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Council Minutes 10/2/02

October 2, 2002

CALL TO ORDER (by Mayor McGowan at 7:31 pm)


Those responding to the Roll Call were Councilmembers
Hartfield, Main, Crais; Vice Mayor Moore, Mayor McGowan;
Manager Hickman, Law Director Crites.    

Councilmember Main moved to excuse Councilmembers
Robertson and Bellman, Vice Mayor Moore seconds.

Councilmember Crais moved to approve the agenda as
printed.  Second by Councilmember Main.             .

 Bryn Du Advisory Committee – Rob Drake, Committee
Reporter and Co-Chair.  
The Committee has been meeting regularly starting with a
tour of the mansion and have met weekly since then.  After
the initial meeting, the group divided into three
committees: Land Use, to evaluate potential uses; Economic
Analysis; and an Architecture Committee to look at
structures and what it would take to bring it back to full
use.  The Economic Analysis Committee has visited three
different houses that are used by different communities in
the area—the Gelpi House, the Reese Peters House, and the
Jeffrey Mansion in Bexley.  It is a complicated picture as
all serve different functions. The Architecture Committee
has consulted with Bob Loversidge, an architect with
Schooley- Caldwell in Columbus that did the State Capital
renovations.  Loversidge   offered interesting ideas and
promised he would dictate a letter to Village Council.  
The next public meeting will be held on Thurs, Oct. 10 at
7:00 p.m. at the St. Luke’s Parish House.  This meeting
will be in an open house format and hopefully interested
members of the public will come.  Pictures of the property
will be available along with a power point presentation
and a slide show.  The Committee will return to Council by
October 16 with a report.

Mr. Drake expressed particular thanks to Keith Meyers, the
Chair of the Bryn Du Advisory Committee, and to Seth
Dorman, Village Planner for their hard work.  Mr. Drake
and Ben Rader are here tonight to answer questions and
collect as much information as possible in the brief time
period given.  A number of community people have appeared
and have joined the committee, too.  

Vice Mayor Moore expressed thanks to everyone who has been
working on this on behalf of Council.

Drake encouraged Councilmembers to come to the open house
and thanked Council for their support.  He said the
process had so far been interesting and fun.  

Councilmember Crais asked if today’s paper recap of the
conversation with the Columbus architecture firm about the
discussions so far accurately reflected what had
occurred.  Ben Rader said it had.  Crais asked if the
article referred to the Mansion only, or all the
buildings.  Rader responded that the discussions on the
evening in question referred to the mansion only and cost
per square feet.

Drake said that the Committee had asked for figures on the
minimum cost of bringing the structure back to usable
space.  He said it was suffice it to say there were many
things that would have to be done, but there were also
many positive things about the mansion as well.

Rader said the building at one time was used for public
assemblage when Bill Wright had it as a restaurant.  When
Longaberger bought it they removed the handicap ramp and
made it a residential use.  The use would have to go back
to (public assemblage use).

Vice Mayor Moore asked about the discussion regarding
sprinklers and whether or not the Committee’s discussion
included obtaining a waiver from that requirement because
the building is historic.  Rader replied that they had
discussed that but discovered that if sprinklers were
installed, it would have to be all or nothing – the law
does not allow sprinklers to be installed in just one
area, all would have to be changed even if they aren’t
used.  They sprinklers aren’t there to save lives but to
save the building.  At $3.00 a square foot, it is not
prohibitive, but it is not required, either, nor is an
elevator in an historic building.  The Jeffrey Mansion did
not put in an elevator and found that they store a lot of
things on the third floor and have to carry them up.  

Councilmember Crais asked how the discussions had unfolded
about possible uses.

Rader and Drake replied that discussion would occur at
their next meeting.  It’s all over the board when looking
at the other buildings because they are all used
differently by different communities.

Councilmember Main asked if there had been any discussions
concerning the recreation (multi-purpose) building.

Rader said they talked about what it would take to make it
a public use building, since it wasn’t constructed that
way and said it would take some work.

 Mayor McGowan closed Citizens’ Comments at 7:44 pm.

None scheduled.

NEW BUSINESS (7:44 pm)
Ordinance No. 14-02, An Ordinance To Approve The
Development Plan For The Speedway Gas Station And
Convenience Store At State Route 16 And Cherry Valley
Road, Village Of Granville, Ohio With Conditions.  
Introduced by Councilmember                  Main; second
by Councilmember Hartfield.  Mayor McGowan set the public
hearing for October 16, 2002.

Ordinance No. 15-02, An Ordinance To Amend Chapter 921.02,
Sewer Regulations, Of The Codified Ordinances Of
Granville, Ohio.  Introduced by Councilmember Main; second
by Councilmember Crais.  Mayor McGowan set the public
hearing for October 16, 2002.

Resolution No. 02-34, A Resolution To Accept The Colony At
Bryn Du Subdivision. Introduced by Vice Mayor Moore;
second by Councilmember Main.

Discussion:  Village Manager Hickman said that Resolution
No. 02-34 basically allows the Village to accept the
roads, water, sewer infrastructure, etc., The Village will
now be responsible for plowing and enforcing  the

Vice Mayor Moore asked if the developer had done all that
was agreed to with the trees, etc.?  Hickman responded
that the developer has addressed those issues as requested.

Mayor McGowan asked if the roads were up to Village
approval.  Hickman responded affirmatively.

Motion carried 5-0.  Resolution No. 02-34 is adopted.

OLD BUSINESS  (7:47 pm)
None scheduled.

Councilmember Main left after explaining to Mayor McGowan
and Councilmembers that he needed to leave for another

MINUTES (7:47 pm)

Regularly Scheduled Meeting of  August 21, 2002
Councilmember Crais moved to accept the minutes as
amended.  Vice Mayor Moore second.  Motion carried.  

Regularly Scheduled Meeting of  September 4, 2002
Councilmember Crais moved to accept the minutes.  
Councilmember Hartfield second.  Motion carried.  

Regularly Scheduled Meeting of  September 18, 2002
Law Director Crites asked that we suspend review of the
minutes until he has a chance to review them and check
them against the transcript.  Mayor McGowan and Council
agreed that would be fine.
Economic Development Committee (Crais, Moore, Robertson)
Vice Mayor Moore said the next meeting is October 18 at
7:30 p.m.  at the Granville Coffee Shop, but have not yet
confirmed that location.   A student from Denison
University will share  some thoughts about what can be
done to better serve that segment of the Granville

Finance Liaison (Moore)
Vice Mayor Moore said she talked with Molly Roberts, the
Village Finance Director and informed Council of a couple
of things coming up with regard to the Village’s Sewer
Debt refinancing, and they are also looking at the bonds
on this building and refinancing or paying its debt off
early because of the interest rate on the existing bond.  
She said they are looking for some savings there.  Moore
also informed Council that Village revenues are still
coming in strong, at 10% ahead of last year.

Granville Foundation (Main)
No report.

JEDD (Bellman, Crais)
No report.

Newark/Granville Committee (Bellman, Main)
No report.

Personnel (Hartfield, McGowan, Robertson)
Councilmember Hartfield said they have a few items that
they need to discuss with Law Director Crites and
others.   Mayor McGowan asked if Hartfield was referring
to the Manager’s employment contract.  Village Manager
Hickman said that discussion was meant for Executive

Mayor McGowan said that aside from that issue, Council
also had a few things to sort out for the salary
ordinance.  He asked Law Director Crites if Council could
do that yet this evening.  Law Director Crites responded
that he would be available whenever Council would like.

Planning Commission (Main)
No report.

Recreation Commission (McGowan)
Mayor McGowan said the Village is more involved in fall
activities and will soon have winter programs out.

Senior Citizen Committee (Moore, Robertson)
Councilmember Robertson said at their last meeting Trudy
Knox brought someone from the Columbus Foundation to see
how they could assist in endowing (not Village Council,
but the community) services for senior citizens.  At the
next meeting which will be held on October10, at 8:00 a.m.
in the Village offices, Doug Plunkett will represent the
Granville Foundation as they are interested in exploring
what can be done.

Village Manager Hickman informed Council that the Village
Finance Director would also be attending the Columbus
Foundation to learn about their grant-writing process and
to see how the Village could participate.

Street Light Committee (McGowan)
Village Manager Hickman said he talked to AEP last week
and that they were working to get the lights up yet this

Mayor McGowan asked Hickman if the Village had budgeted
money for one more year for the street lights.  Hickman
responded that was correct.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
No report.

Tree & Landscape Committee (Moore)
Vice Mayor Moore said their next meeting would be held on
October 8th.

Union Cemetery Board (Main)
No report.

Councilmember Hartfield asked Village Manager Hickman
about the status of the striping of the parking spaces.  
Hickman said they should be finished next week and added
the staff has been waiting 3-4 weeks.  He said they had
also looked at other ways to get it completed with no

Councilmember Hartfield asked Hickman about the planters.  
Hickman responded that they were the slowest masons he had
ever seen.  Hickman said they were supposed to finish up
Friday weather permitting.  As soon as the planters are
done, the electrician is supposed to have the decorative
posts in for pedestrian signals and a matching decorative
post will be installed in the middle with a pedestrian
signal.  Hickman stated there would be a motion detector
that will sense someone in the crosswalk.  He added that
If it works well, he would like to put in a similar system
on South Main Street.  Hickman said the new fluorescent
green signs will be installed; they will also be put up on
Main Street.  He said the Village does have someone who
wants to purchase new green signs.  

Mayor McGowan asked how the motion detector would work.  
Hickman responded it would have a fan pattern that would
catch all motion in the area.

Councilmember Hartfield asked if it would be completed by
the holidays or the end of the year.  Hickman responded he
hopes it will be completed this year.

Councilmember Hartfield asked how the welcome signs are
mounted now.  Hickman said that there are two pieces on
either side with steel rods down through those pieces—
secured with a lock nut on the top with the threads

Councilmember Robertson asked if any of the missing signs
had reappeared.  Hickman said they had not.

Hickman said he will have the Service Department bolt down
one leg of the benches and added that they weigh 300 lbs.–
not an easy carry, but added that a few people together
could lift it into the back of a truck.  

Vice Mayor Moore asked about security, etc., for
Halloween?  Hickman said the Village may be better off
this year because two officers are back and are now
healthy.  Hickman said he had not yet heard from GPBA.  
Councilmember Hartfield said she is in charge of GBPA and
will talk to fraternities for volunteers and to GBPA for
volunteers to talk to kids and walk around the Village
Halloween night.  Last year Denison University students
were a good presence for the trick-or-treaters.  The Fire
Department also came and rinsed shaving cream off
sidewalks at Taylor Drugs.  She added that they will do
their best to make sure things don’t get out of hand.

07 Oct 2002        7:00pm    Bryn Du Advisory Committee
08 Oct 2002        7:00pm    Tree & Landscape Committee
10 Oct 2002        8:00am    Senior Committee
10 Oct 2002        7:00pm    BZBA
14 Oct 2002        7:00pm    Bryn Du Advisory Committee
15 Oct 2002        7:30pm    Planning Commission
    Councilmember Hartfield moved to enter into
Executive Session at 8:26pm to consider the employment and
compensation of a public employee.  Second by Vice Mayor
Moore.  Motion carried 4-0.

    Councilmember Hartfield moved to return to regular
session at 8:50pm.  Second by Vice Mayor Moore.
At 8:51pm,  Councilmember Crais moved to adjourn the
meeting. Second by Vice Mayor Moore.   Motion carried, 4-
0. Meeting adjourned.


Council Minutes 9/18/02

September 18, 2002

CALL TO ORDER (by Mayor McGowan at 7:31pm)


Those responding to the Roll Call were Mayor McGowan, Vice
Mayor Moore, Councilmembers Hartfield, Main, Robertson,
and Crais; Manager Hickman, Law Director Crites.     

Councilmember Crais moved to approve the agenda as
printed.  Seconded by Councilmember Robertson.


{Councilmember Bellman arrived at 7:34pm}

Skip Hayes (address unknown) uses the intersection at
Cherry Valley Road and Route 16 everyday and it is a
disaster at least for Cherry Valley road traffic.  Some of
the suggestions to improve may work.  He pleaded that
Council move carefully to see if the intersection
corrections will actually facilitate better movement of

Ben Rader, 39 Briarwood Drive, has received email from
Councilmember Crais about the proposed improvements and
subsequently reviewed notes he had taken when he was on
Council at a time when their was discussion about a grassy
medium and some gutters, egress and ingress off Cherry
Valley Road.  He said times have changed since those
meetings.  At the time, Council was looking at development
of Faeckler’s and the Reese farm.  Council watched that
area develop and thought that there would be a lot more
development of the area, but that has not transpired.  
Rader believes the plan that Council is considering today
with the money from the state would work—but cautioned
Council to not proceed with the boulevard approach which
he says could be put off until the future.  The other
problem he sees with the discussions Council had in 1997
was that there was not much public input at the time.  

Lori Weaver, 207 Wicklow Drive, spoke to the
Speedway/SuperAmerica issue.  Weaver said she does not
have all the facts and came to listen to the facts.  She
asked whether or not a convenience store was part of the
proposal and if so, how many hours each day would it be
open?  She said she is not anti- development but is for
smart development.  She is also concerned about the Cherry
Valley Road issue.  She believes with four traffic lanes
coming from Columbus someday it could be like a truck stop
there. The area is loud already and the impact traffic at
a gas station on existing traffic would be tremendous.  
She asked Council to carefully consider what is allowed to
be built there at this time and would appreciate getting
all of the information out to the community before
deciding if Speedway/SuperAmerica is the way to go.

Bill Moore, 111 Bantree Street, rose to echo remarks of
others and said he was attending Council to educate
himself. He asked Council to use good care because of the
good real estate in the area and urged Council to
seriously think about the traffic issues. Moore said he
has no problem getting gas in Granville and believes a new
station will only bring more transits to the area.

John Cort, 1632 Newark-Granville Road, thanked the
Planning Commission for turning down the proposal for
Speedway/SuperAmerica.  He said the residents on Granville
Road are seriously impacted by what happens there. Old
timers remember that Route 16 used to be the bypass but
what has happened because the intersection is so bad is
that people are bypassing the bypass and coming through
the village to get to the other side to go on to
Columbus.  There are lots of families with small children
that live on Newark-Granville Road and more traffic will
be dangerous to them.  In 1993, Cort said Council is on
record maintaining Granville Road as a residential road.  
Cort said the Mayor at that time said if the village has
to put a stoplight it would do so, but the village would
keep it as a residential road.  Cort said he hopes this
Council will confirm the decision made most recently by
the Planning Commission.  

Richard Salvage, 73 Berline Court, introduced himself as
Chair of the Planning Commission.  He said the Commission
did not make a recommendation and has no right to approve
or disapprove this application.  What the Commission did
was try to make a recommendation, but it was not done.  He
told Council that the Commission had several meetings with
the applicant and tried to get through all the issues. The
end Findings of Facts is what the Commission brings to
Council tonight and he came to answer any questions
members might have about what happened at the Planning
Commission meetings.

Jeannette Pyle, 132 South Pearl Street, stated she was not
here to talk about the things others had mentioned.  She
is worried about other projects that have happened in the
past such as the sidewalk by the golf course.  She said
not too long ago this was constructed and then was torn up
and reconstructed.  She wanted to know why such projects
aren’t done right the first time.  She asked about the
changes in the parking spaces in the village that are much
too narrow now, creating another problem.  She brought up
the issue of the stolen signs and said it seems like there
is not enough planning.  She is also concerned that the
benches are not permanently set yet and expressed her
fears about potential vandalism of the benches.  She asked
about the trees planted on South Main Street across from
Granville Lumber and why they weren’t watered and allowed
to die.  She thought Council should have also thought to
plan a watering schedule along with the planting
schedule.  She asked about the cost of the speed bumps and
asked how much they cost the village to install.

Village Manager Hickman responded that the speed bumps
cost $10,000 each to install.

Pyle asked the village to consider installing rubber
temporary speed bumps similar to those she has seen in
coastal towns.  Pyle cautioned Council that there is not
an endless supply of money and urged Council to be careful
in spending money and be careful with planning the
projects.  Pyle asked if a private citizen purchased signs
for the bike path on Main Street?

Village Manager Hickman responded no, but said the village
did have an individual that would do so but it has not
happened yet.

Vice Mayor Moore responded to Pyle’s questions about the
trees and said that they were watered.

Councilmember Hartfield told Pyle that she was not the
only one who noticed the need to widen the parking spaces
in the village and assured her that the village was in the
process of fixing that.

Mayor McGowan closed Citizens’ Comments at 8:46pm.

Court Reporter Marilyn Murphy Houck was present to
transcribe the proceedings of this hearing.  Please see
her transcript for a verbatim record of the hearing.

Vice Mayor Moore recused herself from the issue.

Law Director Crites advised Council that Chapter 1171 of
the Granville Codified Ordinances required a public
hearing on the Planned Commercial District development
plan submitted by Speedway/SuperAmerica.  Law Director
Crites further advised Council that the development plan
was before the Council on a 2-2 vote of the Granville
Planning Commission with no recommendation and that it was
arguable whether the 2-2 vote constituted an action by the
Planning Commission under Chapter 1171.  Accordingly Law
Director Crites had consulted with Jeffrey Brown, Attorney
for Speedway SuperAmerica, and acquired a waiver of
procedural deficiencies, if any, associated with the 2-
2vote and no recommendation, so that the application could
be heard at this time by Council.  Councilmember Bellman
raised a concern about waiving any procedural deficiencies
stating that, as for himself, he reserved the procedural
issue because normally he likes to see a decision from the
Planning Commission on an application such as this before
proceeding.  After noting Councilmember Bellman’s &
Crais’s concerns, and noting no other objections to the
procedure, the Council agreed to proceed with the hearing
as laid out by Law Director Crites.

Law Director Crites introduced, on behalf of the Village,
an exhibit book containing 10 exhibits.  Mr. Jeff Brown,
Legal Counsel for Speedway/SuperAmerica, had three
witnesses to bring before Council and the Village had

The Court Reporter swore in all witnesses at 7:52pm.
Mr. Brown, attorney for the applicant, entered his
appearance and sought Council’s approval of his client’s
development plan.   

Jonathan Wocher, a land use planner with the firm McBride
Dale Clarion, representing Speedway/SuperAmerica,
testified about the project that he had worked on since
the beginning of 2000 and stated he had attended most of
the Planning Commission meetings.  He discussed the
building, land and traffic issues at the site and the
changes Speedway/SuperAmerica had made to accommodate the
wishes of the Planning Commission.  

Discussion/questions followed (see transcript).

In response to a question asked by Councilmember Crais,
John Stevens, a representative of Marathon National
Petroleum, said if beer is to be sold at the location, it
would have to go through the regular permit process.

Doyle Clear, Parsons Transportation Groups, Columbus,
Ohio, testified that he was a traffic consultant hired by
the Village to look at the traffic study submitted by
Speedway/SuperAmerica.  Clear found errors in the traffic
volume data and believes that Speedway/SuperAmerica made
no effort to mitigate the increase in traffic, which  
their development will create.  He described the changes
that would need to be made to mitigate the traffic

Discussion and questions followed by Council,
representatives from  Speedway/SuperAmerica and Mr. Clear.

Jeff Brown of Speedway asked if he could ask the Chair of
the Planning Commission a question?

Law Director Crites responded that he could.

Richard Salvage, Chair of the Granville Planning
Commission, was sworn in at 9:35pm

Discussion and questions, which included Mr. Salvage took

Law Director Crites recommended a 5-minute break at the
request of the court reporter.

Mayor McGowan asked for a recess of Council at 9:35pm.

Mayor McGowan reconvened the meeting at 9:45pm.

Jeff Brown of Speedway/SuperAmerica told Council that he
thought Speedway/SuperAmerica had complied with all of the
requests made by the Planning Commission, but learned
tonight during the testimony of Mr. Clear about the need
for dual left lanes northbound and westbound.  Mr. Brown
further advised that his client would agree to those
improvements if Council so required. Brown said they did
not think they were necessary, but since Clear, the
village traffic consultant, thinks additional improvements
are needed, while they may not agree, in order to move
forward, his client will agree to them.  According to Mr.
Brown, what his client has done is try to solve all the
problems that they have been faced with from the
architecture of the building, the landscaping, set backs
to the building materials, his client is attempting to go
the extra mile in terms of the traffic improvements.  In
consideration of his client’s agreement to these
additional improvements, he then asked Mr. Clear to
consider the inclusion of these extra improvements on
traffic flow.  

Mr. Clear said again from the standpoint of mitigating the
impact, which is what traffic engineer’s typically do, he
thinks his recommendations of dual westbound left turn
lanes and dual northbound left turn lanes will mitigate
the traffic problems at SR 16 and Cherry Valley Road.  

Mr. Brown asked Mr. Clear about the planned development
providing adequate ingress/egress?  Do we, with these
changes, provide adequate in/egress?

Mr. Clear responded that the site plan provides the best
ingress and egress that can be developed given the
location of SuperAmerica.

Mr. Brown asked again if it would be adequate?  Mr. Clear
responded yes.

Mayor McGowan asked Council if they had additional
questions of the witnesses.

Councilmember Bellman asked Mr. Clear whether he was
conditioning his statement that there was adequate ingress
and egress.

Mr. Clear said that with SuperAmerica and Bob Evans Drive
being so close to SR 16 it does not allow the creation of
an ideal access situation.  Given the constraint on the
development of the site plan, he again said that he
believes Speedway/SuperAmerica had developed the best site
access system that can be developed.
Councilmember Bellman asked if it was not true that the
site plan’s ingress and egress is not really adequate, but
merely the best they can do with the site they have.  Mr.
Clear said essentially yes.

Mr. Brown again asked Mr. Clear if considering the
circumstance and the condition of the property and the
improvements which his client had agreed to, whether he
would consider the ingress and egress to be adequate?

Mr. Clear responded that it still comes back to the
situation where the intersection of Bob Evans and the
SuperAmerica Way’s close proximity to SR 16 during certain
time frames is going to be problem some in movements to
and from the site.  For the majority hours of the day, it
(what has been proposed) is adequate.  It is the best site
access system you can put there if you are going to serve
development in the southwest quadrant.

Councilmember Crais asked Mr. Salvage whether or not the
Planning Commission discussed the Comprehensive Plan when
they discussed the project.

Salvage said the Planning Commission looked at it, but did
not find any specific items in the Comprehensive Plan that
they could address in this Planned Development.

Village Manager Hickman asked Clear if the new alignment
of the road along the south side would align with what the
Village is planning to do on the north side.  Clear said

Hickman asked if there were additional southbound
movement, would the Ohio Department of Transportation
(ODOT) allow the Village to put in another lane there.

Clear responded that the village would have to approach
ODOT but thinks the median will allow it.  Right now the
calculation is that the left turn lane must be 700 ft.
long.  It might be more acceptable to make it shorter but
make it 2 left turn lanes. But it will have to be
approached at the ODOT District Office.

Mayor McGowan asked Council if there were further

Discussion and questions followed about traffic in and
around the intersection of Cherry Valley Road and SR 16.

Law Director Crites said that without other questions, the
public hearing could close at 9:53pm.

Mayor McGowan reopened the meeting at 9:55pm and informed
Council they could vote, discuss it, or put it on the
agenda at the next meeting.  

Brown indicated he would need the court reporter to stay.

Law Director Crites said Council could do that.  To
approve the development plan will require that an
Ordinance be introduced and approved.  The village charter
nor do the Codified Ordinances specifically address the
procedure to disapprove a development plan, but if it is
the pleasure of this body to disapprove the plan, Law
Director Crites  suggested that a resolution disapproving
could be prepared.  Law Director Crites also stated that
he believes that Council is required to adopt findings of
fact if its decision is to reject the plan.   In light of
that, he said he did not know if any action could be taken
tonight, as a Resolution or Ordinance needs to be
prepared. He emphasized that he was not suggesting Council
take either course, that he was only identifying their

Councilmember Main asked what was Council going to
discuss.  Are we going to have an ordinance to discuss or
a resolution or are we just going to talk about?

Mr. Crites responded that it was not his decision to
make.  He said he would prepare both but needed some
direction from Council.

Mayor McGowan said Council could decide now if there are
strong feelings or contact Mr. Crites next week.

Councilmember Bellman said he didn’t think there was an
option.  He thought Council would have to introduce an
ordinance—that these issues must be mandated handled by an

Mr. Crites responded that technically the Charter only
requires that a development plan be approved by Ordinance.

Councilmember Bellman asked what would be the case if
Council was not taking a vote tonight and asked then, if
Council needs to do an ordinance to approve or disapprove.

Councilmember Robertson said that she thought Crites meant
that Council would need a resolution not an ordinance.  

Law Director Crites said he could prepare an ordinance to
approve and a resolution to disapprove.  He informed
Councilmembers that they could introduce both if they
wanted to do so.  In the alternative, Council can just
introduce an Ordinance to approve the development plan,
and then can go ahead and vote it up or vote it down after
the public hearing.  You will need to adopt findings of
fact, if you disapprove the plan.

Mayor McGowan responded that an Ordinance will be
introduced and a public hearing will be held at the
following meeting.

Mr. Brown asked if Speedway/SuperAmerica would need to be
at that meeting if it is only introduced?

Law Director Crites said that the Ordinance will only be
introduced at the next meeting, but it is possible that
during public participation there may be some questions.  
If you feel you would like to be here, you are certainly

Councilmember Crais asked if an expedited copy could be

Crites responded yes.
Mayor McGowan concluded the public hearing at 10:02 pm

    Ordinance No. 13-02, An Ordinance To Amend
Ordinance No. 39-01 Providing For Adjustments Of The
Annual Budget For The Fiscal Year 2002 And Revising Sums
For Operating Expenses.  

No one appeared to speak for or against the Ordinance.

Mayor McGowan closed the public hearing at 10:02pm.

NEW BUSINESS (10:03pm)

Resolution No. 02-31, A Resolution To Authorize The
Village Manager To Seek Bids For Fern Hill Storm Sewer

Introduced by Councilmember Hartfield; second by Vice
Mayor Moore.  Motion carried, 7-0.  Resolution No. 02-31
is adopted.

Resolution No. 02-32, A Resolution To Authorize The
Village Manager To Seek Bids For North Cherry Valley
Road/State Route 16 Intersection Improvements.

Introduced by Councilmember Hartfield; seconded by
Councilmember Main.   

Village Manager Hickman brought drawings to the attention
of Council.


Councilmember Hartfield said she thought there had been
some questions laid out concerning what will happen out
there and why it is not a conclusive project.  The grant
money expires in July.  This particular project will not
deter any particular phase from occurring down the road.  
This does not preclude access roads or a boulevard from
being put in.  The problem now is that there are property
purchases, easements, costs, storm sewer issues, and
gutter issues, all kinds of cans of worms that have not
been addressed in any shape or manner.  There are resident
access issues that need to be addressed on the north side
of the road.  Hartfield would like to see the actual
residents there spoken to directly about this rather than
forcing them to live with Council’s decision.  

Councilmember Robertson asked what was being specified in
this Resolution—is it the plan that we were shown last
week?  Village Manager Hickman said it was.  This is what
I would take to ODOT for their approval.  It addresses
stacking to Galway.

Robertson asked if this could be seen as Phase I if
Council makes those other changes?  She asked if the other
changes could be made to that plan.  Hickman responded
that is how he would approach it.  Clear said the curbs on
the north lane will never have to be moved.  That part
would stay constant and from that point forward the plan
would fit in.  He restated it does fit into a long-range
plan.  Robertson asked if a median fit into that, would it
suffice as Phase I.  Manager Hickman responded yes, as it
was extended. Other in/egress issues can be faced later.  
Robertson asked if the plan would have to be altered
significantly and expensively if these other issues are
addressed.  Hickman responded that it would not.

Vice Mayor Moore said a median would mean Council would
have to build these other roads.

Councilmember Bellman said that’s both true and not true.
Some earlier designs allow a median and still allow access
to Wendy’s and to Eastgate. It allowed a stacking lane if
you turn into Westgate and a stacking lane if you turn to
Wendy’s. It would be a mistake to say we would have to
have a median now.  Bellman recommended Council proceed
easily and promptly with changes to Cherry Valley Road and
Wendy’s and give them full access that was not anticipated
when BZBA did their study of the area years ago.  That
would mean that Council could close off Wendy’s to full
access yet leave full access to Westgate.  Simultaneously,
Council should have a resolution to look at a Westgate
access to see if this could be a complete median all the
way down.

Councilmember Crais asked if the author of the Resolution
would be sympathetic to another section specifying these
improvements constitute the first phase.

Councilmember Hartfield responded she was fine with that.
She said she doesn’t feel adversely about that. The
perception to the public has been given that this is what
were doing and nothing else is being done. To show the
public that that isn’t the case is fine.

Councilmember Crais asked about additional language
specifying what other phases might include.  Councilmember
Hartfield said it should be limited to what those phases
are but she is not sure how Council could do that.  Her
concern is even though with the Wendy’s access, if Council
is talking about access roads, Council does not know the
cost.  What if they come back with an inordinate amount?
It’s a nice idea, but what if it comes back as 1 ½
Million?  Crais asked Manager Hickman whether or not this
would be in accordance with the Comprehensive Plan as this
is right now?  Hickman responded that the Comprehensive
Plan of 1998 says there should be a boulevard from Cherry
Valley Road to Newark-Granville Road.  Crais suggested
that the proposals outlined are substantially similar to
the sorts of roads you see on suburban sprawl.  He asked
Hickman, as Village Manager if he felt that this type of
road is very distinctive or is it similar to types of
roads that typify suburban sprawl?  Hickman responded that
the proposal is what he had to work with right now.

Councilmember Bellman asked Hickman if he was choosing not
to answer the question. Hickman said that was his answer.  
But said if Council wants this road off Galway and it
takes right-of-way acquisition to do it, is Council
willing to trade acquiring that property to put in the
road?  Does Council have $150,000 in spending to do that?  
I think that is about what it would cost.

Councilmember Bellman asked if the costs could be charged
to other lots that might be developed there because they
would be required to build them anyway?  Hickman responded
that giving the Village the right-of-way has a value.  
Bellman said if they are required to build it they should
pay for it. The future front on Cherry Valley Road might
offset the Village’s cost and investment.  Hickman said it
was a fair chance that would be the case for them to have
that access.

Councilmember Moore suggested to add to the Resolution
that the Village Manager have engineering proposals
prepared showing these potential phases completed, along
with discussions with the property owners about the
potential phases and options for acquisitions of the

Mayor McGowan asked Vice Mayor Moore if she wanted this
included into the Resolution being considered or another?  
Vice Mayor Moore responded in the current Resolution and
asked if there were any takers.  Mayor McGowan asked what
would it mean if the Village Manager comes back with a bid
and we don’t have that information.  Vice Mayor Moore said
that is precisely why Council needs to get more detailed
information and need to hear from property owners, get
public input, etc.  Let’s get going on it.

Councilmember Main cautioned that a lot of public input
would be necessary, as Council doesn’t know how the
neighbors feel about these access roads.

Manager Hickman informed Council that he had already
talked to many of the residents and that most are very
pleased. He said he was only aware of one that would have
difficulty with access.

Vice Mayor Moore said that the proposal being considered
is only one phase, but what Council is looking at down the
road is the whole thing with access roads along the way.  
Council does not have the engineering work done on those
things, nor does Council have costs for land acquisition.  
There haven’t been any good discussions on all the
potential improvements.  The Manager’s plan doesn’t
prohibit Council from doing anything else, but we need to
consider it in the whole.

Councilmember Main said he would be more comfortable if
Council separated the issue and not muddy up the
Resolution and get bids with an amendment to start the
ball rolling for engineering studies on the other things.  
Let’s separate the issues into two Resolutions rather than
bulking it into one.

Vice Mayor Moore asked if she could do it by motion and
not part of the Resolution.  Law Director Crites responded
yes, she could.  It can then be reduced to writing that’s
adopted at the next meeting. Then we have a history of
it.  It would be adopted as a Resolution.

Councilmember Robertson said she wanted to see this
attended to before Council proceeded on the Resolution.  
She asked that Council table this Resolution.

Law Director Crites reminded Council there could only be
one issue on the floor at one time.

Councilmember Bellman said in this Resolution we are only
talking about Galway to SR 16.  Tonight we are actually
talking about building one small portion.  If we are going
to build it then this is the time to build in the median.  
It makes no sense to have to dig up what we do later to
put in the median, if that is what we want to do.  We can
easily incorporate the median proposal tonight. Later we
can put more focus on the other portions. The only way we
will get the full benefit of the stacking lanes is to
eliminate all the conflicts to SR 16.  We will clog up the
advantages in places where we want traffic to go straight
and not worry about any other conflicts.  We have to get
Wendy’s out of the equation and talk about an access
road.   He said that it then makes no sense to build this
thing and tear it out later. That is what the
Comprehensive Plan came up with in 1998.  

Manager Hickman asked the traffic analyst to address the

Doyle Clear said the median will be there and it is being
designed, essentially, the way things are going the cross
section of the road on the north side, what the manager
proposed in terms of roadway improvements are the exact
same cross sections we have in the long term plan.  The
long-term plan has the median in the middle as soon as we
can resolve Westgate Drive and Wendy’s. The reason we are
going this way is that we are under pressure with funding
deadlines. The way Jerry Turner is designing that, when we
get rid of the left turn to Wendy’s and Westgate, this
median can be dropped in and it would not mean tearing it
back up, but putting in grass and curbs, etc.  We know
that the Comprehensive Plan called for this and what is
wanted to do in terms of access management and

Councilmember Bellman said the 1997 drawing from Jerry
Turner shows something different with a median now.  Clear
said the reason we didn’t do this is because we were
trying to make the intersection work better and force some
right-of-way issues right now.  Bellman said it could be
done with less right-of-way if you put the median in now.  
Clear said when the 1997 drawing was done by Jerry Turner,
it was done without traffic engineering information, it
was only civil engineering.  This would back up traffic
past Galway.  The long lane will become the left turn
lane, a long through lane and a long right through lane.
If traffic volumes and capacity are put to it, it will not
be as functional as you think.  Ultimately, we will have
that – the drawing in 1997 will not accomplish it.  Until
you get rid of Westgate, you don’t solve anything.  In the
long term the left turn lane, where you want to put the
median, would interfere with the turn lane we hope to get
and that is required by the Ohio manual.

Councilmember Crais said that he realized this proposal
was designed for the peak traffic periods where there is a
lot of stacking, but he asked what about the slow periods
of the day. Will the design encourage higher vehicular
speeds?  Clear responded that he did not think so.  He
asked about turning Newark-Granville Road into a bypass of
the bypass—could this encourage traffic to cut up that
way?  Clear said no, primarily this will assist Village
residents in getting access to SR 16.

Councilmember Robertson moved to table Resolution No. 02-
32, Councilmember Hartfield second.   Motion carried.

Vice Mayor Moore made a motion to authorize the Village
Manager to proceed in having complete engineering
proposals prepared for Cherry Valley Road and SR 16,
including medians, access roads at Galway and across
Galway, and all associated costs for all potential phases
of road completion, along with discussions with the
property owners about the potential phases and options for
acquisitions of the property.  Seconded by Councilmember
Main.  The motion passes without objection.

Councilmember Robertson moved to remove Resolution No. 02-
98 from the table.  Councilmember Main second.

Motion carried,  5 yes,  2 no  (Crais, Bellman).  
Resolution No. 02-32 is adopted.

Resolution No. 02-33, A Resolution Accepting The Amounts
And Rates As Determined By The Budget Commission And
Authorizing The Necessary Tax Levies And Certifying Them
To The County Auditor.  

Introduced by Vice Mayor Moore; seconded by Councilmember

Discussion:  None.
Motion carried, 7-0.    Resolution No. 02-33 is adopted.

OLD BUSINESS (10:42pm)

Ordinance No. 13-02, An Ordinance To Amend Ordinance No.
39-01 Providing For Adjustments Of The Annual Budget For
The Fiscal Year 2002 And Revising Sums For Operating

Re-introduced by Councilmember Main; seconded by
Councilmember Hartfield.

Discussion:  Manager Hickman said there are a couple areas
of community service involving the buzzards, if passed;
the village will begin buzzard mitigation.  Vice Mayor
Moore asked about the varmint removal.  Hickman responded
there have been more varmints in town this year than he
can remember in past.  The village is removing varmints
village-wide which was started it a couple years ago as a
public service. This has blossomed into a big business.
Granville now has a set of criteria to limit individuals
to a certain number of varmint removals per year.  Moore
asked under what circumstances does the village pay for
this.  Hickman responded if there is a call about a skunk
or raccoon, a pest control company is called to go out and
trap the varmint.  Sometimes Hickman has discovered
multiple calls for the same address and the village has
stopped that practice.  Distemper is one of the reasons
the village became involved in the first place.  Granville
has had a lot of skunks.  It is council’s preference on
whether or not we continue to perform this as a public

Mayor McGowan asked if Council could decide to continue to
pay for this and continue the practice this year, but
discuss it in the next budget.  Hickman said the
resolution would cover varmint removal for the rest of the
year.  It can be discontinued later. He asked if Council
was ok with the buzzards?

Ordinance carried 7 yes, 0 no votes, no opposition.
Ordinance No. 13-02 is adopted.

MINUTES (10:55pm)

Mayor McGowan moved that all further business be postponed
until the next Council meeting with the exception of
pressing comments.  Seconded by Councilmember Hartfield.

Vice Mayor Moore said she was walking 5 miles in support
of breast cancer research and asked for sponsors.

Mayor McGowan reminded Council that GBPA has a breakfast
tomorrow morning.   

Economic Development Committee (Crais, Moore, Robertson)
 No report.   

Finance Liaison (Moore)
No report.

Granville Foundation (Main)
No report.

JEDD (Bellman, Crais)
No report.

Newark/Granville Committee (Bellman, Main)
No report.

Personnel (Hartfield, McGowan, Robertson)
No report.

Planning (Main)
Main alerted Council they might get calls arising from the
last meeting when a discussion was had with the folks from
Springhill Baptist Church about some changes they want to
make with their parking lot, etc.  There were some
complications because of the church location being in a
PUD that will take longer to get through. Main said he had
already talked to some Council members earlier and the
proposal may need to come through Council for approval.  
The folks at Springhill want to do the improvements before
the weather changes, but he cautioned that there could be
time constraints making this difficult.

Recreation Commission (McGowan)
 No report.

Senior Citizen Committee (Moore, Robertson)
No report.

Street Light Committee (McGowan)
 No report.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
 No report.

Tree & Landscape Committee (Moore)
 No report.

Union Cemetery Board (Main)
No report.

23 Sep 2002        7:30pm    Planning Commission
At  11:31pm, Councilmember Crais moved to adjourn the
meeting. Seconded by Councilmember Robertson. Motion
carried, 7-0.  Meeting adjourned.


Submitted by Susan Dean-Byrnes


Council Minutes 9/4/02

September 4, 2002

CALL TO ORDER (by Mayor McGowan at 7:37 pm)


Those responding to the Roll Call were Councilmembers
Hartfield, Main, Robertson, and Crais; Vice Mayor Moore,
Mayor McGowan; Manager Hickman, Law Director Crites.    
Councilmember Bellman arrived after roll call was taken.

Councilmember Crais moved to approve the agenda as
printed.  Second by Councilmember Hartfield.

Hearing none, Mayor McGowan closed Citizens’ Comments at

None scheduled.

Cherry Valley Road
Manager Hickman introduced Village Engineer Jerry Turner
who gave a brief update on the SR 16/Cherry Valley Road
north intersection improvement project.   He explained
that the completed project would include three lanes added
from the intersection of SR 16 to the Westgate Drive
area.  The first phase of the project, which was submitted
and approved for $181,000 in grant funding, will encompass
approximately 50 feet from the intersection to Westgate
Drive.  The second phase will be from Westgate Drive to
Galway, with the third phase from Galway to Newark-
Granville Road.  There is another phase being considered
that would include re-milling and re-paving Cherry Valley
Road South, from the present improvements to the
Corporation line.  Manager Hickman noted that it will cost
the Village approximately $550,000 for the second and
third phase, which could be funded through the Village
Budget 2003.   In a traffic study done by Parsons
Engineering, a number of scenarios were considered with
traffic counts based on existing zoning use within the
area.  All scenarios and future configurations were taken
into account in the design of the road.  In conjunction
with this project, modifications are being considered for
the traffic signal, i.e. timing issues.  In order to take
advantage of grant funding, bidding for this project needs
to begin in November, 2002, with construction starting
March 1, 2003, and completion by July 1, 2003.  
Councilmember Bellman voiced a concern that the completed
project will not be of Granville standards and will not
accomplish much presciently.  He would like to see a
traffic management plan to consider how to deal with
traffic density created by new development in the area.  
He is afraid the first few developments will use all the
capacity acquired with this project.  He also feels the
traffic conflicts between Galway and SR 16 have not been
effectively avoided, and adding extra stacking lanes will
not accomplish anything.   Mr. Bellman stated he was in
favor of adding extra lanes, however, in a year or so
people may feel this didn’t accomplish much.   
Manager Hickman noted that additional road improvements
could be funded in the future by developers in the area.  
Although not financial, for the current project, Wendy’s
is required to give right of way land to the Village as a
portion of their participation in this project.
Councilmember Hartfield, a member of the Streets &
Sidewalks Committee, feels this project would accomplish
relief of local traffic congestion from the east side of
Vice Mayor Moore agrees there is an immediate need for
addressing current traffic problems at this intersection.
Councilmember Bellman would like to see a “complete” job
in the area by insuring the connection between Galway and
Wendy’s occurs at this time, even if it means the Village
funds the project.  He also feels the Village should fund
a Galway connection to East Westgate Drive.
Councilmember Hartfield noted that a connection at
Galway/Westgate would require the purchasing of property
that the Village does not currently own.  
At the meeting of September 18th, Manager Hickman will
bring before Council a Resolution for approval to go to
bid for this project.

Resolution No. 02-26, A Resolution To Authorize The
Village Manager To Advertise For Bids For The Sale Of
Surplus Equipment. Introduced by Councilmember Bellman;
second by Vice Mayor Moore.  Motion carried, 7-0.  
Resolution No. 02-26 is adopted.

Resolution No. 02-30, To Authorize The Village Manager To
Enter Into Easement Agreements For Extension Of Granville
South Sanitary Sewer. Introduced by Councilmember Main;
second by Councilmember Bellman.   Councilmember Hartfield
recused herself from discussion.
An easement agreement would allow the Village to install a
gravity sewer main through real estate, and provide a
working area for installation of said gravity sewer
main.   Manager Hickman noted that the easement agreement
would allow each property affected to receive up to a 2”
capacity, which is based on water capacity.  Construction
fees would still be the responsibility of the property
owner; however the capacity fee would be waived, which is
currently valued at $13,000 for a 2” capacity.  
Law Director Crites noted that language has been
incorporated into the agreement which would make it clear
that access, in any way, to the sewer system, would
require annexation.  
    Councilmember Crais questioned procedures for
possible revisions to agreements of this type.  Law
Director Crites explained that although the document must
be recorded with the Recorder’s Office of Licking County,
amendments are possible, but would require a Resolution of

    Tom Mitchell, Kendal of Granville, asked that
consideration be given to allow greater footage with
respect to the width of easement allowed for
construction.  Manager Hickman noted there are areas along
the path of the easement where it is only 20 feet wide.

Motion carried, 5 yes, 1 no (Crais), 1 recusal
(Hartfield).  Resolution No. 02-30 is adopted.

Ordinance No. 13-02, An Ordinance To Amend Ordinance No.
39-01 Providing For Adjustments Of The Annual Budget For
The Fiscal Year 2002 And Revising Sums For Operating
Expenses.  Introduced by Councilmember Main; second by
Councilmember Hartfield.  Mayor McGowan set the Public
Hearing for September 18, 2002.

Bryn Du Mansion/Longaberger Property
Advisory Committee -  There were thirteen individuals
interested in serving on the Advisory Committee.  (*Note:
it was discovered after the meeting that Tim Ryan had been
inadvertently left off the list of interested citizens –
He has been added to the list of committee members)
    Councilmember Robertson proposed that the
committee be expanded to include all individuals that
expressed interest in the committee.  The expert knowledge
from each member would allow the committee to work more
    Councilmember Main feels that bigger isn’t
necessarily better.  He feels a smaller group would be
more beneficial at this time, with the committee being
expanded later should the November election warrant
purchase of the property.
    Councilmember Bellman noted that there are a
number of issues that require different aspects of
expertise and thinks the committee, as a whole, could be
divided into groups to discuss different considerations.
    Vice Mayor Moore appreciated the fact that so much
interest was shown in this committee.    She would like to
see an initial committee of five with the possibility of
adding other members for sub committees.
    Councilmember Crais concurred with Councilmember’s
Robertson and Bellman.  He feels this pool of people
represent the community well and urged that Council not
err on the side of inclusivity.
Councilmember Crais made the motion to appoint everyone
that expressed interest to the Advisory Committee.  Second
by Councilmember Robertson.  
Councilmember Hartfield is also in favor of starting with
a core group and then include the remaining individuals in
sub committees.
Mayor McGowan agrees that a core of five members is
manageable and sub committees can be created.  
Tracee Karaffa, 311 N. Pearl Street noted that it appears
the difference is deciding who gets the vote, i.e. the
core committee vs. full committee where everyone gets a
 Keith Myers, 229 E. College Street, having worked with
committees as a professional, noted that nine is the
average number used when choosing committees.  He also
noted there were seventeen members on the Comprehensive
Plan Review Committee.  Considering the level of interests
in the CPRC Committee everyone was committed.  However,
volunteers provided less commitment in the sub committee
efforts.  As this issue is ultimately before the voters,
he feels the Village would be best served by broadening
and reaching out rather than narrowing the focus and
excluding any of those that have expressed interest.  
 Kim Miles, community member, business owner, and property
owner in the Village, noted she was a member of the
Comprehensive Plan Review Committee and feels from that
prospective her value on this Committee is important.  
Nancy Recchie, noting that she is also a property owner in
the Village, said that if it was a problem for a non-
resident of the Village to be on the committee she would
be happy to be a resource contact because she cares about
this property and issue.
Councilmember Robertson summed the situation by noting
that the Village should be thrilled that there are this
many good people who are willing to contribute their time
and energy and Council should welcome all.  
Councilmember Robertson again called the question.  Motion
carried, 7-0.

Council appointed Keith Myers to co-chair the committee.  
Another co-chairperson will be chosen by the committee
during the first meeting of Thursday, September 12, 2002
at 7pm.

The Advisory Committee:  Don Dean, Rob Drake, Ross
Halloran, Tracee Karaffa, Mac Kennedy, Kim Miles, Jerry
Miller, Keith Myers, Ben Rader, Nancy Recchie, Tim Riffle,
Tim Ryan, Bill Seegers, and Fred Wolf.

MINUTES (8:57pm)
Regularly Scheduled Meeting of  August 21, 2002
Councilmember Crais moved to table the review of minutes
until the meeting of September 18, 2002.  Second by
Councilmember Bellman.  Motion carried, 7-0.   

Economic Development Committee (Crais, Moore, Robertson)
 Vice Mayor Moore reported there was a meeting on August
23, 2002.  At that meeting Mike Frasier reported that the
GBPA is considering a proposal from a public relations
firm.  There was discussion about the lack of cleanliness
downtown.  They talked about merchants taking care of
sidewalks, including snow removal.  The Village currently
takes care of trash containers, streets, and gutters.  
There was a report from ODOT, who has agreed to do a study
on the River Road issue.  ODOT is claiming the project may
cost 1.5M.  The township is working on signage for some of
the River Road businesses.  Some future meeting topics:  
student member of the Committee will talk about ideas for
business to better serve students; Owens Corning will give
a presentation on how they turned their facility into an
R&D Park.    

Finance Liaison (Moore)
No report.

Granville Foundation (Main)
No report.

JEDD (Bellman, Crais)
No report.

Newark/Granville Committee (Bellman, Main)
No report.

Personnel (Hartfield, McGowan, Robertson)
Meeting scheduled for 6:00pm, Monday, September 9, 2002.

Planning (Main)
No report.

Recreation Commission (McGowan)
Fall programs are under way.

Senior Citizen Committee (Moore, Robertson)
Meeting scheduled for 8:30am, Thursday, September 12,

Strategic Land Acquisition Committee (Bellman, Crais,
Councilmember Crais suggested this Committee be deleted
from the agenda pending further instructions from Council
or the need to reconvene.   

Street Light Committee (McGowan)
There is one more year in the phase of original street
light replacement.  Manager Hickman noted that it may be
next year before this years lights are up.  We are on the
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
Councilmember Hartfield noted that Cherry Valley Road was
discussed.  Denison University (Burg Street) was reviewed
and the Committee will now wait on DU before proceeding.  
2003 Village Projects were also discussed.  Council will
be given a presentation of proposed projects at a later
In answer to a previous question from Councilmember Main,
Manager Hickman noted that Pinehurst will probably be
milled and paved during 2003 at a cost of approximately

Tree & Landscape Committee (Moore)
 Meeting scheduled for 7pm, Tuesday, September 10, 2002.  
They will be reviewing a design for Mt. Parnassus/Broadway
needs and fall tree planting sites.  During the last
meeting there was a question about who is responsible for
the sprinklers on Broadway.  Manager Hickman noted that
this was the responsibility of the Water Department.  
There is also a major concern with what to do with the
landscaping in front of the Village offices as nothing
will grow in the area under the awning.
Union Cemetery Board (Main)
No report.

Comprehensive Plan
Tentative date for review of the Comprehensive Plan is
October 16, 2002.

09 Sep 2002        6:00pm    Personnel Committee
09 Sep 2002        7:00pm    Lewis Park Committee
09 Sep 2002        7:30pm    Planning Commission
12 Sep 2002        8:30am    Senior Committee
12 Sep 2002        7:00pm    BZBA
18 Sep 2002        7:30pm    Village Council  
At 9:15pm, Councilmember Moore moved to adjourn the
meeting. Second by Councilmember Main.   Motion carried, 7-
0. Meeting adjourned.


Council Minutes 8/21/02

August 21, 2002

CALL TO ORDER:  (by Mayor McGowan at 7:37 pm)


Those responding to the Roll Call were Councilmembers:
Mayor McGowan, Vice Mayor Moore; Clifton Crais, Lyn
Robertson, Richard Main, Dan Bellman, Melissa Hartfield.
Vice Mayor Moore moved to amend the agenda to remove 5 a)
from the public hearing portion of the agenda to the new
business and to remove Sections 5 b) and 6 d) altogether.  

John K, 550 Granville Road, described the village and
township as joined at the hip.  He asked what this will
mean to the schools and a number of new houses possibly
being built in the green space are not desirable.  He
expressed confusion about what he read in the paper.  
$2.4M for the acreage seems cheap for developers.
Apparently there is a problem with the village accepting
money from the township. He thinks the village should want
to keep control of the greenspace.

Mayor McGowan said he voted for the village to accept the
township money in the amount of $430,000.
Councilmember Crais moved to amend the agenda.  Ordinance
11-02 could not heard because it had not yet been
considered under New Business.  
Law Director Crites said the ordinance must be introduced
although it is an emergency, according to the Village
Vice Mayor Moore recused herself from the discussion on
this issue.  
Mayor McGowan asked Council’s preference on scheduling the
issue on the 4th or 18th.  
Councilmember Main requested the public hearing on
Speedway/Super America scheduled on September 18th, 2002.

Ordinance No.11-02 , An Ordinance To Place On The Ballot
The Question Of Whether The Village Of Granville Should
Purchase The Bryn Du Mansion For $2,400,000And Accept The
Donation Of 32.24 Acres Of Additional Land From The
Longaberger Company, As Is Provided For In Ordinance 08-02
And Ordinance 09-02 And To Declare An Emergency.  
Introduced by Councilmember Crais, Councilmember Bellman

Councilmember Crais read the ordinance to council in its
Councilmember Moore discussed a change to Section 4. Moore
talked with Longaberger a number of days after petitions
were taken out and circulated to place the issue on the
ballot.  The timing is such that the petitioners could not
get the issue on the ballot until May of 2003 elections.
The Longaberger Co. is not interested in this.  
Longaberger has agreed that if Council puts the issue on
the November ballot and the vote is favorable for the
purchase after the elections, they will extend the
contract for 30 days past the November election.  If it’s
not approved, then the contract becomes null and void.  
This is included with the materials that accompany the
Mayor McGowan asked Councilmember Moore if the information
was just received tonight?
Councilmember Moore responded yes and asked that public
comment be allowed since it had not been heard before.  
Mayor McGowan asked for public comment.

Dorothy Garret, 45 Donald Ross Drive, asked council if the
measure is on the ballot would they allow the community to
have more input and provide more information about the
costs, etc., than what has been provided?  Garret thinks
that most signed the petition because they felt they did
not have enough information, not that they really opposed
the purchase of the property.
Mayor McGowan commented that he supports the formation of
an Advisory Committee to look at possible uses of the
property. To maintain the front lawn, the village must buy
the whole property – but at least the process would be
started allowing the further discussion of using the
property.  All kinds of possibilities exist.
Councilmember Robertson believes Council should put
something into place that insure the usage of the property
and that it should take place over time to accommodate the
changes the community will have for the property in the
future.  If greenspace is purchased, it will remain that
way, but the uses for the rest of the grounds and
buildings properly ought to change over time. Robertson
supports changing the language to extend the usage
committee into perpetuity as good stewardship of the
property. Council should not speculate with public money
to buy property and if we do, it should stay in public use

Law Director Crites says Council must be very careful with
the ballot language. Council needs to meet certain
requirements for the ordinance.  This is an advisory
election—there is authority for it—it was sent to the
County Prosecutor’s office to make sure it gets on the
ballot.  He advised Council to be very careful when
attempting to change it in any way.
Councilmember Robertson wants language like Lewis Park and
other parks she’s seen in England, Washington, D.C., etc.
Lois Rose, 103 Bantree, went to her neighbors as a
petition holder and asked them if they wanted the issue on
the ballot. Over 90% want to be able to give council input
before council spends their money.  The property has
changed hands several times.  1) People want to vote on
how their money is spent; 2) Council should give people
more info so voters can make a good decision.  

Mayor McGowan closed public comments at 8:04pm

Councilmember Crais asked if the voter’s decide to spend
$2.4M to purchase the property, subsequent to that could
Council decide to sell a portion thereof outside the
Law Director Crites responded that the measure only allows
for the purchase and accepting the donation of 32
additional acres.  If the measure gets to the ballot and
is approved, the Village would close within 30 days and
then Council could discuss the conveyances of the subject
property.  It is an advisory election—Council could then
be able to decide what to or not to do.
Councilmember Crais said the popular vote of the people
should mean something and for Council to then go and sell
the property seems odd.
Councilmember Main said Council can sell any property the
village owns as long as it is not under greenspace
Law Director Crites said that can occur as long as you
have supermajority (5 votes).
Councilmember Bellman asked if Council votes on the
Emergency Clause first?
Law Director Crites said yes.
Councilmember Main said if Council decides this should
always be owned by the village, the whole property, if
Council writes language to prohibit this from ever
happening, it could preclude Council from selling it to
another independent entity, government or otherwise, to
run the facilities.  Council should not preclude them from
doing so.
Councilmember Robertson said the Commission she proposes
would not rule out the possible sale of the property in
the future.
Mayor McGowan said he sees this as the only way to see
this happen, with the letter from the Longaberger folks in
file, is to allow the vote in November.  
Councilmember Moore said the reason for the Emergency
Clause is that the Resolution must be submitted by 4:00
p.m. tomorrow, certified to the County Board of Elections.

Councilmember Crais shared Councilmember Robertson’s
concern about the Commission and is not happy voting for
the measure unless this could be done.
Councilmember Robertson suggested Council table the
resolution momentarily. Robertson presented a Section 5 to
add to the resolution to expand the Committee into a
Commission.  It would be part of the explanation that
would go to the public and would help folks vote for it.
 Councilmember Main seconded Councilmember Robertson’s
motion to table the resolution momentarily.  There was no
objection to the motion.

Resolution 02-29, A Resolution To Authorize Creation Of
The Bryn  Du/Longaberger Advisory Committee.  Introduced
by Mayor McGowan, Councilmember Moore seconded.  

Councilmember Crais asks for a point of order if the mayor
can introduce this resolution.  
Councilmember Hartfield moved the motion, Councilmember
Moore seconded.  
Councilmember Robertson proposed an amendment to Section
5:  If and when the property is purchased by the Village,
the advisory committee shall recommend an advisory
commission whose purpose is to oversee the uses over time
of this historic property.
Mayor McGowan discussed the terms of members on the
commission and asked Law Director Crites if Council could
determine this now.  
Law Director Crites responded Council could do this.
Councilmember Bellman said this advisory committee can be
short term.  Perhaps Council could add something saying
this committee makes a recommendation on how the terms of
the members of the commission could be serve.
Councilmember Moore asked if it was being suggested that
the language be modified to make this a duty of the
advisory committee.  To determine how the long-term
commission should be set up?  
Councilmember Bellman said there could be another way to
achieve this by allowing the committee to determine how
the commission should be created, etc.
Councilmember Robertson agreed this could stay as part of
Section 5 and could read the committee could recommend the
structure of the long-term commission, followed by the
rest of my of my language; it would work.  The language
could read:  If and when the property is purchased by the
village, the committee shall recommend the structure of
the advisory commission whose purpose is to oversee the
historic over time use of this property.

Mayor McGowan asked Council if this was a friendly
amendment.  No objection.  The amendment was accepted as a
friendly amendment.

Law Director Crites suggested clarification that the
property is referred to as the Bryn Du Property and
Longaberger Mansion instead of just the “property,” for
purposes of the resolution.
Councilmember Crais said he had concerns about Section 4
from the comments tonight and from the last meeting.  
Crais suggested Section 4 may not be enough to generate
the types of information the people need by the November
election.  He saw no mention a) through f) about expenses
and said he knows Council has heard from a lot of citizens
concerned about expenses.  Crais suggested Council either
create a new section or modify the existing section.  b)
States at least 2 hearings should be held.  Crais said
Council should mandate more hearings than 2.  Monthly
reports may not be sufficient either.  Council only have
September and October and that is not enough time. Council
needs bi-weekly reports to generate the types of
information residents say they need.  
Councilmember Bellman said he had similar concerns on
expenses and wants to see due diligence on that.  For
example, Bellman said he would like to see from
Longaberger what the expenses have been over the past
several years.  Additionally, as to the 5 citizens as
proposed, Bellman suggested Council not only need
citizens, Council needs experts that would be able to lend
their insights and control the brainstorming process and
bring folks back down to earth with their planning.  
Council needs architects and others to temper the
wonderful ideas with reality.  Especially a landscape
architect to figure out what can fit where, such as Keith
Meyers who reluctantly agreed to be part of this process.  
It would be wonderful if Council could find someone to
serve as architect –  be a citizen - but have that kind of
background.  Bellman said he had one person in mind, but
maybe there are others.  He suggested Bob Erhardt, a
realtor, who will know about property.  What about Ben
Rader and Maxine Montgomery – ex-council members with
experience to see this through?

Councilmember Crais asked for a few minutes recess to work
up some language.  Recess was granted without objection.

Councilmember Bellman recommended an amendment be added to
Councilmember Robert’s amendment to say in Section 2 in
line 1 following of the words “at least,” and a new
sentence at the end of section 2 beginning, Preferred
backgrounds include: architect, landscape architect,
realtor, developer, former members of Village Council and
the committee members will have the right to add members
after the committee is formed.  
Mayor McGowan asked whether or not Council should council
oversee the amount of members that could be added?  
Councilmember Bellman said no.
Mayor McGowan asked if the amendment was considered a
friendly amendment and if there were questions about the
amendment.  Hearing none, the amendment was accepted
without objection.

Councilmember Crais recommended a new Section 4 (a) to
read “Identify expenses and costs to maintain, correct and
improve Bryn Du Manor and the Longaberger Property.  This
would mean that what is currently Section 4 (a) would
become Section 4 (b); Section 4 (b) would become Section 4
(c); In Section 4 (c) increase the number of required
public hearings from 2 to at least 3, and create a new
Section to follow what was Section 4 (b) that will
say “Identify and utilize expert analysis.  Crais then
added that the committee of 5 in Section 2 could go beyond
5 depending upon needs.  Councilmember Crais also
recommended reports be made to each and every council
meeting until the election unless Council does not meet.  
Councilmember Crais also said after his newly proposed
Section 4 (d) council would want to report, however
provisional, that summates to date the work of the
committee—prior to the election.  The committee will be
accumulating information and needs to be able to put out a
preliminary report of their findings two weeks prior to
the election.
Mayor McGowan asked if the committee will have 4 weeks to
do this by the time the resolution is approved?  
Councilmember Crais responded that the report should be
published at village expense in the Sentinel.
Councilmember Bellman said if Council wants the committee
to make a report, this current proposal will not give them
the time they need.
Councilmember Crais said the village should also include
language to provide resources to the committee to
accomplish the goals beginning with an allotment of up to
Councilmember Hartfield asked for clarification if the
resources would not exceed $10,000.  
Mayor McGowan said the earliest Council can adopt the
language about the committee is a week from Monday.  He
stated he had concerns with the timeframe for the report.  
In 4-6 week the committee will have some information
gathered to report, but may not have the process finished
by the time the election begins.
Councilmember Bellman said the calendar shows Tuesday,
November 5th. Council has meetings on October 2nd and
16th.   He asked what date Councilmember Crais would want
them to present their information to Council?  Tuesday,
October 22nd is two weeks before the election, would
council want a special council meeting?
Councilmember Crais said yes, a special council meeting
would be desirable.
Publishing timeframes were discussed.  Councilmember
Robertson suggested reserving a page in the Sentinel such
as a levy committee do from time to time.   
Councilmember Bellman said if the report to council will
be needed earlier than Oct. 22nd.  Bellman suggested the
middle of October saying this will give the committee 6
weeks to come up with a summary report to give to Council
and to the people two weeks prior to the election.
Mayor McGowan asked the petition circulators in the
audience whether or not this would serve their needs?
    Lois Rose, who spoke earlier as a petition
circulator, said yes.
Mayor McGowan said Council had two news reporters in the
audience, this will be on the web site, and will be
Councilmember Bellman said the number of public hearings
Council is requiring might be too difficult for the
committee to accomplish.  Bellman requested the language
say preferably 3 hearings instead of mandating 3
Councilmember Crais said it was unclear whether this was a
meeting, or a public hearing.
Councilmember Moore asked if the language was really
necessary since the meetings are already public.
Councilmember Bellman said Council should say have public
meetings and receive public input without mentioning how
many meetings by number.
Councilmember Main asked about the cost to publishing the
preliminary report if it ends up 60 pages or more.
Councilmember Crais suggested that an executive summary
might be better and having the full report available for
viewing in Council offices.
Councilmember Main agreed that would minimize costs if the
report became lengthy.
Councilmember Crais suggested an amendment to the
amendment to say an executive summary be published with
the full report available at the library, Council offices,
Councilmember Moore asked for clarification about the
dates that were decided.   
Mayor McGowan asked Council if the amendments to the
amendment were considered friendly.  All members voted in
the affirmative.  Motion carries.

Councilmember Main moved to take Ordinance No. 11-02 off
the table, seconded by Councilmember Hartfield.  Motion
carried 7-0.

Councilmember Crais asked if there was nothing to keep
Council from dropping the commission into one of these
Law Director Crites responded by asking what could be
accomplished by this?  It won’t be printed as part of the
ballot language. It has already been approved and once
signed by the Mayor it will happen anyway.
Councilmember Crais withdrew his question.

Vice Mayor Moore move to adopt the emergency clause
(Section IV) of Ordinance No. 11-02.  Councilmember Main
seconded the motion.

Roll call vote on emergency clause:  McGowan yes, Moore
yes, Main yes, Robertson yes, Bellman yes, Crais yes,
Hartfield yes.  The emergency clause is adopted.

Roll call vote on Ordinance No. 11-02:  McGowan yes, Moore
yes, Main yes, Robertson yes, Bellman yes, Crais yes,
Hartfield yes.  Ordinance No. 11-02 is adopted.

Mayor McGowan advised filing by 4 p.m. at the Licking
County Board of Elections.

OLD BUSINESS  (none scheduled)

Regularly Scheduled Meeting – August 7, 2002
(Robertson) moved to change the following:  the name under
citizens’ comments section, 4th witness, to Ed McCaul.  
For the next witness, Kitty Consolo, next to last sentence
correct the word “pool” to “property” so the sentence
should read “The property has the potential of being used
year-round and that, too, is important.”  Under Eloise
Dezwarte’s comments, 12th line down, “a tax person” should
be changed to “Brett Griffith.”  Gloria Joseph (the next
citizen) should be “Lori” Joseph, and “Ogilbey” Park
should be spelled “Oglebay.”
(Moore) moved to correct Maxine Montgomerty Citizens’
Comment to say “Maxine Montgomery, 345 Shannon Lane was
encouraged and applauded the young people who came to
Council this evening to get involved.”
(Robertson) moved to correct the second motion under New
Business, Resolution No. 02-27 to say “Introduced by
Councilmember Crais, second by Councilmember Roberson.”
(Crais) moved to correct his comments under the discussion
portion  of New Business Resolution 02-27, 7th paragraph,
1st sentence to say:  “Councilmember Crais said it is his
understanding that Law Director Crites had written the
resolution and made reference to the fact that the purpose
of the resolution written by the law director is the
process of due diligence.”  In the second paragraph from
the bottom of page 6, Councilmember Crais moved to correct
his comments to say “Councilmember Crais stated he
believes it is necessary and he and Councilmember
Robertson are commited to a slow process of looking into
this issue.”  Crais also corrected a roll call vote on
page seven, third paragraph from the bottom on Res. No. 02-
27 where the word “abstention” should read “recusal.”  
And, on page 8, at the bottom, the vote should read 5 for,
1 against, and 1 recusal.
(Bellman) “OLD BUSINESS,” page 9, first line last sentence
should read “he is not sure that is where Council was in
the discussion.”
(Robertson) page 9, 3rd full paragraph to say “She
remembers discussing project “D” and remembers it as
Councilmember Crais did, and that project “A” came in
after project “C.”

    (Robertson) page 10 to correct a misspelling in
the 3rd paragraph, 3rd line down, last sentence, to
read “Drake thought it looked like all pieces could be
dealt with from a management point of view.”  In the next
paragraph, 2nd sentence, she moved to correct her comments
to say “If project “C” didn’t work due to an inability to
get easements, Council wanted the project to happen, and
project “A” could happen.
    Under the Presentation portion, Councilmember
Moore moved to correct her comments, page 9, in the last
paragraph, last sentence, to say “An appraisal of $430,000
for development rights and an appraisal of $675,000 for
fee ownership was obtained for the field and a proposal
was made…”
    (Moore) Page 11, 2nd paragraph, last sentence “On
July 17, 2002, the township acted to include sharing the
costs with the village.
    (Moore) 3rd paragraph, last sentence, correct the
interest rates to be 1.6% to 2.5%.
    (Moore) 6th paragraph, first sentence, correct the
word “proposed” to possible.
    (Moore) 7th paragraph, second sentence,
correct “Skeeters” to read “Reese-Peters.”
    (Moore/Hickman), page 12, second paragraph, 3rd
sentence, correct to read “add the word “not” after the
words “It will…”
(Crais), page 13, second paragraph, 2nd sentence, correct
it to read “He’s concerned Council might be buying
something that requires a lot of money and we don’t even
have a range of what that might be.
(Moore) 3rd paragraph,5th sentence  “facilty/area,”
correct to say “they woud have to maintain 2/3rd of it but
they will agree to take less.  She favors giving them more
so they would maintain more.
(Robertson) 6th paragraph, 1st sentence, remove the
word “departmental” after the word budget and remove the
words “such as fire” after the word services.
(Moore) 6th paragraph, last sentence, replace “principle”
with “principal.”
(Robertson) page 14, 1st paragraph, add after Bryn Du “but
believes many questions must be answered.”  2nd paragraph,
last sentence, replace “don’t” with “doesn’t.”
(McGowan), 7th paragraph, 2nd sentence, remove it.
(Robertson) 8th paragraph, 1st sentence, after “vote”
remove the words “for the ’88 General Assessment” and add
the word “proposal,” and after the word “current” change
Council to “offices.”   
(Main), 9th paragraph, 4th sentence, strut should be
changed to “structural” before the word engineers.
(Bellman), 10th paragraph, 2nd sentence, the sentence
should read “It’s historic value, the tax issues for the
schools—purchasing the mansion and green space would save
the schools in the long run.
(Main), page 15, 6th paragraph, change $2.1M to “$3.1M”
and add “M” after $1.3.
(Bellman) page 16, 1st sentence, change “isn’t”
to “aren’t.”
(Robertson) noted that for the remainder of the discussion
beginning midway in the 3rd paragraph that her name had
been misspelled.  Correct all further “Robinson”
to “Robertson.”

Ordinance No. 08-02 change five (5) yes votes to six (6)
with Robertson voting for it;  
Ordinance No 10-02, change the “no” vote to “Bellman” and
add “Crais” to the abstentions.
Owens Corning Rededication.  McGowan corrected the
comments to reflect he had attended the rededication.
Mayor McGowan said he had not had to use the Magistrate’s
Court because there had been no contested cases.  
Councilmember Main moved to accept the report,
Councilmember Robertson seconded.  No objection.

Councilmember Crais asked about the project at Summit and
Pearl and commented there was a lot of tar on them and
need cleaned.  Village Manager Hickman responded yes, that
this is on a punch list of items to be cleaned again.  
Robertson moved to accept the report, Crais seconded.  No

a.    Economic Development Committee (Crais, Moore,
Robertson) Councilmember Moore said the committee will
meet Friday, 7:30 a.m. at the Village Coffee Shop.  
b.    Finance Liaison (Moore)
c.    Granville Foundation (Main) Councilmember Main
said they met last night and discussed foundation efforts
for the rest of the year.  He brought an informational
brochure about giving donations, and another brochure
talking about all Ohio Community Foundations.  He has them
available to other Councilmembers if so desired.  
d.    JEDD (Bellman, Crais)
e.    Newark/Granville Committee (Bellman, Main)
f.    Personnel Committee (Hartfield, McGowan,
Robertson) Councilmember Hartfield said Personnel members
needed to decide upon a meeting.  It was decided they will
meet Aug 29th, 7:00 p.m. at Village Council Offices
g.    Planning Commission (Main) Councilmember Main said
they had a brief meeting the last week. Next week’s
meeting is canceled due to the fact that no applications
were filed.
h.    Recreation Commission (McGowan) Mayor McGowan
reported the meeting is canceled.
i.    Senior Citizen Committee (Moore, Robertson)
Robertson said the Senior Committee will meet September
j.    Strategic Land Acquisition Committee (Bellman,
Crais, Moore) Councilmember Crais said they are postponing
future meetings as they await direction from Council.
k.    Street Light Committee (McGowan) Mayor McGowan
said they will meet Weds, Aug 28th, 7:30 p.m. at the
Village Council Office.
l.    Streets/Sidewalks/Utilities Committee (Bellman,
Hartfield, McGowan) Councilmember Bellman said they will
meet Weds, Aug. 28th, 7:30 p.m. at the Village Council
m.    Tree & Landscape Committee (Moore)
n.    Union Cemetary Board (Main)

Village Manager Hickman provided Council with language
about the purchase of potential easements. Hickman would
like to come back September 4th with a resolution to
proceed. He thinks he has agreements with the owners and
believes the village to be very close to where it needs to
Mayor McGowan asked Hickman if the brick crosswalks would
be finished.  Hickman responded that they would be working
on the upcoming Saturday to open the street between Main
and Prospect. The hold up at the crosswalk puts the
village in a bad place for traffic.  The village is moving
along will do all possible to meet the deadline.  By the
28th of August the improvement will be noticeable when the
Denison students move in and by Jazz Fest, the changes
will be even better.
Councilmember Bellman asked about the west corner of Main
and Broadway being included in the improvements as it
appears the sidewalks and curving do not match.  The wide
sidewalk and narrow entrances doesn’t look right.
Manager Hickman responded that ADA requirements dictate
how sidewalk improvements must be made and created the
unusual appearance at the site.  He will take a closer
look at it to see if it can be remedied in any way.  
Councilmember Bellman asked if downtown parking had been
made narrower?
Manager Hickman said it was true, mostly in front of
Village Council Offices.  He had hoped to create an extra
parking space, but in doing so discovered that different
car sizes parked in the area could make it difficult to
exit your vehicle.
Councilmember Main said he had heard complaints about a
speed table on College Street.
Manager Hickman responded he would talk to the contractor
about that. He said it does feel like vehicles hit it head
on and do not get over it as easily as others.  But, said
that the residents who live there like it because it works
by slowing down traffic.
Councilmember Bellman said he