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Thursday
Jan262012

Council Minutes 9/6/06

VILLAGE OF GRANVILLE

 

COUNCIL MINUTES

 

September 6, 2006

 

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

 

 

PLEDGE OF ALLEGIANCE (Led by the Boy Scouts)

(Led by the Boy Scouts)

 

 

ROLL CALL

 

 

 

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield; Manager Holycross, and Law Director Crites.

 

Councilmember Barsky moved to excuse Vice Mayor Herman. Second by Councilmember McGowan.

 

 

 

APPROVAL OF AGENDA (7:32 pm)

(7:32 pm)

 

 

Councilmember Barsky moved to accept the agenda as presented. Seconded by Councilmember McGowan. Motion carried (6-0).

 

 

 

CITIZENS COMMENTS (7:33 pm)

(7:33 pm)Dennis Cauchan, 327 Broadway, spoke in regards to ‘Walk to School Day.’ He stated that over 3500 schools will participate on October 4th of this year. Mr. Cauchan invited Mayor Hartfield to be a part of the walk. He stated that they will meet at the Granville Library. Mr. Cauchan stated that he has examples of various proclamations (which he provided to Ms. Roberts) and he asked Council to prepare a proclamation at their next Council meeting. Mr. Cauchan stated that he hopes this will become an annual event. Mayor Hartfield later stated that Council and Village staff will work on preparing a proclamation.

Mr. Cauchan also spoke to Council about plowing sidewalks. He stated that currently it is the responsibility of homeowners and business owners to shovel their portions of the sidewalks. He explained that for various reasons this doesn’t always happen. Mr. Cauchan stated that other communities (some in Ohio) plow their sidewalks and he would like to see this happen in Granville. Councilmember O’Keefe asked if the Village owns a bobcat to do this. Ms. Roberts stated that the Village does own a bobcat. Mr. Cauchan asked Council if they would be willing to consider having the sidewalks plowed. Councilmember Barsky and Councilmember McGowan both explained that the matter would need to be further discussed and the likely committee to look into this matter would be the LSSU Committee. Mayor Hartfield stated that the next meeting date has not yet been set, and if Mr. Cauchan were to sign up on the website he could receive email notifications of meeting dates and topics of discussion. Mr. Cauchan stated that he would be willing to attend the next LSSU committee meeting to further discuss this matter. Mr. Cauchan stated that the police are at the schools when children are dropped off. He stated that for safety reasons he feels the police should stay at the schools until school begins and not leave when the buses leave.

 

Mr. Cauchan told Council that he feels signs are needed near Wildwood Park stating what all is available in the back sections, such as Turtle Pond. He stated that he feels these areas would be utilized more with user friendly signage. He stated that the cost would be minimal.

 

Mr. Cauchan stated that Sugarloaf Park off of Broadway is rarely used. He stated that he has plans for next summer to expand the use of the park with various children’s activities. He stated that he may ask the Village to help by putting up a stand of some sort to hold stickers children could take once climbing to the top. Mayor Hartfield encouraged Mr. Cauchan to be in touch with Ben Barton who also has an interest in revitalizing this area. Councilmember McGowan suggested that Mr. Cauchan may want to coordinate some children’s activities with the Rec Commission.

 

Sharon Sellito, 215 S. Cherry St., stated that she believes people should be responsible to shovel their own sidewalks and this shouldn’t be a cost to the Village.

, 215 S. Cherry St., stated that she believes people should be responsible to shovel their own sidewalks and this shouldn’t be a cost to the Village.

 

Ms. Sellito asked if the Bryn Du Art show brings in revenue for the Village. Ms. Roberts stated that there is a $20.00 entry fee to cover various costs but the Village does not benefit from the funds. Ms. Sellito asked if there was any money left from last year. Ms. Roberts explained that all proceeds from last year went to the Bicentennial Commission. Ms. Sellito asked if activities at Bryn Du are making any money. Ms. Roberts stated that they are covering costs at this time.

 

Amy Stahl, 143 Brennan Drive, spoke to Council about her concerns over parking at the Bryn Du property, Jones Road, and her neighborhood. Ms. Stahl stated that she has attended meetings with members of the Bryn Du Commission about this matter. She stated that there was an entry gate installed on the east side of the property (for liability reasons) but not on the west side of the property and she asked why there is not one on the west side. Ms. Stahl mentioned various safety issues she is concerned about such as double parking on her street, strollers crossing Jones Rd., and crossing Newark-Granville Rd. Ms. Stahl stated that during a recent polo match people were parking on the front lawn of the Bryn Du property. She asked why people can’t park there for various other activities when the Bryn Du lot is full. Ms. Stahl stated that they have contacted the police and they have been told that they cannot stop people from parking on their street and they suggest placing ‘No Parking’ signs. She went on to say that the parking issues are a result of there not being adequate parking on the Bryn Du property. Ms. Stahl stated that parking on these roads is a safety hazard and it’s just a matter of time before something bad happens. She suggested opening the front gate as they do for polo or installing a gate on the west side of the property because there is access to the front field via sidewalks on this side. Ms. Stahl explained that she would hate to see the parking problems in her neighborhood become a problem to homeowners at The Colony because they too would complain. Ms. Stahl ended by stating that she encourages Council to find a solution. Ms. Stahl later clarified that she did not want to give the impression that she felt the Bryn Du Commission was encouraging people to park in her neighborhood.

 

Kristen McGonagle, 112 Shawn Court, stated that the grass area on the west side of Jones Road is enough to park a car, but it is not enough if you consider the safety when getting in and out of a car. She stated that she has taken various photos that undoubtedly depict this and she would be happy to share them with Council. Ms. McGonagle stated that she also wonders of a fire truck would be able to get through the road when people are double-parked at times. She stated that she is mainly concerned with the safety of adults and children. Ms. McGonagle asked Council who owns the four parcels of land at the Bryn Du Property. She stated that they asked various times at the Bryn Du Commission meeting and no one seemed to be clear as to who owned which parcels. Mr. Strayer explained that the front field is split and the area with the gates is likely owned by the Township. Councilmember Mershon stated that he used to be on the Bryn Du Commission and he recalls there being pedestrian access gates on both front sides of the fence. He later stated that he would like to see the LSSU Committee discuss traffic slowing measures for that portion of Jones Road. Ms. McGonagle stated she believes the gate on the west side of the property has been removed. Councilmember McGowan stated that there is a gate on the northwest side.

, 112 Shawn Court, stated that the grass area on the west side of Jones Road is enough to park a car, but it is not enough if you consider the safety when getting in and out of a car. She stated that she has taken various photos that undoubtedly depict this and she would be happy to share them with Council. Ms. McGonagle stated that she also wonders of a fire truck would be able to get through the road when people are double-parked at times. She stated that she is mainly concerned with the safety of adults and children. Ms. McGonagle asked Council who owns the four parcels of land at the Bryn Du Property. She stated that they asked various times at the Bryn Du Commission meeting and no one seemed to be clear as to who owned which parcels. Mr. Strayer explained that the front field is split and the area with the gates is likely owned by the Township. Councilmember Mershon stated that he used to be on the Bryn Du Commission and he recalls there being pedestrian access gates on both front sides of the fence. He later stated that he would like to see the LSSU Committee discuss traffic slowing measures for that portion of Jones Road. Ms. McGonagle stated she believes the gate on the west side of the property has been removed. Councilmember McGowan stated that there is a gate on the northwest side.

 

Mayor Hartfield asked Ms. McGonagle and Ms. Stahl if they would be willing to attend the next LSSU Committee meeting to further discuss this matter. They both agreed to attend and to provide their email addresses to Manager Holycross so he could notify them of the next meeting.

 

 

 

Mayor Hartfield closed Citizens’ Comments at 8:03 pm.

 

PUBLIC HEARING

 

Mayor Hartfield recused herself from the Public Hearing 8:04pm.

 

 

 

Ordinance No. 08-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses.

 

No one appeared to speak for or against Ordinance No. 08-06. Councilmember McGowan closed the public hearing at 8:04 pm.

 

Ordinance No. 09-06, An Ordinance To Change The Name Of The Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way.

, An Ordinance To Change The Name Of The Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way.

Mr. Bill York was in attendance and stated he could address any questions or concerns by Council. No one else appeared to speak for or against Ordinance No. 09-06. Councilmember McGowan closed the public hearing at 8:05 pm.

 

 

 

OLD BUSINESS

 

Ordinance No. 08-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Councilmember O’Keefe stated that there was a large difference in the bids. She asked if there were any recommendations and any explanation as to why they were so far apart. Ms. Roberts stated that the bids were reviewed and approved by the engineer and the contractor has done reputable work in the Village in the past.

 

Roll call vote: McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky. (5-0)

 

Ordinance No. 08-06 is adopted.

 

Mayor Hartfield rejoined the Council meeting 8:06pm.

 

 

 

Ordinance No. 09-06, An Ordinance To Change The Name Of That Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way was reintroduced by Councilmember Barsky. Second by Councilmember Tegtmeyer

, An Ordinance To Change The Name Of That Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way was reintroduced by Councilmember Barsky. Second by Councilmember Tegtmeyer

Discussion: None.

 

Roll call vote: Hartfield, Mershon, O’Keefe, Tegtmeyer, Barsky, McGowan. (6-0)

 

Ordinance No. 09-06 is adopted.

 

 

 

NEW BUSINESS

 

Resolution No. 06-36, A Resolution Authorizing The Village Manager, Or His/Her Designee, To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required was introduced by Councilmember Barsky. Second by Councilmember Mershon.

, A Resolution Authorizing The Village Manager, Or His/Her Designee, To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required was introduced by Councilmember Barsky. Second by Councilmember Mershon.

Discussion: Mayor Hartfield stated that this was addressed in the LSSU Committee.

 

Resolution No. 06-36 is adopted. (6-0)

 

 

 

Resolution No. 06-37, A Resolution To Award The Bid For Sunset Hill Waterline Improvements, As Per Specifications, To Layton Excavating Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember Barsky.

, A Resolution To Award The Bid For Sunset Hill Waterline Improvements, As Per Specifications, To Layton Excavating Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Council discussed the variation in price with the bids. Councilmember McGowan stated that sometimes bids differ because one company needs the work and another doesn’t. Councilmember O’Keefe asked if the two companies were proposing the same use in materials adequate for the job. Manager Holycross explained that the engineer writes of the specifications for the job and the contractor must meet those specs when bidding on the job. He stated that in this particular case the bidder met all of the specifications. Councilmember O’Keefe asked if there could be a cost overrun. Mayor Hartfield stated that any time you dig into the ground – you don’t know what you will find and there is always a risk for cost overruns with projects such as these. Manager Holycross agreed. Councilmember Tegtmeyer asked if the company is bonded. Ms. Roberts stated that they are bonded and insured.

 

 

 

Resolution No. 06-37 is adopted. (6-0)

 

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right Of Way was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.

, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right Of Way was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.

Mayor Hartfield scheduled the public hearing for Ordinance No. 10-06 for September 20, 2006.

 

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.

, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.

 

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 10-06 for September 20, 2006.

 

 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 16, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 6-0.

 

 

COMMITTEE REPORTS

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

 

No Report.

 

Granville Foundation – (Tegtmeyer)

 

Councilmember Tegtmeyer stated that the next full meeting is scheduled for November 14th. She stated that all donations are appreciated and they have not yet met last years contributions, but they hope to as donations are still coming in.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

 

Mayor Hartfield stated that they had a full agenda and she asked Council to ask any questions they might have after reviewing the meeting minutes.

 

Councilmember Tegtmeyer inquired on the implications to the Village with the changes in the fire department. Manager Holycross agreed to update Council in regards to these changes. Councilmember O’Keefe asked about the stop sign at Burg St. and Thornwood Drive. Mayor Hartfield stated that they would first like to step up the enforcement in that area. Mr. Strayer stated that the engineer, Mr. Doyle Clear, wanted a warrant study to be done before a stop sign could be put in place. He went on to say that Mr. Clear felt rear-end crashes would increase if a stop sign were placed at the intersection. Councilmember O’Keefe asked if the police have been more vigilant in this area. Manager Holycross stated that there were four citations issued in this area last week. Councilmember Barsky inquired on enforcement of parking on Prospect Street. Mr. Strayer stated that he will further look into this.

 

Planning Commission – (O’Keefe)

 

Councilmember O’Keefe stated that the committee discussed parking on Elm Street due to a proposed business on Prospect Street. She stated that there was discussion over the speed bumps on East College Street and a woman stated that they are not working. Councilmember O’Keefe asked Councilmember Mershon his thoughts since he lives in this area. Councilmember Mershon stated that it is better than before and the speed bumps were the only thing available to them to control traffic and still allow buses and street parking. Councilmember O’Keefe stated that the committee discussed notification to neighbors for major construction projects. She went on to say that the proposed professional building off Cherry Valley Road was tabled and the matter needed to go to the BZBA. Mr. Strayer explained that the building exceeds the square footage allowed. Councilmember Barsky inquired on whether it exceeds the footprint allowed and Mr. Strayer stated no.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

 

Councilmember Mershon stated that the committee discussed notification to neighbors when changes to a home are done. Mayor Hartfield stated that Councilmember Mershon suggested yard signs to serve as notification and this seemed to be cost effective. He stated that the staff is going to provide some further information about this. Councilmember O’Keefe asked if Sara Jean Wilhelm contacted Manager Holycross about concerns she had over Village notifications. Manager Holycross stated yes. Councilmember Tegtmeyer stated it would be helpful for her to have information on how/when/why the Village does notifications. Manager Holycross stated he could get this information to Council.

 

Comprehensive Plan – (Barsky)

 

No Report.

 

Recreation Commission – (McGowan)

 

Councilmember McGowan stated that bathroom and kitchen construction is about to begin at McPeek Lodge. He stated that the fall programming scheduled will be mailed soon. Councilmember McGowan stated that the Senior Dinner is scheduled for December 9th and they are in need of volunteers.

 

Senior Committee – (O’Keefe)

 

Councilmember Mershon stated that there was an article in the newspaper about the Licking County Aging Program’s plans to construct two senior centers in Licking County. He suggested that this might be a good time to contact them about possibly utilizing one of the buildings at the Bryn Du property.

 

SR 161 Accord (O’Keefe, Tegtmeyer)

 

No Report.

 

Tree & Landscape Commission (Barsky)

 

No Report.

 

Union Cemetery (Mershon)

 

Councilmember Mershon stated that there will be a clean up day either the third or fourth Saturday in October and they welcome any volunteers.

 

 

 

OTHER COUNCIL MATTERS

Mr. Strayer stated that the Licking County Land Trust along with the Township Trustees are looking at acquiring part of the land where the Spring Valley Pool is located. He stated that their long term goal is to remove the pool and have open space and possibly an education building. Councilmember Barsky clarified that it was just one portion of the property and she asked if the family was willing to wait for their timing. Mr. Strayer stated he believed they were willing to wait and that just the area in the back would be affected and not the land along Route 16. He estimated that between $400,000-$500,000 was needed to purchase the land. Mr. Strayer went on to say that they would like a letter from Council, but no financial commitments. Mayor Hartfield questioned if the Village would be getting involved in something that they ought not to be involved in. Councilmember Tegtymeyer stated that she received a phone call from Candi Moore and she stated that the letter would be a letter of support for the grant application. She stated that the grant requires a letter stating that the acquisition would be consistent with the Comprehensive Plan and it does not require Council’s authorization. Mr. Strayer stated that they are not asking for Council’s support, but rather a letter stating that they agree with the preservation of land in this area and it would be consistent with Council’s vision of open space in the community. Councilmember Barsky stated that there would need to be some reviewal of the Comprehensive Plan and the designation in this area. Council further discussed having Manager Holycross and his staff prepare a letter. Councilmember Tegtmeyer made a motion to authorize the Village Manager to sign the letter with no further action to be taken. Second by Councilmember McGowan. The motion was approved 6-0.

 

 

Mayor Hartfield stated that Denison University, the Township Trustees, and herself would like to meet informally once per month to keep the lines of communication open on all sides. She stated that they would also like to see if the schools would like to be involved. She emphasized that this would be an informal meeting (breakfast, coffee) and it is not their intent to replace the Community Connections Committee that already meets. She stated that it is meant for informal discussion of concerns and brainstorming. Councilmember O’Keefe clarified that the schools would be invited and Mayor Hartfield stated yes.

 

 

 

The Council Retreat is tentatively set for September 17th at 10:00am with the location to be determined. There is a possible follow-up date of September 20th for anything that is not covered. Council did not decide a time for the follow-up meeting, but they discussed having it prior to the scheduled Council meeting.

 

 

 

Councilmember Barsky inquired on the Comprehensive Plan Steering Committee. Mr. Strayer stated that he just received the Environmental Analysis and he will send this out to Council. Councilmember Barsky stated that it would be helpful for them to have this information soon and she would like Mr. Strayer to invite the School Board to the next meeting. Mr. Strayer agreed to do this.

 

 

 

Councilmember Tegtymeyer inquired if there is anything to be looked at with water and sewer in regards to the newly proposed school being built. Manager Holycross stated that he has not been contacted by the schools. Councilmember Barsky stated that the mode of the School Board has been to not inform until later and Council needs to be proactive in this case. She asked what kind of setup there is for water and sewer and can it sustain the new building. Councilmember McGowan stated that with the last school building Council did not extend water, but provided Village sewer. Councilmember Barsky asked if the current well could be a drain for neighbors. She stated that it would be helpful to have more communication before the election. Councilmember Tegtmeyer agreed.

 

ADJOURNMENT (8:49 pm)

(8:49 pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 6-0. Meeting adjourned.

 

 Submitted by Melanie Schott

 

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