VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 20, 2006

CALL TO ORDER (by Mayor Hartfield at 7:32 pm)

(by Mayor Hartfield at 7:32 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Assistant Law Director Gorry.

APPROVAL OF AGENDA (7:33 pm)

(7:33 pm)

Councilmember Tegtmeyer moved to accept the agenda as presented. Seconded by Councilmember O’Keefe. Motion carried (7-0).

STAFF BUDGET PRESENTATION 2007 (7:33 pm)

(7:33 pm)

Molly Roberts, Assistant Village Manager, oversaw a PowerPoint presentation and explained various projects and expenditure proposals for the 2007 Budget.

Sergeant Jim Mason stated that the police department would like to have funds appropriated for two cruisers. He stated that they have two cruisers (one with 90,000 miles and one with over 100,000 miles) that they would like to replace. Sergeant Mason stated that the longer these cruisers are left in service the more they have to worry about safety issues. Councilmember McGowan asked how many cruisers the police department currently has. Sergeant Mason stated five, and three are active vehicles, while they other two are reserve vehicles. Councilmember Barsky asked what the mileage was on the other three vehicles. Sergeant Mason stated that they have one cruiser with 3,000 miles, one with approximately 32,900 miles, and the last one with 47,500 miles. Councilmember Tegtmeyer asked how many miles they put on the cruisers each year and generally how many years they are kept. Ms. Roberts stated that the two cruisers they are requesting to trade in are year 2003 models and the typical trend in years past has been to keep the cars for about three years. Council estimated the cruisers averaging 25,000 miles per year roughly.

Ms. Roberts went over two projects the Village did in 2006. The first was the Wildwood Drainage Project and the second was the Jones Road Storm Sewer Project. She went on to say that in 2007 they would like to have funds appropriated to do various road projects. The following roads were all possible projects:

-Bryn Du Drive

-Milner Road

-Burg Street

-Briarwood

-Samson Place

-Sunset Hill

-Chapin Place

-North Plum Street

Mr. Terry Hopkins explained that with these road projects they would like to focus more on paving and less on curb work. Councilmember Barsky asked if they have these projects listed out on a priority list. Mr. Hopkins explained that he will have a better idea of this once he knows how much money is appropriated. Councilmember O’Keefe asked if there would be a berm on any of these roads. She explained how narrow it is and virtually impossible to walk down parts of Burg Street. Mr. Hopkins stated that it just depends which road and how much space they have. He added that this would be considered.

Chris Strayer, Village Planner, went over requested appropriations for the Planning Department. He stated that he would like to continue work on the GIS System Coordination. He stated that currently the Village utilizes only 25% of its capabilities and he would like to see the second phase of the mapping system operational. Councilmember Tegtmeyer later inquired on the A17F appropriation. Mr. Strayer explained that they would look at hiring an outside firm to do the needed work and only a portion of the $77,000 would be needed for this purpose.

Ms. Roberts stated that they would also like to look at funding 20% of the OPWC Welsh Hills Culvert. She stated that they were approved to receive a grant that is 80% paid for and the Village would be responsible for $95,000 of the $300,000 project.

Ms. Roberts reviewed Wastewater Capital Projects. She stated that they are looking at installing a booster generator at Welsh Hills Road and at the Cedar Street lift station. Ms. Roberts stating that they will also look at ways to reduce storm water inflow into the sanitary sewer system.

Mr. Hopkins explained that they would like to work on the pond at Lewis Park. Mr. Hopkins stated that they have been treating an algae problem in the pond for over six years and nothing seems to be working. He stated that it has been suggested to him to install a solar powered system (with battery backup) that uses no chemicals to alleviate the problem. Mr. Hopkins went on to say that the pond is stocked with fish and it would be nice to be able to use it. Councilmember Tegtmeyer suggested a press release of some sort if indeed the new solar powered technology fixes the problem.

Mr. Hopkins stated that in the Equipment Reserve Fund they would like to auction off a snow plow truck and buy a new one. He stated that they would also like to retire one truck with a rusted bed and use it in the field. He stated that this is a 1995 truck with approximately 51,000 miles.

Vice Mayor Herman asked Mr. Hopkins to consider purchasing a mobile generator for the Village to be used in areas when the power is out. Mr. Hopkins stated that this would need to be a large generator. Vice Mayor Herman stated that there is $20,000 in Account 235 that they are not proposing to spend at this time. Mr. Hopkins agreed to further look into the possibility of a generator.

CITIZENS COMMENTS (8:07 pm)

(8:07 pm)

No one appeared to speak during Citizens’ Comments.

Mayor Hartfield closed Citizens’ Comments at 8:07 pm.

PUBLIC HEARING

2007 Municipal Budget –

Dennis Cauchon, 327 East Broadway, stated that he appreciates the good job and professionalism by the Village Staff. He stated that he believes the Village is well-managed. Mr. Cauchon stated that he recently led 17 kids and 8 adults to Lewis Park and the lake was clear and beautiful on the day they were there. Mr. Cauchon stated that the budget depicts 1.5 million dollars being spent on projects like Milner Road and only $35,000 being spent on sidewalks. Mr. Cauchon stated that he would like to see the Village prioritize sidewalk projects like they do road projects. Mr. Cauchon stated that there needs to be a road to connect Newark-Granville Road to Lewis Park and a path for Burg Street. Vice Mayor Herman indicated that the EFP is looking into a request for at least one of these projects and they plan to bring their recommendations to the LSSU Committee sometime in the near future.

Ordinance No. 17-06, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007.

, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007.

No one appeared to speak for Ordinance no. 17-06.

Ordinance No. 18-06, An Ordinance Amending Sections 505.11 and 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 and East of State Route 37.

An Ordinance Amending Sections 505.11 and 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 and East of State Route 37.

Tom Hankins, 2140 James Road, suggested amending the Ordinance in regards to property owners and their children not needing to have a valid hunting license as stated in the Ohio Revised Co. He also asked if this Ordinance will go into effect prior to annexation. Mayor Hartfield explained that the Ordinance will go into effect thirty days from passage. Councilmember Mershon asked Mr. Hankins about the language in regards to a private roadway. Mr. Hankins felt it was not necessary to have this language. Councilmember O’Keefe asked if Mr. Hankins could explain the 300 ft. stipulation. Mr. Hankins stated that this is about the size of a football field and that some of this is just common sense that you don’t shoot near a house, etc.

Robert Ketner, 2270 James Road, stated that he hunts with a cross bow and he would like to be able to target shoot on his property. He stated that the Ordinance as is stipulates that you need to have five acres and he has 4.8 acres. Mr. Ketner stated that the 300 ft. stipulation is excessive. Councilmember Tegtmeyer asked what he felt was reasonable. Mr. Ketner stated 40 yards/120 ft. Manager Holycross stated that in an earlier meeting some people felt that the no hunting within 300 ft. of a roadway would not allow for hunting near a pond where they often shoot muskrats. Council discussed changing this to allow hunting of vermin and they discussed changing the acreage to 4.5 acres, rather than five acres to be allowed to hunt.

Mayor Hartfield closed the public hearings at 8:25 pm.

OLD BUSINESS

Ordinance No. 17-06, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was reintroduced by Vice Mayor Herman and seconded by Councilmember Barsky.

, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was reintroduced by Vice Mayor Herman and seconded by Councilmember Barsky.

Discussion: Councilmember O’Keefe stated that last year two cruisers were requested and Council opted to replace just one. She asked if there has been any changes to the funds this year to finance two cruisers. Ms. Roberts stated that the financial situation is the same and there have been no changes. She added that Council should consider the age of the fleet and their condition. Ms. Roberts explained that there are three active cruisers used and two are used in reserve and the difficulty occurs when one is in an accident or broken down. Manager Holycross stated that in his conversations with staff in the police department – one of their main concerns/complaints is the age and condition of the cruisers. Councilmember Tegtmeyer stated that she had no objections in funding the two cruisers and she didn’t see the costs as extraordinary. She went on to say that she would prefer to error on the side of safety and if they don’t approve it this year – the matter will come before them again next year. Vice Mayor Herman stated that one should keep in mind that the cruisers sit running a lot and this is not reflective in their mileage. He stated that you really should be looking at their hours of service rather than the overall mileage.

Councilmember Barsky inquired on the bike path issue. Ms. Roberts stated that for the 2006 Budget a $20,000 appropriation was made for an engineering study for a Burg Street pathway. Councilmember Barsky asked if this unused amount would carry over and be used in the 2007 budget. Ms. Roberts stated yes that the money could come from the General Fund. Councilmember Tegtmeyer suggested seeking out grant monies in addition for the purpose of the pathway.

Councilmember O’Keefe inquired on how long the pathway from Newark-Granville Road to Lewis Park would need to be. Mr. Cauchon stated that he estimates it being ¾ of a mile and it is a narrow and steep road. Ms. Roberts added that they have also researched the possibility of using the Bryn Du property for accessibility to Lewis Park.

Vice Mayor Herman stated that he would like to see the purchase of a portable generator considered. He asked the service manager to further look into this.

Roll Call Vote: Tegtmeyer, Herman, Hartfield, Barsky, McGowan, O’Keefe, Mershon. (7-0)

Ordinance No. 17-06 is adopted.

Ordinance No. 18-06, An Ordinance Amending Section 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East Of State Route 37 was reintroduced by Councilmember McGowan and seconded by Vice Mayor Herman.

, An Ordinance Amending Section 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting And Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East Of State Route 37 was reintroduced by Councilmember McGowan and seconded by Vice Mayor Herman.

Discussion: Councilmember Tegtmeyer made a motion to accept the following amendments:

1)    505.11(b)(1) adds language "if required by law." 

2)    505.11(b)(4) changes three hundred feet to one hundred feet

3)    505.11(b)(4) deletes language "or private"

4)    505.11(c) changes five acres to 4.5 acres

5)    505.11(c) changes three hundred feet to one hundred feet

6)    505.11(c) deletes language "or private"

Second by Councilmember Mershon for the amendments.

Roll Call Vote on amendments: Tegtmeyer, Herman, Hartfield, Barsky, McGowan, O’Keefe, Mershon (7-0).

Councilmember O’Keefe asked if Section 2C in regards to firearms does not apply for law enforcement or for self-defense. Mr. Hankins explained that if you are the landowner you do not need a permit as the law stands right now. He stated that the only thing that applies is the Conceal Carry Law.

Roll Call Vote on Ordinance No. 18-06: Mershon, O’Keefe, McGowan, Barsky, Hartfield, Herman, Tegtmeyer (7-0).

Ordinance No. 18-06 is adopted. (7-0).

NEW BUSINESS

Resolution No. 06-48, A Resolution Stating What Services The Village Of Granville Will Provide To The Proposed Annexation Territory Of Approximately 514 Acres was introduced by Councilmember McGowan. Second By Councilmember O’Keefe.

Discussion: Manager Holycross explained that this Resolution explains that the Village does have the capacity to provide water and sewer services, but the residents did not request these services at this time. Mr. Hankison stated that everyone in this area has a well and until the EPA forces them to hook up to the lines they would like to leave things as is.

Resolution No. 06-48 was adopted. (7-0)

Resolution No. 06-50, A Resolution Authorizing And Directing The Manager Of The Village Of Granville, Ohio, To Enter Into An Agreement With The Bryn Du Commission was introduced by Councilmember McGowan. Second by Councilmember O’Keefe.

A Resolution Authorizing And Directing The Manager Of The Village Of Granville, Ohio, To Enter Into An Agreement With The Bryn Du Commission was introduced by Councilmember McGowan. Second by Councilmember O’Keefe.

Discussion: Ms. Roberts stated that this is a continuation of the 2005 agreement. Councilmember Barsky inquired on the reduction of funds. Ms. Roberts explained that this is a result of a twelve month cycle and the Commission working towards self-sufficiency.

Resolution No. 06-50 was adopted (7-0).

Resolution No. 06-51, A Resolution To Adopt The Emerald Ash Borer Plan was introduced by Councilmember Barsky. Second by Councilmember McGowan.

, A Resolution To Adopt The Emerald Ash Borer Plan was introduced by Councilmember Barsky. Second by Councilmember McGowan.

Discussion: Jim Siegel, Chairman of the Tree and Landscape Commission, gave an overview of the problems associated with the Emerald Ash Borer. He stated that there is very little that can be done to stop it and it is inevitable. He stated that they have devised a plan of how to deal with it and when to remove a tree. Mayor Hartfield asked if Mr. Siegel would be willing to look at trees on private property for inspection. Mr. Siegel indicated that he would be willing to do a general inspection by invitation of a property owner. Mayor Hartfield asked that the Emerald Ash Borer information be posted on the Village website so people are more aware of the problem. Councilmember O’Keefe asked if an infected tree must be disposed of in a certain way. Mr. Siegel indicated that the residue does need to be handled in a particular way. Mr. Siegel estimates that there are around 150-175 Ash trees on public property in the Village.

Vice Mayor Herman made a motion for a friendly amendment to Item 6 remove "establish management plan" language. Councilmember Barsky stated that she and Mr. Siegel feel comfortable with this change as a friendly amendment.

Resolution No. 06-51 was adopted (7-0).

Ordinance No. 19-06, An Ordinance Amending Section 331.12 Of The Codified Ordinances to Clarify The Restrictions With Regard To "U" Turns was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

An Ordinance Amending Section 331.12 Of The Codified Ordinances to Clarify The Restrictions With Regard To "U" Turns was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Mayor Hartfield scheduled the public hearing for Ordinance No. 19-06 for January 3rd, 2007.

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 6, 2006.

Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 7-0.

MAYOR’S COURT REPORT – November

The Mayor’s Court Report for the month of November was presented for review.

Discussion: Councilmember Barsky noted the decrease in traffic citations and excessive speed violations from this month to prior months. She asked if this is a result of personnel changes. Manager Holycross stated that he could look into this.

Councilmember McGowan moved to accept the November report, seconded by Councilmember O’Keefe. Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

MANAGER’S REPORT – November

The Manager’s Report for the month of November was presented for review.

Discussion: Councilmember Barsky noted the increase in building maintenance hours and inquired what this would be related to. Ms. Roberts stated that about 50% of this increase is related to the handrail installed at the cemetery. Councilmember Tegtmeyer asked what the ‘Park Land Reserve Fund’ is for. Ms. Roberts stated that any new home is required to pay $500 to the fund and the Village must match this amount. She stated that the Village had two requests for new homes being built in November and the fund currently has $1000 in it. Councilmember Tegtmeyer inquired on what the fund is used for. Ms. Roberts stated that she believed the money was earmarked for securing land and not for maintenance.

Councilmember Barsky moved to accept the November report, seconded by Councilmember McGowan. Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that they discussed a proposed sidewalk for Burg Street requested by Councilmember O’Keefe. He went on to say that they also reviewed compensation options.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that recently the foundations fund more than doubled due to one person’s generous contribution.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Council inquired on the sign changes on Route 661. Molly Roberts stated that the Village had no control over this and she does have a copy of the ODOT work plan. Ms. Roberts stated that they are looking at speed and signs installed for Route 37 near the Granville Market.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that the Commission tabled a sign request for a Munson Street business and they rendered an opinion in regards to a shared driveway on South Mulberry Street. She stated that the property owner on Mulberry Street requested an opinion by the Planning Commission due to the sale of the property. Councilmember O’Keefe went on to say that there was a request to remove a garage and add an addition on East College Street. Councilmember O’Keefe stated that the CVS Pharmacy signs had been decided and they are removing the existing wall signs and changing their free-standing sign to say "CVS Pharmacy" and "Photo Center." She stated that the Commission did approve two wall signs, and the window sign is to be removed. Council asked how many signs in total were approved. Councilmember O’Keefe stated two wall signs and one pylon sign.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky stated that there was a work session in regards to the River Road annexation. She stated that there are copies of the annexation plan available in the Village Offices and the committee will pickup work on this at their next meeting in two weeks.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

OTHER COUNCIL MATTERS

Councilmember McGowan suggested that the Village might want to look into contractor reporting for income tax purposes for workers working in the Village.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, Pursuant to Granville Charter Section 2.09 – For Discussion by Council of the negotiation of any contract. Second by Councilmember O’Keefe.

Councilmember Barsky moved to enter into Executive Session, Pursuant to Granville Charter Section 2.09 – For Discussion by Council of the negotiation of any contract. Second by Councilmember O’Keefe.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC Section 121.22(G)(1) – To consider the compensation of a public employee. Second by Councilmember O’Keefe.

Roll call vote: Herman, Barsky, McGowan, Mershon (no), O’Keefe, Hartfield, Tegtmeyer (6-1)

Time in: 9:31pm

Vice Mayor Herman moved to return to regular session. Second by Councilmember Barsky.

Roll call vote: McGowan, O’Keefe, Mershon, Tegtmeyer, Herman, Barsky, Hartfield (7-0).

Time out: 11:15 pm

NEW BUSINESS

Resolution No. 06-53, A Resolution Authorizing the Village Manager To Enter Into An Agreement With The City of Newark For The Installation Of A Waterline Across James Road And To Issue Any Necessary Permit(s) For The Installation Of That Waterline Upon The Approval And Acceptance Of The Proposed Annexation Of 514 Acres +/- In Granville And Union Townships Into The Village Of Granville was introduced by Councilmember Tegtmeyer. Second by Councilmember Barsky.

Discussion: Vice Mayor Herman moved to make a friendly amendment and strike the words "Enter Into" and insert "Negotiate" in Section I and in the Title. Second by Councilmember Barsky.

Resolution No. 06-53 was adopted as amended. (7-0)

Resolution No. 06-49, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky. Discussion: Councilmember Mershon moved to table Resolution No. 06-49 until the January 3rd Council meeting. Second by Councilmember O’Keefe.

Resolution No. 06-49 was tabled. (7-0)

ADJOURNMENT (11:20 pm)

(11:20 pm)

Councilmember McGowan moved to adjourn. Second by Vice Mayor Herman. Motion carried, 7-0. Meeting adjourned.

COUNCIL MINUTES

December 6, 2006

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE (Led by Boy Scout – Eric Henry)

(Led by Boy Scout – Eric Henry)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Manager Holycross indicated that Councilmember Tegtmeyer phoned in this afternoon to say that she was not feeling well and may not be able to make the meeting. Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer from the Council meeting. Second by Vice Mayor Herman.

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

Councilmember McGowan moved accept the agenda as presented. Seconded by Councilmember Barsky Motion carried (6-0).

CITIZENS COMMENTS (7:34 pm)

(7:34 pm)

Dennis Cauchon, 327 East Broadway, stated that he is before Council to encourage them to look at improving traffic conditions around the schools so it is easier to walk and ride bikes. He distributed traffic counts that he downloaded on the internet from ODOT’s website. Mr. Cauchon noted that truck traffic on North Pearl Street seemed to somewhat decrease and he is not sure if this is a result of congestion or enforcement. He stated that he feels the Pearl Street neighborhood has been damaged, but not yet destroyed. Mr. Cauchon stated that with a new school being built on New Burg, the traffic situation in this area will worsen. Mr. Cauchon suggested that Council hold a community LSSU meeting at the Granville Elementary School and invite the public and schools to brainstorm for ideas to help alleviate some of the traffic problems. He also suggested that Council could take the outcome of the LSSU meeting and hold a public hearing during a Council meeting. Mr. Cauchon stated that the Thoroughfare Plan for Granville depicts what roads are able to accommodate the kind of traffic they are seeing. He stated that the Thoroughfare Plan shows what Burg Street can accommodate when its comes to traffic and it is way over capacity. He stated that the school traffic plan is a good plan, but it is not enforced. Mr. Cauchon stated that he would like to see some changes implemented for the next school year. Moreover, he suggested having an official traffic count for the intersection at College Street and Newark-Granville Road and if this were to be done it would allow for a comprehensive view of traffic in the area of the Elementary School. Councilmember McGowan stated that he believes these problems exist and he asked Mr. Cauchon what his intent was for Council to do about it. He stated that no matter where the new school is built – there will be traffic and the school has to be located somewhere. He asked Mr. Cauchon what role he envisions Council taking. Councilmember McGowan stated that the traffic counts have not just increased in the area around the schools, but have tripled everywhere and they are likely to get worse with the 161 road expansion. Mr. Cauchon stated that currently College Street sees 4000 cars per day and it was not designed for this. He stated that the appropriate collector road is Broadway and this should be used. Several members of Council asked how. Mr. Cauchon stated that he is aware that North Pearl Street is a state route, but it is all local traffic causing the congestion. Mayor Hartfield asked how Mr. Cauchon arrived at the numbers for local traffic on the handout he distributed to Council. Mr. Cauchon stated that he took the total number of cars on North Pearl street and subtracted out the number of cars going one mile past New Burg Street – assuming this amount is not going to the schools on New Burg Street. He also suggested that Council do annual traffic counts in these areas. Councilmember Mershon and Mayor Hartfield both stated that they would support a hearing. Councilmember OKeefe said that she didn’t necessarily have a solution, but there is traffic congestion on Pearl and Burg Street. Vice Mayor Herman asked if Mr. Cauchon is suggesting that North Pearl Street is problematic and Mr. Cauchon stated that it is clearly a problem but he realizes that there is not much Council can do about it. Councilmember Barsky stated that it seems Mr. Cauchon wishes to raise the issues now before an additional school is built out on New Burg Street. Mr. Cauchon stated that a 2001 traffic study done by the schools showed that there would be little impact to North Pearl Street, but its definitely been impacted. Council thanked Mr. Cauchon for his comments and they acknowledged that this is something that they would be willing to look into in the LSSU Committee.

Mayor Hartfield closed Citizens’ Comments at 7:51 pm.

PUBLIC HEARING

Ordinance No. 16-06, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Agreeing To Cooperate In The Maintenance Of Said Roadways, Indemnifying The Townships Of Granville And Union, And Declaring An Emergency.

Discussion: No one appeared to speak in regards to Ordinance No. 16-06.

Mayor Hartfield closed the public hearing at 7:52 pm.

OLD BUSINESS

Ordinance No. 16-06, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Agreeing To Cooperate In The Maintenance Of Said Roadways, Indemnifying The Townships Of Granville And Union, And Declaring An Emergency was reintroduced by Councilmember . Barsky. Second by Councilmember Mershon.

, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Agreeing To Cooperate In The Maintenance Of Said Roadways, Indemnifying The Townships Of Granville And Union, And Declaring An Emergency was reintroduced by Councilmember . Barsky. Second by Councilmember Mershon.

Discussion: Councilmember Barsky asked if the reason there was an emergency clause is due to it not being introduced earlier and needing to be turned in to the Licking County Commissioners by a certain time. Manager Holycross stated that it did need to be turned in to the Commissioners as part of the annexation package.

Councilmember Mershon made a motion to declare Ordinance 16-06 with an Emergency Clause. Second by Councilmember McGowan.

Roll call vote on Emergency Clause: OKeefe, Mershon, McGowan, Barsky, Herman, Hartfield (6-0).

Emergency Clause for Ordinance 16-06 is adopted.

Roll call vote: Hartfield, Herman, Barsky, McGowan, Mershon, O’Keefe (6-0).

Ordinance No. 16-06 is adopted.

NEW BUSINESS

2007 Municipal Budget – Council acknowledged the receipt of the Budget by December 1, 2006.

– Council acknowledged the receipt of the Budget by December 1, 2006.

Resolution No. 06-46, A Resolution To Establish The Time And Place Of A Public Hearing For The 2007 Municipal Budget As Proposed By The Village Manager was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

, A Resolution To Establish The Time And Place Of A Public Hearing For The 2007 Municipal Budget As Proposed By The Village Manager was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

Resolution No. 06-46 was adopted (6-0). A public hearing date is set for December 20, 2006.

Resolution No. 06-47, A Resolution To Authorize The Village Manager To Enter Into A Contract With Rich, Crites And Dittmer, LLC For Legal Services was introduced by Councilmember McGowan. Second by Councilmember Mershon.

, A Resolution To Authorize The Village Manager To Enter Into A Contract With Rich, Crites And Dittmer, LLC For Legal Services was introduced by Councilmember McGowan. Second by Councilmember Mershon.

Discussion: Councilmember OKeefe stated that language in the Ordinance in regards to Section 7 - allowing a prosecutor from the City of Newark to conduct prosecutions for municipal court – does not correspond with other sections in the Ordinance. Councilmember Mershon stated that the EFP Committee did discuss this and left the language as is to allow the law director to prosecute certain cases. Manager Holycross reiterated that having the Law Director from the City of Newark will save money for the Village in the long run. Law Director Crites stated that it is his feelings that the Village is financially served well with this set up.

Resolution No. 06-47 is adopted. (6-0).

Ordinance No.17-06, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was introduced by Councilmember OKeefe. Second by Councilmember Barsky.

, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2007 was introduced by Councilmember OKeefe. Second by Councilmember Barsky.

Mayor Hartfield set the public hearing on Ordinance No. 17-06 for December 20, 2006.

Ordinance No.18-06, An Ordinance Amending Sections 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting and Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East of State Route 37, And Declaring an Emergency was introduced by Vice Mayor Herman. Second by Councilmember McGowan.

, An Ordinance Amending Sections 505.11 And 549.08 Of The Codified Ordinances To Allow Hunting and Trapping On Agriculturally Zoned Land Located South Of State Route 16 And East of State Route 37, And Declaring an Emergency was introduced by Vice Mayor Herman. Second by Councilmember McGowan.

Mayor Hartfield set the public hearing on Ordinance No. 18-06 for December 20, 2006.

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 15, 2006.

Councilmember Barsky moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 6-0.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that the committee had an Executive Session and some of what was discussed is likely to be followed up on later this evening in Council’s Executive Session. He stated that the committee also reviewed the contract regarding the Law Director and the 2007 Budget. Manager Holycross stated that they discussed having the staff presentation of the 2007 Budget before the Council meeting at 5:30pm on December 20th. Council discussed if they would be available to attend the earlier presentation and some members of Council would not be available. Council asked to have the staff presentation early on the Council agenda – perhaps before Citizen’s Comments.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield stated that the committee needed to schedule a meeting.

Planning Commission – (O’Keefe)

Councilmember McGowan stated that he attended part of the meeting during discussion for the sign for CVS Pharmacy. He stated that it is his opinion that everyone be treated the same and there are currently 4-5 signs that CVS is using. He stated that this matter was tabled. Law Director Crites stated that Council should be aware that if this matter were appealed there could be a hearing. He advised Council to not make any comments/statements before they have heard all of the facts. Councilmember Barsky stated that the Planning Commission has been advised that they are to follow the rules in the Charter and they are very specific and direct. Councilmember Mershon asked if she was referred to this particular application for CVS. Councilmember Barsky stated that she would like the Planning Commission to act like this in general. Law Director Crites stated that Assistant Law Director Gorry has met with the Planning Commission and BZBA to go over these types of concerns. Manager Holycross stated that he has sent memos to the members of Planning Commission in regards to the Arby’s application and he asked for specific reasons when and why the Code is not followed.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

Comprehensive Plan – (Barsky)

Councilmember Barsky stated that there will be a chance for questions/feedback in regards to the Comprehensive Plan on January 31st from 6:00 – 9:00pm at the High School Commons. She stated that this will be a walk through gathering where visitors will have a chance to view displays. She stated that they will submit a press release each week for four weeks in the newspaper and information will be available on the Village website.

Recreation Commission – (McGowan)

Councilmember McGowan stated that the committee discussed their 2007 budget and they are planning three winter concerts including one at Granville School – Susan Warner. He stated that there would be a Senior Citizen dinner at St. Edwards Catholic Church on Saturday night 6:00 sponsored by the Recreation Commission.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

Councilmember Barsky asked if the memo sent out by Jim Siegel in regards to the plan for the Emerald Ash Borer has been distributed to all of Council. Manager Holycross stated that this item is scheduled to be on the agenda for the next Council meeting.

Union Cemetery (Mershon)

Councilmember Mershon thanked Manager Holycross and the Service Department for their work on installing a hand rail for the cemetery at the southeast entrance.

OTHER COUNCIL MATTERS

Mayor Hartfield asked when the CVS hearing in regards to the alcohol permit request would be. Manager Holycross stated that he does not have a date, but guesses sometime in January.

Mayor Hartfield asked if Council had any comments on the request for a C2 Liquor License for Speedway. Councilmember Mershon asked if this was a transfer from Brews Café – doing business as ‘The Village Idiot’. Manager Holycross stated yes. Mr. Strayer indicated that Council can object the same if it is a new issue or transfer. Councilmember McGowan stated that he views this request a bit differently than some because there are already two carryouts in town that have the same license. Councilmember Barsky asked if any money changed hands with the transfer. Mr. Strayer stated that this is handled between the two parties involved and he is unsure.

Councilmember OKeefe stated that the Ohio Legislature is looking at HB 347 – The Concealed Carry Law. She stated that it has been passed by the Ohio House, but not the Senate, and Governor Taft is saying he will veto the bill. She stated that she contacted Manager Holycross because she was concerned over language in the bill stating that municipal ordinances related to concealed carry would be overridden by HB 347. Council discussed the matter and Councilmember Mershon asked if a similar letter was sent for the state wide smoking ban. Mayor Hartfield stated yes, but the letter was individually signed by me. She stated that Council did not take a position on the smoking ban matter as a whole. Council showed no opposition to sending the letter. Councilmember OKeefe made a motion to ask the Village Manager to prepare a letter for the Mayor’s signature stating the Village’s opposition to the passage of HB 347, which would amend the concealed-carry law and virtually pre-empt all municipal ordinances related to concealed carry, including ordinances that ban firearms in municipal parks. Second by Vice Mayor Herman.

Vice Mayor Herman made a friendly amendment to change "stopping passage" to "stopping enactment."

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(3) – "To confer with the Law Director on disputes involving the public body that are the subject of pending or imminent court action. Second by Vice Mayor Herman.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(3) – "To confer with the Law Director on disputes involving the public body that are the subject of pending or imminent court action. Second by Vice Mayor Herman.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(4) – "Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees. (Collective Bargaining). Second by Vice Mayor Herman.

Roll call vote: McGowan, O’Keefe, Mershon, Hartfield, Barsky, Herman

Time in: 8:32 pm

Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan.

Roll call vote: Herman, Mershon, Barsky, Hartfield, McGowan, O’Keefe.

Time out: 9:20pm

ADJOURNMENT (9:20pm)

(9:20pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Mershon. Motion carried, 6-0. Meeting adjourned.

COUNCIL MINUTES

November 15, 2006

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

(by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

Led by Boyscouts Matthew Cramer and Luke Fergang.

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Councilmember Barsky moved to excuse Councilmember O’Keefe. Second by Vice Mayor Herman.

APPROVAL OF AGENDA (7:32pm)

(7:32pm)

Councilmember McGowan moved to accept the agenda as presented. Seconded by Councilmember Tegtmeyer. Motion carried (6-0).

CITIZENS COMMENTS (7:32pm)

(7:32pm)

No one appeared to speak during Citizens’ Comments.

Mayor Hartfield closed Citizens’ Comments at 7:32pm.

PUBLIC HEARING

Ordinance No. 15-06, An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions.

Paul Quinn, 6753 Engle Road, Middleburg Heights, Ohio, 44130, Vice President of Construction for Arby’s Restaurant Group presented Council with a copy of the revised monument sign. To address the Tree & Landscape Committee’s concern related to the use of Lilac Trees, Mr. Quinn noted that he talked to Jim Siegel (T&L Chair), who thereby gave support of the Planning Commission’s authorization for the use of the Lilac Trees.

Councilmember Barsky added that the T&L has requested that the trees be 2" caliper and clarified that an exception of the newly adopted T&L Ordinances was made in this case as it relates to building visibility. Ms. Barsky then raised a concern about the different types of deer attracting plants (ie hostas and taxus) being used, which could be a hazard by bringing deer closer to the highway. The T&L has recommended the use of boxwood, holly, forsythia, honeysuckle or honey locust, and the use of guards for protection of the trees.

Mr. Quinn noted that he did not anticipate a problem complying with the suggested recommendations. He will ask his Landscape Architect to coordinate with Jim Siegel and Village Planner Chris Strayer for a revision to the plan.

Dan Bellman, 320 N. Pearl Street, Granville voiced a concern over the lack of a traffic study for this development and feels that Village code requires that one should be done. Since a majority of the traffic to the businesses at this location will come from the highway there is cause for concern with a left turn against several lanes of traffic to reenter the highway.

Noting that the monument sign is comparable to the Speedway sign, Mr. Quinn said the Arby’s sign would be 8’ feet tall by 8’ feet wide and constructed with two of the same color bricks as used on the building. It was also noted that the mock-up drawing of the monument sign (as presented this evening) mis-identifies the colors as "white logo on an Arby’s red background". The text will be changed to indicate "red logo on a white (solid) background" with the revised drawing resubmitted to the Village Planner.

There was discussion regarding traffic study concerns. The traffic study done by Speedway included all three parcels. As related in a previous testimony, Village Traffic Engineer, Doyle Clear felt that it would be impossible to make recommendations or address traffic issues unless all three properties were considered. Traffic recommendations were made based on a study of all three parcels.

It was also noted that the Planning & Zoning Committee made modifications (agreed to by Speedway) to the traffic study, wherein the engineering plan, which took into consideration all parcels, was adjusted due to various other circumstances.

Mr. Quinn noted that Arby’s plans to begin construction on March 12, 2007.

Councilmember Mershon questioned the greenspace requirements which were part of the original Speedway development plan. Village Planner Chris Strayer advised that one reserved area as been left untouched, while the other reserve area was split into two sections, with Arby’s acquiring one section of that parcel. That reserve area will still be dedicated to the Village upon completion of all improvements. Mr. Mershon also inquired about sidewalk requirements. Mr. Strayer noted that he is reviewing the original plan as approved by the Planning Commission with regard to sidewalks at Speedway.

There was discussion regarding the ability of Council to recommend changes to the traffic patterns at Cherry Valley Road. Attorney Jim Gorry feels that potential litigation could arise from this type of action.

Mayor Hartfield closed the public hearing at 8:30pm.

OLD BUSINESS

Ordinance No. 15-06, An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions

, An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions

was reintroduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

Discussion: Councilmember Tegtmeyer made a motion to recommend a friendly amendment to the Ordinance to include conditions as recommended during tonight’s discussion (monument sign specifications and color, Tree & Landscape recommendations, and the dedication of the reserve area). Motion was seconded by Vice Mayor Herman.

Roll call vote on amendment: Councilmember’s McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Councilmember Barsky. (6-0)

Councilmember McGowan is concerned with the approval of two signs. Mr. Quinn noted that according to the code there is a signage limit of 65 square feet. He noted that the signage as approved equal less than 50 square feet. He then noted that putting a sign on the back (south) of the building came as a recommendation of Jack Burriss (Planning Commission member), as an aesthetic issue, based on the plainness of that side of the building.

Vice Mayor Herman complimented Mr. Quinn, the Planning Commission and others involved in making this an attractive building. He also feels that it is important to note that Village Council will be continuing to monitor the area for traffic safety issues.

Councilmember Mershon requested a friendly amendment that the Ordinance reflect that the application was dated February 2004. Mr. Mershon thanked Village Planner Strayer for his service in putting together the material for this project as it went through the different stages.

Roll call vote on second friendly amendment: Councilmembers Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Councilmember’s Barsky and McGowan. (6-0)

Roll call vote: Councilmember Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Councilmember’s Barsky, McGowan, and Mershon. (6-0)

Ordinance No. 15-06 is adopted.

NEW BUSINESS

Resolution No. 06-45, A Resolution To Retain Moots, Carter & Hogan, LPD, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember McGowan.

A Resolution To Retain Moots, Carter & Hogan, LPD, And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember McGowan.

Discussion: Manager Holycross added that Wanda Carter will provide specialized assistance as the Village goes through the annexation process.

Resolution No. 06-45 was adopted (6-0).

Ordinance No. 16-06, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Indemnifying The Township Of Granville was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

, An Ordinance Assuming Maintenance Responsibility For The Full Width Of River Road And James Road Upon Annexation Of Certain Territory In The Townships Of Granville And Union To The Village Of Granville, Indemnifying The Township Of Granville was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

Mayor Hartfield scheduled the public hearing for Ordinance No. 16-06 for December 6, 2006.

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 1, 2006.

Councilmember McGowan moved to accept the minutes as submitted. Seconded by Councilmember Tegtmeyer. Motion carried 6-0.

MAYOR’S COURT REPORT – October

The Mayor’s Court Report for the month of October was presented for review.

Discussion: Councilmember Barsky reminded the Village Manager that during the Strategic Planning Retreat it was recommended that the monthly reports be reviewed for different forms of presentation. Councilmember Tegtmeyer questioned the increase in the number of traffic citations. Mayor Hartfield noted that the increase may be due to troublesome areas on Burg Street, College Street and Broadway.

Vice Mayor Herman moved to accept the October report, seconded by Councilmember McGowan. Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

MANAGER’S REPORT – October

The Manager’s Report for the month of October was presented for review.

Discussion: Manager Holycross noted that he is glad to see that radar detail has increased and that Income Tax Revenues have increased compared to this time last year.

Councilmember McGowan moved to accept the October report, seconded by Vice Mayor Herman. Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

The Committee was presented with a River Road annexation proposal. The proposal will be distributed for comments and review by the Planning & Zoning, and Comprehensive Plan Strategic Review Committee’s. There was a recommendation to retain Wanda Carter and Partners to advise and represent the Village through the annexation process. An Executive Session relative to collective bargaining was also noted.

Granville Foundation – (Tegtmeyer)

The Foundation met last evening and will meet again in a couple of weeks.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Meeting minutes have been distributed. Councilmember Barsky noted that it has been suggested that some type of reflective device be added to the bollards on Broadway at the crosswalk as they are hard to seeing after dark and during rainy conditions. She also noted that the Tree & Landscape Committee would be presenting a report on the Emerald Ash Borer Plan to the Committee in the future.

Planning Commission – (O’Keefe)

Councilmember Tegtmeyer reported that Attorney Jim Gorry did a very nice job of presenting the Commission with an overview of their purpose, role and responsibilities.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Arby’s was the main topic of the meeting, as reflected in the Ordinance tonight.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

The Commission will be submitting a budget to the Finance Department for 2007.

Union Cemetery (Mershon)

Sunday, November 19, 2006 - 2pm dedication of the Ohio Historical Marker & festivities at the Old Academy Building.

OTHER COUNCIL MATTERS

CVS liquor permit application – Council feels it is important to make a statement by requesting a hearing for this application, although it is equally important that resources are not spent to mount an appeal that may not be successful. Councilmember McGowan suggested that the community voice their concerns/opinions by contacting CVS to let them know that this is not what is wanted in Granville. He suggested that a boycott would be a more effective impact to CVS and if the community does not want alcohol to be sold at that location they should voice that concern.

– Council feels it is important to make a statement by requesting a hearing for this application, although it is equally important that resources are not spent to mount an appeal that may not be successful. Councilmember McGowan suggested that the community voice their concerns/opinions by contacting CVS to let them know that this is not what is wanted in Granville. He suggested that a boycott would be a more effective impact to CVS and if the community does not want alcohol to be sold at that location they should voice that concern.

Councilmember Tegtmeyer made a motion that the appropriate authorities be authorized to file a request for a hearing with the Ohio Division of Liquor Control, and request that the hearing be held "in our County Seat". Councilmember McGowan second. Motion carried. (6-0)

Signage – Councilmember McGowan suggested that a directive be sent to the Planning Commission that it is the Council’s desire to adhere to the Village sign code.

– Councilmember McGowan suggested that a directive be sent to the Planning Commission that it is the Council’s desire to adhere to the Village sign code.

It was noted that the Zoning Code Amendments that are being reviewed contain a provision that Council has the right to review zoning decisions.

Councilmember Barsky requested a follow-up regarding Brews balcony railing. Manager Holycross noted that Village Planner Chris Strayer had a discussion with Mr. Martin regarding the railing and the dumpster concerns. A completion date for the end of next week is intended.

Graffiti vandalism – It was suggested that the Village be responsible for replacing signs that are vandalized.

– It was suggested that the Village be responsible for replacing signs that are vandalized.

EXECUTIVE SESSION

Councilmember Tegtmeyer moved to enter into Executive Session, Pursuant to ORC 121.22(G)(4) – "Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…… (Collective Bargaining). Second by Councilmember McGowan.

Councilmember Tegtmeyer moved to enter into Executive Session, Pursuant to ORC 121.22(G)(4) – "Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…… (Collective Bargaining). Second by Councilmember McGowan.

Roll call vote: Herman, Barsky, McGowan, Mershon, Hartfield, Tegtmeyer.

Time in: 9:17pm

Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan.

Roll call vote: McGowan, Mershon, Tegtmeyer, Herman, Barsky, Hartfield.

Time out: 10:07pm

ADJOURNMENT (10:07pm)

(10:07pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Herman. Motion carried, 6-0. Meeting adjourned.

 COUNCIL MINUTES

 November 1, 2006

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

 Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Vice Mayor Herman moved to excuse Councilmember O’Keefe. Second by Councilmember Barsky.

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

Councilmember Mershon moved to amend the agenda by adding an Executive Session to discuss the compensation of an employee after ‘Other Council Matters.’ Second by Councilmember McGowan. Councilmember Mershon accept the agenda as amended. Seconded by Councilmember McGowan. Motion carried (6-0).

CITIZENS COMMENTS (7:35 pm)

(7:35 pm)Bill Lozier, HNTB, presented a Powerpoint presentation regarding the Cherry Valley Road/Route 16 Interchange and Thornwood Drive improvements. He stated that LCATS would be working to fund the project and they have been working on the study for over a year now. He stated that they are currently in Step 4 (Strategic Plan) of a 14 step process. Mr. Lozier stated that there are basically two separate projects – one being Thornwood Drive improvements and the other being the Cherry Valley Road interchange. He stated that he hopes that there will be a third project of a bridge crossing Raccoon Creek, but this has not yet been funded. Mr. Lozier stated that they anticipate work to begin on Thornwood Drive in 2010, and that the State Route 16 and Cherry Valley Road Interchange would be sometime after 2013. A gentlemen in the audience asked what type of interchange this would be. Mr. Lozier stated that it would be a conventional diamond. Chris Strayer added that the proposed interchange would be similar to the one at State Route 16 and Route 37. Mr. Lozier stated that Granville passed a Resolution asking for the west bound ramp of Newark-Granville Road to be left open after the road changes are complete. Mr. Lozier explained that he believes ODOT will most likely not keep the ramp open. He stated that it is likely that ODOT will reconnect Newark-Granville Road to Granville Road. Councilmember Barsky asked if the proposed timeframe could be changed due to the changes being done to Route 161; She asked if the intersection at Cherry Valley Road and State Route 16 would reach an "F" status sooner than the anticipated year 2013. Mr. Lozier stated that this is likely. A representative of LCATS stated that this is why they have been encouraged to seek TRAC funding, rather than Safety funds. She stated that there is a limit of 2.5 million dollars when seeking Safety funds, and the interchange is expected to cost much more than this. She implied that if TRAC funding is received, the timeframe could be altered. Mr. Lozier added that the money is very competitive right now and there are many operational problems with roadways in Ohio. He stated that there are eight billion dollars in unfunded projects right now. Vice Mayor Herman asked if the Cherry Valley Road and State Route 16 intersection is known to be the highest crash rate in Licking County. An LCATS representative stated that the 4th Street and State Route 13 has a higher accident rate. Vice Mayor Herman asked if the Cherry Valley Road and State Route 16 would be second. Mr. Lozier stated that this is a good question and they could work on getting the right information to Council. Mr. Lozier stated that they are looking at three options for the interchange, and Alternative 3 seems to be the favorable pick by the stakeholders because the State of Ohio already owns the land in this area and there are very few impacts. He stated that no final decision has been made and there will be opportunities for public input in the near future.

Jeff Gill, Bantry Drive, stated that he expressed an interest in serving on the Planning Commission to Chris Strayer. He stated that he was unable to stay for the duration of the meeting because he needed to get his son home, but he would be delighted to serve the community by helping on the Planning Commission.

, Bantry Drive, stated that he expressed an interest in serving on the Planning Commission to Chris Strayer. He stated that he was unable to stay for the duration of the meeting because he needed to get his son home, but he would be delighted to serve the community by helping on the Planning Commission.

Mayor Hartfield closed Citizens’ Comments at 8:14 pm.

PUBLIC HEARING

Ordinance No. 14-06, An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located AT 537 Jones Road For Village Purposes.

Discussion: No discussion.

Mayor Hartfield closed the public hearing at 8:15 pm.

OLD BUSINESS

Ordinance No. 14-06, An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes was reintroduced by Councilmember Barsky. Second by Councilmember McGowan.

, An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes was reintroduced by Councilmember Barsky. Second by Councilmember McGowan.

Discussion: Vice Mayor Herman asked if there were any pre-payment penalties. Molly Roberts stated that this would be a one year issue. She stated that they anticipate competitive bids and the bids will be taken on November 15th at 11:00am.

Roll call vote: Hartfield, Herman, McGowan, Mershon, Barsky, Tegtmeyer. (6-0)

Ordinance No. 14-06 is adopted.

NEW BUSINESS

Ordinance No. 15-06, An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions was introduced by Councilmember Barsky. Second by Tegtmeyer.

An Ordinance To Approve The Development Plan For The Wellert Corporation, DBA Arby’s, At 100 Speedway Drive, Granville, Ohio, With Conditions was introduced by Councilmember Barsky. Second by Tegtmeyer.

Mayor Hartfield set the public hearing for Ordinance No. 15-06 for November 15, 2006.

Resolution No. 06-43, A Resolution To Fill A Vacancy On The Planning Commission was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

, A Resolution To Fill A Vacancy On The Planning Commission was introduced by Councilmember Barsky. Second by Councilmember Tegtmeyer.

Discussion: Those candidates still present were asked by Mayor Hartfield to identify themselves and state their interests in serving on the Planning Commission.

Brad Schneider, 121 Plum Street, stated that he has been to previous Planning Commission and BZBA meetings and is aware of how the two committees interact with each other. He stated that he would have a fair and open mind and take the history and character of Granville into consideration along with blending in the growth and development.

, 121 Plum Street, stated that he has been to previous Planning Commission and BZBA meetings and is aware of how the two committees interact with each other. He stated that he would have a fair and open mind and take the history and character of Granville into consideration along with blending in the growth and development.

Chip Blanchard stated that he is re-introducing himself to Council because he has been before them with interest in serving on the Planning Commission before. He stated that he works at an architectural firm and he is passionate about the issues facing Granville. He stated that he would like to contribute in any capacity to maintain the character and history of Granville.

stated that he is re-introducing himself to Council because he has been before them with interest in serving on the Planning Commission before. He stated that he works at an architectural firm and he is passionate about the issues facing Granville. He stated that he would like to contribute in any capacity to maintain the character and history of Granville.

Chris Strayer stated that Tim Ryan called him to let him know he would not be able to attend the Council meeting because he is on vacation. He stated that he too has interest in serving on the Planning Commission.

Council voted by ballot to appoint a member to the Planning Commission. The names on the ballot included: Jeff Gill, Tim Ryan, Brad Schneider, D. Dottavio, Evelyn Frolking, and Chip Blanchard. The first result of the ballot vote was inconclusive. A second ballot vote confirmed Chip Blanchard to serve on the Planning Commission.

Councilmember Mershon made a motion to amend Resolution No. 06-43 and place the name ‘Chip Blanchard’ in the vacancy spot. Second by Councilmember McGowan.

The amendment to Resolution NO. 06-43 was adopted. (6-0).

Resolution No. 06-43 is adopted. (6-0).

Mayor Hartfield thanked those who showed interest in serving the community and asked them to always consider keeping their names in the hat for future vacancies. Councilmember McGowan stated that there are two Planning Commission terms scheduled to expire next year and he is unsure if those filling the positions will wish to remain.

Resolution No. 06-44, A Resolution To Award The Contract For Bryn Du Fieldhouse Restroom Renovations, As Per Specifications, To Claggett & Sons, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember McGowan. Second by Vice Mayor Herman.

, A Resolution To Award The Contract For Bryn Du Fieldhouse Restroom Renovations, As Per Specifications, To Claggett & Sons, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember McGowan. Second by Vice Mayor Herman.

Discussion: Vice Mayor Herman stated that the EFP Committee met and recommended supporting the passage of the Resolution. He stated that they were looking at a tile project as well, but when the bids came in they decided to just focus on the restroom renovations for this year.

Resolution No. 06-44 is adopted. (6-0)

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 18, 2006.

Councilmember Tegtmeyer moved to accept the minutes as presented. Seconded by Councilmember Barsky. Motion carried 6-0.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that they met prior to the Council meeting to discuss the Bryn Du improvements. He stated that they requested to have baselines/budget materials for the previous year. Vice Mayor Herman stated that they ended with an Executive Session regarding collective bargaining.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Committee will meet at 5:30pm on November 8th.

Planning Commission – (O’Keefe)

Councilmember Mershon asked if there would be a formal memorandum from the Planning Commission to Council in regards to the Arby’s application. He stated that that current code states that this should take place, but he is not sure if they are operating under the current code or the code at the time the application was submitted. Councilmember Mershon stated that he specifically wondered if they considered traffic circulation at Cherry Valley Road and Speedway. Chris Strayer stated that according to legal counsel they could not consider this because of the original ruling by the courts. Mr. Strayer stated that a recommendation by the Planning Commission should be in Council’s packets.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Committee will meet at 8am on November 8th.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

OTHER COUNCIL MATTERS

Mayor Hartfield stated that the Tri-City meeting on Monday was an educational and beneficial program on ethics. She stated that there will be an informal meeting of Granville Township, Village, and Schools at 8am on November 16th.

Councilmember Barsky stated that the Comprehensive Planning Steering Committee met with Vogelmaier on Monday and they reviewed stakeholder’s comments. She stated that they hope to have public input meetings beginning the second week of January. She stated that they would like to post this weekly in the newspapers.

EXECUTIVE SESSION

Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider the compensation of an employee". Second by Councilmember McGowan.

Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider the compensation of an employee". Second by Councilmember McGowan.

Roll call vote: McGowan, Tegtmeyer, Mershon, Hartfield, Barsky, Herman

Time in: 8:12 pm

Vice Mayor Herman moved to return to regular session. Second by Councilmember McGowan.

Roll call vote: Tegtmeyer, Herman, Mershon, Barsky, Hartfield, McGowan.

Time out: 8:56pm

ADJOURNMENT (8:56pm)

(8:56pm)

Councilmember Mershon moved to adjourn. Second by Councilmember Barsky. Motion carried, 6-0. Meeting adjourned.

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 18, 2006

CALL TO ORDER (by Mayor Hartfield at 7:35 pm)

(by Mayor Hartfield at 7:35 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Mershon, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Mayor Hartfield stated that there would not be a quorum until Councilmember Tegtmeyer arrived and she believed she would be 15-20 minutes late. She indicated that no business would take place until Councilmember Tegtmeyer arrived.

Councilmember Tegtmeyer arrived at 7:46pm and Mayor Hartfield resumed the Council meeting.

Councilmember Barsky moved to excuse Councilmember’s McGowan and O’Keefe and Vice Mayor Herman. Second by Councilmember Mershon.

APPROVAL OF AGENDA (7:46 pm)

(7:46 pm)

Councilmember Mershon moved to accept the agenda as presented. Seconded by Barsky. Motion carried (4-0).

CITIZENS COMMENTS (7:47 pm)

(7:47 pm)

No one appeared to speak for Citizens’ Comments.

Mayor Hartfield closed Citizens’ Comments at 7:47 pm.

PUBLIC HEARING

Ordinance No. 13-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses.

No one appeared to speak in regards to Ordinance No. 13-06.

Mayor Hartfield closed the public hearing at 7:48 pm.

OLD BUSINESS

Ordinance No. 13-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Councilmember Barsky noted the increase in street light repairs and wondered if this was due to random occurrence or for another reason. Molly Roberts stated that it was a random occurrence. Councilmember Barsky also asked if the funding for FOP negotiations is included in the Ordinance and Ms. Roberts stated that it is included.

Roll call vote: Councilmembers Mershon, Tegtmeyer, Hartfield, Barsky. (4-0) Ordinance No. 13-06 is adopted.

NEW BUSINESS

Ordinance No. 14-06, An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes was introduced by councilmember Barsky. Second by Councilmember Tegtmeyer.

An Ordinance Providing For The Issuance Of Not To Exceed $1,250,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring The Mansion Building Property Located At 537 Jones Road For Village Purposes was introduced by councilmember Barsky. Second by Councilmember Tegtmeyer.

Mayor Hartfield scheduled the public hearing for Ordinance No. 14-06 for November 1, 2006. Ms. Roberts pointed out that the emergency clause referenced in the Ordinance is a mistake and will be removed.

Resolution No. 06-42, To Award The Contract For the Purchase Of Water Treatment Chemicals was introduced by Councilmember Barsky. Second by Councilmember Mershon.

To Award The Contract For the Purchase Of Water Treatment Chemicals was introduced by Councilmember Barsky. Second by Councilmember Mershon.

Discussion: Councilmember Mershon inquired on the price per ton. Ms. Roberts stated that there is a slight increase and it is approximately $109.00/ton.

Resolution No. 06-42 was adopted (4-0).

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 4, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember Tegtmeyer. Motion carried 4-0.

MAYOR’S COURT REPORT – September

The Mayor’s Court Report for the month of September was presented for review.

Discussion: Councilmember Barsky asked if there is a trend of juvenile incidences being referred to Juvenile Court. Mayor Hartfield stated that she would need to see the previous twelve months of reports to tell. Councilmember Barsky questioned if the juvenile incidences are random, local, and/or incoming. Manager Holycross stated that the staff could research this matter.

Councilmember Barsky moved to accept the September report, seconded by Councilmember Tegtmeyer. Motion carried 4-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

MANAGER’S REPORT – September

The Manager’s Report for the month of September was presented for review.

Discussion: Councilmember Barsky asked if the work on Mulberry and Broadway is related to the storm sewer main. Manager Holycross believed it was related and he stated he would double check. He also told Council that he believed the work was complete.

Councilmember Mershon thanked Manager Holycross and staff for providing the Property Value page with the Manager’s Report.

Councilmember Mershon moved to accept the September report, seconded by Councilmember Barsky. Motion carried 4-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that they met on October 17th and had a work session. She stated that the next meeting will be November 5th.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

Planning Commission – (O’Keefe)

Councilmember Tegtmeyer stated that she attended the meeting and the meeting minutes are part of Council’s packets if they had any questions. Councilmember Mershon asked when and if Council would see the Arby’s application. Manager Holycross guessed that the matter could be before Council at their next Council meeting and that Council would be looking at a recommendation made by the Planning Commission. Councilmember Barsky stated that the Charter states that one sign per building is permissible and she noticed that the Arby’s application asked for four signs to be approved. Councilmember Tegtmeyer stated that the Planning Commission moved to leave some of the signs, but they did reduce the number allowed. Manager Holycross stated that the applicant would be building in an area zoned as PUD (Planned Unit Development) and it is his recollection that the guidelines are not as strict. Councilmember Tegtmeyer added that it was her sense during the meeting that the Planning Commission members felt they were getting cooperation from the applicant and they worked on a compromise.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

Councilmember Mershon stated that one Township Trustee and worker headed up the efforts for the year-end cleanup at the cemetery and they did a wonderful job.

OTHER COUNCIL MATTERS

Mayor Hartfield stated that she and others (Trustee Havens, Scot Prebles, Molly Roberts, and Don Holycross) met on October 17th and had a good session. The purpose of the meeting was to keep the lines of communication open between the Township, Village, and Schools. She indicated that if anyone on Council had an item that they would like discussed to please let her know because they plan to meet monthly.

Mayor Hartfield stated that there will be a Tri-City (Granville, Heath, and Newark) meeting on October 30th at 6:30pm at the Davis-Shai House. She stated that Pataskala was also invited to the meeting. Mayor Hartfield stated that they will have a sixty to ninety minute presentation on ethics. Councilmember Barsky wondered if the presentation would be a canned presentation or tailored to the three different communities with three different organizational structures. She stated that she recently attended a presentation on ethics and only five minutes of the presentation was useful for the Village. She also stated that the Municipal League gave a very good presentation on ethics that was very beneficial. Manager Holycross stated that the Comprehensive Plan Steering Committee is the same night as the Tri-City meeting (6:00pm). Council discussed the possibility of trying to change meeting times and opted to leave the meeting times as is.

Councilmember Tegtmeyer asked if it has been decided when Council will meet to further address the work priorities they previously put together. Manager Holycross stated that the staff is in the process of reviewing the priority list and they plan to come back to Council for their review and approval of a rough time schedule.

Mayor Hartfield stated that there will be a Chamber of Commerce breakfast at the Cherry Valley Lodge at 7:30am on October 19th.

EXECUTIVE SESSION

Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider the discipline, demotion or dismissal of a member of Public Office or the Planning Commission". Second by Councilmember Barsky.

Councilmember Mershon moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider the discipline, demotion or dismissal of a member of Public Office or the Planning Commission". Second by Councilmember Barsky.

Roll call vote: Herman, Mershon, Barsky, Hartfield, Tegtmeyer.

Time in: 8:12 pm

Councilmember Mershon moved to return to regular session. Second by Councilmember Barsky.

Roll call vote: Tegtmeyer, Herman, Mershon, Barsky, Hartfield.

Time out: 9:07pm

ADJOURNMENT (9:08pm)

(9:08pm)

Councilmember Barsky moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 5-0. Meeting adjourned.

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 4, 2006

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE (Led by Boy Scouts John and Aaron)

(Led by Boy Scouts John and Aaron)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Councilmember Barsky moved to excuse Councilmembers’ O’Keefe and Tegtmeyer. Second by Vice Mayor Herman.

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

Councilmember Barsky moved to accept the agenda as presented. Seconded by Vice Mayor Herman. Motion carried (5-0).

CITIZENS COMMENTS (7:35 pm)

(7:35 pm)

Dennis Cauchon, 327 East Broadway, thanked Councilmember Mershon and Mayor Hartfield for attending ‘Walk To School Day.’ He stated that it was an amazing success with over 100 people attending and it far exceeded his expectations. Mr. Cauchon also thanked Police Chief Cartnal for his part.

, 327 East Broadway, thanked Councilmember Mershon and Mayor Hartfield for attending ‘Walk To School Day.’ He stated that it was an amazing success with over 100 people attending and it far exceeded his expectations. Mr. Cauchon also thanked Police Chief Cartnal for his part.

Mr. Cauchon presented a proposal to Council asking them to consider forming a taskforce/committee on exploring the safety issues associated with walking in the Village. He suggested working with the School Board. Mr. Cauchon also passed out surveys he sent out and received back in regards to safety/walking in the Village. Mr. Cauchon stated that the school district estimated growth for the past couple years and one year they estimated 31% growth, and the next year 41% growth. He stated that these are not realistic since the district did not increase in size this much. Mr. Cauchon questions if a new school with the proposed size is really needed.

Sherry Gardner, 216 West Elm Street, stated that she applauds the efforts for ‘Walk To School Day,’ but she questions how much money should be put into it because it is something that ought to be discussed further with the School Board. She stated that the School Board does not enforce a mile radius rule stating children should walk to school if they live within one mile.

, 216 West Elm Street, stated that she applauds the efforts for ‘Walk To School Day,’ but she questions how much money should be put into it because it is something that ought to be discussed further with the School Board. She stated that the School Board does not enforce a mile radius rule stating children should walk to school if they live within one mile.

Mrs. Gardner stated that she would like Council to be aware of a situation concerning the alley off of Mulberry and Cherry Street. She stated that she recently contacted the police department about a contractor’s truck being parked in the alley. She stated that someone outside of Granville who doesn’t pay Granville taxes purchased the home and plans to flip it. She stated that she was told that the police could not do anything because the contractor has spoken with the neighbors and Terry Hopkins to get approval. Mrs. Gardner stated that she felt she was treated offensively by the police department. She stated that blocking the alley is dangerous for many reasons and she knows that several elderly people have been blocked when trying to get through. Mayor Hartfield stated that there was a discussion before the Council meeting about this situation and she asked Manager Holycross to give an update. Manager Holycross stated that the contractor originally asked the Service Director (Terry Hopkins) to park the vehicle in the alley for one week. He stated that he is now asking for two more days. Manager Holycross went on to say that this is typically not allowed and this is an exceptional circumstance.

Sharon Sellito, 215 South Cherry Street, stated that she phoned the police as well about this situation and also feels she was treated badly. She stated that no one from the police department called her back. She stated that the contractor working on the home does have a driveway to park in. Ms. Sellito stated that about two weeks back the contractor truck was parked in the alley with both doors left open. She stated that she knows of an elderly lady living near the alley that has visitors regularly and they couldn’t get by the truck. Ms. Sellito stated she also witnessed an older man forced to back out onto Cherry Street due to the truck being parked in the alley. Ms. Sellito stated that she had a male friend contact the police department and something was done about the situation. Ms. Sellito stated that she pays over $10,000 in taxes in Granville and she refuses to be treated like this. Ms. Sellito stated that Mrs. Titley who owns the Boxwood Apartments is also aware of the situation and one of her tenants experienced a threatening conversation with the contractor. Ms. Sellito provided photos to Council.

, 215 South Cherry Street, stated that she phoned the police as well about this situation and also feels she was treated badly. She stated that no one from the police department called her back. She stated that the contractor working on the home does have a driveway to park in. Ms. Sellito stated that about two weeks back the contractor truck was parked in the alley with both doors left open. She stated that she knows of an elderly lady living near the alley that has visitors regularly and they couldn’t get by the truck. Ms. Sellito stated she also witnessed an older man forced to back out onto Cherry Street due to the truck being parked in the alley. Ms. Sellito stated that she had a male friend contact the police department and something was done about the situation. Ms. Sellito stated that she pays over $10,000 in taxes in Granville and she refuses to be treated like this. Ms. Sellito stated that Mrs. Titley who owns the Boxwood Apartments is also aware of the situation and one of her tenants experienced a threatening conversation with the contractor. Ms. Sellito provided photos to Council.

Manager Holycross indicated that he will take care of the situation.

Ms. Sellito stated that she has contacted Village Planner, Chris Strayer about parking issues on South Prospect Street. She stated that since the construction with the library there have been workmen parking on this street.

Dr. Karen Berdan, 205 ½ South Prospect Street, stated that she owns a business (Granville Vision Center) and parking in this area has always been a problem. She stated that it is now worse and she believes it is due to the construction at the library. Dr. Berdan stated that she does have elderly patients that visit her office and one recently told her that the parking problem may force her to go elsewhere. Dr. Berdan stated she would like to see some remedy to the problem – perhaps two hour parking signs.

, 205 ½ South Prospect Street, stated that she owns a business (Granville Vision Center) and parking in this area has always been a problem. She stated that it is now worse and she believes it is due to the construction at the library. Dr. Berdan stated that she does have elderly patients that visit her office and one recently told her that the parking problem may force her to go elsewhere. Dr. Berdan stated she would like to see some remedy to the problem – perhaps two hour parking signs.

Tym Tyler, 205 South Prospect Street, stated that he has a business and lives at this address. He stated that he has had conversations with Chris Strayer about this problem and he thought Mr. Strayer contacted Mike Frazier who is head of the Library Board. Mr. Tyler stated that it was his understanding that the employees of the contractor were told to park at the Maintenance Building or the Waste Water Treatment Facility and he thought this was negotiated in the contract. Mr. Tyler questioned if some of the parking problems is also related to the post office and their workers.

, 205 South Prospect Street, stated that he has a business and lives at this address. He stated that he has had conversations with Chris Strayer about this problem and he thought Mr. Strayer contacted Mike Frazier who is head of the Library Board. Mr. Tyler stated that it was his understanding that the employees of the contractor were told to park at the Maintenance Building or the Waste Water Treatment Facility and he thought this was negotiated in the contract. Mr. Tyler questioned if some of the parking problems is also related to the post office and their workers.

Mayor Hartfield stated that she has noticed the contractor trucks on South Prospect Street and the problem has gotten worse since construction with the library began.

Manager Holycross stated that Mike Frazier indicated he would have a conversation with the contractor and he was frustrated to hear nothing has changed.

Councilmember Barsky asked why the Village isn’t ticketing these cars. Mr. Tyler stated that he heard the Village doesn’t have the authority to ticket them. Ms. Sellito, Mr. Tyler, and Council discussed the repercussions of putting 2 hour parking signs up and how this might cause cars to park further down the street. They also discussed the possibility of permanent parking permits.

Steve Huddle, 211 South Prospect Street, stated that he has only been before Council twice and once was due to an enormous garage that was built that wasn’t approved by Council and the second was for a variance at 205 South Prospect for business use. He stated that he was not in support of this because there is not enough parking as it is now. Mr. Huddle stated that this problem is worse now than ever. Mr. Huddle stated that he finds it ironic that the most upset people in this situation are the postal workers and business owners and not the residential home owners. Mr. Huddle stated that two hour parking in the downtown area keeps people moving. He added that he has lived in his home on South Prospect for sever years and he has dealt with this problem long enough.

, 211 South Prospect Street, stated that he has only been before Council twice and once was due to an enormous garage that was built that wasn’t approved by Council and the second was for a variance at 205 South Prospect for business use. He stated that he was not in support of this because there is not enough parking as it is now. Mr. Huddle stated that this problem is worse now than ever. Mr. Huddle stated that he finds it ironic that the most upset people in this situation are the postal workers and business owners and not the residential home owners. Mr. Huddle stated that two hour parking in the downtown area keeps people moving. He added that he has lived in his home on South Prospect for sever years and he has dealt with this problem long enough.

Mr. Tyler stated that it should be noted that South Pearl Street has the same parking problems due to Buxton employees parking on the street.

Council discussed having this matter looked into in the LSSU Committee.

Mayor Hartfield closed Citizens’ Comments at 8:03 pm.

PUBLIC HEARING

Ordinance No. 12-06, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building At 133 North Prospect Street For a Term Of Five (5) Years.

Discussion: Bill Heim, 132 East College Street, stated that he has interest in the lease agreement because the property borders his property on two sides. He also stated that Exhibit A was not attached to the Ordinance. Mayor Hartfield asked if Mr. Heim had any concerns over the lease agreement and Mr. Heim stated no.

Mayor Hartfield closed the public hearing at 8:05 pm.

OLD BUSINESS

Ordinance No. 12-06, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building At 133 North Prospect Street For a Term Of Five (5) Years was reintroduced by Vice Mayor Herman. Second by Councilmember McGowan.

, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building At 133 North Prospect Street For a Term Of Five (5) Years was reintroduced by Vice Mayor Herman. Second by Councilmember McGowan.

Discussion: Vice Mayor Herman indicated that he questioned a reciprocal clause in the Ordinance regarding termination and this was addressed in Committee. Councilmember Mershon stated that there is an Exhibit A that was to go with the Ordinance. He also asked if the 501C requires five votes or more. Law Director Crites stated that the Ordinance calls for five votes.

Roll call vote: Hartfield, Herman, McGowan, Mershon, Barsky. (5-0)

Ordinance No. 13-06 is adopted.

NEW BUSINESS

Ordinance No. 13-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember Mershon. Second by Vice Mayor Herman.

An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember Mershon. Second by Vice Mayor Herman.

Mayor Hartfield set the public hearing for Ordinance No. 13-06 for October 18, 2006.

Resolution No. 06-41, A Resolution Affirming The Village Council Priorities For Calendar Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

, A Resolution Affirming The Village Council Priorities For Calendar Year 2007 was introduced by Vice Mayor Herman. Second by Councilmember Barsky.

Discussion: Mayor Hartfield asked for clarification on the ranking. Vice Mayor Herman clarified with Manager Holycross that the priority list is intended as a first step and that there will be additional steps before a work plan is completed. Manager Holycross agreed and he stated that the list is subject to change and could be amended at any time Council sees fit. Vice Mayor Herman thanked Manager Holycross and Staff for the work they put into creating the list. Councilmember Barsky clarified that the priority list will be used when factoring financial plans. Manager Holycross stated yes.

Resolution No. 06-41 is adopted. (5-0)

Councilmember Mershon moved to reopen Citizens’ Comments at 8:10pm. Second by Vice Mayor Herman. Motion carried (5-0).

at 8:10pm.

Steve Huddle, 211 South Prospect Street, stated that he wanted to make Council aware of a situation that just occurred when he and others were leaving the Council meeting. He stated that they had a conversation with Tym Tyler and he asked him if he plans to not park his truck in front of Dr. Berdan’s office anymore. Mr. Huddle stated that Mr. Tyler made an offensive comment back to him.

, 211 South Prospect Street, stated that he wanted to make Council aware of a situation that just occurred when he and others were leaving the Council meeting. He stated that they had a conversation with Tym Tyler and he asked him if he plans to not park his truck in front of Dr. Berdan’s office anymore. Mr. Huddle stated that Mr. Tyler made an offensive comment back to him.

Sharon Sellito, 215 South Prospect, stated that the conversation with Mr. Tyler was threatening and he told her that if she ever wanted something passed before the Zoning Board she would not get it. She stated that three witnesses heard this comment.

, 215 South Prospect, stated that the conversation with Mr. Tyler was threatening and he told her that if she ever wanted something passed before the Zoning Board she would not get it. She stated that three witnesses heard this comment.

Councilmember Mershon stated that this matter will be looked into in the LSSU Committee.

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 20, 2006.

Councilmember McGowan moved to accept the minutes as presented. Seconded by Councilmember Barsky. Motion carried 5-0.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Councilmember McGowan noted that the minutes do not reflect his attendance at the meeting. Mayor Hartfield asked Manager Holycross to see that the minutes reflect this change because he was at the meeting. Councilmember Barsky asked if the School Board and buses situation was addressed. Mayor Hartfield stated that the Transportation Director was contacted by Molly Roberts and there was to be a 50% reduction in traffic. Councilmember Barsky also inquired on the parking fines and stated that it appears they are no longer acting as a deterrent. Mayor Hartfield stated that it appears that they are not acting as a deterrent. Councilmember McGowan stated that any changes must be done by Council with an Ordinance. Councilmember Barsky stated that it sounds like it might be time to consider making changes to the fine amounts. Vice Mayor Herman suggested that neighboring communities be checked to see what their fine amounts are.

Planning Commission – (O’Keefe)

No Report.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

Councilmember McGowan stated that the Rec Commission just sent out their new fall programming schedule. He added that they have begun construction at McPeek Lodge and there will be a new sign and a dedication once complete. Councilmember McGowan stated that they plan to start the new fields at Raccoon Park once the weather breaks.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

Councilmember Mershon stated that there will be a Work Day on October 14th from 9:00am – 11:00am and they will work on cleaning and mulching the flower beds. He stated that anyone wanting to split their hostas and plant them at the cemetery are welcome to do so.

OTHER COUNCIL MATTERS

Councilmember Barsky stated that in light of tonight’s public comments it might be a good idea to look at the responsiveness with the police department. She stated that there seems to be a pattern there.

Councilmember McGowan stated that there have been and will be some busy weekends coming up in downtown Granville. He suggested having the trash tended to. Manager Holycross stated that he has had discussion with Terry Hopkins about this and he plans to tackle this before the weekend.

Councilmember Mershon commended the Staff for the work they did with flags and cleanup for the recent political event in Granville.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider appointment, employment….of a public employee". Second by Councilmember McGowan.

Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – "To consider appointment, employment….of a public employee". Second by Councilmember McGowan.

Roll call vote: Herman, McGowan, Mershon, Barsky, Hartfield.

Councilmember Mershon moved to return to regular session. Second by Councilmember Barsky.

Roll call vote: McGowan, Mershon, Barsky, Hartfield, Herman.

Time out: 8:45pm

JOURNMENT (8:45pm)

Councilmember Mershon moved to adjourn. Second by Councilmember McGowan. Motion carried, 5-0. Meeting adjourned.

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 20, 2006

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE (Led by two Boy Scouts and a Girl Scout from the Severson Family)

(Led by two Boy Scouts and a Girl Scout from the Severson Family)

ROLL CALL

Those responding to the roll call were Councilmembers Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Vice Mayor Herman moved to excuse Councilmember’s Barsky and McGowan. Second by Councilmember O’Keefe.

APPROVAL OF AGENDA (7:34 pm)

(7:34 pm)

Councilmember O’Keefe moved to accept the agenda as presented. Seconded by Vice Mayor Herman. Motion carried (5-0).

CITIZENS COMMENTS (7:34 pm)

(7:34 pm)Dennis Cauchon, 327 East Broadway, inquired about the Proclamation for Walk To School Day. Manager Holycross stated that he will have it prepared. Mayor Hartfield stated that she plans to attend on October 4th at 8:30am for Walk To School Day and she will bring the Proclamation with her.

Mr. Cauchon spoke about pedestrian safety. He stated that the Elementary School recently banned riding bicycles to school for safety reasons. He went on to say that there have been three bike accidents within the Village in the past month. Mr. Cauchon stated that these are warnings signs that there is a problem. He stated that he prepared and distributed a survey to neighbors (mainly in the vicinity of the Elementary School) in regards to pedestrian safety. He stated that he would be willing to distribute copies of the survey and results to Council. Mr. Cauchon stated that he has researched various studies about pedestrian safety and found that many larger communities have master plans when it comes to pedestrian safety. He suggested preparing a Pedestrian and Biking Master Plan for the Village of Granville. He said more information can be found about a Pedestrian Master Plan by using the internet - Google.com. Councilmember O’Keefe suggested that Mr. Cauchon might want to attend the meetings for the Comprehensive Plan. Mr. Cauchon stated that he is aware of these meetings, but his initial thoughts are that the interests of the Village aren’t consistent with those living in Park Trails or elsewhere in Granville. Councilmember Mershon also suggested meeting with the Comprehensive Plan Steering Committee and/or Manager Holycross and Chris Strayer. Mr. Cauchon stated that the proposed new school should have a traffic study done before anything is built and he went on to say that this is really a separate issue from what he is here to speak about. Mr. Cauchon said that the Elementary School tries to control morning traffic with their plan of having pedestrians enter the school on Granger Street - having drop offs on Spellman Street – and busses entering on Sunrise Street. Council discussed speeding and traffic congestion during the early morning school hours. Councilmember Tegtmeyer asked if Mr. Cauchon encountered any studies that included behavioral modification. Mr. Cauchon did not acknowledge that any of the material he reviewed included behavior modification. Mr. Cauchon stated that it is important to tell people that they are endangering themselves by not using buses and you are 25% more likely to get into an accident if you are driven to school. Mayor Hartfield stated that she would be interested in seeing the survey results and she encouraged Mr. Cauchon to further communicate with the Village staff. Councilmember O’Keefe asked Manager Holycross if we can get public participation in the survey created by Mr. Cauchon. She wondered if information about the survey could be put in the newspaper and/or available in the Village office. Manager Holycross indicated that he would be in contact with Mr. Cauchon about getting a copy of the survey. She added that Mr. Cauchon is right about traffic at the newly proposed school location – she said traffic will worsen. Vice Mayor Herman stated that the Village has a copy of the Walkability Study (done by a Denison student a couple years back) and they did implement some of the suggestions in the study. He stated that there is no magic bullet to fix everything regarding pedestrian safety, and Mr. Cauchon’s timing is good to work with the Comprehensive Plan Committee and he encourages him to work with Council and staff. Mr. Cauchon stated that he would be interested in looking at the Walkability Study.

Eleanor Cullen, 331 East Broadway, asked about the school drop off rules on Granger, Sunrise, and Spellman. She asked if the police are enforcing these rules. She stated that she never sees the police in the early morning hours and perhaps if their presence was increased it would help alleviate the speeding problems at this hour. She added that Granville has these kind of problems because of the large amount of traffic.

, 331 East Broadway, asked about the school drop off rules on Granger, Sunrise, and Spellman. She asked if the police are enforcing these rules. She stated that she never sees the police in the early morning hours and perhaps if their presence was increased it would help alleviate the speeding problems at this hour. She added that Granville has these kind of problems because of the large amount of traffic.

Gloria Hoover, 213 East College Street, stated that she received a copy of the survey distributed by Mr. Cauchon. She stated that there is a pedestrian problem in core Granville. Ms. Hoover mentioned property located at 209/211 East College Street that was purchased by a bank and now they want to tear down the home and make a parking lot. She stated that this will add to pedestrian problems. Ms. Hoover stated that the home they want to tear down was built around 1905.

, 213 East College Street, stated that she received a copy of the survey distributed by Mr. Cauchon. She stated that there is a pedestrian problem in core Granville. Ms. Hoover mentioned property located at 209/211 East College Street that was purchased by a bank and now they want to tear down the home and make a parking lot. She stated that this will add to pedestrian problems. Ms. Hoover stated that the home they want to tear down was built around 1905.

Mayor Hartfield closed Citizens’ Comments at 7:53 pm.

PUBLIC HEARING

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way.

Jim Siegel, 538 Mt. Parnassus Drive, stated that he is the Chairman of the Tree and Landscape Committee. Mr. Siegel stated that the committee welcomes the changes set forth in the Ordinance. He stated that he did have one concern on page four of the Ordinance regarding contacting the ‘Zoning Inspector.’ He stated that in years past the Tree and Landscape Committee would have been the first notified of any problems/concerns with the contractor. Councilmember Mershon stated that when the Tree and Landscape Ordinances were reviewed by legal counsel they advised having the Zoning Officer consult with the Tree and Landscape Committee. He stated that this was changed for enforceability reasons. Mr. Siegel stated that the Zoning Officer would be unaware of bids or various tree types/conditions. Councilmember Mershon stated that they still intended to have the Zoning Officer consult with members of the Tree and Landscape Committee because he/she might need further clarification. Vice Mayor Herman suggested inserting language into the Ordinance emphasizing that the Zoning Officer should work in collaboration with the Tree and Landscape Committee. Law Director Crites stated that one reason for bringing in the Zoning Officer is because the Tree and Landscape Committee can only take action as an entire commission and they would need to hold a public meeting. Councilmember Mershon later clarified that the Zoning Officer would be staff member, Chris Strayer.

, 538 Mt. Parnassus Drive, stated that he is the Chairman of the Tree and Landscape Committee. Mr. Siegel stated that the committee welcomes the changes set forth in the Ordinance. He stated that he did have one concern on page four of the Ordinance regarding contacting the ‘Zoning Inspector.’ He stated that in years past the Tree and Landscape Committee would have been the first notified of any problems/concerns with the contractor. Councilmember Mershon stated that when the Tree and Landscape Ordinances were reviewed by legal counsel they advised having the Zoning Officer consult with the Tree and Landscape Committee. He stated that this was changed for enforceability reasons. Mr. Siegel stated that the Zoning Officer would be unaware of bids or various tree types/conditions. Councilmember Mershon stated that they still intended to have the Zoning Officer consult with members of the Tree and Landscape Committee because he/she might need further clarification. Vice Mayor Herman suggested inserting language into the Ordinance emphasizing that the Zoning Officer should work in collaboration with the Tree and Landscape Committee. Law Director Crites stated that one reason for bringing in the Zoning Officer is because the Tree and Landscape Committee can only take action as an entire commission and they would need to hold a public meeting. Councilmember Mershon later clarified that the Zoning Officer would be staff member, Chris Strayer.

Leslie McLaughlin, 156 Wildwood Drive, stated that she feels we need to protect trees much like we protect zoning of homes and restoration of homes. She stated that if someone feels a tree needs to be removed it deserves scrutiny and a second look. Mayor Hartfield asked Ms. McLaughlin if she was comfortable with Ordinance No. 10-06. She stated fairly so.

, 156 Wildwood Drive, stated that she feels we need to protect trees much like we protect zoning of homes and restoration of homes. She stated that if someone feels a tree needs to be removed it deserves scrutiny and a second look. Mayor Hartfield asked Ms. McLaughlin if she was comfortable with Ordinance No. 10-06. She stated fairly so.

Eleanor Cullen, 331 East Broadway, inquired on how the maintenance of trees is decided. Mayor Hartfield stated that there is a systematic approach to tree trimming. Ms. Cullen stated that when she notices a tree needing trimmed she calls the Village and they sometimes take a long time showing up. She stated that people in the Village should be aware that they can call the Service Department to have trees (that are the responsibility of the Village) trimmed. Ms. Cullen stated that she is aware that there was a lot of controversy over the big tree next to the Denison Townhouse that was removed. She stated that a limb from this tree fell and hit a car and this could have been a dangerous situation. She stated that she is not sure if this tree should or shouldn’t have been removed. Mayor Hartfield thanked Ms. Cullen for her comments and she stated that the decision to remove trees is handled by the Tree and Landscape Committee. She went on to say that she feels they do an outstanding job. Ms. Cullen stated that the Village also needs to consider planting the appropriate kind of trees. Vice Mayor Herman stated that the Ordinance gives explicit criteria/factors of when a tree should be removed and there is now to be dialogue with an adjacent property owner whenever a new tree is planted so they can play a part in choosing the tree.

, 331 East Broadway, inquired on how the maintenance of trees is decided. Mayor Hartfield stated that there is a systematic approach to tree trimming. Ms. Cullen stated that when she notices a tree needing trimmed she calls the Village and they sometimes take a long time showing up. She stated that people in the Village should be aware that they can call the Service Department to have trees (that are the responsibility of the Village) trimmed. Ms. Cullen stated that she is aware that there was a lot of controversy over the big tree next to the Denison Townhouse that was removed. She stated that a limb from this tree fell and hit a car and this could have been a dangerous situation. She stated that she is not sure if this tree should or shouldn’t have been removed. Mayor Hartfield thanked Ms. Cullen for her comments and she stated that the decision to remove trees is handled by the Tree and Landscape Committee. She went on to say that she feels they do an outstanding job. Ms. Cullen stated that the Village also needs to consider planting the appropriate kind of trees. Vice Mayor Herman stated that the Ordinance gives explicit criteria/factors of when a tree should be removed and there is now to be dialogue with an adjacent property owner whenever a new tree is planted so they can play a part in choosing the tree.

Mayor Hartfield closed the public hearing at 8:12 pm.

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements.

No one appeared to speak for or against Ordinance No. 11-06. Mayor Hartfield closed the public hearing at 8:13 pm.

OLD BUSINESS

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way was reintroduced by Councilmember O’Keefe. Second by Councilmember Mershon.

, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right of Way was reintroduced by Councilmember O’Keefe. Second by Councilmember Mershon.

Discussion: Councilmember Mershon thanked the Tree and Landscape Committee for the work that they do. He stated that he is happy that the changes to the Ordinances will help everyone. Councilmember Mershon made a motion to amend page 4 Section (1) to read:

"(1) Upon completion of a street tree planting, the Contractor shall contact the Zoning Inspector who shall conduct an inspection in consultation with the chair of the Tree and Landscape Commission or his/her designee."

Second by Vice Mayor Herman.

Roll call vote on amendment: Councilmembers Hartfield, Herman, Tegtymeyer, O’Keefe, Mershon. (5-0)

Roll call vote: Councilmembers Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield. (5-0) Ordinance No. 10-06 is adopted.

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was reintroduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was reintroduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Discussion: Councilmember O’Keefe inquired about the reference to a minimum of one large tree per 3000 square feet of ground coverage – pertaining to newly developed areas. She asked Mr. Siegel if he was comfortable with this. Mr. Siegel stated that there has always been a tendency to plant more than what is required and he has never known this to be a problem.

Roll call vote: Councilmembers O’Keefe, Tegtmeyer, Herman, Hartfield, Mershon. (5-0) Ordinance No. 11-06 is adopted.

NEW BUSINESS

Ordinance No. 12-06, An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building AT 133 N. Prospect Street For A Term Of Five (5) Years was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

An Ordinance To Authorize The Village Manager To Enter Into A Lease Agreement With The Board Of Granville Township Trustees For The Leasing Of The Fire Station Building AT 133 N. Prospect Street For A Term Of Five (5) Years was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Mayor Hartfield scheduled the public hearing for Ordinance No. 12-06 for October 4, 2006.

Resolution No. 06-39, A Resolution Accepting The Amounts And Rates As Determined By the Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember O’Keefe. Second by Councilmember Mershon.

, A Resolution Accepting The Amounts And Rates As Determined By the Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor was introduced by Councilmember O’Keefe. Second by Councilmember Mershon.

Discussion: Ms. Molly Roberts stated that this is an annual housekeeping measure required by the Ohio Revised Code. Councilmember Mershon asked if it must be filed by October 1st and Ms. Roberts answered yes.

Resolution No. 06-39 was adopted (5-0).

Resolution No. 06-40, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.

, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals was introduced by Councilmember Mershon. Second by Councilmember O’Keefe.

Discussion: Ms. Molly Roberts stated that this is an annual housekeeping measure that they bid out every year and after the bids are returned it will come before Council.

Resolution No. 06-40 was adopted (5-0).

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 6, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by O’Keefe. Motion carried 5-0.

MAYOR’S COURT REPORT – August

The Mayor’s Court Report for the month of August was presented for review.

Discussion: None.

Councilmember O’Keefe moved to accept the August report, seconded by Councilmember Tegtmeyer. Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

MANAGER’S REPORT – August

The Manager’s Report for the month of August was presented for review.

Discussion: None.

Councilmember Tegtmeyer moved to accept the August report, seconded by Councilmember O’Keefe. Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that they discussed various personnel matters that will come out in the upcoming budget.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that the next meeting is in November. She asked people to consider giving to the Granville Foundation and she added that they will soon be putting together something stating where the money goes and how it is used.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Next meeting is October 26th.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that they approved lighting for Doug Wagner’s parking lot. She stated that the South Galway Drive building was approved. Councilmember O’Keefe stated that there was a work session for a proposed development on the Shurtz property and they discussed traffic. She stated that it was a nice development and it included a bicycle shop. Mr. Strayer stated that the property would first need to be annexed and a traffic study would need to be done.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

OTHER COUNCIL MATTERS

Mayor Hartfield referred to a letter in Council’s packets. Mr. Strayer added that there is a concern over a house being built and it is a build-able lot.

Mayor Hartfield thanked Vice Mayor Herman and crew for a great job with the Blues Festival. She stated that she thought things went well.

Councilmember Tegtmeyer asked Manager Holycross when Council could expect to the see the priority list. Manager Holycross stated that he intended to have it to the following day.

Councilmember Tegtmeyer stated that she will be meeting with Manager Holycross and Ms. Roberts about the cable access channel.

ADJOURNMENT (8:45 pm)

(8:45 pm)

Councilmember Mershon moved to adjourn. Second by Vice Mayor Herman. Motion carried, 5-0. Meeting adjourned.

 Submitted by Melanie Schott

COUNCIL MINUTES

September 6, 2006

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE (Led by the Boy Scouts)

(Led by the Boy Scouts)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield; Manager Holycross, and Law Director Crites.

Councilmember Barsky moved to excuse Vice Mayor Herman. Second by Councilmember McGowan.

APPROVAL OF AGENDA (7:32 pm)

(7:32 pm)

Councilmember Barsky moved to accept the agenda as presented. Seconded by Councilmember McGowan. Motion carried (6-0).

CITIZENS COMMENTS (7:33 pm)

(7:33 pm)Dennis Cauchan, 327 Broadway, spoke in regards to ‘Walk to School Day.’ He stated that over 3500 schools will participate on October 4th of this year. Mr. Cauchan invited Mayor Hartfield to be a part of the walk. He stated that they will meet at the Granville Library. Mr. Cauchan stated that he has examples of various proclamations (which he provided to Ms. Roberts) and he asked Council to prepare a proclamation at their next Council meeting. Mr. Cauchan stated that he hopes this will become an annual event. Mayor Hartfield later stated that Council and Village staff will work on preparing a proclamation.

Mr. Cauchan also spoke to Council about plowing sidewalks. He stated that currently it is the responsibility of homeowners and business owners to shovel their portions of the sidewalks. He explained that for various reasons this doesn’t always happen. Mr. Cauchan stated that other communities (some in Ohio) plow their sidewalks and he would like to see this happen in Granville. Councilmember O’Keefe asked if the Village owns a bobcat to do this. Ms. Roberts stated that the Village does own a bobcat. Mr. Cauchan asked Council if they would be willing to consider having the sidewalks plowed. Councilmember Barsky and Councilmember McGowan both explained that the matter would need to be further discussed and the likely committee to look into this matter would be the LSSU Committee. Mayor Hartfield stated that the next meeting date has not yet been set, and if Mr. Cauchan were to sign up on the website he could receive email notifications of meeting dates and topics of discussion. Mr. Cauchan stated that he would be willing to attend the next LSSU committee meeting to further discuss this matter. Mr. Cauchan stated that the police are at the schools when children are dropped off. He stated that for safety reasons he feels the police should stay at the schools until school begins and not leave when the buses leave.

Mr. Cauchan told Council that he feels signs are needed near Wildwood Park stating what all is available in the back sections, such as Turtle Pond. He stated that he feels these areas would be utilized more with user friendly signage. He stated that the cost would be minimal.

Mr. Cauchan stated that Sugarloaf Park off of Broadway is rarely used. He stated that he has plans for next summer to expand the use of the park with various children’s activities. He stated that he may ask the Village to help by putting up a stand of some sort to hold stickers children could take once climbing to the top. Mayor Hartfield encouraged Mr. Cauchan to be in touch with Ben Barton who also has an interest in revitalizing this area. Councilmember McGowan suggested that Mr. Cauchan may want to coordinate some children’s activities with the Rec Commission.

Sharon Sellito, 215 S. Cherry St., stated that she believes people should be responsible to shovel their own sidewalks and this shouldn’t be a cost to the Village.

, 215 S. Cherry St., stated that she believes people should be responsible to shovel their own sidewalks and this shouldn’t be a cost to the Village.

Ms. Sellito asked if the Bryn Du Art show brings in revenue for the Village. Ms. Roberts stated that there is a $20.00 entry fee to cover various costs but the Village does not benefit from the funds. Ms. Sellito asked if there was any money left from last year. Ms. Roberts explained that all proceeds from last year went to the Bicentennial Commission. Ms. Sellito asked if activities at Bryn Du are making any money. Ms. Roberts stated that they are covering costs at this time.

Amy Stahl, 143 Brennan Drive, spoke to Council about her concerns over parking at the Bryn Du property, Jones Road, and her neighborhood. Ms. Stahl stated that she has attended meetings with members of the Bryn Du Commission about this matter. She stated that there was an entry gate installed on the east side of the property (for liability reasons) but not on the west side of the property and she asked why there is not one on the west side. Ms. Stahl mentioned various safety issues she is concerned about such as double parking on her street, strollers crossing Jones Rd., and crossing Newark-Granville Rd. Ms. Stahl stated that during a recent polo match people were parking on the front lawn of the Bryn Du property. She asked why people can’t park there for various other activities when the Bryn Du lot is full. Ms. Stahl stated that they have contacted the police and they have been told that they cannot stop people from parking on their street and they suggest placing ‘No Parking’ signs. She went on to say that the parking issues are a result of there not being adequate parking on the Bryn Du property. Ms. Stahl stated that parking on these roads is a safety hazard and it’s just a matter of time before something bad happens. She suggested opening the front gate as they do for polo or installing a gate on the west side of the property because there is access to the front field via sidewalks on this side. Ms. Stahl explained that she would hate to see the parking problems in her neighborhood become a problem to homeowners at The Colony because they too would complain. Ms. Stahl ended by stating that she encourages Council to find a solution. Ms. Stahl later clarified that she did not want to give the impression that she felt the Bryn Du Commission was encouraging people to park in her neighborhood.

Kristen McGonagle, 112 Shawn Court, stated that the grass area on the west side of Jones Road is enough to park a car, but it is not enough if you consider the safety when getting in and out of a car. She stated that she has taken various photos that undoubtedly depict this and she would be happy to share them with Council. Ms. McGonagle stated that she also wonders of a fire truck would be able to get through the road when people are double-parked at times. She stated that she is mainly concerned with the safety of adults and children. Ms. McGonagle asked Council who owns the four parcels of land at the Bryn Du Property. She stated that they asked various times at the Bryn Du Commission meeting and no one seemed to be clear as to who owned which parcels. Mr. Strayer explained that the front field is split and the area with the gates is likely owned by the Township. Councilmember Mershon stated that he used to be on the Bryn Du Commission and he recalls there being pedestrian access gates on both front sides of the fence. He later stated that he would like to see the LSSU Committee discuss traffic slowing measures for that portion of Jones Road. Ms. McGonagle stated she believes the gate on the west side of the property has been removed. Councilmember McGowan stated that there is a gate on the northwest side.

, 112 Shawn Court, stated that the grass area on the west side of Jones Road is enough to park a car, but it is not enough if you consider the safety when getting in and out of a car. She stated that she has taken various photos that undoubtedly depict this and she would be happy to share them with Council. Ms. McGonagle stated that she also wonders of a fire truck would be able to get through the road when people are double-parked at times. She stated that she is mainly concerned with the safety of adults and children. Ms. McGonagle asked Council who owns the four parcels of land at the Bryn Du Property. She stated that they asked various times at the Bryn Du Commission meeting and no one seemed to be clear as to who owned which parcels. Mr. Strayer explained that the front field is split and the area with the gates is likely owned by the Township. Councilmember Mershon stated that he used to be on the Bryn Du Commission and he recalls there being pedestrian access gates on both front sides of the fence. He later stated that he would like to see the LSSU Committee discuss traffic slowing measures for that portion of Jones Road. Ms. McGonagle stated she believes the gate on the west side of the property has been removed. Councilmember McGowan stated that there is a gate on the northwest side.

Mayor Hartfield asked Ms. McGonagle and Ms. Stahl if they would be willing to attend the next LSSU Committee meeting to further discuss this matter. They both agreed to attend and to provide their email addresses to Manager Holycross so he could notify them of the next meeting.

Mayor Hartfield closed Citizens’ Comments at 8:03 pm.

PUBLIC HEARING

Mayor Hartfield recused herself from the Public Hearing 8:04pm.

Ordinance No. 08-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses.

No one appeared to speak for or against Ordinance No. 08-06. Councilmember McGowan closed the public hearing at 8:04 pm.

Ordinance No. 09-06, An Ordinance To Change The Name Of The Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way.

, An Ordinance To Change The Name Of The Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way.

Mr. Bill York was in attendance and stated he could address any questions or concerns by Council. No one else appeared to speak for or against Ordinance No. 09-06. Councilmember McGowan closed the public hearing at 8:05 pm.

OLD BUSINESS

Ordinance No. 08-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was reintroduced by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Councilmember O’Keefe stated that there was a large difference in the bids. She asked if there were any recommendations and any explanation as to why they were so far apart. Ms. Roberts stated that the bids were reviewed and approved by the engineer and the contractor has done reputable work in the Village in the past.

Roll call vote: McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky. (5-0)

Ordinance No. 08-06 is adopted.

Mayor Hartfield rejoined the Council meeting 8:06pm.

Ordinance No. 09-06, An Ordinance To Change The Name Of That Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way was reintroduced by Councilmember Barsky. Second by Councilmember Tegtmeyer

, An Ordinance To Change The Name Of That Portion Of Bryn Du Drive Between Alligator Hill And Glyn Towel Drive To Pren Tal Way was reintroduced by Councilmember Barsky. Second by Councilmember Tegtmeyer

Discussion: None.

Roll call vote: Hartfield, Mershon, O’Keefe, Tegtmeyer, Barsky, McGowan. (6-0)

Ordinance No. 09-06 is adopted.

NEW BUSINESS

Resolution No. 06-36, A Resolution Authorizing The Village Manager, Or His/Her Designee, To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required was introduced by Councilmember Barsky. Second by Councilmember Mershon.

, A Resolution Authorizing The Village Manager, Or His/Her Designee, To Prepare And Submit An Application To Participate In The Ohio Public Works Commission State Capital Improvement And/Or Local Transportation Improvement Program(s) And To Execute Contracts As Required was introduced by Councilmember Barsky. Second by Councilmember Mershon.

Discussion: Mayor Hartfield stated that this was addressed in the LSSU Committee.

Resolution No. 06-36 is adopted. (6-0)

Resolution No. 06-37, A Resolution To Award The Bid For Sunset Hill Waterline Improvements, As Per Specifications, To Layton Excavating Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember Barsky.

, A Resolution To Award The Bid For Sunset Hill Waterline Improvements, As Per Specifications, To Layton Excavating Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore was introduced by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Council discussed the variation in price with the bids. Councilmember McGowan stated that sometimes bids differ because one company needs the work and another doesn’t. Councilmember O’Keefe asked if the two companies were proposing the same use in materials adequate for the job. Manager Holycross explained that the engineer writes of the specifications for the job and the contractor must meet those specs when bidding on the job. He stated that in this particular case the bidder met all of the specifications. Councilmember O’Keefe asked if there could be a cost overrun. Mayor Hartfield stated that any time you dig into the ground – you don’t know what you will find and there is always a risk for cost overruns with projects such as these. Manager Holycross agreed. Councilmember Tegtmeyer asked if the company is bonded. Ms. Roberts stated that they are bonded and insured.

Resolution No. 06-37 is adopted. (6-0)

Ordinance No. 10-06, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right Of Way was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.

, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Policies, Procedures And Regulations For The Maintenance, Care, And Removal Of Trees Within The Public Right Of Way was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.

Mayor Hartfield scheduled the public hearing for Ordinance No. 10-06 for September 20, 2006.

Ordinance No. 11-06, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.

, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Tree And Landscape Requirements was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.

Mayor Hartfield scheduled the public hearing for Ordinance No. 10-06 for September 20, 2006.

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 16, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by Councilmember McGowan. Motion carried 6-0.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that the next full meeting is scheduled for November 14th. She stated that all donations are appreciated and they have not yet met last years contributions, but they hope to as donations are still coming in.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield stated that they had a full agenda and she asked Council to ask any questions they might have after reviewing the meeting minutes.

Councilmember Tegtmeyer inquired on the implications to the Village with the changes in the fire department. Manager Holycross agreed to update Council in regards to these changes. Councilmember O’Keefe asked about the stop sign at Burg St. and Thornwood Drive. Mayor Hartfield stated that they would first like to step up the enforcement in that area. Mr. Strayer stated that the engineer, Mr. Doyle Clear, wanted a warrant study to be done before a stop sign could be put in place. He went on to say that Mr. Clear felt rear-end crashes would increase if a stop sign were placed at the intersection. Councilmember O’Keefe asked if the police have been more vigilant in this area. Manager Holycross stated that there were four citations issued in this area last week. Councilmember Barsky inquired on enforcement of parking on Prospect Street. Mr. Strayer stated that he will further look into this.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that the committee discussed parking on Elm Street due to a proposed business on Prospect Street. She stated that there was discussion over the speed bumps on East College Street and a woman stated that they are not working. Councilmember O’Keefe asked Councilmember Mershon his thoughts since he lives in this area. Councilmember Mershon stated that it is better than before and the speed bumps were the only thing available to them to control traffic and still allow buses and street parking. Councilmember O’Keefe stated that the committee discussed notification to neighbors for major construction projects. She went on to say that the proposed professional building off Cherry Valley Road was tabled and the matter needed to go to the BZBA. Mr. Strayer explained that the building exceeds the square footage allowed. Councilmember Barsky inquired on whether it exceeds the footprint allowed and Mr. Strayer stated no.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Mershon stated that the committee discussed notification to neighbors when changes to a home are done. Mayor Hartfield stated that Councilmember Mershon suggested yard signs to serve as notification and this seemed to be cost effective. He stated that the staff is going to provide some further information about this. Councilmember O’Keefe asked if Sara Jean Wilhelm contacted Manager Holycross about concerns she had over Village notifications. Manager Holycross stated yes. Councilmember Tegtmeyer stated it would be helpful for her to have information on how/when/why the Village does notifications. Manager Holycross stated he could get this information to Council.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

Councilmember McGowan stated that bathroom and kitchen construction is about to begin at McPeek Lodge. He stated that the fall programming scheduled will be mailed soon. Councilmember McGowan stated that the Senior Dinner is scheduled for December 9th and they are in need of volunteers.

Senior Committee – (O’Keefe)

Councilmember Mershon stated that there was an article in the newspaper about the Licking County Aging Program’s plans to construct two senior centers in Licking County. He suggested that this might be a good time to contact them about possibly utilizing one of the buildings at the Bryn Du property.

SR 161 Accord (O’Keefe, Tegtmeyer)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

Councilmember Mershon stated that there will be a clean up day either the third or fourth Saturday in October and they welcome any volunteers.

OTHER COUNCIL MATTERS

Mr. Strayer stated that the Licking County Land Trust along with the Township Trustees are looking at acquiring part of the land where the Spring Valley Pool is located. He stated that their long term goal is to remove the pool and have open space and possibly an education building. Councilmember Barsky clarified that it was just one portion of the property and she asked if the family was willing to wait for their timing. Mr. Strayer stated he believed they were willing to wait and that just the area in the back would be affected and not the land along Route 16. He estimated that between $400,000-$500,000 was needed to purchase the land. Mr. Strayer went on to say that they would like a letter from Council, but no financial commitments. Mayor Hartfield questioned if the Village would be getting involved in something that they ought not to be involved in. Councilmember Tegtymeyer stated that she received a phone call from Candi Moore and she stated that the letter would be a letter of support for the grant application. She stated that the grant requires a letter stating that the acquisition would be consistent with the Comprehensive Plan and it does not require Council’s authorization. Mr. Strayer stated that they are not asking for Council’s support, but rather a letter stating that they agree with the preservation of land in this area and it would be consistent with Council’s vision of open space in the community. Councilmember Barsky stated that there would need to be some reviewal of the Comprehensive Plan and the designation in this area. Council further discussed having Manager Holycross and his staff prepare a letter. Councilmember Tegtmeyer made a motion to authorize the Village Manager to sign the letter with no further action to be taken. Second by Councilmember McGowan. The motion was approved 6-0.

Mayor Hartfield stated that Denison University, the Township Trustees, and herself would like to meet informally once per month to keep the lines of communication open on all sides. She stated that they would also like to see if the schools would like to be involved. She emphasized that this would be an informal meeting (breakfast, coffee) and it is not their intent to replace the Community Connections Committee that already meets. She stated that it is meant for informal discussion of concerns and brainstorming. Councilmember O’Keefe clarified that the schools would be invited and Mayor Hartfield stated yes.

The Council Retreat is tentatively set for September 17th at 10:00am with the location to be determined. There is a possible follow-up date of September 20th for anything that is not covered. Council did not decide a time for the follow-up meeting, but they discussed having it prior to the scheduled Council meeting.

Councilmember Barsky inquired on the Comprehensive Plan Steering Committee. Mr. Strayer stated that he just received the Environmental Analysis and he will send this out to Council. Councilmember Barsky stated that it would be helpful for them to have this information soon and she would like Mr. Strayer to invite the School Board to the next meeting. Mr. Strayer agreed to do this.

Councilmember Tegtymeyer inquired if there is anything to be looked at with water and sewer in regards to the newly proposed school being built. Manager Holycross stated that he has not been contacted by the schools. Councilmember Barsky stated that the mode of the School Board has been to not inform until later and Council needs to be proactive in this case. She asked what kind of setup there is for water and sewer and can it sustain the new building. Councilmember McGowan stated that with the last school building Council did not extend water, but provided Village sewer. Councilmember Barsky asked if the current well could be a drain for neighbors. She stated that it would be helpful to have more communication before the election. Councilmember Tegtmeyer agreed.

ADJOURNMENT (8:49 pm)

(8:49 pm)

Councilmember McGowan moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 6-0. Meeting adjourned.

 Submitted by Melanie Schott

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 16, 2006

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

(by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE (Led by Chris and Austin of the Boy Scouts)

(Led by Chris and Austin of the Boy Scouts)

Mayor Hartfield stated that Manager Holycross hosted the Boy Scouts prior to the Council meeting to give a presentation on Citizenship.

ROLL CALL

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Assistant Law Director Gorry.

Vice Mayor Herman moved to excuse Councilmember’s Barsky and Tegtmeyer. Second by Councilmember O’Keefe.

APPROVAL OF AGENDA (7:32 pm)

(7:32 pm)

Councilmember O’Keefe moved to accept the agenda as presented. Seconded by Vice Mayor Herman. Motion carried (5-0).

CITIZENS COMMENTS (7:32 pm)

(7:32 pm)

Mayor Hartfield closed Citizens’ Comments at 7:32 pm.

PUBLIC HEARING

None scheduled

OLD BUSINESS

None scheduled

NEW BUSINESS

Ordinance No. 08-06, An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember O’Keefe. Second by Vice Mayor Herman.

An Ordinance To Amend Ordinance No. 43-05 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2006 And Revising Sums For Operating Expenses was introduced by Councilmember O’Keefe. Second by Vice Mayor Herman.

Discussion: Councilmember O’Keefe asked Manager Holycross if the sewer plant replacement would help alleviate some of the odor. Manager Holycross stated that it was his understanding that the current system is perfectly functioning, but it needs replaced due to corrosion. He stated that this would not be a source of the odor problem.

Mayor Hartfield scheduled the public hearing for Ordinance No. 08-06 for September 6, 2006.

Ordinance No. 09-06, An Ordinance To Change The Name Of Bryn Du Drive From Alligator Hill to Glyn Tawel Drive To Pren Tal Way was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

, An Ordinance To Change The Name Of Bryn Du Drive From Alligator Hill to Glyn Tawel Drive To Pren Tal Way was introduced by Vice Mayor Herman. Second by Councilmember O’Keefe.

Discussion: Councilmember O’Keefe stated that parts of the Ordinance do not make sense. Councilmember McGowan inquired on how the name was chosen. He stated that it was his understanding that a list would be provided to Council for them to choose. Village Planner, Chris Strayer, stated that he may have misunderstood Council’s direction, but he thought that the Homeowners Association would provide a list of names and the applicant whose home is located on this particular section of the street would choose. Mayor Hartfield stated that she believed the LSSU Committee was having the Homeowner’s Association choose a name. She explained that the applicant is the only homeowner on the leg of the street proposed for the name change. She stated that the applicant felt that it would be easier to find his home if this area were better marked.

Councilmember Mershon proposed the following friendly amendment for clarification:

"An Ordinance to change the name of that portion of Bryn Du Drive between Alligator Hill and Glyn Tawel Drive to Pren Tal Way.

Section I: The name of the segment of Bryn Du Drive from Alligator Hill to Glyn Tawel Drive is hereby changed to Pren Tal Way."

Councilmember Mershon also questioned whether or not the WhereAs statements in the Ordinance made sense. Manager Holycross stated he would have this reviewed.

Mayor Hartfield scheduled the public hearing for Ordinance No. 09-06 for September 6, 2006.

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 2, 2006.

Councilmember Mershon moved to accept the minutes as amended. Seconded by McGowan. Motion carried 5-0.

MAYOR’S COURT REPORT – July

The Mayor’s Court Report for the month of July was presented for review.

Discussion: None.

Councilmember O’Keefe moved to accept the June report, seconded by Councilmember McGowan. Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes.

MANAGER’S REPORT – July

The Manager’s Report for the month of July was presented for review.

Discussion: Councilmember O’Keefe asked the status of the sign located on Thornwood and Burg Street. Mayor Hartfield stated that the LSSU Committee is having Doyle Clear look at this to identify if there is a safety issue. Mr. Strayer stated that he has not yet heard back from Doyle Clear. Councilmember O’Keefe also stated that there is grown up vegetation in this area. Manager Holycross stated that he has received one complaint and he forwarded the concern on to Mr. Strayer and Mr. Hopkins.

Councilmember McGowan stated that there have been a lot of police calls to check unsecured buildings at the schools and this seems to be a trend. He went on to say that this ties up the police department. Councilmember McGowan suggested writing a letter to the schools explaining that this seems to be a consistent problem. Manager Holycross stated he agreed and he would address this matter.

Councilmember McGowan moved to accept the July report, seconded by Councilmember O’Keefe. Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman stated that the meeting minutes are in Council’s packets and if anyone has any questions to please ask him.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe stated that there was a lot of discussion over a proposed addition at 404 West Broadway. She stated that one neighbor objected to the addition because he felt it was too massive and it would block his view. Councilmember O’Keefe went on to say that the addition is a 40% increase in the footprint and that the Planning Commission did approve the application. Councilmember O’Keefe stated that there was discussion at the meeting in regards to Brews Café about the fire escape entrance and the drive thru window. Vice Mayor Herman stated that he recalls the original application and drawings showing matching railings on the first and second floors of the building. He stated that he recalls this as what was originally approved and he wondered if the applicant was going to put it in. Mr. Strayer stated that he would need to review the original application.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

The committee will meet on August 23rd.

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

Councilmember McGowan stated that the Recreation Commission is gearing up for their fall activities.

Senior Committee – (O’Keefe)

Councilmember O’Keefe stated that she has been approached by many seniors who have filled out the Comprehensive Plan survey and they have stated that they would like to see a Senior Center in Granville.

SR 161 Accord (O’Keefe, Tegtmeyer)

No Report.

Tree & Landscape Commission (Barsky)

Vice Mayor Herman asked where the committee is with the revised language changes. Manager Holycross explained that the most recent changes will go back to the P & Z Committee and he expects the Ordinances to be before Council at the September 6th Council meeting.

Union Cemetery (Mershon)

No Report.

OTHER COUNCIL MATTERS

Mayor Hartfield stated that the Granville Picnic will be Saturday, August 19th from 4:00 – 10:00pm.

EXECUTIVE SESSION

Councilmember Mershon moved to enter into Executive Session pursuant to ORC 121.22(G)(1) – To discuss personnel matters. Second by Councilmember O’Keefe.

Roll call: Herman, Mershon, McGowan, Hartfield, O’Keefe (5-0).

Time in: 7:52 pm

Councilmember Mershon moved to return to regular session. Second by Councilmember McGowan. (5-0).

Roll call: Herman, Mershon, McGowan, Hartfield, O’Keefe (5-0).

Time out: 8:40 pm

BUSINESS

Resolution No. 06-35 A Resolution Amending The Compensation Plan To Establish A Pay Grade And Pay Range For The Assistant Village Manager/Finance Director Position Was Introduced And Moved For Adoption By Councilmember Mershon. Second by Councilmember OKeefe. (5-0)

A Resolution Amending The Compensation Plan To Establish A Pay Grade And Pay Range For The Assistant Village Manager/Finance Director Position Was Introduced And Moved For Adoption By Councilmember Mershon. Second by Councilmember OKeefe. (5-0)

Discussion: None.

Resolution No. 06-35 is adopted. (5-0)

ADJOURNMENT (8:42 pm)

(8:42 pm)

Councilmember McGowan moved to adjourn. Second by Councilmember O’Keefe. Motion carried, 5-0. Meeting adjourned.

Submitted by Melanie Schott

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 2, 2006

CALL TO ORDER (by Councilmember McGowan at 7:30 pm)

(by Councilmember McGowan at 7:30 pm)

PLEDGE OF ALLEGIANCE (Led by Chris Betts of Boy Scout Troop 65)

(Led by Chris Betts of Boy Scout Troop 65)Mr. Betts updated Council on projects they have been working on this summer. He stated that they held banners for the 4th of July parade and attended a one week summer camp. Mr. Betts stated that their troop now has a website – www.granvilletroop65.org.

ROLL CALL

Those responding to the roll call were Councilmember’s Barsky, McGowan, Mershon, O’Keefe, Manager Holycross, and Law Director Crites.

Councilmember Barsky made a motion to excuse Vice Mayor Herman and Mayor Hartfield. Second by Councilmember O’Keefe. Motion carried 5-0.

APPROVAL OF AGENDA (7:30 pm)

(7:30 pm)

Councilmember Mershon moved to accept the agenda as presented. Councilmember Tegtymeyer second. Motion carried 5-0.

CITIZENS COMMENTS (7:31 pm)

(7:31 pm)

No one appeared to speak during Citizens’ Comments.

Councilmember McGowan closed Citizens Comments at 7:31pm.

PUBLIC HEARING

None scheduled.

.

OLD BUSINESS

Ordinance No. 06-06, An Ordinance To Permit The Demolition Of A Garage At 222 South Main Street was removed from the table by Councilmember Mershon. Second by Councilmember Barsky.

Discussion: Village Planner, Chris Strayer, updated Council on the decision by the Planning Commission. Councilmember Barsky asked where the dumpster would be located. Mr. Strayer explained that it would be basically where it currently is and to the front and center of the proposed landscaping. Mr. Strayer stated that the proposal for the dumpster with fencing looks similar to the dumpster located at 209/211 East College Street – First Federal Bank. Councilmember Mershon asked if the Ordinance required a bond for demolition. Manager Holycross stated that the city engineer felt it wouldn’t make sense to have a bond in this particular case. Councilmember Tegtmeyer made a friendly amendment motion to Ordinance No. 06-06. She stated that in Section 1 – Council hereby waives the requirement for bonding as suggested by the city engineer. Second by Councilmember Barsky.

Doug Wagner asked Council to consider waiving the thirty day waiting period because he would like to get the building torn down this weekend. Mr. Wagner stated that the structure is a nuisance because animals live under it and his insurance company does not want to insure the building. Councilmember McGowan stated that he was not on Council when the Ordinance was changed, but he is aware that they didn’t change a previous Ordinance with an emergency clause for a boy scout. Councilmember Mershon asked if anyone has changed their view in regards to the emergency clause. Councilmember O’Keefe stated that animals such as skunks can be a nuisance to neighbors. Mr. Wagner asked what the logic was to not have the Ordinance go into effect for thirty days. Councilmember Barsky explained that all Ordinances of any nature are not in effect for thirty days until after passage. She stated that there are some exceptions when it come to health and safety and she does not see this as a health and safety issue. Mr. Wagner asked what harm could there be if the building were to come down sooner than later. He added that there is a health and safety issue when you consider that by not having the additional parking lot, his clients must park on the street to go to his office. Councilmember Tegtmeyer asked if Mr. Wagner had anything from his insurance company stating that they would not insure the building or did he have any letters from neighbors. Mr. Wagner stated that he has not yet signed papers with Mike Chiacchira at State Farm, and he has called him stating he would need to sign a waiver because they refused to insure the structure. Councilmember Barsky asked when Mr. Wagner became aware of the process for demolition and what exactly the Ordinance entailed. Mr. Wagner stated that this has been a two month process for him. He went on to say that he was led to believe that Council would rubber stamp what the Planning Commission had already approved. Councilmember Barsky and Councilmember Tegtmeyer stated that they understand where Mr. Wagner is coming from and no one disagrees that he structure shouldn’t come down. Councilmember Tegtmeyer asked Mr. Wagner when he knew about the thirty day waiting period. Mr. Wagner stated that he first went to the Planning Commission on June 13th and he was not aware about the thirty day waiting period at the initial meeting. He stated that sometime along the way Mr. Strayer did make mention of it. Mr. Strayer stated that Mr. Wagner would have become aware during the Planning Commission process. Councilmember McGowan asked if anyone wished to introduce the Ordinance with an emergency clause.

Councilmember Tegtmeyer made a motion to declare Ordinance No. 06-06 as an emergency to make it effective immediately. There was no second to the motion.

Roll call vote on Ordinance No. 06-06: McGowan, Mershon, O’Keefe, Barsky, Tegtmeyer. (5-0) Ordinance No. 06-06 is adopted.

NEW BUSINESS

None scheduled

REVIEW OF MINUTES

Regularly Scheduled Meeting of July 19, 2006.

Councilmember O’Keefe moved to accept the minutes as amended. Seconded by Councilmember Barsky. Motion carried 5-0.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report.

Granville Foundation – (Tegtmeyer)

No Report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

Planning Commission – (OKeefe)

Councilmember O’Keefe stated that she appreciates the meeting minutes being placed in Council’s packets. She stated that the meeting entailed discussion over the demolition Ordinance for Mr. Wagner and there was a work session with Realty Options. Mr. Strayer added that there will be another work session on August 14th with Realty Options and they will be going before the BZBA Board on August 10th.

Planning & Zoning Committee (P&Z) – (Barsky, O’Keefe, Mershon)

No Report.

Recreation Commission – (McGowan)

No Report.

Senior Committee – (O’Keefe)

No Report.

SR 161 Accord (O’Keefe)

Councilmember O’Keefe stated that two Councilmembers from Alexandria, Manager Holycross, Trustee Havens, and herself met to look at the Glyn Carin and Rose Hill developments. She stated that they saw examples of development where houses were clustered and where you have one house per five acres. The clustered houses consumed less land and the Alexandria representatives seemed to be impressed by the conservation of the land.

Tree & Landscape Commission – Barsky

No Report.

Union Cemetery – Mershon

No Report.

OTHER COUNCIL MATTERS

Councilmember Barsky asked for an update on the surveys for the Comprehensive Plan. Manager Holycross stated that the survey is currently at the printers and they should be ready to mail next Monday. He added that they will mail to all Granville Village registered voters. Councilmember Barsky stated that they will not be mailed to those who were randomly called for the phone survey. Councilmember O’Keefe stated that she was approached by Gloria Hoover about keeping the Comprehensive Plan process before the public. She wondered if the newspaper could do something. Manager Holycross indicated that the Village will be giving the Sentinel some public notifications. Councilmember Barsky added that more information can be given to the Sentinel when it comes back from the Consultant. Councilmember Tegtmeyer asked if there is any information on the website in regards to the Comprehensive Plan process. Manager Holycross stated that there is mention of the survey on the website and more details can be added later.

Councilmember Tegtmeyer stated that the Bryn Du Commission minutes did not make mention of one event being held on August 13th – a Benefit for the Housing Coalition. She stated that it will be a wine tasting catered by Bake N Brew and the cost is $50.00 per person or $75.00 per couple.

Councilmember Tegtmeyer stated that Adelphia Cable is now owned and operated by Time Warner. She stated that she is still trying to have conversation with them to negotiate a cable access channel for Granville. Councilmember O’Keefe asked if the current contract will stand even though Time Warner is taking over. Law Director Crites stated yes. Councilmember Mershon indicated that there will be an assignment for the contract.

Councilmember McGowan asked if Burg Street is still on schedule to be finished later this week. Manager Holycross stated yes.

Councilmember Barsky asked Manager Holycross to check with the coordinators for the Tri-City Bike Event so the Village can know their expectations and have more lead-time this year than they did last year.

ADJOURNMENT (8:00 pm)

(8:00 pm)

Councilmember O’Keefe moved to adjourn. Second by Councilmember Tegtmeyer. Motion carried, 5-0. Meeting adjourned.