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Monday
Jan232012

Council Minutes 10/1/03

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
October 1, 2003


CALL TO ORDER (by Mayor McGowan at 7:32 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
Those responding to the roll call were, Councilmembers
Hartfield, Crais, Bellman, Main, Robertson, Vice Mayor
Moore, and Mayor McGowan; Manager Hickman, Law Director
Crites.     


APPROVAL OF AGENDA (7:32 pm)  Councilmember Crais moved to
approve the agenda as presented, seconded by Councilmember
Robertson.   Motion carried.


CITIZENS’ COMMENTS (7:33 pm)
All topics  
Kimberly Salvage – 73 Berline Court – appeared before
council in regards to a sidewalk extension to Fern Hill.  
She stated that she read a recent article appropriating
funds for a bridge over Raccoon Creek, and was wondering
why funds could not be appropriated for a sidewalk
extension she requested nearly ten years ago.  Mayor
McGowan stated that funds for the mentioned bridge were
not appropriated by council, but were being requested in
the form of a grant.  Manager Hickman stated that the
sidewalk extension Ms. Salvage is referring to had not yet
been done because some additional easements needed to be
acquired.  Vice Mayor Moore stated that there is a new
property owner in one area where an easement is needed.  
Councilmember Bellman asked if the easements were not
given, could they be taken through eminent domain.  
Manager Hickman stated that they could, and that he would
look further into this situation and securing the needed
easements.   

Dorothy M. Garrett – 45 Ross Drive – spoke to council in
regards to local residents buying locally in Granville.  
She stated that “if you want local people to patronize
stores, sell something local residents want.”  Ms. Garrett
stated that there used to be many stores in Granville that
sold what local residents wanted and needed, but this is
not the case anymore.  Councilmember Bellman asked Ms.
Garrett how she would go about solving this problem.  She
stated that many products people need are not available
for purchase in Granville.  Vice Mayor Moore stated that
the Economic Development Committee recently met with the
Granville Chamber of Commerce and had a frank discussion
on the very comments Ms. Garrett was making.  She stated
that these same sentiments, felt by others in the
community, were passed along to the Chamber.  
 
Mayor McGowan closed citizens’ comments at 7:41 pm.


PUBLIC HEARING
    Ordinance No. 15-03, An Ordinance To Amend
Ordinance No. 25-02 Providing For Adjustments Of The
Annual Budget For The Fiscal Year 2003 And Revising Sums
For Operating Expenses.

No one appeared to speak for or against Ordinance No. 15-
03.

Mayor McGowan closed the public hearing at 7:42 pm.


NEW BUSINESS (7:42 pm)
    
    Resolution No. 03-40, A Resolution To Accept The
Media Plan Of The Granville Area Chamber Commerce And To
Authorize The Payment Of $10,000 For The Plan As
Previously Approved By Resolution No. 03-10 was introduced
by Vice Mayor Moore.  Second by Councilmember Main.

Discussion: Pat Moller, President of the Granville Chamber
of Commerce Board, spoke to council on how the dollars
received have been spent thus far.  She went on to say
that Pyles Communications would discuss the logo and
branding.  Ms. Moller stated that it was important to
recognize that Pyles Communication is a local business
located in Granville.  Ms. Moller also provided a handout
of objectives and strategies for council to review.    

Mike Pyles, Pyles Communication, spoke to council and gave
his definition of ‘branding.’  Mr. Pyles stated that a
brand equals the sum total of all of its attributes.  In
addition, he stated that a brand reflects personality,
positive attributes, and what residents might say about a
particular area.  Mr. Pyles also stated that it is a
pleasure to work in the Granville community.

Kaki Reckard, Pyles Communication, gave a brief
presentation to council about the chosen logo.  She stated
that the overall theme is based on impressions of
Granville, different seasons, and visual beauty.  Ms.
Reckard stated that the logo is oval to depict the
community being hospitable and inviting.  She went on to
say that the logo itself is not modern looking, but shows
some history.  In addition, she stated that the logo was
designed with a lot of color to show the colorfulness of
the town.  Kaki Reckard showed council examples of how she
feels the logo holds integrity in different sizes and
colors (black and white.)  She also showed mock-ups of a
handout being distributed at the Antiques Fair, a
Granville calendar, and mock-up ads for Columbus Monthly
and/or Ohio Magazine.  Ms. Reckard also showed council an
example of a newspaper ad promoting the farmers market.  
Ms. Reckard  stated that the stationary, with the new
logo, was currently being printed and should be delivered
soon.  Kaki Reckard stated that these examples are the
extent of work done to date.

Councilmember Bellman stated to Ms. Moller that he
believed that the Chamber would fund the conceptual
thinking and the village and township would fund the
implementation.  He stated that he still sees the Chamber
at the conceptual stage.  Ms. Moller stated that the
brochure is complete and ready to be distributed, and the
high school is making brochure holders to be distributed
to local businesses.  She went on to say that the
stationary is complete and they have received some resumes
for an internship they have advertised at Denison
University.  She also said that 100+ press releases will
be sent out once the stationary is completed.  Ms. Moller
noted that a 2001 study done by Ohio State University
indicated that a community the size of Granville cannot
sustain enough income in their local businesses without
bringing in other people.  Ms. Moller also told council
about an idea discussed at the Economic Development
Committee meeting involving gift/cash cards.  
Councilmember Bellman stated that a lot has been done and
looks very nice from a design standpoint, however, he does
not see a constant theme to work on getting people to shop
locally downtown.  Moreover, he stated that some people
buy groceries elsewhere than the local grocery store, as
well as clothes and shampoo.  Councilmember Bellman asked
how the Chamber would go about enticing these people to
switch.  Ms. Moller stated that Councilmember Bellman’s
comments and feelings were noted.  

Councilmember Crais stated that he recalled the OSU study
to say that we could also do a better job of representing
ourselves.  He went on to say that he too would like to
see a more aggressive package.  Councilmember Crais asked
what information Pyles Communication found to link
branding to attracting new businesses.  Kaki Reckards
stated that in economic development terms the objective is
always to “retain, retain, retain, and THEN recruit.”  Ms.
Reckard stated that it is important to first pay attention
to what businesses are already here.  She stated that this
will create a dialogue and buzz in the community.  
Moreover, she stated that study after study indicates that
retention must always come first.  Councilmember Crais
asked if it was fair to say that attracting new businesses
is a by-product of the branding process.  After
clarification of his question, Ms. Reckard stated yes.  He
also stated that assuming money was not quite an issue,
would anything have been done differently that could more
aggressively address their objective #3 (listed on the
handout.)  Ms. Reckard stated that this was a standard
type of approach.  Councilmember Crais asked that assuming
branding is to bring in more foot traffic, is it possible
it might have the opposite effect.  Ms Reckard stated that
she feels there are an impressive amount of businesses to
generate enough people to come to Granville.

Councilmember Robertson inquired on how the Chamber’s plan
reaches Denison students.  Ms. Reckard stated that in
reality some businesses in the community will not entice
students.  She also stated that much is available to them
on campus.  She stated that the Chamber would be wise to
target staff, faculty, and the 20,000 visitors to the
campus each year.  Councilmember Robertson stated that she
would still like to see some more specific targeting to
students.  Ms. Reckard also stated that the earlier
mentioned gift/cash card could be an enticement.  

Barbara Hammond, BHammond Interiors, was introduced to
council by Vice Mayor Moore.  She stated that she has
started carrying items in her store that might appeal to
college students.  Moreover, she stated that her
establishment is often frequented by Denison college
students.  She went on to say that she feels this is a
hugely untapped market.  Ms. Hammond told council she
would like to see some type of Denison store located
downtown.  Furthermore, she stated that she feels the
welcome mat is not always open for students from Denison
and this philosophy needs to be reversed.  

Mayor McGowan stated that he feels the work done by the
Chamber and Pyles Communication is a good start and he
appreciates the hard work.

Roll call vote:     Main, Crais, Moore, Robertson, Hartfield,
Bellman, McGowan. (7-0).
Resolution No. 03-40 was adopted.


    Resolution No. 03-41, A Resolution To Amend
Insurance Coverage As Provided In Section 145.22 Of The
Codified Ordinances Of The Village Of Granville was
introduced by Councilmember Crais.  Second by
Councilmember Hartfield.

Discussion: In a related issue, Councilmember Crais asked
why making insurance benefit pre-taxable was not done a
long time ago.  Manager Hickman stated that was a good
question and it should have been done.  

    Motion carried (7-0).  Resolution No. 03-41 is
adopted.

    Resolution No. 03-42, A Resolution Of Support For
The Concept Of Conveying, Leasing Or Donating Public Land
To The Senior Citizens Of Granville To Provide Senior
Citizens Housing, Services Or Facilities And Authorizing
The Village Manager To Seek Proposals For Same was
introduced by Councilmember Robertson.  Second by
Councilmember Crais.

Discussion: Councilmember Main asked for more details and
what this resolution was about.  Councilmember Robertson
stated that one of the Senior Committee’s tasks was to try
and keep senior citizens from moving out of Granville.  
She went on to say that the problem does not only involve
finances, but finding suitable housing for senior citizens
that will accommodate their needs.  Councilmember
Robertson stated that there is a gap in income levels.  
She stated that Kendall will accommodate one income level,
but there is still a gap in the $50,000 annual income down
to somewhere in the $20,000 range.  She stated that
National Church Residences and a National Lutheran group
builds housing facilities for senior citizens and builds
them at a lower cost because they make use of tax
credits.  Councilmember Robertson stated that the cost
could also be lower if acquiring the land wasn’t part of
the cost of the endeavor.  Councilmember Robertson stated
that this Resolution would show council’s support for
making a way to actively participate in making land
available for senior housing.  Mayor McGowan stated that
some public land currently owned by the village would be
the Bryn Du property.  He asked if the public land she was
referring to building on would be the Bryn Du property.  
Councilmember Robertson stated that there is some suitable
land in the rear of the Bryn Du property that Manager
Hickman, Tom Mitchell, and she visited that could be a
proposed site for senior housing.  This Resolution,
however, would not specify that land or any land for
development.  

Vice Mayor Moore asked Law Director Crites if he was
familiar with zoning laws involving senior citizen
housing/building.  Law Director Crites stated that there
has been an explosion of changes in the past 5-7 years in
Title 57 regarding senior citizen housing.  He stated that
he could further investigate these changes and get any
information back to council.  

Councilmember Crais stated that he saw this Resolution in
two parts.  The first was the support of Village Council
on the idea of senior housing and the second would
instruct or allow the Manager to work with housing groups
and authorize him to engage in discussions with them.  

Councilmember Bellman commented that he sees this as being
similar to merchant development and this Resolution would
simply put out a welcome mat.  

Mayor McGowan stated that any proposals to build or
allocate specific land would come before council and/or
the Planning Commission.  

    Motion carried (7-0).  Resolution No. 03-42 is
adopted.


Resolution No. 03-43, A Resolution Providing Village
Funding To Establish A Granville Senior Foundation was
introduced by Councilmember Robertson.  Second by
Councilmember.
 
Discussion: Councilmember Robertson stated that the Senior
Committee would establish an endowment administered by the
Columbus Foundation that requires $10,000 to get started.  
The Columbus Foundation would give advice and help form
the Granville Senior Foundation.  Councilmember Hartfield
asked if the $10,000 would be a fee.  Councilmember
Robertson stated that it is not a fee and the Granville
Senior Foundation would decide how to use and augment the
funds and interest from them.  Vice Mayor Moore stated
that $10,000 would be the minimum accepted by the Columbus
Foundation.  She also stated that there needs to be some
indication on who would do the appointments.  
Councilmember Robertson stated that she believed the
Senior Committee would make the appointments.  Vice Mayor
Moore stated that the Senior Committee themselves are not
appointed and she would like to see council play a role in
making these appointments.  Councilmember Robertson
suggested proposing an amendment because the Senior
Committee said they wanted to make the appointments.  

Councilmember Robertson asked for the following friendly
amendment:
After the second WHEREAS, Delete: Advisory Committee

Councilmember Crais stated that the Granville Foundation
would only use interest from the $10,000.  He asked how
the committee might feel about the money being returned to
the village after a certain number of years, thus making
it an interest free loan.  Councilmember Robertson stated
that he could propose his idea in the form of an
amendment.  Councilmember Crais stated that if his
amendment went through he feels the appointments could be
made by the Granville Senior Foundation.  

Mayor McGowan stated that there may be several amendments,
and perhaps council will want to look at this again in two
weeks.  He asked Councilmember Robertson if there was any
urgency in passing it tonight.  She stated no.  It was
also stated that it needs to be decided who makes the
initial appointments.  Mayor McGowan stated that he
believes that council made the initial appointments to the
Recreation Commission, and all appointments thereafter
came from the commission.  Councilmember Robertson stated
that it might make sense for the Senior Committee to make
recommendations to council and then council approves those
recommendations.

Vice Mayor Moore proposed the following friendly amendment:
After the second WHEREAS clause, The Senior Foundation
shall be appointed by Council on the recommendation of the
Senior Committee  

Councilmember Crais proposed the following friendly
amendment:
After fifteen years the foundation shall return the
initial $10,000 to the village.

Councilmember Main asked if anyone had spoken with the
Granville Foundation on this.  Councilmember Robertson
said yes; the Granville Foundation is unable to give any
recommendations for making the Senior Foundation work and
the Columbus Foundation is able.  Councilmember Main
stated the he has some concern that with passage of this
resolution council would be setting up a competition
between the Granville Foundation and the Granville Senior
Foundation to seek donations for the same kind of senior
citizen donations.  Councilmember Robertson stated that
this was a point well taken and that this idea never came
up.  She stated that the by-laws could be written clearly
to state that they are not in competition for those
donations.  
Councilmember Hartfield asked how the Granville Foundation
felt about this and did anyone contact them.  
Councilmember Robertson repeated that they asked if the
money could come their way and they responded that they
cannot provide the type of help being sought.  
Councilmember Main agreed that the expertise is not as
fitting with the Granville Foundation as it would be with
the Columbus Foundation.  

Vice Mayor Moore asked if the Granville Foundation
solicits funds 1-2 times per year.  Councilmember Main
stated that they accept funds throughout the year, but
organized mailings occur twice per year.  He also stated
that they do not target who they solicit funds from.  

Councilmember Main stated he would feel more comfortable
voting on this resolution after speaking with Executive
Director Plunkett and the Granville Foundation.  He stated
that he could report back with his findings at the next
meeting.  

Vice Mayor Moore moved to table Resolution No. 03-43 until
the October 15, 2003 council meeting.  Seconded by
Councilmember Robertson.  

Councilmember Crais asked if the amendments would be
included in the Resolution.  Councilmember Robertson
stated that they were friendly amendments.  Law Director
Crites stated that he has the amendments and would have
the revised wording available at the next council meeting.
 
OLD BUSINESS  
    Ordinance No. 15-03, An Ordinance To Amend
Ordinance No. 25-02 Providing For Adjustments Of The
Annual Budget For The Fiscal Year 2003 And Revising Sums
For Operating Expenses was reintroduced by Councilmember
Bellman.  Second by Councilmember
Crais.                     

Discussion: Manager Hickman stated that he is still
waiting on some of the information council requested under
Section II A1-7-230, and stated that council may not want
to move forward on this part tonight.  Manager Hickman
also stated that Brian Bosch from ODOT and Doyle Clear
could be available to speak to council on November 5, 03.  
He would also have Jerry Brimms from Licking County
Planning Commission and Roger Davis from LCATS available
at the October 15, 03 council meeting.  They will
hopefully be able to answer any needed questions council
might have.    

Councilmember Bellman asked if the Ordinance could still
be voted on with the understanding that it is pending the
requested information that has not yet been received.  He
stated that a previous Resolution had these conditions
already in it.  

Vice Mayor Moore asked why this Ordinance needed to be an
emergency.  Councilmember Bellman stated that the sooner
they can move forward on this the better for council.  He
stated that there have previously been long unneeded
delays.  Vice Mayor Moore stated that since they do not
have all of requested information available, she would be
in favor of removing A1-7-230 under Section II and having
a separate ordinance later.  

Councilmember Hartfield stated that she was under the
impression that under the previous Resolution, council
could not pass until hearing back from LCATS and planners,
etc.  

Councilmember Crais asked if council was bound by the
previous Resolution to move forward on the Ordinance, and
if tabled what are the implications on the budget cycle.  
Manager Hickman stated that several areas need addressed
now such as the depleted sewer account, and auditor and
county fees.  All in all, he felt 80% of the Resolution
needed to be addressed now.  Councilmember Crais stated
that he agreed with Councilmember Bellman and something
did need to be done now – there has been too much delay.  
Councilmember Crais stated that if the information that
was requested is not what council was hoping for or
wanted, the $24,000 would not be appropriated.  

Councilmember Hartfield stated that she would like to see
language in the Ordinance stating that the funds would be
revoked if council does not agree with all of the
collected information.  She went on to say that it seems
odd to appropriate funds without all of the wanted
information.  

Manager Hickman stated that for what it was worth he would
proceed very cautiously and probably go back to the Street
and Sidewalks Committee as well as council for further
confirmation.  

Law Director Crites suggested one option might be deleting
A1-7-F-230 under Section II and passing as an emergency at
the next meeting.  He stated that adding the
mentioned “footnote” is not necessarily unlawful, but an
uncommon practice.  He also stated that he would suggest
additional language in Section II, rather than a
footnote.  

Councilmember Bellman stated that he was unsure that it
needed to be passed as an emergency.  

Councilmember Robertson suggested removing the section and
reintroducing in two weeks and voting on it in one month.  
Moreover, she would like to see this project done.

Councilmember Main moved to amend Ordinance No. 15-03
under Section II by removing:
“A1-7-F-230 Boards & Commissions - CVR Access Management
Plan $24,000”
Seconded by Vice Mayor Moore.

The amendment to Ordinance No. 15-03 was adopted. (6 Yeas,
1 Nay, Bellman)

Roll Call vote:  Crais, Robertson, Main, Hartfield, Vice
Mayor Moore, Mayor McGowan
(6 Yea-6) Bellman (Nay)  Ordinance No. 15-03 was adopted.


REVIEW OF MINUTES (9:10 pm)  
Regularly Scheduled Meeting of September 17, 2003.
Councilmember Crais moved to accept the minutes once
amended; seconded by Councilmember Main.   Motion carried,
7-0.   


COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore,
Robertson)    
Vice Mayor Moore stated that the committee met with the
Granville Chamber of Commerce and went through the
chamber’s plans in detail.  She stated that the biggest
area that needs followed up on is the gift/cash cards.  
Vice Mayor Moore stated that Denison University has a
program set up on campus similar to what is being proposed
for the downtown area.  She went on to say that the
chamber discussed events that bring people into the
downtown area, including the Antiques Fair she wanted to
make people aware of on October 4, 03.  

Finance Liaison (Moore)
No Report.

Granville Foundation (Main)
 No Report.

JEDD (Bellman, Crais)
No Report.

Newark/Granville Committee (Bellman, Main)
 No Report.

Personnel (Hartfield, McGowan, Robertson)
Councilmember Hartfield stated this committee needs to set
a date to meet.

Planning Commission (McGowan)
Councilmember Crais inquired on what was happening with
the Comprehensive Plan and said it has taken a very long
time.  Manager Hickman agreed and stated that he would
speak to Norm Kennedy in regards to working on this.

Recreation Commission (McGowan)
Mayor McGowan stated that this committee will meet on
October 7, 03.

Senior Citizen Committee (Moore, Robertson)
 No Report.
           
Street Light Committee (McGowan)
No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)
Manager Hickman stated that we now have a proposal on
street lights (Erinwood) and a meeting needs to be
scheduled to discuss this.

Tree & Landscape Committee (Moore)
 No Report.

Union Cemetery Board (Main)
Councilmember Main urged support for the upcoming levy
that would support the cemetery.  

Bryn Du Committee (Moore, Robertson, Crais)
Councilmember Robertson stated that this committee met on
September 18, 03.  A report by Nancy Recchie and
Councilmember Robertson was given on a visit they had to
Oglebay Park in Wheeling, West Virginia.  She stated that
there has been much progress made by the consultants and
committee.  Councilmember Robertson stated that the
committee discussed a draft of a vision statement and had
some discussion on the future governances.  The next
meeting is October 8, 03.  There is a tentative meeting
scheduled for October 29, 03.  The final presentation by
the committee will be given in the new high school
auditorium on November 9, 03.  


OTHER COUNCIL MATTERS
Manager Hickman stated that he would like to work with
Kimberly Salvage in regards to the sidewalk extension she
has requested and the needed easements.  

Councilmember Main asked about the water extension to Fern
Hill.  Manager Hickman stated that the surveys were sent
out and due back on October 3, 03.  He went on to say that
of the surveys received, they are overwhelmingly against
water extension.   


ADJOURNMENT
    At  9:20 pm, Vice Mayor Moore moved to adjourn the
meeting.  Second by Councilmember Main.  Motion carried, 7-
0.  Meeting adjourned.

        
                             

Submitted by:  Melanie Schott        

Monday
Jan232012

Council Minutes 9/17/03

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
September 17,  2003


CALL TO ORDER (by Mayor McGowan at 7:30 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
Those responding to the roll call were, Councilmembers
Crais, Hartfield, Bellman, Robertson, Main, Vice Mayor
Moore, and Mayor McGowan; Manager Hickman; Law Director
Crites.     
 

APPROVAL OF AGENDA (7:31pm)
Councilmember Crais moved to approve the agenda as
presented, seconded by Councilmember Robertson.  Motion
carried.


CITIZENS’ COMMENTS (7:31 pm)
All topics –  None

AEP – Doug Hiatt
Mr. Hiatt gave a Powerpoint presentation.  He stated that
three electrical stations feed Granville.  One station is
close to the BP station on the south side of Granville.  
The other two are to the west (Silver Street) and east
(Cherry Valley Road).  Mr. Hiatt stated that there have
been many outages in the past three years.  He stated that
many outages are due to trees and the inability to trim
them properly or at all.  Moreover, Mr. Hiatt stated that
there have been a significant amount of outages due to
storms.  Mr. Hiatt stated that problems with trees are due
to the weather conditions being very good for tree growth,
prior years of poor tree trimmings, and/or customer
refusal to access property.  Mr. Hiatt stated that the
problem of outages has worsened due to a large amount of
storms in 2002 and 2003, and there are maturing trees
falling outside of the ROW.  Mr. Hiatt went on to say that
the answer to reducing the amount of electrical outages is
to properly trim trees and gain customer support to access
trees that need trimmed now.  Mr. Hiatt stated that outage
numbers dropped in 2003 due to better tree trimming.  He
also stated that it helps if the village continues their
support in tree trimming to prevent significant outages.  
Mr. Hiatt mentioned a partnership between the village and
AEP where AEP’s goal is to gain clearance from the power
line, while the village comes afterwards and works on the
aesthetics.  As a result of this partnership, Mr. Hiatt
stated that AEP does not cut the trees back as far, just
enough to allow for clearance so village workers are safe
to do any additional trimming.  

Councilmember Crais inquired on the number of refusals AEP
typically gets and what is the extent of the problem.  Mr.
Hiatt estimated 20 per year out of every 1000 and that
outages are significant due to customer refusal.  Mr.
Hiatt also stated that they do track these numbers.  Vice
Mayor Moore asked if the exact numbers could be provided
to council.  Mr. Hiatt stated yes.  

Manager Hickman stated that there was a recent refusal on
N. Pearl Street.  AEP trims for function, not for
aesthetics.  Councilmember Hartfield asked what was
happening to all of the old trees.  Manager Hickman said
that they no longer plant the same type of tall trees
under power lines.  The Village works with the Tree &
Landscape Commission, as well as AEP, on smarter
planting.  A spokesperson for AEP stated that they are
currently not trimming some trees back as far as they
should (every 4-7 years), but as a result the village is
coming in to “make the tree look like a tree.”  Manager
Hickman stated that Granville takes better care of their
trees in comparison with other communities.  Mr. Hiatt
agreed.  

Vice Mayor Moore asked how AEP arrived at the 4 to 7 year
trimming time.  Mr. Hiatt stated that this is an industry
standard and this is so they do not have to trim as often,
making it more cost effective.  He went on to say that it
also depends on the species of the tree.  Councilmember
Moore inquired on why there are “bundles of wires.”  Mr.
Hiatt stated that these are in place mainly due to the
number of fallen trees.  Vice Mayor Moore asked what is
being done to prevent outages due to animals.  Mr. Hiatt
stated that many area lines have animal guards on them.  
He depicted where they are located on the diagram.  Vice
Mayor Moore asked why it is so costly to drop wires
underground.  She stated that the village recently got a
cost estimate to put some lines downtown in the ground and
the estimate was very high.  Mr. Hiatt stated these costs
are mainly due to material and labor.  

Councilmember Bellman asked if the current trimming
schedule is every 4 to 7 years doesn’t that remove too
much from the tree.  He asked if they have ever considered
trimming every 2 to 3 years.  Mr. Hiatt stated that 2 to 3
years has never been considered and that the 4 to 7 year
cycle is industry standard.  He also stated that he needs
to treat all towns the same.  Councilmember Bellman asked
Mr. Hiatt about an August 23, 03 article in the Columbus
Dispatch.  He stated that this article stated that AEP
spent less money on tree trimming than it told PUCO it
would.  Mr. Hiatt stated he was aware of the article and
not sure what corporate does, and was somewhat
apprehensive on the numbers stated in the article.  
Councilmember Bellman stated that AEP has clearly not
spent the money customers have already paid for on tree
trimming.  Councilmember Bellman asked if the electrical
polls on College Street were higher than the ones on Pearl
Street.  Mr. Hiatt stated yes due to an upgrade for
Denison University, which Denison paid for.  Councilmember
Bellman asked if higher polls could be put into place to
fix outage problems.  He also asked Mr. Hiatt if AEP could
do a better job of cleaning up the mess after tree
trimmings.  Mr. Hiatt stated that in the situation of a
storm, their first goal is to get the service back on, but
during routine maintenance they can work with the
customer/village to clean up.  Councilmember Bellman asked
if the village is cleaning up for AEP for any reason,
shouldn’t the village get reimbursed for doing their
work.  Mr. Hiatt stated that more discussion could take
place in regards to this and it could be looked into.

Councilmember Crais stated that it is fair to say that
there are many unhappy customers in regards to tree
trimming by AEP mainly due to aesthetics.  He stated that
there could be better partnering between the village and
AEP to help with this.  Councilmember Crais also stated
that the current set up is un-economic for each party.  

Councilmember Robertson stated that if you want trees and
electricity – there needs to be a balance and that we
should give the village and AEP our blessing for working
together.  She told Mr. Hiatt that she would like to relay
how thankful she is for work they do during storms in the
middle of the night and the work that AEP does.  

Vice Mayor Moore wished to follow-up on the in-efficiency
of two different crews working on one tree at the same
time.  She asked if this is due to costs and why the focus
of AEP is not more on aesthetics.  Vice Mayor Moore also
asked if AEP could shape trees if paid extra.  Mr. Hiatt
stated that he would need to further investigate this.  A
spokesperson for AEP remarked about the liability and said
that if a line falls down and someone is injured/killed
its AEP’s responsibility, and their first priority is
safety.  

At this point in the lengthy discussion, Councilmember
Robertson stated that she believed “we are beating a dead
horse here.”  

Mayor McGowan stated that the council looks forward to
Manager Hickman working with AEP in the future.  

Melanie Orr, Buxton Inn, asked if the number of outages
depicted in the Powerpoint presentation included brown
outs and blinking of service.  Mr. Hiatt stated that his
numbers did not reflect these type of occurrences.  Ms.
Orr stated that it is a problem at her business because
they often need to reset the computer systems.  

Dave Wolf, Pearl Street, asked if customers will continue
to see the trend of 2003 where outage numbers continue to
drop.  Mr. Hiatt stated yes.  
 
Mayor McGowan closed citizens’ comments at 8:24pm.


PUBLIC HEARING
Ordinance No. 13-03, An Ordinance To Vacate A Portion Of A
Certain Alley Parallel To Sunrise Street was reintroduced
by Councilmember Crais.  Second by Councilmember Robertson.

No one appeared to speak for or against Ordinance No. 13-
03.

Mayor McGowan closed the public hearing at 8:25pm.

Ordinance No. 14-03, An Ordinance Accepting The Dedication
Of The Sinnett House From The Granville Library Board was
reintroduced by Vice Mayor Moore.  Second by Councilmember
Hartfield.

Ruth Owen and Mike Frazier gave a brief Powerpoint
presentation depicting possible scenarios for the Sinnet
House.  This presentation included two choices for the
driveway location.  

Ms. Barsky, 221 E. Elm St., stated that she commends the
Library Board for coming up with two different  plans and
one would allow easier access to restrooms.  

Mayor McGowan closed the public hearing at 8:35pm.



NEW BUSINESS  (8:35 pm)
    Resolution No. 03-36, A Resolution To Authorize
The Village Manager To Enter Into Contract With Parsons
Transportation Group For An Access Management Plan was
introduced by Councilmember Bellman.  Second by
Councilmember Crais.
 
Discussion:  Councilmember Bellman stated that this has
been in the process for a long time and he would like to
see some progress.  He stated that there is currently no
guidelines for the Planning Commission or BZBA.  Manager
Hickman stated that it is a good plan, not yet adopted,
and they have not yet formulated a capacity.  

Vice Mayor Moore stated that she is interested in the
study, but insists that the study include how ODOT’s plans
will impact the area.  She stated that we don’t want to
waste our time.  She suggested that Doyle Clear get this
information from ODOT and that it needs to be part of the
proposal.  Manager Hickman stated that the new village
planner has some experience in this area and suggested him
spearheading this project with Mr. Clear to help keep
costs down.  

Councilmember Robertson asked why this is in the form of a
resolution and not an ordinance.  Manager Hickman stated
that these are draft costs/estimate of the plan.  
Councilmember Robertson asked if council was committing to
these exact figures with a vote tonight.  Manager Hickman
stated that an ordinance would allow for expenditures,
while a resolution gives specific direction of a traffic
study.  

Councilmember Main stated that a vote tonight would not
approve money being spent..”yet.”  

Councilmember Hartfield asked if part of the money covers
meetings Mr. Clear has already attended.  Manager Hickman
stated yes and the new amount would be approximately
$24,000 after deducting for those meetings.  

Mangager Hickman stated that he would work on getting more
information from ODOT.  

    Motion to adopt carried (7-0).  Resolution No. 03-
36 is adopted.

    


Resolution No. 03-37, A Resolution To Authorize The
Village Manager To Accept An Urban Forestry Bicentennial
Grant From The Ohio Department Of Natural Resources was
introduced by Councilmember Crais.  Second by Vice Mayor
Moore.
 
Discussion:   Manager Hickman stated this is for trees on
South Gallway Drive and in the Cherry Valley Road vicinity.

    Motion to adopt carried (7-0).  Resolution No. 03-
37 is adopted.

    Resolution No. 03-38, A Resolution To Authorize
The Village Manager TO Submit A Grant Application For 2003-
2004 Capital Improvement Projects To District 17, Ohio
Public Works Commission, For Funding, On Granville’s
Behalf was introduced by Councilmember                    
Crais.  Second by Councilmember Bellman.
 
Discussion:   Manager Hickman stated that this resolution
is an attempt to secure grant funds for a pedestrian
bridge and the amount received could be $350,000.  
Councilmember Bellman inquired if it would make sense to
have the village and township share in these costs, since
they have previously tried this.  Manager Hickman stated
yes, this was a possibility he could further look into.  
Councilmember Crais inquired on the progress with the bike
path near Granville Intermediate School.  Manager Hickman
stated that he would check on updated information
regarding this.  Vice Mayor Moore asked if a walkway could
be hung from the existing bridge.  Manager Hickman stated
that he would check on this.  


    Motion to adopt carried (7-0).  Resolution No. 03-
38 is adopted.

    Resolution No. 03-39, Resolution Accepting The
Amounts And Rates As Determined By The Budget Commission
And Authorizing The Necessary Tax Levies And Certifying
Them To The County Auditor was introduced by Councilmember
Vice Mayor Moore.  Second by Councilmember Bellman.
 
Discussion:  Manager Hickman stated that this resolution
was “housekeeping.”   

    Motion to adopt carried (7-0).  Resolution No. 03-
39 is adopted.

    Ordinance No. 15-03, An Ordinance To Amend
Ordinance No. 25-02 Providing For Adjustments Of The
Annual Budget For The Fiscal Year 2003 And Revising Sums
For Operating Expenses was introduced by Councilmember
Bellman.  Second by Councilmember
Hartfield.                                          .

    Mayor McGowan scheduled a public hearing for
Ordinance No. 15-03 for October 1, 2003.



OLD BUSINESS
    
    Ordinance No. 13-03, An Ordinance To Vacate A
Portion Of  A Certain Alley Parallel To Sunrise Street was
reintroduced by Councilmember Crais.  Second by
Councilmember Robertson.

Discussion:  Manager Hickman offered a friendly amendment
correction/change to 723-04.  Councilmember Robertson
asked when vacated what would happen.  Manager Hickman
stated that the property is added to the property owners.  
He estimated approximately 8-10 feet.  Councilmember Crais
asked who pays for the survey.  Manager Hickman stated
that the property owners would pay for this.  

    Roll Call Vote:  Moore, Robertson, McGowan, Crais,
Hartfield, Bellman, Main. (7-0). Ordinance No. 13-03 was
adopted.

    Ordinance No. 14-03, An Ordinance Accepting The
Dedication Of The Sinnett House From The Granville Library
Board was reintroduced by Vice Mayor Moore.  Second by
Councilmember Hartfield.

Discussion:  Councilmember Bellman asked if the ordinance
should have additional language on the house being brought
up to different conditions.  

Vice Mayor Moore stated that she was not aware of what the
terms of the conditions were.  For example, it has not yet
been determined the amount of rent, length of lease, and
which site plan.  Mr. Frazier stated that the board had
thought $1000 per year in rent and a 25 year lease, or
perhaps a 50 year lease.  Mr. Frazier and Ms. Owen stated
that they saw these as small details that are negotiable.  
She went on to say that their future plans are contingent
on whether or not the village intends to accept the
donation.  

Councilmember Bellman asked if the ordinance could have
wording stating that the village intends to accept the
Sinnett House and negotiate specific terms at a later
time.  

Councilmember Hartfield stated that the details could be
ironed out with village officials.  Manager Hickman stated
that a member of council would be appreciated when going
over details.  Councilmember Robertson stated later during
the meeting that she would be happy to serve in that
capacity.  

Councilmember Main asked what would happen if the
Bicentennial Commission is not able to raise the needed
$140,000.  Ms. Owen stated the building would not be able
to be gifted because they could not afford to move it.  
She stated that the Library Board already has allotted
$25,000 to the fund.  Ms. Owen stated that the ordinance
could certainly be worded that the intent to accept the
donation is if the money is raised.  
Councilmember Robertson asked if the $140,000 estimation
included everything except the restrooms.  It was stated
yes.  Manager Hickman also stated that the estimated cost
to install restrooms was reduced to $12,000-$15,000.  

Councilmember Main asked if the Library Board is limited
on whom they can gift the building to, and if it is not
gifted to the village, then who would they choose to gift
it to.
Ms. Owen stated that really the Bicentennial Commission if
gifting the house.  She stated that they have shown an
interest in saving the house.  It was stated that the
Granville Historical Society was offered the building, but
they were unable to afford it.  The Sinnet House was also
offered publicly and one private citizen did come forward
with some interest.  

Mayor McGowan asked what if future councils find that they
do not want the building.  Law Director Crites stated that
the village does not have a fee simple absolute interest
in real estate, but rather a legal interest in the house
only.

Councilmember Main asked what the estimated costs were for
the village to operate the building.  Manager Hickman
stated that they estimate $4,000 per year in utilities.  
Other costs per year were unknown.  These could include
staffing, upkeep, etc.  

Councilmember Moore moved to amend Ordinance No. 14-03.  
Councilmember Hartfield seconded.

The following amendments were included as the second
sentence of Section 1:
“The acceptance of this donation shall be conditioned upon
the Village of Granville and the Granville Library Board
of Trustees entering into an agreement, the terms of which
shall address such issues as the term of the lease, amount
of rent, and the monies to be raised by the Granville
Bicentennial Commission.”  

Also

Change any and all references to the Library Board
to “Granville Library Board of Trustees.”    

Roll Call Vote:  Bellman, McGowan, Crais, Moore,
Hartfield, Main, Robertson. (7-0). The amendment to
Ordinance No. 14-03 was adopted

Roll Call Vote:  Bellman, McGowan, Crais, Moore,
Hartfield, Robertson. (Yea -6) Main (Nay). Ordinance No.
14-03 was adopted

    
REVIEW OF MINUTES (9:25 pm)  
Regularly Scheduled Meeting of September 3, 2003
Councilmember Crais moved to accept the minutes; seconded
by Councilmember Hartfield.  Motion carried, 7-0.   





MAYOR’S COURT REPORT –  August (9:25 pm)
The Mayor’s Court Report for the month of August was
presented for review.
Councilmember Crais moved to accept the report; second by
Councilmember                      Hartfield.   Motion
carried, 7-0  

    Mayor McGowan instructed the report be filed with
the Clerk.  A copy of said report is included as part of
these Minutes.  


MANAGER’S REPORT – August (9:25 pm)
The Manager’s Report for the month of August was presented
for review.  
    
Councilmember Crais moved to accept the report; seconded
by Councilmember Main.                    Motion carried 7-
0.

Discussion:  Councilmember Crais inquired on why so many
police runs were made to the Granville schools and what
was the nature of these reports.  Manager Hickman stated
that thirteen calls were made to the middle school.  He
stated that he would inquire on the nature of these calls,
as well as calls to the high school.  

Councilmember Robertson asked if truck traffic was picking
up on North Pearl Street.  Manager Hickman stated that
regular/irregular monitoring is done in this area morning,
noon, and evening.  He stated that trucks that appear to
have heavy loads are checked.  Manager Hickman went on to
say that he felt the truck traffic was better.  
Councilmember Crais stated that it seemed to go down, but
in the last 6 to 8 months he has noticed an upward trend
in truck traffic.  

Councilmember Crais stated that a tree on Summit Street
needs to be looked at.  It is a tree located near the
castle house in the right of way.  Councilmember Crais
stated that neighbors have told him that calls have been
put into the village offices.  Manager Hickman stated that
he would look into this, and they are currently looking at
several trees with the same issues.

    Mayor McGowan instructed the report be filed with
the Clerk.  A copy of said report is included as part of
these Minutes.  


COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore,
Robertson)    
Vice Mayor Moore stated that this committee is trying to
schedule time with the GACC to work on the strategic
plan.  

Finance Liaison (Moore)
Vice Mayor Moore stated that they met with  Bryn Du
consultants and bond council earlier that day to discuss
the renewal of outstanding notes.  


Granville Foundation (Main)
 No Report.

JEDD (Bellman, Crais)
 No Report.

Newark/Granville Committee (Bellman, Main)
 No Report.    

Personnel (Hartfield, McGowan, Robertson)
No Report.

Planning Commission (McGowan)
Mayor McGowan stated that a fence/parking was approved for
the old Crown and Cushion.  He stated that there were some
people who spoke against Whit’s moving their location.  
The main reason was because of the large amount of
restaurants in a small area.  Manager Hickman stated that
Whit’s would be moving to where Hare Hollow was located
off of Broadway.  
 
Recreation Commission (McGowan)
No Report.

Senior Citizen Committee (Moore, Robertson)
Councilmember Robertson stated that this committee will
meet at 4:00 on September 18, 03.  She hopes to have
resolutions for the next council meeting.  
    
Street Light Committee (McGowan)
No Report.
 
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)
Councilmember Bellman stated that this committee met
earlier that day on Burg Street with area residents to
discuss widening.  He stated that there appeared to be a
general consensus against any widening on Burg Street and
there is a real concern over increased traffic and
speed.   Councilmember Hartfield stated that she believed
that 4-5 of the residents (out of 12) were in favor of
widening the street somewhat.  She stated that the
residents living right on the bricked portion were not in
favor of widening, but other residents would like a little
widening.  Councilmember Hartfield stated that no
decisions were made, just discussions took place.  
Councilmember Main stated that as a resident of Granville
who travels on Burg St., he feels it would be very nice if
the road were “a bit wider.”
Councilmember Bellman asked if each resident could be sent
a sheet to vote whether or not they would prefer widening
the street.  Manager Hickman stated that this could be
done.  He stated that a similar survey was recently sent
out to the residents of Fern Hill on water extension.  

Councilmember Robertson inquired if the “one way scenario”
for Burg Street could be revisited.  Councilmember
Hartfield stated that Thresher Street would not be
accommodating for a one way street.  Manager Hickman
stated that according to Barkley Gano (resident on Burg
Street) this scenario was tested in the 80’s and residents
felt that is just didn’t work.  He went on to say that he
does not see this as a good situation because Thresher
Street is very narrow.  

Tree & Landscape Committee (Moore)
 Vice Mayor Moore stated that this committee discussed a
grant they received.  They also discussed ash trees and
concern of a pest that has moved from Michigan that is
affecting them.  
     
Union Cemetery Board (Main)
 No Report.     

Bryn Du Committee II (Robertson, Crais, Moore)
Councilmember Robertson stated that this committee would
meet at 7:00 on September 18, 03.  She stated that the
committee will be updated on a visit to Oglebay Park and
the committee appears to be on schedule for their final
report at the end of October or partway through November.  


OTHER COUNCIL MATTERS
Manager Hickman stated that a mistake was made by not
including GACC as part of the agenda.

Councilmember Bellman stated that this was not on the
agenda.  He also mentioned some concerns he had at the
last meeting regarding the GACC’s plan to promote local
shopping by local residents.  

Councilmember Robertson stated that she was not in
attendance at the last meeting where GACC spoke, but after
reviewing the minutes, she feels that not much money was
spent on local promotion.  

Councilmember Crais stated that he felt uncomfortable
addressing this issue because it was late, and he was not
in a position to “digest this material.”  He felt as
though it should be postponed and that it was in violation
of council rules to discuss, unless someone wanted to
amend the agenda.  Councilmember Crais also stated that it
was not appropriate to discuss under “Other Council
Matters.”  Councilmember Crais asked what the GACC
presentation was for.  Manager Hickman stated that Vice
Mayor Moore and himself were to attend a meeting on
September 18 to present a check.  Vice Mayor Moore would
also be giving a brief presentation on the state of the
village.  It was the GACC’s hope that this presentation
would show the support by village officials to the GACC.  
Manager Hickman stated that $10,000 was to be presented.  
He also stated that a resolution was already passed which
appropriated these funds for these reasons.  

Mayor McGowan stated that he felt it was ok to discuss
this issue under “Other Council Matters” and two people
(representing GACC) were in attendance for three hours and
council owed it to them to let them know what council was
doing.  

Vice Mayor Moore stated that she was under the impression
that there was no action to take place.  

Vice Mayor Moore moved to amend the agenda and discuss a
check presentation for GACC.  Seconded by Councilmember
Hartfield.  (3-4)

    The agenda was not amended.  (3 Yeas – Moore,
Hartfield, McGowan, 4 Nays – Robertson, Bellman, Crais,
Main)

Mayor McGowan stated that the issue would be on the agenda
for the council meeting on October 1, 2003.  

Mayor McGowan stated that a date for Granville trick or
treat needed to be decided.  He also stated that the
proposed date of October 30, 03 was the same night Newark
would have their trick or treat.  Council stated that
Granville Trick Or Treat would be held on Thursday,
October 30, 2003 from 5:30 – 7:00.  

Councilmember Crais stated that there was an interesting
article on moratorium issues in this months Cities &
Villages (Page 34) worth reading.  



ADJOURNMENT
    At 9:57pm, Councilmember Hartfield moved to
adjourn the meeting.  Second by Crais.  Motion carried, 7-
0.  Meeting adjourned.


             
                             

Submitted by:  Melanie Schott        

Monday
Jan232012

Council Minutes 9/3/03

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
September 3, 2003


CALL TO ORDER (by Mayor McGowan at 7:32 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
Those responding to the roll call were, Councilmembers
Hartfield, Crais, Bellman, Vice Mayor Moore, and Mayor
McGowan; Manager Hickman, Law Director Crites.     

Councilmember Crais moved to excuse Councilmembers Main
and Robertson, seconded by Councilmember Hartfield.  
 

APPROVAL OF AGENDA (7:33 pm)
    Councilmember Crais moved to approve the agenda as
presented, seconded by Vice Mayor Moore.   Motion carried.


CITIZENS’ COMMENTS (7:33 pm)
All topics  
None

Bryn Du Uses
Lesa Miller, Granville Recreation Commission, spoke to
council in regards to using part of the Bryn Du grounds
for soccer practice weeknight evenings through October.  
Ms. Miller stated that they would work with any parameters
given by council.  They would like to line the field, but
this would not hurt the grass.  Ms. Miller went on to say
that they would use no more ground than what had been used
for the Spring Egg Hunt; She estimated a 115x65 foot
area.  Approximately 15-30 kids (2 teams) would utilize
the space at each practice, and no games would take place
on the grounds.  The field would be used by middle school
aged children.  

Mayor McGowan asked what the Bryn Du Committee had decided
in regards to usage of the facilities and property at Bryn
Du.   

Vice Mayor Moore stated that the consensus of the
committee is to grant as much use as possible so the
community is using these facilities.  She went on to say
that specific action (motions) were taken to allow Tim
Tyler and the Granville Middle School Parents to use the
facilities.  She stated that the committee was unaware of
this particular request by the Recreation Commission at
the time of their meeting.  Vice Mayor Moore stated that
the committee is working on policies relating to insurance
and usage of the facility.  

Manager Hickman stated that the Bryn Du Committee was in
favor of allowing any possible uses.  He also stated that
parking would need to take place in the lot and not on any
grassy areas.  He also asked Ms. Miller to provide needed
insurance information.   

Councilmember Bellman asked if Polo was still being played
in the month of October.  Manager Hickman stated that the
last Polo match is scheduled for October 12.  He did not
foresee any conflicts, however if the Polo players would
like to practice during the week it would be possible.  He
stated that Polo practice could take place on the west end
of the lawn, while soccer could be played at the east
end.  

Vice Mayor Moore moved to allow the Granville Recreation
Commission to use the grounds at Bryn Du for soccer
practice as long as no permanent structures were put in
place.  Councilmember Crais seconded.  Motion carried.

Terry Dixon, Co-President of the Middle School parents
Association, spoke to council in regards to the Tour of
Homes scheduled for October 4, 2003.  She requested use of
the Bryn Du Mansion, as well as the indoor tennis court,
to add to the list of homes currently being shown.  Ms.
Dixon stated that this would benefit the entire community,
since the funds raised are used for Granville schools.  
She also stated that they would have enough volunteers to
staff and clean the facility the day of the tour.  Ms.
Dixon stated that the tour would be from 11:00 – 5:00.  

Manager Hickman stated that someone could do a quick walk-
thru with Ms. Dixon to show her restricted areas, as well
as the grounds.  Ms. Dixon also asked council for a brief
history/write-up of the grounds and mansion.  Molly
Roberts stated that she could provide this to Ms. Dixon.  

Vice Mayor Moore moved to allow the Granville Middle
School Parents Association to use the Bryn Du Mansion and
tennis court on October 4, 2003 for the Tour of Homes.  
Seconded by Councilmember Crais.  Motion Carried.  

Pat Moller – GACC, spoke to council in regards to a
request for funds designated for marketing efforts for the
Chamber.  She suggested a check presentation by council at
the next luncheon meeting held on September 18.  Ms.
Moller thought that this might be a nice way to allow
merchants to witness the support to their organization by
village council and the township.  

Ms. Moller passed around a visitor’s map/brochure of
Granville to the council members, as well as a copy of
their strategic plan.  She stated that Pyles Communication
has helped in the development of this brochure and plan.  
Ms. Moller stated that it is their hopes to have this
available for the Antiques Fair on October 4th.  She also
stated that they are working with Pyles Communication to
advertise in the Sentinal, Advocate and Columbus Monthly.  
Ms. Moller stated that packets have been put together to
distribute to Denison students in regards to local
shopping in Granville.  She stated that they intend on
making similar packets for Denison Parents Weekend.  Ms.
Moller went on to say that they are also wanting to
recruit Denison students for 3-4 internships.  She
mentioned that they are using a “town and gown approach.”  
She stated that they are also working with Pyles
Communication to get a website underway.  

Mayor McGowan asked how many copies of the brochure would
be available.  Ms. Moller stated approximately 10,000.  
She also stated that an insert may be included on a
quarterly basis listing upcoming events.  Mayor McGowan
suggested that Ms. Moller may want to see if any other
merchants want to be added to the brochure before its
final printing date.  Ms. Moller stated that the current
membership is 125, and there have been some new businesses
that they need to target.  The only businesses listed on
the brochure are members.  Mayor McGowan stated that
perhaps some other businesses would want to join if they
knew their business would then be listed.

Councilmember Bellman stated that he would like to see the
chamber’s plan for encouraging local residents to shop
locally in Granville.   Ms. Moller stated that they have
tried to target them by distributing the Denison packets
(approximately 700) and local advertising.  She stated
that much of the budget will be used for local advertising
and some of the ads have not yet been created.  Ms. Moller
stated that advertising is being done for the Granville
Antiques Fair.  She said that they are still in need of
active volunteers to work on this approach to encourage
local people to buy locally.  Ms. Moller stated that a
merchants meeting was held and some people would like to
see a bridal registry, but volunteers are needed.  
Councilmember Bellman stated that the brochure seems to
target folks not familiar with local businesses and he
would like to see some more publications that encourage
locals to buy commodities here in Granville.

Vice Mayor Moore inquired on how much of the budget is
being used for local advertising.  Ms. Moller stated that
approximately $5,700 out of the $21,000 was being used for
printing/paper, and $4,500 was for local advertising in
the Advocate and Sentinal.  Ms. Moller stated that $9,000
was being paid to Pyles Communication.

Councilmember Crais asked how the GACC’s branding strategy
would meet their objective of attracting businesses.  Ms.
Moller stated that it is really hard to attract future
businesses unless you are able to maintain the businesses
you already have.  She stated that a main objective is to
show success in businesses already associated with the
GACC.  

Councilmember Bellman stated that he wanted to further
explain his position to encourage locals to shop at local
businesses.  He stated that branding has no impact on that
and one needs to go beyond branding.  Councilmember
Bellman stated that he would like to see the GACC relay
the message that taking dollars elsewhere will ultimately
hurt the community.  Ms. Moller stated that she can
certainly express this to Pyles Communication and the need
to work on educating the public on the economic impact of
supporting local businesses.  

Councilmember Hartfield stated that the strategic plan’s
primary objective lists buying locally as one of the three
main goals.  

Councilmember Bellman stated that before he would be in
favor of giving a bundle of money we should have a better
idea of how the money is being spent.  Ms. Moller
acknowledged that it is a lot of money.  Councilmember
Bellman stated that he believed that chamber was investing
funds to work in the planning stages with Pyles
Communication, while the village was giving funds for the
implementation of the plan.  He stated that he expected to
see more finished product and more than a logo.  Ms.
Moller stated that to date the packets to Denison students
and parents are complete, as well as ads and press
releases, brochure, and the logo/branding.  

Vice Mayor Moore asked what amount was the village’s
responsibility.  Ms. Moller stated $10,000 by the village
and $10,000 by the township.

Councilmember Crais stated that it would be helpful to him
to have more information on the GACC’s objective of
attracting future businesses.  He stated that there is not
enough done to bring in new business and we have many
duplications of businesses.  Councilmember Crais stated
that we need a diversified business community and he asked
what the GACC has in mind to accomplish this.  Ms. Moller
stated that right now the focus is on keeping current
businesses thriving and alive.  She stated that the GACC
would like to do whatever possible to assist the Economic
Development Committee to attract businesses to Granville.  
She went on to say that they are a volunteer
organization.  

Mayor McGowan asked when the funds are needed.  Ms. Moller
stated that the first part of October would be great.  
Mayor McGowan also suggested enlargening the web-site
address on the brochure.  

Vice Mayor Moore asked for an updated budget when it
becomes available.  Ms. Moller stated that she knew it
would change after a meeting she was having the following
day and that she would provide the new budget before the
next council meeting.  

Councilmember Hartfield asked if Ms. Moller could forward
the ‘Celebration of Seasons’ to Manager Hickman to be
distributed to council members.  

Vice Mayor Moore asked Ms. Moller if the GACC has an
opinion or interest in using the Sinnet House.  Ms. Moller
stated that this topic is on their agenda for a future
meeting, but she stated that some have envisioned the
house being used as a visitor center with where brochures
could be available.  She stated that they envision
staffing with volunteers and hopefully have restrooms
available.  Ms. Moller stated that the use of this
building could give the GACC the space to work in a
professional manner.  Vice Mayor Moore asked Ms. Moller to
relay what the board’s decision is once they have their
next meeting.  Ms. Moller stated she would.

Ms. Moller also asked Vice Mayor Moore how the GACC could
work with the Economic Development Committee.  Vice Mayor
Moore stated that they could certainly further discuss
this.  

  Mayor McGowan closed citizens’ comments at 8:30 pm.


PUBLIC HEARING
    None Scheduled


NEW BUSINESS (8:30 pm)
      
    Ordinance No. 13-03, An Ordinance To Vacate A
Portion Of A Certain Alley Parallel To Sunrise Street was
introduced by Councilmember Crais.  Second by
Councilmember Hartfield.
 
     Mayor McGowan scheduled the public hearing for
Ordinance No. 13-03 on September 17, 2003.

    Ordinance No. 14-03, An Ordinance Accepting The
Dedication Of The Sinnett House From The Granville Library
Board was introduced by Vice Mayor Moore.  Second by
Councilmember Hartfield
    
Mayor McGowan scheduled the public hearing for Ordinance
No. 14-03 on September 17, 2003.


    
OLD BUSINESS  
     None Scheduled

    
REVIEW OF MINUTES (7:50 pm)  
Regularly Scheduled Meeting of August 20, 2003.
Vice Mayor Moore moved to accept the minutes as amended;
seconded by Mayor McGowan.   Motion carried, 5-0.   


COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore,
Robertson)    
 No Report.

Finance Liaison (Moore)
No Report.

Granville Foundation (Main)
 No Report.

JEDD (Bellman, Crais)
No Report.

Newark/Granville Committee (Bellman, Main)
 No Report.

Personnel (Hartfield, McGowan, Robertson)
 Councilmember Hartfield stated that healthcare benefits
for village employees, as well as salary ranges, were
discussed in the meeting held earlier that evening.  She
went on to say that no decision was made, and they are
waiting on the CPI index to come out.  


Planning Commission (Main)
No Report.

Recreation Commission (McGowan)
 Mayor McGowan mentioned the 20 acres purchased by the
Township Trustees at Raccoon Valley Park.  He stated that
tackle football is going well, and all of the fall
activities are starting up.  Mayor McGowan also stated
that a well was in place at Wildwood Park.  

Senior Citizen Committee (Moore, Robertson)
 No Report.
           
Street Light Committee (McGowan)
Mayor McGowan stated that they are waiting on costs of
lights.  He also said that AEP has not yet put in the
lights scheduled for this year, but will most likely do so
in early spring of next year.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)
Manager Hickman stated that he is working with
Councilmember Bellman on a Resolution and Ordinance that
will come to council in the near future.  Manager Hickman
also stated that he hopes to schedule a meeting with the
Burg Street neighbors before the next council meeting to
discuss road improvements at the bricked portion of Burg
Street.  Councilmember Bellman suggested that it might be
nice to have the meeting at the location.


Tree & Landscape Committee (Moore)
 No Report.

Union Cemetery Board (Main)
 No Report.

Bryn Du Committee (Moore, Robertson, Crais)
Vice Mayor Moore stated that the committee has reviewed
the results of the surveys.  She stated that there was a
clear consensus that people want to see the fields left as
is – open.  The next meeting is scheduled for September
18, 2003 at 7:00 pm.


OTHER COUNCIL MATTERS
 Councilmember Bellman inquired on a handout provided in
each packet regarding the EPA.  He asked if sewer issues
would be done through annexation.  Manager Hickman stated
yes.  


ADJOURNMENT
    At  8:45 pm, Councilmember Bellman moved to
adjourn the meeting.  Second by Councilmember Hartfield.  
Motion carried, 5-0.  Meeting adjourned.


             
                             

Submitted by:  Melanie Schott    

Monday
Jan232012

Council Minutes 8/20/03

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
August 20, 2003


CALL TO ORDER (by Mayor McGowan at 7:30 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
Those responding to the roll call were, Councilmembers
Hartfield, Bellman, Main, Vice Mayor Moore, and Mayor
McGowan; Manager Hickman; Law Director Crites.     
 
Councilmember Main moved to excuse Councilmember’s Crais
and Robertson.
Second by Councilmember Bellman.  Motion carried.


APPROVAL OF AGENDA (7:32 pm)
Mayor McGowan stated that the previously scheduled
Executive Session would be held at a later time.      

Vice Mayor Moore moved to approve the agenda as altered,
seconded by Councilmember Main.  Motion carried.


CITIZENS’ COMMENTS (7:32 pm)
All topics –   Eloise DeWarte, 338 East College Street,
stated she was here to support the library board’s
proposal.  

Library Board – Ruth Owen/ Mike Frazier
Ruth Owen stated that the Sinnett House is being offered
to the village as a gift by the Bicentennial Commission as
their legacy.  She stated that if tax payer dollars were
originally used to purchase the home, it could not be
gifted to the village.  She stated that they propose
moving the Sinnett House eight feet to face 130 South
Prospect Street.  Ms. Owen went on to say that there were
four contracts to move the house that ranged from $142,000
to $175,000.  Ms. Owen stated that the property that the
house is located on could be leased back to them on a long
term basis for a low amount of money.  She went on to say
that this would be handled in a similar way that Denison
University handles faculty housing.  Ms. Owen stated that
the Library Board’s first objective was to preserve and
restore the home.  Ms. Owwn stated several uses that the
board envisioned the home being used for.  Some
suggestions were to have a visitor center for the village,
private offices, and public restrooms.  Ms. Owen went on
to say that the Sinnett House would enhance the look of
South Prospect Street, as well as allow for the library to
remain downtown and  be able to expand in the future.  Ms.
Owen stated that the board would like to get started as
soon as the village is willing to accept the gift.  She
anticipates starting in January 04 and ending in December
04 for the Candlelight Walking Tour.

Ms. Owen stated that $6000 per year is currently paid for
the uses in the Sinnett House.  

Ms. Owen stated that they met with the Fellowship Board
(which currently meets at the Sinnett House) earlier in
the day and they were very supportive of this proposal.  
The Granville Fellowship Committee was offered space in
the Granville Schools Administrative Building by Kathy
Lowery.  Susan Cramer would provide remodeling
accommodations in that building.  

Councilmember Hartfield stated that she thought it was
great that their plan was doing something so useful and
that they had done a wonderful job.  She went on to say
that she has heard requests many times for public
restrooms in the village by the Chamber of Commerce.  
Councilmember Hartfield stated that the house facilitates
a different use that can add to our community.  
Councilmember Hartfield asked if the filled in area where
the house previously sat would be used for library
expansion in the future.  Ruth Owen said yes.  She also
stated that the Planning Commission voted down a parking
lot being located on this filled in area.  

Vice Mayor Moore asked if there was a legal reason why the
home was being gifted to the village instead of the
Historical Society, or other entity.  Ms. Owen stated that
they only approached gifting the home to the village, but
assumed an entity such as the Historical Society was
unable to have such a building.  Vice Mayor Moore asked if
the costs presented included public restrooms.  Ms. Owen
stated that the bids did not include public restrooms.  
She stated that the bid included tear down, full basement,
filling in the old site, and restoring the home.  The
restoration would include changing siding and windows of
the same style and quality.  Ms. Owen also stated that the
house is currently too wide to fit on the land as is.  She
stated that the kitchen area (which was not original)
would need to be taken off, however the rest of the room
configurations would remain the same.  Vice Mayor Moore
asked if a floor plan was available.  Ms. Owen said she
did not have one, but explained the current layout.

Vice Mayor Moore asked Law Director Crites if the
Fellowship moves to the school administrative building
would there be a change in use issue regarding requiring
planning or village approval.  Law Director Crites stated
that he would need to look into this further.  Ms. Owen
stated that the Fellowship only meets during the day and
they really wanted to be able to continue to meet within
walking distance to the village.  

Councilmember Bellman suggested that it might be
appropriate to schedule a time where the public could
offer their input/comments.  He went on to say that he
would like to see a picture of the Sinnett House, as well
as the layout of the inside.  If one could be provided to
the village manager he would appreciate looking at it.  
Ms. Owen added that the current layout would need to be
altered in some ways to fit into the proposed space.  She
added that if the Planning Commission would allow closer
proximity to the post office, perhaps more of the house
could be saved.  Councilmember Bellman stated that he is
not in favor of seeing a vacant lot located next to the
street.  He does like it that the house would be preserved
and more accessible and visible under this proposal.  
Councilmember Bellman also stated that he is in favor of
seeing the library remain downtown.  

Councilmember Main stated that this proposal would still
need to go through the Planning Commission, as well as the
Board of Zoning and Appeals.

Mayor McGowan asked if the Chamber of Commerce or Welcome
Committee move to the Sinnett House – would staffing be
handled by volunteers and who would maintain supervision
of that.  Ms. Owen stated that she anticipated a mix of
options.   Perhaps the head of the Chamber or Welcome
Committee could oversee this, or it could be staffed with
volunteers.  She added that hired help may be required for
the maintenance of any public restrooms that are built.

 Mayor McGowan asked Law Director Crites if council’s
actions would come in the form of a Resolution or
Ordinance.  Law Director Crites suggested an Ordinance.  
Mayor McGowan stated that at best council could act on
this by the third week of September.  

Vice Mayor Moore asked ballpark what the library would
lease the land for.  Ms. Owen stated that several amounts
were mentioned from $50.00 to $100.00 per month.  Mr.
Frazier added that $1000.00 per year was the range they
anticipated.  Mayor McGowan asked if these monies could be
used to staff the building at various needed times
throughout the year.  Mr. Frazier stated that the library
would not be using this building at all and they cannot
use library funds for non-library purposes.  

Mr. Frazier asked if they should contact the Planning
Commission or Board of Zoning and Appeals in the interim
while council acts on this proposal.  Manager Hickman
stated that he could give them a calendar of when the
committees are meeting.  Councilmember Bellman suggested
that they have a preliminary meeting with the two
committees.  

Ms. Owen stated that they are working with the contractor
on trying to save a tree located on the property.  If the
roots pose a problem, the contractor has informed her that
the tree could die.  

Vice Mayor Moore addressed Eloise DeSwarte in regards to
her comments in support of the Fellowship moving into the
school administration building.  She asked if she was
speaking on behalf of the entire Fellowship or this was
her personal preference.  Ms. DeSwarte stated that after
the meeting with the Library Committee, she believed there
was 100% support of the proposal and that members of
Granville Fellowship were relieved to have a place to go
in the village.  

Mayor McGowan asked council members if Law Director Crites
should draw up an Ordinance accepting the donation.  
Councilmember Main added that additional information would
still need to be reviewed before making a final decision.  
For example, providing views of the interior layout for
council members to review.  

Ms. Owen was asked the terms of the lease agreement.  She
stated that they were open to suggestions, but initially
thought 25 years.  

Councilmember Bellman wished to clarify if the land itself
would remain with the library and would the village be
leasing only the land from them.  Law Director Crites
stated that the village would own the house and there
could be a long term ground lease for the property.  
Councilmember Bellman asked who would pay the real estate
taxes.  Law Director Crites stated that he would check but
he believes they would be exempt.  Mr. Frazier added that
they currently pay the taxes, but have recently applied
for exemption.  


Mayor McGowan closed citizens’ comments at 8:09 pm.


PUBLIC HEARING
    None Scheduled


NEW BUSINESS  (8:10 pm)
    Resolution No. 03-34, A Resolution To Award The
Bid For The Installation Of A Burg Street Booster Station
Generator, Per Specifications To Jess Howard Electric, And
To Authorize The Village Manager To Enter Into An
Agreement Therefore was introduced by Councilmember
Bellman.  Second by Councilmember Main.
 
Discussion:  Manager Hickman stated that this is a great
addition to the current water system and much needed.  He
went on to say that it would boost the water pressure.  
The generator would be located on Denison property.  It is
a “smooth aluminum yellowish box.”  Manager Hickman stated
that the box is not too obvious from Burg Street.  Vice
Mayor Moore asked how many bids went out and the range of
the bids.  Manager Hickman stated that he did not have
that information readily available, but he could get it
for her.  He went on to say that Jess Howard Electric was
the least amount.  Vice Mayor Moore also asked how much
was budgeted for this project.  Manager Hickman stated
that they were under the $60,000 that had been
appropriated.  

    Motion to adopt carried (5-0).  Resolution No. 03-
34 is adopted.


    Resolution No. 03-35, A Resolution To Award The
Bid For 2003 Street Painting, As Per Specifications To
Griffen Pavement Striping, And To Authorize The Village
Manager To Enter Into An Agreement Therefore was
introduced by Councilmember Bellman.  Second by
Councilmember Main.
 
Discussion:  Vice Mayor Moore asked if we have gotten rid
of any striped areas.  Manager Hickman stated that there
was 30% less from the year before.  Vice Mayor Moore also
inquired if Griffen Pavement Striping had been used for
striping in the past.  Manager Hickman stated yes – last
year.  

    Motion to adopt carried (5-0).  Resolution No. 03-
35 is adopted.


OLD BUSINESS
    None Scheduled

    
REVIEW OF MINUTES (8:12 pm)  
Regularly Scheduled Meeting of June 4, 2003
Councilmember Main moved to accept the minutes as
previously amended; seconded by Councilmember Hartfield.  
Motion carried, 5-0.   


Regularly Scheduled Meeting of August 6, 2003.
Councilmember Main moved to accept the minutes as
presented; seconded by Councilmember Hartfield.  Motion
carried, 5-0.   


MAYOR’S COURT REPORT –  July (8:14 pm)
The Mayor’s Court Report for the month of July was
presented for review.
Vice Mayor Moore moved to accept the report; second by
Councilmember
Hartfield.                                          Motion
carried, 5-0  

    Mayor McGowan instructed the report be filed with
the Clerk.  A copy of said report is included as part of
these Minutes.  


MANAGER’S REPORT – July (8:15 pm)
The Manager’s Report for the month of July was presented
for review.  
    
Vice Mayor Moore moved to accept the report; seconded by
Councilmember
Main.                                             Motion
carried 5-0.

    Mayor McGowan instructed the report be filed with
the Clerk.  A copy of said report is included as part of
these Minutes.  


COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore,
Robertson)    
 No Report.
Finance Liaison (Moore)
 No Report

Granville Foundation (Main)
 No Report.

JEDD (Bellman, Crais)
 No Report.

Newark/Granville Committee (Bellman, Main)
 No Report.    

Personnel (Hartfield, McGowan, Robertson)
 A tentative meeting was set for 6:00 pm on September 3rd
to discuss insurance and miscellaneous issues.  

Planning Commission (Main)
Mayor McGowan stated that he would be unable to attend the
next meeting on Monday, August 25 – 7:30 pm.  If anyone is
able to attend, he asked that they let him know.  
Councilmember Hartfield stated that she would check her
schedule.   

Recreation Commission (McGowan)
  No Report.

Senior Citizen Committee (Moore, Robertson)
 No Report.    
    
Street Light Committee (McGowan)
 Mayor McGowan stated that this committee is working with
the village manager on bids for lights.  He went on to say
that due to inclement weather, AEP has been unable to get
to some of the light replacements.  They plan on getting
to them early next year.  
 
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)
 Mayor McGowan spoke in regards to the signage on the
alley located between Cherry and Mulberry Street.  He
stated that ‘Caution Children at Play’ signs would be put
up.  He went on to say that speed bumps may also be put
in.  

Mayor McGowan stated that the committee is looking at
additional parking spaces being put on East Broadway – at
the bottom of Mt. Parnassus.  He stated that a request
came from several neighbors in that area to add spaces for
their use as well as use for additional downtown parking.  
Manager Hickman stated that a proposal will be prepared.  

Tree & Landscape Committee (Moore)
Vice Mayor Moore stated that this committee is looking for
sites to plant trees this fall.  If anyone is aware of an
area in the village needing a tree, she asks that you
contact either Joe Hickman or her.  
     
Union Cemetery Board (Main)
 No Report.     



OTHER COUNCIL MATTERS
Manager Hickman stated that there is still a need for a
19” mower – and they are down to a 21” mower.

Manager Hickman updated council on some upcoming
presentations, including Doug Hyatt, AEP, speaking on
September 17th, as well as LCATS being available to
provide information on the Cherry Valley Road extension.  
On September 3rd, Pat Moller, with the Chamber of
Commerce, will update council on their logo.  He stated
that he also anticipates a request for financial
assistance and council’s agreement with them.  

Manager Hickman also updated council on the Fern Hill
water request.  He stated that some residents would like
water extended, while others would not.  Manager Hickman
has asked residents for their input.  He will update
council further when he has more information.

Manager Hickman stated that there is a need to work on
insurance related issues in the Personnel Committee.  A
tentative meeting was scheduled for 6:00 on September
3rd.  

Councilmember Main stated that he will be unable to attend
the September 3rd Council meeting.  


ADJOURNMENT
    At 8:27 pm, Councilmember Main moved to adjourn
the meeting.  Second by Vice Mayor Moore.  Motion carried,
5-0.  Meeting adjourned.


         
     
Submitted by:  Melanie Schott    

Monday
Jan232012

Council Minutes 8/6/03

 VILLAGE OF GRANVILLE
COUNCIL MINUTES
August 6, 2003


CALL TO ORDER (by Mayor McGowan at 7:30 pm)


PLEDGE OF ALLEGIANCE


ROLL CALL
Those responding to the roll call were, Councilmembers
Hartfield, Robertson, Crais, Main,  Vice Mayor Moore, and
Mayor McGowan; Manager Hickman, Law Director Crites.     

Councilmember Crais moved to excuse Councilmember Bellman,
seconded by Councilmember Robertson.  
 

APPROVAL OF AGENDA (7:32 pm)
    Councilmember Hartfield moved to approve the
agenda as presented, seconded by Vice Mayor Moore.   
Motion carried.


CITIZENS’ COMMENTS (7:32 pm)
All topics  
None

Spring Valley Update – Township Trustees Jim Havens & Wes
Sargent

Jim Havens stated that the Spring Valley issue started off
with village council and Joe Hickman, who did a good job
at the preliminary parts.  The issue was then handed off
to the township trustees so that they could use some of
their taxing authority to put the issue on the ballot.  
Trustee Havens stated that this afternoon they received an
executed contract from the Spring Valley Company.  This
contract would establish some of the concrete numbers
needed to go through the levy process.  Trustee Havens
also mentioned an article that will be in this week’s
Sentinel outlining some of the key steps being taken for
the Spring Valley project.  He went on to say that Doug
Plunkett was retained to provide some of the needed
information, and his verification report is available to
each council member.  Trustee Havens stated that Doug
Plunketts report agreed with much of what the Spring
Valley Committee, but included some additional findings
which the trustees accepted.   

Trustee Havens stated that it was their thought to ask for
more money to do some types of amenities and due to the
low interest rates it was better to ask for the money up
front.  Trustee Havens stated that they estimate the cost
to renovate the pool building to be around $150-$200 per
square foot.  He also stated that the report includes
suggestions to build amenities such as a slide to remain
competitive with other area pools.  Trustee Havens stated
that the report consists of two components (1) cost of the
pool itself and (2) being the renovation costs.  Trustee
Havens told council members that a preliminary “off the
record” guess for the levy would be less than 1 mil.  He
went on to say that the trustees foresee the village
taking over the on-going operational costs for the pool.  

Wes Sargent stated that one critical area he felt needed
looked at was the need to make sure Spring Valley Pool is
a place kids want to come.  He stated the competition
Spring Valley faces with the Heath Pool and the need to
lure kids who currently go there back to Spring Valley.  
Trustee Sargent went on to say that this was why they
foresaw a need to include the water slide even though it
is expensive.  Trustee Sargent stated that these types of
amenities are needed for a viable contract.  

Vice Mayor Moore asked when the trustees will meet next.  
Trustee Havens stated that there are two meetings set.  
The first is Saturday, August 9 at 9:00 am.  He stated
that this meeting is to accept the information and request
the auditor to do a certification.  The second meeting is
set for the following Saturday, August 16.  This meeting
will be to establish the millage and put the issue on the
ballot.  

Councilmember Robertson inquired if the township trustees
were willing to pay for any of the on-going operational
costs.  Trustee Havens stated that if made into the right
kind of facility they saw the operation paying for
itself.  

Mayor McGowan stated that if the facility made a profit,
then the trustees would not be interested in that as
well.  Trustee Havens agreed.  

Councilmember Robertson stated that many residents have
suggested renaming the facility to ‘Spring Valley Park.’  
She went on to ask the trustees if they were prepared to
support the project.

Trustee Sargent stated that they have certainly showed
their support by spending money to hire a consultant.  He
went on to say that speaking for himself he would like to
stay neutral and if the people vote for it he will be for
it and vice versa.  Trustee Havens stated that he saw no
consensus among the trustees in regards to their support.  
He went on to say that he is undecided on publicly
supporting it.  

Councilmember Crais asked if assuming passage in November
and the village taking over the administration, would
council be tied to the mentioned ‘Priorities 1-2-3’.  
Trustee Havens stated there would still be the said amount
of funds, but that the trustees would be open to changing
renovations around.  

Manager Hickman, as well as Trustee Havens, wished to
thank the family members, trustees and Norm Kennedy for
their hard work on this project.  


Mayor McGowan closed citizens’ comments at 7:45 pm.


PUBLIC HEARING
    None Scheduled


NEW BUSINESS (7:46 pm)
      
    Ordinance No. 12-03, An Ordinance To Revise The
Codified Ordinances By Adopting Current Replacement Pages,
And Declaring An Emergency was introduced by Councilmember
Crais.  Second by Councilmember Hartfield.
 
Discussion: Law Director Crites stated that Ordinance 12-
03 codifies ordinances and updates current laws by the
Ohio General Assembly.  

Vice Mayor Moore asked what the code about ‘cheating’
involved.  Law Director Crites stated that it was in
reference to gambling.  

Roll call vote on Emergency clause:   Main, Hartfield,
Robertson, McGowan, Crais, Moore.

Roll call vote:  Crais, Hartfield, Moore, Robertson, Main,
McGowan.

(6-0).  Ordinance No. 12-02 is adopted.

    
OLD BUSINESS  
     None Scheduled

    
REVIEW OF MINUTES (7:50 pm)  
Regularly Scheduled Meeting of June 4, 2003.
Approval of minutes was postponed until Councilmember
Crais has a chance to review for changes.  

Regularly Scheduled Meeting of July 16, 2003.
Sharon Sellitto attended the July 16 meeting and asked for
some revisions in paragraphs 1 and 2 on the first page.  
Councilmembers reviewed and accepted changes.  
Councilmember Hartfield moved to accept the minutes as
corrected; seconded by Vice Mayor Moore.   Motion carried,
6-0.   


COMMITTEE REPORTS  
Economic Development Committee (Crais, Moore,
Robertson)    
 Vice Mayor Moore stated that this committee met several
weeks ago with Lyn Straker, from the Granville School
Board.  They discussed concerns over the use of abatements
to lure more business development and the impact this has
on the schools.  Vice Mayor Moore stated that the general
consensus was that the main reason to have development was
to help broaden the tax base for the schools.  She went on
to say that a decision was made to put together of a panel
of people who work on this type of work, such as business
parks, and find out what kind of things would attract them
to our community.  Vice Mayor Moore stated that more
information will come at a later time.

Finance Liaison (Moore)
No Report.

Granville Foundation (Main)
 No Report.

JEDD (Bellman, Crais)
No Report.

Newark/Granville Committee (Bellman, Main)
 No Report.

Personnel (Hartfield, McGowan, Robertson)
No Report.


Planning Commission (Main)
 Mayor McGowan stated that he had attended the last two
meetings.  He stated that he would be unable to attend the
meeting on August 25, and if any member of council is able
to attend this meeting, please let him know.  Mayor
McGowan went on to say that Law Director Crites has been
working with Village Planner, Seth Dorman on updating the
zoning code language.  Manager Hickman stated that these
changes will be available soon with a new copy indicating
all changes.  

Councilmember Robertson asked what the enclosed minutes
were for in the packets and were the changes voted on.  It
was stated that these minutes from the meeting did not
indicate changes made, but suggestions and comments made
and these issues were not voted on.  

Law Director Crites stated that any changes would
ultimately come to council as proposals for change.

Councilmember Crais stated that he found some of Mr.
Salvage’s statements “very disturbing.”  He mentioned his
remarks on the second page of the minutes in regards to
parking being limited to behind buildings and his comments
on drive-thrus.  
Councilmember Crais went on to say that although these are
Mr. Salvage’s opinions, he is speaking as the chair of the
Planning Commission.  He recalled that much effort was put
into some of these policies several years back.  He stated
that it is unclear from the minutes if these areas were
voted on.  Mayor McGowan stated that they were not voted
on and these opinions were not shared by the majority of
the members there.  Mayor McGowan stated that the comments
by Mr. Salvage were items he wanted notation of for people
could look at in the future.

Mayor McGowan stated that the first ever skateboard ramp
was approved for a private residence.  He went on to say
that this ramp will be taken down in the winter time.  

Recreation Commission (McGowan)
Mayor McGowan stated that 25 boys signed up for tackle
football.  The original $200 cost may be reduced to $150.  
He went on to say that the Evans Foundation and Village
will pay for a watering system at Wildwood Park.  
Moreover, a $100,000 grant to build a plastic playground
structure at Raccoon Valley Park was submitted.  Lastly,
Mayor McGowan stated that the new field that was just
reseeded cannot have cleats on it for one year.  

Senior Citizen Committee (Moore, Robertson)
 Will meet in September.
           
Street Light Committee (McGowan)
No Report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield,
McGowan)
Councilmember Hartfield stated that this committee met
prior to the council meeting.  She stated that several
ideas were suggested to both parties involving the alley
off of Cherry Street.  Some suggestions included removing
the signs in the alley and replacing them with ‘Children
At Play’ signs.  It was also suggested to put in speed
bumps.  The committee asked attendees of the meeting to
think about the proposed changes and a decision would be
made at the next meeting.  Councilmember Hartfield went on
to say that a compromise needs to be made to keep kids
safe and not allow fast traffic through the alley way.  
She also stated that this compromise needs to also allow
residents on the street to not feel as though they will be
ticketed every time they drive through.  

Mayor McGowan stated that there continues to be updates
made to the village lights.  He anticipated this issue
being further discussed at the next meeting.  He also
inquired if any solution has been made on the Fern Hill
water situation.  Manager Hickman stated that a letter was
sent to Jim Matesich of Fern Hill, but he has not heard
back from him.  Manager Hickman stated that he would
follow up with Mr. Matesich.  Manager Hickman went on to
say that a request for an estimate on sewer needed to be
provided as well.  


Tree & Landscape Committee (Moore)
 No Report.

Union Cemetery Board (Main)
Councilmember Main stated that the Old Colony burial
ground has some new positive changes, including the recent
restoration of 34 stones, which are marked by blue tape.  
Approximately 30+ others are in the process of being
restored.  Councilmember Main read a letter commending
Jacob Brown and Ann Kennedy (two interns that helped this
past summer.)  Councilmember Main went on to say that
Felumlee Monument donated a heavy lifting device and did
not charge for the use of their time or equipment.  
Councilmember Robertson asked if a formal thank you would
be done to Felumlee Monument.  Councilmember Main stated
yes – one would come through the Cemetery Board.  
Councilmember Main stated that there was one negative
issue discussed at the meeting and that involved a tree
limb from the large Ash tree falling on a stone that was
renovated last year.  This stone will go back on the list
to be renovated again.  He also stated that the book used
when guiding people during tours has been updated and
rebound.  


OTHER COUNCIL MATTERS
Vice Mayor Moore asked if LCATS or ODOT would be available
to speak in regards to the Cherry Valley Road/SR 16
intersection in light of the recent State Budget
proposals.  Manager Hickman stated that he would check on
their availability for August and September.  

Mayor McGowan noted the new railing outside the village
offices.  He went on to say that the annual Blues Festival
is scheduled for September 6th.  

Vice Mayor Moore encouraged council and others to attend
to Hartford Fair to show their support for local
agriculture.  She went on to say that Lyle King’s brother
would be performing Saturday night at the Hartford Fair.   


ADJOURNMENT
    At 8:26 pm, Councilmember Crais moved to adjourn
the meeting.  Second by Councilmember Hartfield.  Motion
carried, 6-0.  Meeting adjourned.

Submitted by:  Melanie Schott