Village Manager Hickman responded 1 or maybe 2 employees
each year.

Vice Mayor Moore asked out of how many employees?

Village Manager Hickman responded 50.

Vice Mayor Moore said she thinks this would give people
the expectation that they will get a raise each year.  She
said the new plan will require people to evaluate their
employees more closely.

Mayor McGowan called the motion for a voice vote.

Motion carried 4-2 (Robertson, Crais).  Resolution No. 02-
41 was adopted.


    Resolution No. 02-42, A Resolution To Establish
The Maximum Annual Compensation Adjustment For Fiscal Year
2003.   Introduced by Councilmember    Main; seconded by
Councilmember Hartfield.

Discussion:

Councilmember Crais asked where the 3.5% figure came from.

Councilmember Hartfield said typical ranges of private
sector raises were 3-5% and this would keep the village in
line with common practices.  

Mayor McGowan said he read in a Columbus paper that they
gave a employees a 3% raise and the process they used to
determine it was the same as this one.

Vice Mayor Moore asked if it was recommended by the
majority of the Personnel Committee.  She thinks that it
was a little high.  She said Council would see in the
coming year salaries will increase 3-3 ½ percent and there
is no cost of living on top of that.

Councilmember Crais asked what the top would be?

Vice Mayor Moore asked if 5% was the maximum?

Councilmember Hartfield responded yes.

Mayor McGowan asked Village Manager Hickman if he could
now move someone 2 steps?
 
Village Manager Hickman responded that could not happen
under this system because the steps would be gone.  It
would be something he said he would have to bring back to
Council if he had a special need.
 
Mayor McGowan asked Hickman if this would allow him to
hire at a higher rate than in the past, yes or no?

Village Manager Hickman said it would be easier, yes.

Councilmember Robertson asked how much it would cost the
Village if all employees got a 5% increase?

Molly Roberts, Village Finance Director said it would add
$40,000 across the board, from general fund and utility
funds.

Councilmember Robertson asked how much the Village
receipts had grown over the last year in terms of taxes?

Finance Director Roberts responded that income tax
collections had increased 10%.

Councilmember Robertson said then the Village was taking
in more this year than last despite the economy.

Councilmember Hartfield said the Village was not a
business, and the funds were not sales receipts, but
taxpayer dollars and that looking at this in terms of
receipts is not prudent.

Councilmember Robertson said she was just trying to
determine if the Village could handle at least a 5% raise
for everyone.

Mayor McGowan asked Finance Director Roberts to clarify
whether or not the $40,000 amount would equal everyone
getting a 5% raise and if that would include benefits, or
just salaries?

Finance Director Roberts responded that would just cover
salaries.

Councilmember Crais asked Roberts how much the receipts
had increased over the past 5 years and whether or not the
10% increase was atypical?

Finance Director Roberts said this was typical.

Mayor McGowan said following this logic, would that mean
Council should reduce the taxes the village is collecting
if it goes that route?

Councilmember Crais said that the agreement seemed to be
that 1) the village should move more toward the private
sector model and, 2) the village was not a business.

Councilmember Hartfield said she was talking about
employees.  Employees that operate a backhoe whether for
the government or a general contractor, they do the same
task.  Council needs to see where those funds come from
that pay them, general receipts of a business or tax
dollars.

Mayor McGowan said the salary ranges were what more
municipalities were moving to in trends of compensation
during the last 10 years.

Village Manager Hickman commented that he had hoped the
discussion would not bring  employees into the argument
whether the Village charges too much for taxes or not.   
He said he thinks the employees have done a great job as
they have done in the past.  A 5% increase is fair and
appropriate.  He said the Village has some very good
employees and the projects they did this year, they
deserve a fair increase.  He asked Council to consider it
favorably.

Mayor McGowan asked for further discussion on the
resolution.  Hearing none, he called for a voice vote.

Motion carried 5-1 (Crais).  Resolution No. 02-42 is
adopted.


OLD BUSINESS  (8:37pm)

    Bryn Du Mansion Purchase –
 
Law Director Crites said with the positive vote of
November 5th, if council were to move forward, the closing
must occur within 30 days of the certification of the
results to the County Board of Elections.  He said a call
was placed the day after election, but no one could answer
the question.  An answer will be found out tomorrow
exactly what that day will be.  There will be a lot of
things to get accomplished at the next meeting, in two
weeks.  

Mayor McGowan asked Council if Law Director Crites should
begin his work on the necessary resolutions?

Councilmember Crais said he thought Council should move
forward.

Mayor McGowan asked if the Law Director needed anything
more from Council in order to move forward.

Law Director Crites said he would prepare an ordinance to
transfer $300,000, and prepare an emergency ordinance for
$1.5M in notes with bond council involvement.

Vice Mayor Moore said Council will need to see how the
township contribution will affect the transaction.

Mayor McGowan suggested that anyone with concerns take
them to Vice Mayor Moore.

Law Director Crites said there would also be an
appropriations ordinance to transfer  $200,000 from Park
Lands to the General Fund, and an ordinance to sell part
of the property to the Granville Township Trustees, which
he said would be completed in 5-6 days for review.

Vice Mayor Moore asked if a lot split would be needed to
do that?

Law Director Crites said he would look into that again and
get back to her.

Councilmember Robertson said Council needs to free up
enough money to make the purchase and asked if a
determination had been made or a recommendation been made
as to what fund the money from the sale would go back to?

Vice Mayor Moore asked Councilmember Robertson what fund
she was referring to?

Law Director Crites responded that the Village might want
to have 2 simultaneous closings.  

Councilmember Moore said the trustees had been talked to
about sharing costs so it would make sense to do it all at
one time.

Mayor McGowan asked for additional comments. Hearing none,
Mayor McGowan moved forward to the minutes of October 16th.

MINUTES (8:42pm)

Regularly Scheduled Meeting of October 16, 2002
Councilmember Crais moved to accept the minutes as
amended.  Vice Mayor Moore                 seconded.  
Motion carried.  

Special  Meeting of  October 24, 2002
Councilmember Crais moved to accept the minutes as
amended.  Councilmember                 Robertson
seconded.  Motion carried.  


COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore, Robertson)
Vice Mayor Moore said the Committee will meet Fri., Nov.
15, 7:30am, at the Village Offices.  She said officials
from Owens-Corning would be present at the meeting to talk
about their plans.

Finance Liaison (Moore)
 

Granville Foundation (Main)
 

JEDD (Bellman, Crais)
 

Newark/Granville Committee (Bellman, Main)
 

Personnel (Hartfield, McGowan, Robertson)
 

Planning (Main)
 

Recreation Commission (McGowan)
Mayor McGowan commented a report showing 256 people had
played basketball this year and that the facility has seen
a lot of use during the school construction.  He said it
seems bigger and better than ever.

Senior Citizen Committee (Moore, Robertson)
 

Street Light Committee (McGowan)
Mayor McGowan said the Committee was to meet tonight but
could not, and another meeting would be scheduled in the
near future.  Councilmember Main said they would be going
out to bid now for Cherry Valley Road, but needed to get
to the Committee to address other things.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)


Tree & Landscape Committee (Moore)


Union Cemetery Board (Main)
Councilmember Robertson said the Committee would meet next
week and would bring a report to Council concerning what
Council could be doing for Senior Citizens in the Village.


OTHER COUNCIL MATTERS

Comprehensive Plan Review Update
Village Manager Hickman would like to go to January.  On
November 20 he said he hoped to look at Spring Valley
discussions and a comprehensive plan.   He said January
would be better if it would be okay with Council.  Council
had no objection to the change.


Bicentennial Marker
Village Manager Hickman described a picture sign
northbound into town in the shape of the State of Ohio,
black and white, acknowledging Denison.  He said the
Bicentennial Committee wants to secure two new signs in
addition to those signs with specific language.  They
proposed to do this with grants.

Councilmember Hartfield asked the Village Manager where
the sign would be located.
Village Manager Hickman said on the Northside, and others
on the Southside in a convenient area.

Councilmember Hartfield said if the signs were put
somewhere where they could be read, fine, but not where it
would be distracting.

Village Manager Hickman said he would e-mail Council with
the proposed language for the signs.

Councilmember Robertson asked if Council planned to do
this right away.

Village Manager Hickman responded that the Bicentennial
Committee would like to do it soon and asked
Councilmembers to send their comments to him right away.

Councilmember Robertson commented that she thinks historic
markers are meant for people to get out of their cars,
stop and read them.  Robertson believes the sign should
not just say, “New Englanders,” but should say
instead, “Granville, Massachusetts,” which is an important
part of Granville’s history.  She said she does not care
if there are more words on the signs because she thinks
people should stop and read the signs.

Mayor McGowan said that he thinks there are two different
types of signs, one that is a symbol, but that signs with
a lot of words should be where people can get out of their
cars, etc., to read them.  The square would be perfect,
but a welcome or entrance sign is simpler.

Village Manager Hickman said he would get back with
Council.

Vice Mayor Moore commented that whatever was decided about
the signs, they should be really seated well into the
ground.

Councilmember Crais moved to give Village Manager Hickman
the ability to move forward getting the information from
Hudson that held up in court on growth.

Village Manager Hickman responded what he did when looking
at this he had Seth Gorman contact Jim Gorrey, one of Law
Director Crites associates, and Seth was instructed to
clip the news article(s) and go down through them line by
line and address whatever concerns he might have so that
all them were answered once and for all and see what could
be done with them.   He said they would have something
within 30 days.

Councilmember Crais responded that 30 days would be fine.

Vice Mayor Moore asked Village Manager Hickman for the
number of residential building permits requested in the
last 5 years.  Others asked for village and township
permits as well.

Mayor McGowan also asked for the division of permits by
school district.

Village Manager Hickman said getting all the additional
information might take 45 days.

Mayor McGowan said that would be fine.

Councilmember Robertson said she would like a committee
that would cross all of those boundaries to work on this
together.

Councilmember Main said it seems like one of the things is
the burden of growth on the schools.   Main said he had
not seen statistics on how many new students had been
generated by the new development.  He asked if that data
existed.  Main also said he heard before the last levy
that Park Trails development had generated 38 children.  
Granville Schools grew by 144 students this year but he
said he was not sure what part of that was the 38
students. It is an important issue.  When a house sells,
someone moves in with children.  He suggested that Council
might need to address more than building permits.

Vice Mayor Moore said Councilmember Main’s point was well
taken.  She commented that she recalled a larger number of
folks moving into existing houses, rather than new houses
being built.

Village Manager Hickman said he would get that information
for Council.

Councilmember Robertson said these are good reasons to
limit, but that there are other reasons as well.


MEETING ANNOUNCEMENTS
12 Nov 2002        7:00pm    Tree & Landscape
13 Nov 2002        7:30pm    Planning Commission
14 Nov 2002        8:00am    Senior Committee
14 Nov 2002        7:00pm    BZBA
20 Nov 2002        7:30pm    Village Council
25 Nov 2002        7:30pm    Planning Commission

OTHER MATTERS
Councilmember Main asked Village Manager Hickman if he
would prepare for the next meeting a list of appointments
that Council needs to be thinking about making for the
next year for the Planning Commission, BZBA, etc., so that
all would know about terms, etc., in order that those
positions could be advertised adequately in advance to
attract interest in those positions.

Mayor McGowan asked if Halloween seemed to go well this
year.  Councilmember Hartfield said yes, it went fine.  
She thanked Village Manager Hickman for all that he did to
get the police downtown, etc.  She said there were typical
pranks but that she and the GPBA wanted to publicly thank
Village Manager Hickman for all of his efforts.

EXECUTIVE SESSION
Vice Mayor Moore moved to go into Executive Session at
9:10pm to consider employment and compensation of a public
employee or official pursuant to ORC 121.22 (G)(2).  
Seconded by Councilmember
Main.                               .

Roll call vote was 6-0 (YES: Councilmembers Robertson,
Crais, Main, Hartfield, Vice Mayor Moore, and Mayor
McGowan).

    Thereafter a discussion of the employment and
compensation of a public employee or official was had in
Executive Session.

Councilmember Craise moved to return to session at
9:37pm.  Second by Councilmember Main.

Roll call vote was 6-0 (YES: Councilmembers Robertson,
Crais, Main, Hartfield, Vice Mayor Moore, and Mayor
McGowan).


ADJOURNMENT
At 9:38pm,  Councilmember Crais moved to adjourn the
meeting. Second by Councilmember Main.   Motion carried, 6-
0. Meeting adjourned.

                             

Submitted by Susan Dean Byrnes
 

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