COUNCIL MINUTES

December 19, 2007

CALL TO ORDER (by Mayor Hartfield 7:30 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Brandy Maas.  

Councilmember Barsky made a motion to excuse Vice Mayor Herman.  Second by Councilmember Tegtmeyer.  Motion carried (6-0) 

APPROVAL OF AGENDA

Councilmember McGowan moved to accept the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).    

CITIZENS’ COMMENTS (7:34pm)

Candi Moore, 405 East College Street, spoke on behalf of the Bryn Du Commission.  She provided Council a packet that summarized the events and projects at Bryn Du for the past year.  The packet also provided projections and a budget for 2008 as well as the projections and anticipated year-end expenditures for 2007.  The Commission requested $25,000 for operations, an $8,000 reduction from 2007.  The Commission also requested $50,000 for repaving the parking lot.  The overall cost estimate for repaving the lot was $80,000.  The Commission will finance $30,000 of the project.  The repaving project did not include the newly added gravel lot.  It will involve improvements to the entrance/exit area of the existing lot. Ms. Moore also indicated that designs and estimates have been completed for renovating one of the Bryn Du buildings into a senior center.  The Commission has also begun the process of raising the estimated $455,000 from outside sources for the project.  The flagpole will also be replaced due to damage caused by a falling tree.  The flagpole, when replaced, will also include a memorial for veterans.  Funds for this project will be funded from outside sources.  

Councilmember O’Keefe asked about the extent of the paving project.  Ms. Moore indicated that the only area to be repaved will be the existing parking lot.  The newly graveled lot will not be paved at this time. 

Mayor Hartfield thanked Ms. Moore and Bruce Cramer for all of their hard work during this past year. 

Rich Gallagher, 761 Burg Street, questioned the need for a Burg Street pathway.  He asked what research had been done to warrant the construction of a pathway.   He also questioned where the pathway would be constructed and would the Township also be participating in this project. 

Councilmember O’Keefe responded that a study was completed by Denison University in 2004 and a Pathway Plan for the Village was developed in 1994 which deemed a pathway along Burg Street as an important addition to the Village. 

Councilmember Tegtmeyer responded that the line item for $120,000 for the construction of the pathway was removed for some of the same reasons that Mr. Gallagher mentioned. 

Mr. Gallagher questioned the surveying that was currently taking place on Burg Street. 

Councilmember Tegtmeyer indicated that in 2006, Council approved monies to conduct an engineering study to determine the feasibility of constructing a pathway.  That survey was just recently authorized by Council.  Council anticipates that the results of the survey will help provide some initial answers to the questions raised by Mr. Gallaher. 

Dennis Cauchon, 327 East Broadway, indicated that the Burg Street path has a long history.  He believes the Burg Street path was the most important path that the Village could add to the pathway system as well as one of the most expensive and difficult with issues involving right-of-way, trees and property acquisitions.  He was in support of the survey being completed.  This bike path would be part of the greater bike path system in the Village and Township.  He indicated that he, Chip Gordon, and Abram Kaplan have organized a Granville Trails initiative which was designing a comprehensive plan for the whole area.   This initiative would lay out where pathways should go, prioritize and estimate costs of recommended projects.  Mr. Cauchon suggested that Council set-up a capital improvement or bike path reserve fund to set aside monies for pathway projects.  He also suggested that other possible pathways might be considered for construction first as these paths would be less expensive.  He recommended a pathway from the bike path up Jones Road to Fanchion Lewis Park. 

Mayor Hartfield closed Citizens’ Comments at 7:48pm. 

PUBLIC HEARING (7:49pm)

Ordinance No. 20-07, To Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008.  

Dennis Cauchon, 327 East Broadway, requested that an engineering study be completed this year for a pathway along Jones Road from Newark-Granville Road to Fanchion Lewis Park.  

Councilmember McGowan indicated that a sidewalk currently exists on the west side of Jones Road. 

Mr. Cauchon indicated that there is a difference between a sidewalk and a pathway.  A sidewalk has liability issues attached while a pathway does not, and a pathway was six to ten feet wide.  The existing sidewalk location on the west side of Jones Road does not provide the connectivity necessary to make it a viable addition to Granville’s pathway system.  He asked that funds be designated for additional studies. 

Assistant Manager Roberts indicated that additional funds were included in the 2008 budget for the engineering study for Burg Street only.  The $120,000 was the Engineer’s estimated cost to construct the Burg Street pathway.  This estimate did not include the cost of land acquisition or tree removal.  The Engineer’s report is due by mid-February. 

Councilmember O’Keefe indicated that she did not know if a walking path or a bike path was being considered for Burg Street.  Mr. Cauchon indicated that when a pathway was built, it should be built with bike path standards as to allow for maximum usage.  

Councilmember Tegtmeyer indicated that Burg Street was used extensively by joggers, including the track team, but additional information was needed for Council to make a final decision as to the construction of a pathway. 

Mayor Hartfield closed the Public Hearing at 7:58pm. 

OLD BUSINESS     

Ordinance No. 20-07, To Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008 was moved for adoption by Councilmember Barsky.  Second by Councilmember Tegtmeyer.  

Discussion:  Councilmember O’Keefe requested that the $120,000 line item for a pathway along Burg Street be returned to the 2008 budget as originally included.  She indicated that the need for such a pathway can be documented as a priority as far back as 1994 when the Village completed a Pathway Plan.  In 2004 Denison University also completed a walk-ability study that surveyed local residents regarding the construction of a walkway.  That survey showed 67% of Burg Street residents responding were in favor of the pathway, while only 18% were against.  It is Council’s responsibility to protect the health, safety and welfare of the residents of Granville.  Withdrawing these funds leaves our residents at risk.  Certainly more work was needed before construction of a pathway could begin, but do not shelve this project for another fourteen years. 

Councilmember O’Keefe retold an incident involving a Denison University professor who severely broke his foot while walking along Burg Street and trying to avoid being hit by a passing car. 

Councilmember O’Keefe also read two letters from Burg Street residents.  Michael and Marilyn Jung requested that Council support a pathway along Burg Street even though specific issues regarding placement, mailboxes, and plantings might be difficult issues to resolve.  The other letter came from Burg Street resident Meredith Needham.  She also urged Council to support a walking path.  She also indicated that she no longer feels safe to walk her dog along Burg Street as the traffic level has increased.  The area was no longer safe for drivers, joggers or walkers.  She was also concerned for her piano students who walk and ride along Burg Street to her home for lessons.

Councilmember O’Keefe requested that the funding for the Burg Street pathway be re-appropriated so the residents of that area are safe.  If you build it, they will use it. 

Councilmember Barsky questioned where the $120,000 was re-appropriated.  Councilmember Mershon explained that the monies went back into the general fund and were still available for this project should Council approve the construction of the pathway.  Councilmember Mershon also indicated that he had seven specific concerns which precipitated his request to revoke the funding.  Councilmember Mershon itemized his concerns as follows:  1) the LSSU committee had yet to study the viability of a pathway, 2) the engineering report was not yet available, 3) survey of Burg Street residents needed to be completed, 3) the issue tree removal along Samson and Shephard Place had not been addressed, 4) the availability of securing right-of-way, 5) the cost of assessments to the property owners for sidewalk improvements, 6) where the pathway would go (connection to walkway at the end of Chapin Place or a pathway to the corporation limits continuing into the Township), and 7) what are the Village’s priorities with regard to sidewalks and pathways.  Councilmember Mershon recommended that the engineering process go forward with continued study of funding costs and identification of capital improvement needs.  

Mayor Hartfield suggested creating a new account where funds could be set aside for pathway capital improvements.  Mayor Hartfield confirmed with Assistant Manager Roberts that the State Auditor must approve the creation of any new account.  Assistant Manager Roberts indicated in the affirmative.  Assistant Manager Roberts also indicated that Council would need to pass an ordinance authorizing her to create such an account. 

Councilmember Barsky indicated that setting aside these funds would also be consistent with the provisions of the Comprehensive Plan along with assessing what the community priorities were regarding these types of projects.  Councilmember Tegtmeyer agreed and also indicated a commitment on behalf of the EFP committee to complete a capital improvement plan indicating project priorities along with funding options.  

Councilmember Barsky questioned the contractual services of $7,000 to the Granville Chamber of Commerce.  Assistant Manager Roberts indicated that these funds were for business development expenses for the Chamber.  These funds primarily go toward the lighting of the holiday trees.  These funds were paid directly for services rendered and not given to the Chamber.  These funds generally equal the funds received by the Village from the hotel/motel tax.  Councilmember Barsky suggested that Council review their relationship with the Chamber in order to ensure that each entity has similar goals.  

Councilmember Barsky questioned the lack of appropriation for road improvement reserve fund in 2008.  Assistant Manager Roberts indicated that the increased appropriations for the repair of the Bryn Du Drive used the funds from the road improvement reserve.  Monies are generally not appropriated to this reserve fund. 

Councilmember O’Keefe questioned if there was an increase in the local government fee.  Assistant Manager Roberts indicated that the fee had been constant for the past several years. 

Councilmember McGowan asked if Law Director Crites had a response to his suggested tax credit.  Manager Holycross indicated that Mr. Crites was in the process of researching the legality of his proposal, and intended to have the information available by the end of this year.  

Councilmember McGowan also indicated that he was unhappy with when the compensation resolution was provided to members of Council outside the EFP committee.  He would like to see that information provided to the full Council and the public by the September date specified.  He also questioned the role of merit increases as part of the compensation resolution.  He felt the budget should not be voted on that night as full Council and the public did not have appropriate time to review the information. 

Roll call vote on Ordinance No. 20-07: Barsky (Yes), McGowan (No), Mershon (Yes), O’Keefe (Yes), Tegtmeyer (Yes), and Hartfield (Yes).

Motion carried 5-1.  Ordinance No. 20-07 was adopted.  

NEW BUSINESS   

            Resolution No. 07-53, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2008 with D. Michael Crites and Rich, Crites, and Dittmer, LLC for Services as Law Director and Mayor’s Court Prosecuting Attorney was motioned for approval by Councilmember Tegtmeyer.  Second by Councilmember Mershon. 

            Discussion:  Councilmember O’Keefe asked if the contract was the same as last year.  Manager Holycross indicated that the retainer was unchanged that only the hourly rate was increased by $5 per hour.  This increase represented less than a 5% increase.  Mayor Hartfield indicated that the base rate was extremely reasonable. 

Motion carried (6-0).  Resolution No. 07-53 was adopted.

            Resolution No. 07-54, A Resolution to Establish the Annual Compensation Adjustment for Fiscal year 2008 was moved for approval by Councilmember Barsky.  Second by Councilmember Tegtmeyer. 

            Discussion: Manager Holycross indicated that a correction to the pay grade was provided in their packet changing the affected pay grades from A-F to A-G and G-I to H-J 

            Councilmember Mershon also provided an amended Resolution to better reflect the discussions of the EFP committee.  He proposed to delete Section I and re-number Section 2 to Section I as well as add listed on Attachment A.  Also in Section 2 the word “adjusted” was changed to “increased” and a period added after “2%.”  The ranges would be adjusted by that amount and provide flexibility to the staff to make other changes within the different compensation classes.  Section 1 and 2 were amended to adjust the minimum and maximum by 2%.  The new Section 2 combined the adjustment of each pay grade by either 4% or 3%, depending on the pay grade, with adjusted rates subject to the maximum rates in the compensation classes. The new Section 5 added that the Village Manager could adjust salaries of individual employees within the class by percentage amounts greater than the amount established, greater than the 3% or 4%.  The purpose of that addition was to allow staff to make adjustments in the class limitation, provided funds were available.  In Section 5, the word “adjusted” was changed to “increased.”  Section 7 was deleted due to a concern that as Council wants the compensation package by September, something could supersede that provision.

Mayor Hartfield questioned the reason the EFP committee elected to provide a difference in the merit portion of the increase.  Councilmember Mershon indicated that the EFP committee wanted to give a greater increase for staff who were earning less.  Councilmember Tegtmeyer responded that the intent was to offer flexibility to staff to review performance and stay within budgetary limits.  

Councilmember Barsky asked if there would be some staff who just received the cost of living increase.  Councilmember Tegtmeyer indicated in the affirmative.  Councilmember Mershon indicated that a scenario like that would not necessarily be true.  Funds might be available from a vacated position or from someone who did not receive a merit increase allowing staff to provide an increased percentage.

Councilmember Mershon moved for the adoption of amended Resolution 07-54.  Second by Councilmember Mershon. 

Roll call vote for the amended resolution.

Motion carried (6-0).  The amendments to Resolution No. 07-54 were adopted. 

Councilmember McGowan requested that this compensation information be provided to the full Council and the public earlier next year. 

Roll call vote for Resolution No. 07-54 as amended.

Motion carried (5-1).  Resolution No. 07-54 was adopted as amended.

Resolution No. 07-55, A Resolution Authorizing and Directing the Manager of the Village of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan 

            Discussion.

            Councilmember O’Keefe indicated that she was impressed by the work of the Commission and their success this past year.

Roll call vote for Resolution No. 07-55.  Motion carried (6-0).  Resolution No. 07-55 was adopted. 

REVIEW OF MINUTES  

Special Council Meeting of November 28, 2007

Councilmember Barsky moved to accept the minutes as presented. Second by Councilmember Tegtmeyer.  Motion carried, 6-0.

Regularly Scheduled Meeting of December 5, 2007

Councilmember O’Keefe moved to accept the minutes as amended. Second by Councilmember Barsky.  Motion carried, 6-0. 

MAYOR’S COURT REPORT – November

The Mayor’s Court Report for the month of November was presented for review.

Councilmember Barsky questioned the number of cases transferred to the Municipal Court.  Mayor Hartfield indicated the number was based solely on the number of cases presented and that some cases must be transferred to the municipal level.  The total number of cases also included cases where diversion for underage drinking or for individuals 18-21 years of age was recommended. 

Councilmember O’Keefe moved to accept the November report.  Second by Councilmember McGowan.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – November

The Manager’s Report for the month of November was presented for review.              

Councilmember Barsky questioned the 30% decrease in income tax revenue.  Manager Holycross responded that Denison University did not meet the submittal deadline for November.  The figure should show an increase in December. 

Councilmember Tegtmeyer commented that the police report showed a marked improvement in efficiency and thanked the department for their efforts during the service for Clayton Manos.  Manager Holycross indicated that he would pass the comment along to the department.  Councilmember McGowan moved to accept the November report   Second by Councilmember Barsky.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.  

COMMITTEE REPORTS  

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Councilmember Mershon thanked Mr. Cauchon for his suggestion regarding the sidewalk/pathway improvements fund addition.

Granville Foundation – Tegtmeyer

Councilmember Tegtmeyer indicated that grant applications have been sent out, with the proposals due back by January 5, 2008. 

Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

A meeting will be scheduled for January, 2008. 

Planning Commission – O’Keefe

A home on East Elm Street submitted an application to add a second story to the rear of their home.  Planning Commission reviewed their revised request and approved the addition.  The home on the corner of East Broadway and North Pearl requested a change of use and an increased parking area which was approved. 

Planning & Zoning Committee (P&Z) – Barsky, Mershon, O’Keefe

The Planning Commission will present their recommendations regarding the Village Gateway Zoning District to the committee when completed.  

Councilmember Barsky asked Manager Holycross the status of the Comprehensive Plan.  Manager Holycross indicated that the staff requested a final review with comments from the Steering Committee before requesting the final draft from Poggemeyer. 

Recreation Commission –McGowan

Councilmember McGowan reported that Jerry Miller has resigned his position with the Rec Commission.  Lesa Miller will continue on in her capacity.  The Commission was still working on their comprehensive plan and revised structure. 

SR 161 Accord – O’Keefe

No Report. 

Tree & Landscape – Barsky

No Report.

Union Cemetery – Mershon

No Report. 

OTHER COUNCIL MATTERS

Mayor Hartfield indicated that included in Council’s packet that night were the revisions to the sentencing guidelines for Mayor’s Court.  The revisions now make Mayor’s Court more comparable to the guidelines used in Municipal Court. 

Councilmember McGowan asked if Granville’s Mayor’s Court costs were in line with other Mayor’s Court.  Mayor Hartfield responded in the affirmative. 

Councilmember Mershon requested a copy of the previous sentencing guidelines with the changes highlighted. 

Mayor Hartfield reported that she had received letters from Donna Gawell’s second grade class who provided ideas for improvements to the Village.  Mayor Hartfield asked Council if they would be amiable to inviting these children to a Council meeting so the children could share their views and ideas to them.  Council was very receptive to this idea. 

ADJOURNMENT (8:50pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky. Motion carried, 6-0.  Meeting adjourned.

COUNCIL MINUTES

December 5, 2007

CALL TO ORDER (by Mayor Hartfield 7:30 pm) 

OATH OF OFFICE

            Law Director Crites administered the oath of office to incumbent Constance Barsky, Lon Herman, Steve Mershon and Jackie O’Keefe. 

PLEDGE OF ALLEGIANCE 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, McGowan, Mershon, and O’Keefe, Manager Holycross, Law Director Crites and Assistant Law Director Crites.  

Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember O’Keefe.  Motion carried (6-0)

APPOINTMENT OF CLERK AND DEPUTY CLERK

            Law Director Crites administered the oath of office to Clerk of Council Mollie Prasher and Deputy Clerk of Council Melanie Schott. 

ELECTION OF MAYOR

            Councilmember Herman nominated Councilmember Hartfield for the position of Mayor.  Second by Councilmember Barsky. 

Councilmember Hartfield accepted the nomination.  

Voice vote reappointed Melissa Hartfield to the position of Granville Village Mayor.  

Law Director Crites administered the oath of office to Mayor Hartfield.                                     

ELECTION OF VICE MAYOR

            Councilmember McGowan nominated Councilmember Mershon for the position of Vice Mayor.  Councilmember Barsky nominated Councilmember Herman to the position for Vice Mayor.  Both Councilmembers Mershon and Herman accepted the nomination.  

Ballot vote was taken: the vote was tied 3-3.  Councilmember Mershon withdrew his name from the election. 

Voice vote reappointed Lon Herman to the position of Granville Village Vice Mayor. 

Law Director Crites administered the oath of office to Vice Mayor Herman.     

APPROVAL OF AGENDA (7:41pm)

Councilmember Barsky moved to accept the agenda as presented.  Second by Councilmember McGowan.  Motion carried (6-0).    

CITIZENS’ COMMENTS (7:42pm)

No one appeared to speak. 

Mayor Hartfield closed Citizens’ Comments at 7:43pm.

BUDGET PRESENTATION

            Assistant Village Manager/Finance Director Roberts presented a PowerPoint presentation of the 2008 Village Budget.  She indicated that the presented budget was a draft.  There will be some changes to this budget in the next week.  This presentation will be emailed to Council and available to view on the Village website – www.granville.oh.us.  A printed copy of the presentation will be filed with these minutes. 

PUBLIC HEARING (7:50pm)

Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset.  

No one appeared to speak. 

Mayor Hartfield closed the Public Hearing at 7:51pm. 

OLD BUSINESS     

Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset was moved for adoption by Vice Mayor Herman.  Second by Councilmember O’Keefe.

Discussion:  Councilmember O’Keefe questioned if this ordinance would preclude using funds for the improvement of a capital asset.  Vice Mayor Herman and Mershon indicated that it would not, nor was it excluded during discussions in the EFP committee.  

Councilmember Mershon questioned the use of the word “immediate,” used in the title and text of the ordinance.  Manager Holycross indicated that this language came directly from the members of the EFP committee.  Councilmember Mershon indicated that the word immediate should be deleted from this ordinance.  Councilmember Mershon moved to amend the ordinance by deleting the word “immediate,” adding a comma after the word purchase and adding the word improvement following the comma in the title and in Section I.  “An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction of the Purchase, Improvement or Acquisition of a Capital Asset.”  Second by Councilmember McGowan.  Motion carried 6-0.  Ordinance No. 19-07 was amended.

Roll call vote on the amended version of Ordinance No. 19-07: Barsky, McGowan, Mershon, O’Keefe, Herman, and Hartfield.

Motion carried 6-0.  Ordinance No. 19-07 was adopted as amended.  

NEW BUSINESS 

Ordinance No. 20-07, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008 was introduced by Councilmember Barsky.  Second by Vice Mayor Herman.  

Mayor Hartfield set the public hearing for Ordinance No. 20-07 for December 19, 2007. 

            Resolution No. 07-51, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid Ohio Valley Lime, Inc. was motioned for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

            Discussion:  Vice Mayor Herman commented on the variation of the bids.  Assistant Manager/Finance Director Roberts indicated that as Mid Ohio Valley Lime was a local company and provided lime to the Village for several years, the cost has always been steady. 

Motion carried (6-0).  Resolution No. 07-51 was adopted. 

            Resolution No. 07-52, A Resolution to Award the Contract for a Generator and Related Improvements for the Welsh Hills Road Booster Pump Station and Life Station as Per Specifications, to Hilsher-Clarke Electric and to Authorize the Village Manager to Enter into an Agreement Therefor was moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe. 

            Discussion: Assistant Manager/Finance Director Roberts introduced Council to Brian Coughlin of Bird & Bull Engineering who would answer any of their questions regarding this project or the bid results. 

            Councilmember Barsky questioned the noise level of the generator.  Mr. Coughlin indicated that the unit would have a sound enclosure that reduced the sound level to 70 decibels or equivalent to road traffic noise.  The unit would be located against the water booster facility, behind the golf course off of Welsh Hills Road.  The unit would be tested weekly or bi-weekly during the day for about one hour.  During a power outage, the unit would run continuously.   Councilmember O’Keefe indicated that Denison’s generator was very loud.  Mr. Coughlin indicated that without knowing the specifics of their unit, he was unable to comment. 

Vice Mayor Herman questioned the cost of the sound enclosure.  Mr. Coughlin indicated that a less costly enclosure was available, but the decibel level would increase.  He also indicated that there may be a modified enclosure that would provide increased sound dampening at a lower cost.   Councilmember O’Keefe asked if it was possible to retrofit a unit with a sound enclosure after installation.  Mr. Coughlin indicated that there would have to be modifications to the base fuel tank made at the time of installation to permit an enclosure to be added later.  The unit was a painted aluminum enclosure.  Without the enclosure, the noise level would sound like a lawnmower, subway, truck traffic, etc.  

Mr. Coughlin indicated that the specified enclosure was a drop-over,all- weather enclosure mounted to a concrete base pad around the entire generator.  The less expensive model would leave the fuel tank exposed. 

Council recommended that the generator be installed with the necessary elements to permit either enclosure to be installed.  Finance Director Roberts can request a change order later in the process to select which unit should be installed. 

Motion carried (6-0).  Resolution No. 07-52 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of November 7, 2007

Councilmember McGowan moved to accept the minutes as presented. Second by Councilmember Barsky.  Motion carried, 6-0. 

MAYOR’S COURT REPORT – October

The Mayor’s Court Report for the month of October was presented for review. 

Councilmember McGowan asked about the citation location report provided by Chief Mason.  Manager Holycross indicated that he asked the Chief to provide this information to better monitor citation locations in general, but specifically the newly annexed James Road area.  The Chief has reported that individuals have been clocked at speeds as high as 60mph. 

Councilmember McGowan moved to accept the October report.  Second by Councilmember Barsky.  Motion carried 6-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – October

The Manager’s Report for the month of October was presented for review.     

Councilmember O’Keefe moved to accept the October report   Second by Councilmember McGowan.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.  

COMMITTEE REPORTS  

Vice Mayor Herman recommended that Councilmembers and the Mayor reassess committee assignments prior to the next Council meeting.  Councilmembers interested in maintaining their current positions or changing positions should let Manager Holycross know prior to the next meeting.  Vice Mayor Herman also suggested that Council re-evaluate the construction of the Council/Committee structure. 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman advised that the committee would meet Wednesday, December 12^th at 5:30pm to discuss the 2008 Budget and the pay compensation resolution. 

Granville Foundation – Tegtmeyer

No Report. 

Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.  

Planning Commission – O’Keefe

Mayor Hartfield attended the Planning Commission meeting on behalf of Councilmember O’Keefe.  A home on East Elm Street submitted an application to add a second story to the rear of their home.  Planning Commission requested that they make changes to the plan by reducing the height of the addition and adjusting the location of the windows.  There was also a sign application.  The Commission reported to the Mayor that there were areas in the code that were deficient.  Councilmember O’Keefe added that she requested that commission members provide Planner Terry with possible suggestions for improvements for inclusion in the update of the zoning ordinance.  

Councilmember O’Keefe reported on the Planning Commission Public Hearing regarding the Gateway Zoning District Ordinance.  She indicated that the Commission had some concerns with the draft including what constituted open space, the 15,000 square foot maximum size for a building, parking lot safety issues, and the six units per acre standard.  They would also like to increase lot coverage to a maximum of 70% across the board and permit parking in front and behind buildings.

Councilmember Barsky requested a copy of the minutes of that public hearing.

Planning & Zoning Committee (P&Z) – Barsky, O’Keefe

Councilmember Barsky reported that the Planning and Zoning Committee would be meeting Tuesday, December 11^th @ 5:30pm to discuss flood plan issues, a property maintenance ordinance and changes to the zoning ordinances.  The Planning Commission will present their recommendations regarding the Village Gateway Zoning District to the committee when completed.  

Councilmember Mershon asked if additional cost allocations regarding the Gateway district were complete.  Manager Holycross indicated that the cost estimates provided in the most recent draft copy was as comprehensive an estimate as was currently available with the information available.  He indicated that he was not sure how to further refine the figures.  The water, sewer and roadway estimates were provided.  There may be further work that could be done regarding the TIF, if Council directed staff that a TIF was their preference. 

Councilmember Barsky questioned where a sewer line could be located as Metropolitan Partners and the Barton/Kessler properties were no longer interested.  Councilmember Mershon responded that the costs associated with the initial phase of the project would be necessary to determine the commitment needed from the Village as well as the interest of the landowners.  

Councilmember O’Keefe questioned if there was any potential impact on the proposed zoning ordinance.  Councilmember Mershon responded that Council needs to provide an acceptable zoning ordinance that indicates the cost of development in order to gauge the level of property owner’s interest.  Vice Mayor Herman commented that the landowners originally approached the Village regarding a proposal of annexation.  He queried if that same level of interest existed currently. 

Councilmember Barsky asked Manager Holycross the status of the Comprehensive Plan.  Manager Holycross indicated that the staff requested a final review with comments from the Steering Committee before requesting the final draft from Poggemeyer. 

Recreation Commission –OKeefe

Councilmember McGowan reported that Saturday, December 8^th, the Rec Commission would be hosting a Senior Dinner at 6:00pm.  The next Rec Commission meeting will be Tuesday, December 11^th at 7:30pm. 

Senior Committee – OKeefe

No Report. 

SR 161 Accord – Barsky, O’Keefe

No Report. 

Tree & Landscape – Barsky

Councilmember Barsky reported that the Commission was preparing for Arbor Day.  They also requested $10,000 for their budget next year which was insufficient for the number of trees that need to be planted.  The Commission recommended amending the ordinance to require developers to extend the warranty on trees planted from one year to two years.  The Commission was waiting on the Granville Public Library to submit their information regarding the memorial trees.  Also, included in the 2008 Budget was $12,000 to complete the Davey tree inventory for the entire Village.

Union Cemetery –

No Report. 

OTHER COUNCIL MATTERS

Mayor Hartfield acknowledged, on behalf of Council, the receipt of the 2008 Budget on November 28, 2007, prior to the December 1, 2007 deadline. 

Councilmember Barsky asked if information from the Licking County Building Department, regarding the presentation made by Jack Pryor at Council’s last meeting, had been received.  Manager Holycross indicated that no additional information was available.  He advised that the draft letter provided by Mr. Pryor was posted on the Village’s website. 

Councilmember Barsky asked Law Director Crites if the Bond Counsel had responded to Council’s question regarding early authorization of the sale of the note for the Bryn Du Mansion.  Law Director Crites indicated that the Bond Counsel indicated Council could pass the ordinance in advance to provide flexibility to staff to secure the best rate for the note at their discretion.

Councilmember McGowan presented a proposal to Law Director Crites to provide Granville residents with a tax credit.  The credit would provide an individual who works and lives in the Village with a $125 tax credit, while an individual who lives in the Village and works outside of the Village would receive a $67.50 tax credit.  Law Director Crites indicated that he would review the proposal and advise as to the legality of such a recommendation. 

Councilmember Barsky requested a report documenting how funds provided to the Chamber for 2007 were spent.  Councilmember Mershon suggested that Council develop standards that document plans and outcomes for organizations that partner with the Village.  

Councilmember Barsky asked if Council needed to take action on the rate increase from Time Warner.  Manager Holycross indicated in the negative. 

Manager Holycross requested that Council provide him any information they may want to provide regarding the renewal of liquor permits within the Village.  Liquor permit renewals occur in January.  

Councilmember O’Keefe asked if there were any further questions regarding the changes in Big O program policies.  Manager Holycross indicated in the negative. 

ADJOURNMENT (8:40pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky. Motion carried, 6-0.  Meeting adjourned.

COUNCIL MINUTES

November 28, 2007

CALL TO ORDER (by Mayor Hartfield at 7:07 PM)

PLEDGE OF ALLEGIANCE   

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield; Manager Holycross, and Law Director Crites.  

            Councilmember O’Keefe made a motion to excuse Councilmember McGowan and Vice Mayor Herman.  Second by Councilmember Barsky. 

Motion carried (5-0) 

            The minutes reflect that Vice Mayor Herman arrived at 7:09pm and Councilmember McGowan arrived at 7:12pm. 

APPROVAL OF AGENDA

Councilmember Barsky moved to accept the agenda as presented.  Second by Councilmember Mershon.  Motion carried (5-0).    

PUBLIC HEARING (7:08 PM)

Ordinance No. 18-07, An Ordinance Authorizing the Village Manager to Enter into a Real Estate Ground Lease and Purchase Agreement for 118 South Main Street, Granville, Ohio, with St. Luke’s Episcopal Church. 

Steven Applegate, 117 South Plum Street, thanked Council, the Manager and the Law Director for scheduling this special meeting.  Mr. Applegate introduced himself as the Rector of St. Luke’s Episcopal Church, one of the churches on the Village’s four corners.  He indicated that he was symbolically wearing two hats that evening:  one as the Rector of the St Luke’s and the other as a private citizen of Granville.  The proposal to allow St. Luke’s the opportunity to purchase the Old Town Hall was in the best interest of the Village and St. Luke’s.  St. Luke’s is the smallest church on the four corners.  St. Luke’s has the oldest building, but had no space for offices, areas to host programs and meetings, or provide youth and adult education programs.  The purchase of 118 South Main Street would be good for St. Luke’s as it would provide a permanent location next to the church for educational programs and other charitable services.  In the past four years, the number of St. Luke’s membership has doubled as well as the number of Sunday services.  The current lease of the facility has been of great benefit to St. Luke’s which has helped the Church realize the importance of this building and how much the sale of this building would benefit to St. Luke’s.

Rector Applegate also spoke as a private citizen of Granville.  He indicated that the sale of the Old Town Hall would be good for the Village.  He admitted that the Village would lose the income from the remaining eighteen years of the lease, but the current value of the purchase price exceeds the value of the rental dollars over the remaining term of St. Luke’s lease.  The Village may pay down debt or invest the income, which would be preferable to the Village remaining a landlord.  The Village would receive fair market value for the property based on an independent appraisal.  St. Luke’s was not requesting consideration for the improvements they made totaling more than $140,000.  The Village would also have a tenant that reflects the goals of the Village.  Based on the purchase agreement and property lease, the Village would still maintain control of the building.  Rector Applegate respectfully asked that Council consider approval of the sale of 118 South Main Street to St. Luke’s.

            Judy Chambers, 413 Middleton Avenue, seconded Rector Applegate’s words.  She indicated that she was very much in support of St. Luke’s purchasing this building and requested Council’s consideration. 

Mayor Hartfield closed the public hearing for Ordinance No. 18-07 at 7:17pm.

OLD BUSINESS 

Ordinance No. 18-07, An Ordinance Authorizing the Village Manager to Enter into a Real Estate Ground Lease and Purchase Agreement for 118 South Main Street, Granville, Ohio, with St. Luke’s Episcopal Church was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

Mayor Hartfield opened the floor to Council for discussion.  Vice Mayor Herman indicated that this sale had been a long time coming. 

Councilmember Barsky had several legal questions.  In the Purchase Agreement in section 3(b) dealing with foreclosure of mortgage, she questioned the implications of that clause and how it could affect the Village.  Councilmember Tegtmeyer responded that she understood that to mean that the Village would have final say in the disposition of the building in the event of a lien or default.  Law Director Crites responded in the affirmative. 

Councilmember O’Keefe questioned section 3(e) as to why the ground lease would be recorded with the county.  Law Director Crites responded that the Village had an option to record a memorandum of the ground lease with the Licking County Recorder.  This action would provide a record of this transaction and would be so recorded. 

Councilmember Barsky questioned section 5(c) regarding the timing of this transaction.  Law Director Crites explained that the negotiated closing date was scheduled for Friday, December 28, 2007 with a back-up date of Monday, December 31, 2007.   In the unlikely event that something would come up, this section would allow an extension of one or two weeks by agreement of both parties.

Councilmember Barsky questioned section 6(a)(4) regarding the “non-foreign person certification.”  Law Director Crites indicated that this language is standard and a formality.  Councilmember Tegtmeyer asked if this was attributable to the Homeland Security Act.  Law Director Crites indicated in the affirmative. 

Councilmember Barsky questioned 11(f) regarding ground water or transmission seepage warranty following the closing.  Law Director Crites indicated that there were certain representations and warranties that each side makes at the time of closing, and that even after the closing, those representations and warranties still hold true. 

Councilmember Mershon indicated that the EFP committee recommended that the proceeds from this transaction specifically go toward debt reduction.  Separately the committee recommended that a policy be adopted that required the proceeds from a capital sale be used for debt reduction or acquisition of a capital asset.  Councilmember Mershon moved to amend section III of Ordinance No. 18-07 as follows:  The proceeds from the sale of the subject property to St. Luke’s Episcopal Church shall be used only for payment of Village debt, which debt reduction shall be accomplished on or before December 31, 2008.  Second by Councilmember Barsky. 

Councilmember O’Keefe questioned the financial benefit of paying down the debt as opposed to using the funds for capital improvements.  Councilmember Mershon indicated that there were no current capital projects to fund.  He further indicated that the EFP committee felt the savings to the Village would be greater if the funds were used to pay down the debt versus holding the funds until a capital improvement or purchase was initiated.  In the event Council authorized a capital improvement or purchase, the Village could borrow money at a potentially reduced interest rate.  Councilmember O’Keefe asked the current interest rate on the Village debt.  Manager Holycross indicated the rate on the current note would be slightly above 3%.  Vice Mayor Herman advised that the EFP committee wanted to insure that the funds would not be placed in the general fund where the monies could be potentially used for ongoing expenses.  Councilmember O’Keefe suggested that there were projects that the Village could fund, projects such as a senior center.  She suggested that a portion of the funds could be earmarked for such a specific, future capital improvement.  Councilmember Mershon indicated that he understood the argument of paying down the debt on Bryn Du versus using the funds for capital assets. However, he did have a concern of holding the funds to wait for ideas on how to spend the funds.  He felt confident that if Council had an idea for a capital project in the future, the funds would be raised by the community or borrowed at that point.  Councilmember Tegtmeyer added that should the Village need to borrow funds, a lower debt/income ratio would make the Village a more attractive borrower.

Councilmember Barsky asked if there were any penalties for paying down the note early.  Manager Holycross indicated that the note was not “callable.”  The 2008 date Councilmember Mershon included in the amendment would allow the funds to be applied to the debt at the end of next year.  Councilmember Barsky asked if the funds from the sale would be invested.  Manager Holycross indicated in the affirmative.  

Mayor Hartfield called for a roll call vote on the amendment to Ordinance No. 18-07.  

Roll call vote on the amendment to Ordinance No. 18-07: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, and Hartfield.   Motion carried 7-0.   

Roll call vote on adoption of Ordinance 18-07: McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky, Herman, and Hartfield.   Motion carried 7-0.   

Ordinance No. 18-07 passed 7-0 as amended. 

ADJOURNMENT (7:37pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Mershon.  Motion carried 7-0.  Meeting adjourned.

COUNCIL MINUTES

November 07, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 PM)

PLEDGE OF ALLEGIANCE  

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.  Law Director Crites introduced Greta Heide who was a high school senior from Olentangy High School.  Greta will be shadowing him for the next three months as she was considering pursuing a law degree.  Council welcomed Ms. Heide to the meeting. 

APPROVAL OF AGENDA (7:31 PM)

Councilmember McGowan moved to accept the agenda as presented.  Second by Councilmember Barsky.  Motion carried (7-0).    

Mayor Hartfield congratulated the Council members on their re-election to Village Council. 

CITIZENS COMMENTS (7:40 PM)

Sharon Sellitto, 215 South Cherry Street, congratulated the Council members on their re-election.  She questioned what John Peckskamp of Big O had indicated the new rate for refuse collection would be when he spoke to Council in August, 2007.  She indicated that the fee has been raised by $5, not the $3 that he seemed to indicate.  Residents do not have the ability to “opt out” of the recycling program to reduce the cost.  Councilmember Tegtmeyer asked if the additional increase could be a general rate increase due to fuel prices.  Councilmember Barsky asked that staff contact Big O to determine current rates and collection services available.

Ms. Sellitto also asked if downtown businesses were able to “buy” parking spaces at St. Edwards Church.  Manager Holycross indicated that he was not aware of any such arrangement.

Gloria Hoover, 213 East College Street, indicated that her rate for trash collection from Big O had also increased.  She indicated that when she contacted Big O, she was advised that the recycling is free, but the increase was due to gas and land fill costs.  When she contacted Waste Management, they indicated that their charges fluctuate each billing cycle.  She also congratulated the re-elected Council members.

Mayor Hartfield closed Citizens’ Comments at 7:45pm 

PRESENTATION

Jack Pryor, Director of the Licking County Building Department 

Mr. Pryor thanked Village Planner Terry for inviting him to speak to the Village Council about the new State mandated standardized building codes for 1-, 2- and 3-family dwellings. 

Mr. Pryor indicated that the State initiated these new standardized building codes.  These codes were designed to enable building contractors to have standardized codes throughout the State.  Previously Licking County applied these codes to new construction and room additions only.  However, these codes now apply to those projects as well as detached garages (200 square feet or more), furnace replacements, electrical service changes, etc.  Village residents will now need to obtain a permit for replacement of items that were not permitted previously.  A draft will be coming from the Licking County Building Department that will outline the items that need a permit. 

Councilmember McGowan asked what the process for obtaining a permit would be and how much permits would cost.  Mr. Pryor indicated that the permit process would be the same as currently exists through the Licking County Building Department.  The cost will vary depending on the scope of the work being done.  

Councilmember O’Keefe asked the effective date of this process.  Mr. Pryor indicated that the State enacted this requirement the first of 2007.  Councilmember McGowan asked what the penalty was if a permit was not acquired.  Mr. Pryor indicated that his department would contact the resident and advise that a permit was needed.  The Village would be responsible for pursuing a resident if a permit was not obtained. 

Councilmember Mershon asked if the effect of the adoption of this uniform code was to prevent a Village, like Granville, from adopting different or more stringent standards without approval.  Mr. Pryor indicated in the affirmative. 

Councilmember O’Keefe asked if contractors will be contacted.  Mr. Pryor indicated that contractors will also be sent the letter currently being prepared.  

Mayor Hartfield asked if the draft letter that Mr. Pryor provided could be posted on the Village of Granville website.  Councilmember Barsky asked if the County would be initiating a press release.  Mr. Pryor responded in the affirmative.

Vice Mayor Herman asked how these standards would benefit the consumer in a municipality that had existing building codes.  Mr. Pryor indicated that he did not have a real answer. 

Law Director Crites asked if the General Assembly was attempting to cover areas of the code that did not previously address the 1, 2, 3-family dwelling.  Mr. Pryor indicated that the home builders initiated this legislation because of the inconsistency of building codes throughout the state. 

Councilmember Tegtmeyer asked if these new codes would preempt other design or architectural codes currently in affect..  Mr. Pryor indicated that those were zoning issues and would not be covered by the new standards. 

NEW BUSINESS 

Ordinance No. 17-07, An Ordinance Providing for the Issuance of not to Exceed $1,205,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purpose, and Declaring an Emergency was introduced by Councilmember O’Keefe.  Second by Councilmember McGowan.

Councilmember Barsky asked about the timing issues that were causing the ordinance to be presented as an emergency.  Assistant Director Roberts indicated that this renewal was the fifth issuance of the bonds.  The notes have been rolled annually to take advantage of the lower short term interest rates.  The current note expires December 3, 2007, prior to the next Council meeting.  The offering of this ordinance now was to seek competitive rates prior to December 3^rd.  Councilmember Barsky asked for a rationale for why this ordinance could not have been presented thirty days ago.  Assistant Director Roberts indicated that the ordinance could have been presented earlier; however, she was watching for the best rates as close to the bond renewal date as possible.  Councilmember Mershon suggested that next year the ordinance should be adopted earlier and allow the staff to select the optimum time to renegotiate the note.  Law Director Crites indicated that he believed approving the ordinance early did not violate any rules.  Law Director Crites suggested that staff check with Bond Counsel to confirm this information.

Councilmember Tegtmeyer asked if the bonds were being purchased each year for a thirty year period.  Assistant Manager Roberts indicated that the Village was paying down a portion of the principle with each yearly renewal.  This year the amount was estimated at $45,000 to $47,000.  Councilmember O’Keefe asked the original amount of the bond.  Assistant Manager Roberts indicated $1.5 million. 

Councilmember Mershon moved for the approval of the Emergency clause.  Second by Councilmember Barsky. 

Roll call vote on the Emergency: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, and Hartfield.  Motion carried 7-0. 

Roll call vote on adoption of Ordinance 17-07: McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky, Herman, and Hartfield.   Motion carried 7-0.   

Ordinance No. 17-07 and the Emergency is adopted.   

Ordinance No. 18-07, An Ordinance Authorizing the Village Manager to Enter into a Real Estate Ground Lease and Purchase Agreement for 118 South Main Street, Granville, Ohio, with St. Luke’s Episcopal Church was introduced by Councilmember Tegtmeyer.  Second by Councilmember Barsky. 

Mayor Hartfield set the public hearing for Ordinance No. 18-07 for November 28, 2007. 

Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset was introduced by Vice Mayor Herman.  Second by Councilmember Barsky.

Mayor Hartfield set the public hearing for Ordinance No. 19-07 for December 5, 2007. 

REVIEW OF MINUTES

Councilmember Barsky moved to approve the October 17, 2007 minutes as amended.  Second by Councilmember Herman.  

Motion to approve carried 7-0. 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman indicated that the EFP committee has met and presented two pieces of legislation to the Council.  The EFP committee will be continuing to work on issues regarding the 2008 budget in order to move forward with the introduction of the budget.  Minutes from the EFP meeting were missing a page.  A complete copy of the October 30, 2007 minutes will be forwarded to Council by email. 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the next Foundation meeting will be November 15, 2007.  She also indicated that the Granville Foundation was still looking for new board members.  If Council has suggestions or recommendations, please forward them to Councilmember Tegtmeyer.                

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the change of use application from the Franks-Rogers was tabled.  The timing of moving Dr. Watson into the barn and updating his current office area into a restaurant/carry-out would create issues in the operation of both businesses.  George Fackler’s application for a red roof for his new barn was also approved.  Kubota requested that an additional green roof would be more reflective of a John Deere dealer.  

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky indicated the P & Z committee requested that the Granville Planning Commission hold public hearings regarding the Gateway Zoning District during its next two scheduled meetings (November 13^th and November 26^th).  Councilmember Barsky asked if a public notice was posted.  She also requested that notice be posted on the Village website, an article in the newspaper, and a copy of the plan in the Library. Manager Holycross answered in the affirmative.

Recreation Commission – (McGowan)

No Report 

Route 161 Planning Accord – (O’Keefe)

No Report. 

Comprehensive Plan – (Barsky)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

The minutes of the October 23, 2007 meeting were provided to Council.

OTHER COUNCIL MATTERS 

Councilmember O’Keefe indicated that the Granville Fellowship and the Licking County Health Department will be offering flu shots on Friday, November 9, 2007.

Councilmember O’Keefe also indicated that she had received a phone call from an individual who were upset by the recent article in the Granville Sentinel written by Janet Worth-Weaver which described the death of a deer.  Councilmember O’Keefe asked how the Village would handle a situation similar to this incident.  Councilmember Mershon indicated that the current policy has provisions to handle this type of incident which would include contacting the Granville Police Department. 

Councilmember O’Keefe asked if the Comprehensive Plan could address green belt pathways, as suggested by Janet Worth-Weaver, to move deer out of the Village area.  Councilmember Barsky indicated that the article in Council’s current packet regarding Fire Island discusses those issues.  However, deer were less likely to leave the Village area as long as individuals continued to feed them.  She also indicated that the areas dedicated as green space in the Comprehensive Plan would be the only provision that could provide such access.  Councilmember Tegtmeyer questioned the reason for raising this issue.  Councilmember O’Keefe indicated that a number of people had approached her with concerns regarding the deer issue.  Councilmember Tegtmeyer suggested that these individuals respond to the Open Space survey and the issues regarding green space.  For individuals who find wildlife passageways a concern, they could be redirected to find examples of urban areas that have implemented specific programs and bring them to Council.  

Councilmember O’Keefe asked if Chief Mason had received any information regarding seniors from the Tri-ad Conference.  Manager Holycross indicated that he would check with Chief Mason. 

Mayor Hartfield asked about the Open Space Survey and when the results would be available. Councilmember Tegtmeyer responded that individuals may complete the Open Space Survey online through 9:00pm on November 16, 2007.  The results should be available in December.

Councilmember Mershon moved that the Village Council schedule a Special Council meeting on Wednesday, November 28^th, 2007 at 7:00pm.  Second by Councilmember McGowan.  The motion passes 7-0. 

Mayor Hartfield indicated that Council would meet for a Special Meeting on November 28, 2007 at 7:00pm for the public hearing of Ordinance 18-07.  This ordinance will be the only item on the agenda. 

ADJOURNMENT (8:27pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.  Meeting adjourned.

COUNCIL MINUTES

October 17, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites. 

            Councilmember O’Keefe made a motion to excuse Councilmember McGowan.  Second by Councilmember Barsky.  Motion carried (6-0) 

APPROVAL OF AGENDA (7:33 pm)

Councilmember Barsky moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion carried (6-0).    

CITIZENS COMMENTS (7:34 pm)

Janet Worth, 2020 Burg Street, encouraged Council to vote no to ban the feeding of deer.  She stated that this winter will be particularly harsh and banning the feeding of deer would pit neighbor against neighbor.  Ms. Worth suggested that a wildlife plan be developed as part of the Comprehensive Plan and green belts.  Corridors could be made available for deer to travel away from congested areas into natural safe open areas.  Ms. Worth stated that there was a wealth of information available on the web regarding setting up deer stations to lure them away from urban areas.  Councilmember O’Keefe asked Ms. Worth how she suggested moving deer from areas like Burg Street or Fern Hill to the open areas to graze.  Ms. Worth stated that the Comprehensive Plan had maps depicting areas with waterways and forest areas.  She stated that people might not feed the deer on their property if the deer were fed elsewhere away from the Village.  Ms. Worth stated that the Village could achieve the same end by using different means. 

Harry Winter, 150 Thornwood Drive, stated that he agreed with Ms. Worth’s comments 100%.  He stated that if feeding stations were built, the deer would come.  Mr. Winter disagreed with the language in the ordinance that made the hunter responsible for anyone that might accidentally be shot.  He indicated that in the event of a lawsuit, the Village would not be adequately protected.  Mr. Winter had distributed information to Council and requested their feedback.  Council acknowledged receipt of the information.  Mayor Hartfield explained that Mr. Winter’s article was just given to Council that evening.  Mr. Winter stated that the action taken by Council against the deer would not be a wise political move.   Council would be labeled as “Bambi killers.”       

Janet Worth stated that she forwarded information to Council regarding the safety and liability issues surrounding bow hunting.  Council acknowledged the receipt of this information.  Ms. Worth stated that a police chief in North Ridgeville, Ohio advised her that a bow and arrow can penetrate a bullet proof vest from within 250 feet.  She urged Council to further investigate this issue. 

Mayor Hartfield closed Citizens’ Comments at 7:50 PM

PUBLIC HEARING

Ordinance No. 14-07, To Enact Section 505.115 of the Codified Ordinances to Restrict the Feeding of Deer within the Village of Granville. 

Jennifer Myer, 201 Fern Hill Drive, stated that she was contacted by a reporter from the Sentinel because a neighbor had reported that she fed the deer.  She stated that she moved to Granville two years ago from North Carolina.  She and her husband purchased three acres on Fern Hill because of the natural environment.  Ms. Myer believed Council did not have the authority to take away her right to do what she wanted to do on her property.  Ms. Myer stated that some people suggested that the deer were becoming aggressive.  She believed there were no known deer attacks due to deer not being fed – no empirical evidence.  Ms. Myer stated that she lived in America and her rights should not be taken away.  She stated that this situation was not the result of deer eating someone’s geraniums.  Ms. Myer ended by stating that there should be empirical evidence in place, regardless of how someone feels about feeding the deer. 

Sharon Sellito, 215 South Cherry Street, stated that she was in agreement with Ms. Myer’s comments.  She stated that the bow hunters said the deer would not have enough food to survive this winter.  She believed that it was too late in the season to ban the feeding of deer.  Ms. Sellito stated that the ordinance required someone who feeds deer to prove that they were not guilty.  The ordinance implied that if you had an apple tree in your yard – you would be guilty of feeding the deer.  She asked about seasonal ornamental decorations such as corn stalks.  Would those be construed as feeding the deer?  She also stated that a $150 fine was too much.  The offense should be treated similarly to a traffic ticket.  Ms. Sellito stated that there were many people who find tremendous joy in feeding the deer, and hunters luring deer into traps was murder.  Mayor Hartfield stated that the ordinance referred to ornamental decorations as not being considered feeding the deer.  She stated that a $150 fine is the maximum fee. 

Janet Worth distributed information about Fire Island National Seashore and methods they used to deal with deer problems.  She also stated that her neighbor was given permission, by the game warden, to hunt deer from dusk to dawn.  She stated that she was offended that her family must now use caution when on her own property.

Terri Hogue, 39 Victoria Drive, stated a heartfelt concern about this entire situation.  She stated that she fed the deer daily in her yard and felt like she knows the deer.  Ms. Hogue stated that she would feel terrible not to be able to feed them any longer.  She stated that to some the deer seemed like a nuisance, but they were not a nuisance to her.  She asked Council how they could tell her what she could do on her own property as she paid taxes and owned the land. 

Tim Hughes, 630 Newark Granville Road, stated that he was in full support of the ordinance.  He thanked Council for taking the time to address the deer problem.  He felt the Village was not the place for deer and he saw this issue as a potential for car accidents.  Mr. Hughes questioned Chief Mason as to the number of deer-vehicle accidents. Chief Mason agreed that the Granville Police Department received a number of calls regarding deer issues and that many deer-vehicle accidents go unreported.  Mr. Hughes also stated that deer have been known to get aggressive and charge people. 

Jennifer Myer suggested installing deer feeding stations outside of the Village as a reasonable compromise for those who want to feed the deer. 

Janet Worth stated that she was allowed to feed the deer in the Township, but there was no safe haven for them.  Ms. Worth stated she would like to see feeding stations located outside of the Village.  Mayor Hartfield suggested that Ms. Worth contact the Township Trustees about this issue. 

Terri Hogue asked what the difference was in feeding birds and squirrels compared to deer.  She stated that she feeds all animals including the deer.

Mayor Hartfield closed the public hearing for Ordinance No. 14-07 at 8:20 PM

Ordinance No. 15-07, To Amend Ordinance No. 17-06 Providing for Adjustments of the Annual Budget for Fiscal Year 2007 and Revising Sums for Operating Expenses.

No one appeared to speak about Ordinance No. 15-07.  Molly Roberts, Assistant Village Manager, was available to address any questions or concerns from Council. 

Mayor Hartfield closed the public hearing for Ordinance No. 15-07 at 8:21 PM

OLD BUSINESS

Ordinance No. 14-07, To Enact Section 505.115 of the Codified Ordinances to Restrict the Feeding of Deer within the Village of Granville was re-introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

Discussion: Vice Mayor Herman stated that he does not see a reference to seasonal ornamental decorations.  He suggested language to be added to Section 7 to address this issue.  Councilmember Mershon stated that he believed seasonal items could be left to the discretion of the Village Manager.  Vice Mayor Herman agreed.  Councilmember Tegtmeyer stated that the intent of the ban was to manage the deer population as it currently exists.  She stated that one reason the problem existed was due to the various food sources available in the Village.  She understood that this debate was personal in nature to many people.  Councilmember Tegtmeyer stated that much research still needed to be done.  She went on to say that it was important to address whether feeding outside the Village was a reasonable option and the possible impact to the Township ecosystem.  Councilmember Barsky stated that she agreed.  The deer were currently in an urban environment.  Councilmember Barsky stated that the Village would continue to review viable alternatives.  She stated that the Village did have a problem and that Council had spent several years looking at various solutions.  She stated that she did not see any other viable alternatives and favored the ban on feeding deer.  Councilmember Barsky commended Manager Holycross on the research and work done with regard to the deer situation.  Mayor Hartfield stated that the police department should initially issue warnings to individuals in violation of this new ordinance.  Chief Mason stated that the department always issues warnings when a new ordinance was passed. 

Vice Mayor Herman read aloud a proposed amendment to Section 7.  Councilmember O’Keefe made a motion to amend Section 7 of Ordinance No. 14-07 as follows:

“As determined by the Village Manager, temporary, seasonal ornamental decorations.” 

Second by Councilmember Tegtmeyer.  Motion carried 6-0.  Ordinance No. 14-07 is amended.    

Councilmember Mershon suggested amending Section D2.  Vice Mayor Herman stated that the word “emergency” would allow a threshold.  Councilmember O’Keefe stated that she agreed with this amendment to address conditions such as ice storms.    Councilmember O’Keefe made a motion to amend Section D2 Ordinance No. 14-07 as follows:

“The prohibition in paragraph (a) shall not apply to feeding that is authorized by the Village Manager on an emergency basis.”  Second by Vice Mayor Herman.  Motion carried 6-0.  Ordinance No. 14-07 is amended. 

Roll Call Vote on the amended version of Ordinance No. 14-07: Barsky, Mershon, O’Keefe, Tegtmeyer, Herman, and Hartfield.  Motion carried 6-0. 

Ordinance No. 14-07 is adopted as amended. 

Ordinance No. 15-07, To Amend Ordinance No. 17-06 Providing for Adjustments of the Annual Budget for Fiscal Year 2007 and Revising Sums for Operating Expenses was reintroduced by Councilmember Tegtmeyer.  Second by Councilmember O’Keefe. 

Discussion: None. 

Roll Call Vote on Ordinance No. 15-07: Barsky, Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield.  Motion carried 6-0.

Ordinance No. 15-07 is adopted.

NEW BUSINESS

Resolution No. 07-49, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemicals was introduced by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

Discussion:  None.

Roll Call Vote on Resolution No. 07-49: Tegtmeyer, O’Keefe, Mershon, Barsky, Herman, Hartfield.  Motion carried 6-0. 

Resolution No. 07-49 is adopted. 

Ordinance No. 16-07, To Enact Chapter 1173 and to Amend Chapter 1189 of the Codified Ordinances to Establish Zoning Regulations for the Village Gateway District. 

Discussion:  Council acknowledged the receipt of the new zoning regulations and referred them to the Planning Commission for review.  Vice Mayor Herman questioned what a reasonable time frame would be to solicit feedback from the Planning Commission.  Councilmember Barsky recommended that Council review all comments by their first meeting in December.  Councilmember Mershon added that this would include public input.  Planning Commission would hold public hearings in November to receive public input. 

Resolution No. 07-50, A Resolution to Authorize the Village Manager to Advertise for Bids for a Generator to Serve the Welsh Hills Road Booster Pump Station and Lift Station was introduced by Councilmember Mershon.  Second by Councilmember O’Keefe. 

Discussion:  Manager Holycross stated that this project was included in the 2007 budget.  Councilmember Mershon asked if this was the last lift station without a generator.  Manager Holycross stated that he believed it was, but he was not certain. 

Motion carried 6-0.  Resolution No. 07-50 is adopted. 

Discussion of the possible sale of a building located at 118 South Main Street.

Law Director Crites stated that thirty days ago Council asked him to meet with St. Luke’s Church regarding the possible sale of the old Village hall building at 118 South Main Street to the church, who currently rents the building.  He informed Council that St. Luke’s was interested in purchasing the building.  The Village staff was asking for Council’s guidance on how to proceed.  Mayor Hartfield suggested emailing or phoning comments/suggestions.    Councilmember Tegtmeyer asked the time frame.  Law Director Crites stated that the representative for St. Luke’s indicated that they would like to close on the building by the end of December, if possible.  Councilmember Mershon asked what was required of Council.  Law Director Crites stated that it could be done by ordinance.  Councilmember Mershon stated that Council had decided not to meet on November 21^st, due to the Thanksgiving holiday.  Council would need to have a special meeting to permit public comment.  Would that preclude a December closing? Councilmember Barsky stated that if Council did want to move forward, she suggested scheduling a special meeting.  Council agreed and discussed having a special meeting on November 28^th.  Councilmember O’Keefe asked if it was a hardship for St. Luke’s if the transaction did not take place before December 31^st.  Law Director Crites stated that their counsel made no such indication.  Councilmember Mershon stated that he recommended that any proceeds of the sale be used for capital improvements, not put into the general revenue fund.  Vice Mayor Herman agreed that the proceeds be separated from the general fund.  Councilmember Tegtmeyer suggested that this issue be discussed in the EFP meeting on October 30^th.  Vice Mayor Herman suggested that the issue of handling the proceeds be added to the EFP agenda.   

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 3, 2007.

Councilmember Mershon made a motion to approve the minutes as amended.  Second by Councilmember Barsky.  Motion to approve carried 6-0. 

Mayor Hartfield commended Ms. Prasher for the good use of paper by printing the minutes front to back. 

Councilmember Mershon suggested that all of the literature regarding the deer issue be available on the web to conserve paper.  Manager Holycross stated that this could be done.

MAYOR’S COURT REPORT – September

The Mayor’s Court Report for the month of September was presented for review.

Councilmember O’Keefe moved to accept the September report.  Second by Councilmember Barsky.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – September

The Manager’s Report for the month of September was presented for review. 

Discussion: Councilmember O’Keefe noted that trucks passing through the Village were not being weighed. Chief Mason indicated that, due to mechanical issue, the scales were closed; however, repairs were recently completed.    

Councilmember Mershon moved to accept the September report   Second by Councilmember O’Keefe.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman stated that the minutes accurately reflect the happenings of the last meeting.  He stated that they also met this evening to discuss employee benefits.  The Manager would be moving forward with items discussed at this meeting.

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer indicated that the Granville Foundation was looking for four new board members.  If Council has suggestions or recommendations, please forward them to Councilmember Tegtmeyer.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

Planning Commission – (O’Keefe)

No Report.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky stated that Council would be receiving the proposed zoning changes to the Codified Ordinances.  She suggested that Council hold a work session prior to the introduction of the zoning changes as it was a lengthy document.  Jack Thornborough, resident, asked that the proposed zoning changes be made available on the web.  Councilmember Barsky stated that copies of the Gateway Zoning District were distributed and public hearings would be held. She suggested emailing any comments/changes to Manager Holycross.  Mayor Hartfield questioned if she should recuse herself from discussions concerning the Gateway District.  Law Director Crites stated that he would review the issue as Mayor Hartfield does own property in this area.  Councilmember Barsky stated that she would like to see the Gateway District and other proposed zoning changes reviewed by the Planning Commission and public hearings set.  She stated that Council would like as much public input as possible.  Councilmember Mershon asked if Council was permitted to attend the public hearings.  Law Director Crites indicated in the affirmative. 

Comprehensive Plan – (Barsky)

No Report.

Recreation Commission – (McGowan)

No Report.

161 Accord – (O’Keefe)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

Councilmember Barsky stated that leaf pick-up began this week.  She stated that the fall tree planting has also begun.  Unfortunately, there was not enough funding to plant all of the trees that could have been planted. She advised Council to expect a request from the Commission for additional funding in next year’s budget.  Councilmember Barsky stated that a recent court case resulted in a judgment against AEP.  As a result, there could be cuts in AEP’s crew. 

Union Cemetery (Mershon)

Councilmember Mershon stated that the final clean-up of the year would be October 23^rd at 7:00 PM. 

OTHER COUNCIL MATTERS

Councilmember Tegtmeyer stated that the Township Open Space Committee has met several times.  The Committee would be mailing out postcards requesting that Village and Township residents complete a survey that would be accessible through the Granville Township and Village of Granville web sites.  She stated that this committee would be making recommendations to the Township Trustees regarding specific parcels or goals for the Township to implement.  She stated that hard copies of the survey were also available at the library and the Village Office.  Councilmember Tegtmeyer stated that there would be a public hearing on November 1^st at 7:00pm at the Granville School District Office to address any questions/concerns.  

Chief Mason stated that he attended a State Tri-Ad Conference with the local Sheriff’s Office.  The conference suggested better ways to assist seniors in the community as well as autistic children.  He stated that one suggestion was to distribute bracelets to children with autism, while another suggestion was a mechanism to cause the porch light to blink if a person was in need of assistance.  Councilmember O’Keefe asked if the details of this information could be forwarded to the senior center.  Chief Mason agreed to forward this information and any future correspondence to Councilmember O’Keefe. 

Councilmember Barsky asked if the Broadway Pub issue had been resolved.  Manager Holycross stated that everyone had been contacted; however, he had not received any response at this time.

ADJOURNMENT

            Councilmember O’Keefe moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried, 6-0.  Meeting adjourned.

COUNCIL MINUTES

October 3, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 PM)

PLEDGE OF ALLEGIANCE  

ROLL CALL 

Those responding to the roll call were Councilmembers Barsky, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites. 

Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember O’Keefe.  Motion carried 6-0.

APPROVAL OF AGENDA (7:31 PM) 

Councilmember O’Keefe moved to accept the agenda as presented.  Second by Councilmember Mershon.  Motion carried (6-0).     

CITIZENS COMMENTS (7:32 PM)

Mark Parris, 251 Bryn Du Drive, spoke in support of the ordinance to ban the feeding of deer.  The Village should have the authority to declare this ordinance an emergency in the event of extreme conditions that could result in hardship for animals.  His concern was to provide an option in the ordinance that would encourage the Village to permit the feeding of animals in emergency situations such as an ice storm, draught or other emergency scenarios. 

Sharon Sellitto, 215 South Cherry Street, questioned if the feeding ban would require someone to inspect bird feeders.  She asked if there was really a problem.  Mayor Hartfield indicated that she had received several reports of people who feed the deer.

Mayor Hartfield closed Citizens’ Comments at 7:37pm  

PUBLIC HEARING 

            Ordinance No. 13-07, An Ordinance to Enact Section 505.111 of the Codified Ordinances to Allow Limited Hunting as Part of a Deer Management Program and Declaring an Emergency. 

Janet Worth Weaver, 2020 Burg Street, stated according to the deer management program, there have only been sixty-two (62) deer-vehicle collisions in Granville since 2004, which averages less than 6 per year. She reported that she was advised by a Township Trustee that “they” had been too busy to make an accurate count of the deer population.  There are less expensive methods to determine an estimate of the deer herd such as using spot light counts.  She also quoted a Texas, ex-bow hunter, who stated that “the best bow hunters wound more animals than the novices.  Novice archers miss, while better shooters connect and wound.”  She also indicated that most suburban homeowners in the past have not wanted hunting in their neighborhoods for safety, aesthetics, and ethics.   She indicated that the deer population will fluctuate with the availability of food, habitat, parasites, and disease.  She then asked Council if they are okay if someone is injured due to the implementation of this deer management program.  She provided an article from the Cleveland Sun News which discussed the failure of a bow hunting program proposed for North Ridgeville, Ohio.  She stated that the local police chief did not support the program for safety reasons.  She asked Council if they felt that this program is safe and that Council would not be liable.  Councilmember Mershon indicated that he would like to include Ms. Worth’s question as part of Council’s discussion of the proposed program and proceed to hear everyone’s comments. 

Ed McCaul, 112 Victoria Drive, questioned if the ordinance would allow nuisance hunting all year round.  The current program provided only a small window of time for hunting.  Vice Mayor Herman indicated that currently the program would follow the state hunting season, but the option to extend hunting based on nuisance issues was possible.  Mr. McCaul asked if a landowner could request a nuisance permit from the game warden.  Manager Holycross indicated that the Village would have to approve hunting outside the state hunting season.  Mayor Hartfield stated that the effectiveness of the program would be assessed prior to extending the program. 

Sharon Sellitto, 215 South Cherry Street, confirmed that the bow hunting season was five months long which seemed like half the year, not a small window.  She also reported that she had spoken with a resident of McKean Township who indicated that she has found deer pierced with arrows throughout her wooded area.  She also questioned if there was a real problem of individuals feeding the deer.  She indicated that people should just learn to live with the deer.  Mayor Hartfield indicated that there had been a number of complaints regarding individuals feeding deer.  Ms. Sellitto also questioned Item J of Section 2 of the Hunting Agreement regarding a deer being wounded.  She questioned why the police department would be called.  Mayor Hartfield indicated that hunters must contact the police if a deer leaves the hunting area.  A police officer must accompany a hunter onto property outside the hunting zone in order to retrieve a wounded deer.

Susan Wollard, 670 Burg Street, indicated that she moved into the community seven years ago.  The local wildlife and open space were the main reasons she and other people move to Granville.  She did not want anyone (hunters) in her yard and did not want anyone telling her what she can and cannot feed.  She did encounter a bow hunter on a friend’s property who had just downed a deer.  She indicated that she was very frightened.  She requested that Council continue to maintain the wildlife treasures of Granville.   

Dawn Busalacchi, 115 Shawn Court, commented that she felt the deer issue was a public emergency with regard to deer-vehicle collisions.  She has seen daylight deer-vehicle collisions, deer-cyclist collisions and deer running throughout the development.  She stated the system was out-of-balance.  Her main concern was deer-vehicle collisions, especially those involving youthful drivers.  There is no longer a natural ecosystem; the deer no longer have any natural predators.  She felt the issue was a public emergency.  Ms. Busalacchi asked how far a hunter would be from a structure.  Mayor Hartfield indicated that only property owners who granted access to their property would be used as potential hunting areas.  All adjacent property owners would be notified by mail. Ms. Busalacchi indicated that adjacent property owners should be notified by certified mail. 

Bob Malcuit, 526 West Broadway, agreed that the deer population is out-of-control.  He indicated his concern for the initiation of a bow hunting program because of the issue of just wounding deer.  He recommended a sharpshooting program similar to one in Hilton Head, South Carolina. The program was discrete and successful in culling the herd.  He suggested that if the bow hunting program was not effective, then a sharpshooting program should be considered.  

Debbie Troutman, 205 South Pearl Street, has a small lot in the center of town.  She indicated that the deer had become an extreme problem, particularly this year.  She indicated that just recently she had a personal encounter with four deer who were not intimidated by her presence.  She was interested in anything Council can do to remove the deer from her yard. 

Ailene Fenton, 220 Victoria Drive, questioned the jurisdictional issues of Granville properties that adjoin Newark properties.  She expressed concerns about notifying Newark property owners about hunters as well as individuals from Newark coming onto her property.  Mayor Hartfield indicated that hunters will only be permitted to hunt on properties that have been approved by the Village. All hunters would need to be approved to participate in the hunting program.  Vice Mayor Herman indicated that all property owners will be contacted regardless of the municipality and anyone who trespasses on her property should be reported to the Granville Police Department. 

Mark Parris, 251 Bryn Du Drive, reported that if you are hunting anywhere in the State of Ohio, hunters are required to have written permission from the homeowner to hunt on any property.  As Council considers the issue of deer over population and measures to manage that population, Mr. Parris requested that Council base their decision on biologically sound information and objective sources.  He quoted Wayne Pacelle, executive director of the United States Humane Society, “We are going to use the ballot box and the democratic process to stop all hunting in the United States.  We will take it species by species until all hunting is stopped in California, and then we will take it state by state.”  He pointed out that some organizations and information have agendas that might preclude them from considering the whole category of options.  He stated that he understood that hunting in the Village would be a challenge.  He also agreed that all practical non-lethal measures should be incorporated into this management policy.  However, all the non-lethal methods would not reduce the population of the herd.  He believed that culling the herd was needed to maintain the health and welfare of the general deer population.  Uncontrolled and unmanaged deer populations result in deer continuing to breed.  He agreed with the non-mandatory use of tree stands for all locations.  He encouraged the Village to find a suitable location for hunter’s to field dress deer.  He also suggested that the background check be waived if the hunter could produce a license certificate or permit that required a background check to obtain.

Eleanor Cohen, 331 East Broadway, identified herself as a Village resident with a confined yard.  She agreed that the Village has a deer problem.  She indicated that her yard is full of deer droppings.  She also conveyed an incident where a deer jumped over her while she was working in her backyard.  Deer have huffed at her while she worked in her yard and she was unable to intimidate the deer when she tried to frighten them away.  She indicated that a repellant spray was effective in her yard until she left for vacation and the deer ate her garden.  She questioned Council about the specifics of hunting in the downtown Village area.  Mayor Hartfield indicated that some properties would not be eligible for hunting in the Village due to size and location.  However, there are several properties that would be available to hunters. 

Janet Worth Weaver, 2020 Burg Street, reported that there were several spray repellants that were effective such as Plantskydd.  She asked Council again about the liability issue of someone being injured by a hunter.  Law Director Crites responded that the Village would probably not have any liability under Ohio Revised Code section 2744.  He also indicated that the homeowner could have possible liability as well as the bow hunter.

Sharon Sellitto, 215 South Cherry Street, was confused about the liability issue.  Law Director Crites repeated that the Village, more than likely, would not have any liability.  The homeowner, with a signed release, could also be released of any liability.  However, Mr. Crites indicated that there have been attacks on releases and waivers of liability where these documents have been defeated.  Ms. Sellitto asked about a tenant who if shot would they have recourse against the property owner who had given permission to allow hunting.  Law Director Crites indicated that he is Counsel to the Village and cannot answer questions that could be construed as giving legal advice.  

Art Morrow, 736 Mt. Parnassus Drive, indicated that he thought the hunter would be liable in the event of an accident.  He also reported that the deer over population problem had only become an issue in the last ten years.  He indicated that when he was a child in Granville, he rarely saw a deer, even in the Township.  He indicated his support for the ordinance and hoped the Council would approve the ordinance.  He asked how close the Village was to implementing the program.  Manager Holycross indicated that the program could be in place this month.  

Fred Allen, 40 Penny Avenue, Newark Ohio, indicated that he has hunted all of his life.  He reported that he has hunted using nuisance permits in local orchards.  He reported that a crossbow is more deadly than a long bow.  He suggested that the ordinance should have some measure to retrieve deer that may travel out of the hunting area.  Hunters are not permitted on any property without permission, and homeowners should contact the police immediately if someone was on their property.  He also indicated that this winter will be a hard winter on the deer as the orchards did not produce a lot of fruit this year.  

Tim Hughes, 630 Newark-Granville Road, thanked Council for addressing this issue.  This ordinance was not designed to be a recreational hunting program.  The Village would be selecting qualified hunters to reduce the herd, not to eliminate the herd.

Mayor Hartfield closed the public hearing for Ordinance No. 13-07 at 8:38pm

OLD BUSINESS

Ordinance No. 13-07, An Ordinance to Enact Section 505.111 of the Codified Ordinances to Allow Limited Hunting as Part of a Deer Management Program and Declaring an Emergency was introduced by Lon Herman.  Second by Councilmember Mershon. 

Discussion:

Councilmember O’Keefe indicated her concern regarding the safety of the program.  Her specific concerns were regarding the background checks for hunters and the notification process of adjacent property owners.  Manager Holycross indicated that all reasonable methods would be used to notify residents that hunters would be in their neighborhood.  Councilmember O’Keefe asked if newspaper notification would be possible.  Manager Holycross indicated that maps could be provided on the web site with addresses and flyers provided to the neighborhoods. 

Councilmember Barsky asked why the reduction of distance from a structure from 250 feet to 100 feet.  Manager Holycross indicated that the 100 feet standard was currently in the ordinance for the area south of State Route 16.  He felt that same standard should be applied throughout the ordinance.  He also indicated that hunters would be required to meet with property owners to determine areas that would be most suitable for hunting. 

Councilmember Barsky also related that the information provided to Council seems to indicate that non-lethal methods are not effective for herd reduction.  She stated that whatever lethal method was used should be as humane as possible.  She indicated concerns about the program being a pilot program.  She also had an issue with the specificity in the ordinance regarding the qualifications of the hunters.  She was also concerned about the lack of specific deer counts in the Village.  Councilmember Barsky did not believe that Council had all of the information, but the program needs to proceed in a controlled manner. 

Councilmember O’Keefe asked if the ordinance allowed bow hunting or cross bow hunting.  Vice Mayor Herman indicated that the ordinance would permit both.  Manager Holycross indicated that state regulations also apply equally to both types of bows. 

Councilmember Herman indicated that ODNR estimated the herd size as being 1,000.  He further commented that the hunters would help identify herd size and location while hunting.  He also advised Councilmember Barsky that he had questioned the identification of the program as a pilot program.  He explained that the program would be evaluated at the end of the season to determine the effectiveness of the program as well as safety aspects of the program.  He indicated that he would like Council to be updated as to the number of hunters and the number of deer being culled. 

Councilmember O’Keefe asked if the Chief of Police would be approving the hunting locations.  Manager Holycross indicated that the locations would be properties offered by residents, that met the criteria for the program and that were appropriate locations. 

Councilmember Barsky questioned why the Village would use public park property if the Township prohibits the use of public property.  Manager Holycross indicated that he did not want to rule out the use of park property.  The Township is considering opening the cemetery to hunters. 

Councilmember Barsky indicated that she was not in support of the ordinance as an emergency measure.  Councilmember Mershon inquired if the purpose of the emergency was to not lose thirty days of the hunting season.  He asked how quickly the rules would be in place for the program.  Manager Holycross indicated the program could be in place within two weeks.  Councilmember Barsky indicated that there would not be much time lost on enacting the ordinance.  Vice Mayor Herman also responded that removing the emergency measure would allow more time for the public to voice their opinions regarding the ordinance.  

Councilmember O’Keefe confirmed that the requirements implemented in the Village deer management program would include all state requirements.  Mayor Hartfield responded in the affirmative. 

Councilmember Mershon asked if the rules of the program could be reviewed by Council at its next meeting, prior to the effective date of the ordinance.  Manager Holycross and Law Director Crites answered in the affirmative.  Manager Holycross indicated that the rules could indeed be formalized at Council’s next meeting. 

Councilmember Barsky asked if it was possible to put more specificity in the ordinance as to what the regulations would be or reference another document which would contain the rules.  Law Director Crites indicated that including that specific language in the ordinance would not be necessary.  Councilmember Mershon indicated that he felt it was of value to allow flexibility in the ordinance in order for the Chief and staff to adopt or make changes to the rules as the program progressed.  Council would still be responsible for the review of the regulations.  He indicated that he would not like to codify what the rules were and allow Council to just review the rules.  Councilmember Barsky agreed on allowing flexibility, but wanted to ensure that there would be rules and that all parties would understand that regulations exist.  Law Director Crites reported that this ordinance, as is, gives Chief Mason and the staff flexibility, but clearly indicate that there are regulations that must be followed.  

Vice Mayor Herman suggested that an addition be added to the ordinance that would include an annual or periodic review by Council.  Councilmember Barsky suggested that the ordinance be reviewed to assess the effectiveness of the program.  Councilmember Mershon suggested that the LSSU committee would be the appropriate group to review the effectiveness of the program. This ordinance is not a Village hunt, but provides Village folk the same options as Township residents with more stringent safety requirements.  The residents have requested that Council address this issue and by passing this ordinance would be giving residents an option to handle the deer issue.  Councilmember O’Keefe indicated that it would be good addition to the ordinance to include a review process to access the effectiveness of the program. 

Mayor Hartfield asked if there were any other questions or additional comments. 

Councilmember Mershon moved to vote on the emergency measure in section 2 of Ordinance 13-07.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote on the emergency clause of Ordinance 13-07.   

Roll call on Ordinance No. 13-07.  Defeated. 

Mayor Hartfield announced that the emergency for Ordinance 13-07 was defeated. 

Ordinance No. 13-07, An Ordinance to Enact Section 505.111 of the Codified Ordinances to Allow Limited Hunting as Part of a Deer Management Program was moved for adoption by Vice Mayor Herman.  Second by Councilmember McGowan. 

Discussion:

Vice Mayor Herman moved to add a friendly amendment to Ordinance No. 13-07 to section (1)(d): “A report on program performance shall be made available to the Village Council no later than ninety (90) days following program implementation and no later than annually thereafter.”  Second by Councilmember Barsky.  

Mayor Hartfield called for a roll call to adopt the amendment to Ordinance 13-07. 

Mayor Hartfield called for a roll call vote for the adoption of Ordinance No. 13-07 as amended. 

Mayor Hartfield announced that Ordinance 13-07 as amended passed 6-0 without an emergency. 

River Road Development Project Update. 

Mayor Hartfield recused herself as Vice Mayor Herman opened the discussion of the River Road development project.  Vice Mayor Herman asked staff for an updated report. 

Manager Holycross reported that staff had met with the River Road steering committee members to obtain their suggestions and recommendations regarding proposed zoning changes using the Suburban Business District as the base zoning code.  Council was provided with a spreadsheet that outlined the current suburban district zoning requirements, the proposed changes to that district, and the recommended changes made by the River Road property owners.  Specific areas that require review were density (number of units per acre, square footage per acre), maximum building size, tenant size, and drive-thru options that are beyond the current scope of the existing SBD. 

Councilmember Mershon indicated that he believed there was no support from Council for any change in the drive-thru portion of the code.  In order to limit discussion about a topic that Council was not interested in changing, he was initiating this comment.  Fast food drive-thrus should not be added to an already dense area, bank drive-thrus would still be considered conditional.  Councilmembers McGowan, Barsky and O’Keefe agreed with Councilmember Mershon.  Manager Holycross indicated that there was very little deviation in the code from what was already proposed. 

Councilmember Mershon suggested taking the recommendations of the staff, amending the fast food drive-thru section, and draft an ordinance creating a new zoning district.  Council could then begin the process of considering it publicly.  He indicated that the new zoning district was a unique area that would not initiate making changes in the other zoning districts. 

Vice Mayor Herman agreed and asked staff how quickly Council could receive something to review.  Manager Holycross asked if the ordinance should go to the Planning and Zoning committee first.  Council agreed that the information should be presented to Council as a whole.  Manager Holycross indicated that an ordinance could be introduced at the next Council meeting. 

Councilmember Barsky suggested that Council may need to provide two or more public hearings to provide adequate time for the public to review the proposed new zoning district. 

Manager Holycross asked what additional information did Council need to make a decision in order to move forward with the annexation process. Councilmember Barsky indicated that when the property owners see an ordinance being proposed, that sends a message as to Council’s intentions.  There would still be financial issues that need to be addressed; however, those issues could be addressed at a later date.  Councilmember Mershon indicated that this new zoning district would be applicable to any of the areas south of Raccoon Creek.  Council would also need to identify the expected costs on the first phase of annexation and determine the cost to extend sewers into that area. 

Resident Ben Barton asked if the property owners could seek private bids for infrastructure improvements.  Councilmember Mershon indicated that the Village would certainly be open to a proposal to the sharing of costs. 

Vice Mayor Herman indicated that he did not feel Council needed more information to move the process forward.  

Resident Ben Barton asked if the land owners’ recommendations for zoning changes would be included in the draft.  Councilmember Mershon responded that staff would prepare an ordinance based upon staff recommendations and Council would address any additional comments.  Council would work through any property owner issues at the next meeting. 

Manager Holycross asked Council if staff felt some of the property owner’s suggestions were beneficial, could they be included in the draft.  Council agreed in the affirmative.  Councilmember Barsky cautioned making changes to the building size. 

Village Planner Terry asked Council if annexation petitions could be submitted by the landowners prior to the ordinance being passed.  Councilmember Mershon indicated that property owners would not sign an annexation petition until they know what the zoning was going to be.  Vice Mayor Herman responded that there was an advantage to keeping the two as close together as possible.  A public hearing would help provide more direction to that process. 

Vice Mayor Herman asked if there was any further discussion.  Mayor Hartfield rejoined the meeting. 

NEW BUSINESS 

Resolution No. 07-48, To Ratify the Appointment of Jeff Gill to the Board of Zoning and Building Appeals for the Village of Granville was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

No discussion 

Resolution No. 07-48 is adopted.  Motion passed 6-0. 

Ordinance No. 14-07, To Enact Section 505.115 of the Codified Ordinances to Restrict the Feeding of Deer within the Village of Granville was introduced by Councilmember Mershon.  Second by Councilmember O’Keefe. 

Mayor Hartfield set the public hearing for Ordinance No. 14-07 for October 17, 2007. 

Ordinance No. 15-07, To Amend Ordinance No. 17-06 Providing for Adjustments of the Annual Budget for Fiscal Year 2007 and Revising Sums for Operating Expenses was introduced by Vice Mayor Herman.  Second by Councilmember Mershon. 

Mayor Hartfield set the public hearing for Ordinance No. 15-07 for October 17, 2007 

REVIEW OF MINUTES

Councilmember Barsky made a motion to move the September 5, 2007 minutes off the table. Second by Councilmember O’Keefe.  

Motion to remove the minutes from the table carried 6-0.

Councilmember Mershon moved to approve the September 5, 2007 minutes as amended.  Second by Councilmember McGowan.  

Motion to approve carried 6-0. 

Councilmember Barsky moved to approve the September 19, 2007 minutes as amended.  Second by Vice Mayor Herman.

Motion to approve carried 6-0. 

Councilmember Mershon suggested that Council email corrections to the minutes to the Clerk prior to the Council meeting; other Councilmembers agreed.  The Clerk welcomed the suggestion and agreed to the change in procedure. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

The next meeting is scheduled for Wednesday, October 10^th at 5:30pm.  Vice Mayor Herman asked if the meeting could be moved back to 6:30pm.  Councilmember Mershon indicated in the affirmative.  Vice Mayor Herman indicated that he would check with Councilmember Tegtmeyer and let everyone know the confirmed time. 

Granville Foundation – (Tegtmeyer)

No Report 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield indicated that the bulk of the committee’s work was resolved at their last meeting.   The Welsh Hills Road culvert opened this past Friday.  She offered her congratulations to the Granville Service Department and contractor for all of their work. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the application, from the resident who proceeded with their addition project without securing a permit, was resolved.   However, the Planning Commission did indicate concern that a problem may exist with regard to residents who proceed with projects without GPC approval and residents who do not follow through with approved plans.  Councilmember O’Keefe advised the Planning Commission that the committee should communicate any issues that need to be resolved to the Village Planner for Council to address.  Manager Holycross indicated that in the upcoming draft of the zoning amendments, there are remedies to this issue.  The Planner would be able to issue a stop work order to properties that are exceeding the scope of approval or proceeding without approval.  Councilmember Barsky asked if something could have been dropped from the code during code updates in past years.  Councilmember Barsky thought this issue had been resolved prior to 1999.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky indicated that a meeting needed to be scheduled to discuss zoning amendments, flood plan issues, contractor signage and property maintenance issues.  Mayor Hartfield asked if the committee could look into a prohibition of games of skill.

Recreation Commission – (McGowan)

Councilmember McGowan reported that new playground would be erected at Raccoon Park Saturday, October 6, 2007.  A long range planning committee was being organized.  The committee would consist of a representative from the Teen Center, Senior Center, Bryn Du member, three members of the Rec commission and Lesa Miller.  Meetings would begin in November with a proposal due by August, 2008 and a new organizational structure by January, 2009.  The Rec Commission met with the Executive Director of the Ohio Parks and Recreation Association, of which they are now a member.  One suggestion from this meeting was to have a Township Park District governed by the Township with a director hired by the Township Trustees.  Another suggestion was to have a Township Park District as provided by the Ohio Revised Code 511.18, which would allow the creation of an independent system under the Rec Commission's leadership.  This scenario would not be funded by the Township.  

Route 161 Planning Accord – (O’Keefe)

No Report. 

Comprehensive Plan – (Barsky)

No Report. 

Senior Committee – (O’Keefe)

No Report. 

Tree & Landscape Commission (Barsky)

No Report. 

Union Cemetery (Mershon)

Councilmember Mershon thanked the Township maintenance staff for doing such a great job this past summer in making the Old Colony Burial Ground look so nice. 

OTHER COUNCIL MATTERS 

Mayor Hartfield indicated that the Ohio Liquor Board denied the application from Dan Rogers for a liquor permit for 121 South Prospect Street. 

The decision to schedule a Council meeting on November 21, 2007, Thanksgiving Eve, was opened for discussion.  Council indicated that the November 21, 2007 meeting would be cancelled, as many members would not be available to attend.  Mayor Hartfield indicated that if there is legislation that needs addressed, Council could schedule a meeting on an alternate Wednesday. 

Mayor Hartfield discussed the information from the Ohio Attorney General’s Office regarding House Bill 9 which would require all elected officials to attend this training to regarding Ohio’s Sunshine Laws.  Manager Holycross indicated that Clerk Prasher would be attending that training on Thursday, October 4, 2007 as Council’s designee.  Councilmember Mershon asked if the Village has a record retention police.  Manager Holycross indicated that the Village did have a policy, and it would be reviewed in light of the new law.  Law Director Crites provided a model policy to review. 

Councilmember Barsky questioned the ordinance regarding the marked parking spaces on East College Street.  She asked if the ordinance only referred to where there were parked spaces, like those on East College, as West College does not have marked spaces.  Manager Holycross answered in the affirmative. 

Councilmember Barsky also asked if there was any chance of a waiver or exception to move the location of the pedestrian bridge on South Main Street.  Manager Holycross said he would check with Finance Director Molly Roberts to determine that all avenues have been exhausted. 

EXECUTIVE SESSION

            Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action..”  Second by Councilmember McGowan. 

Roll call vote:  Barsky, McGowan, Mershon, O’Keefe, Herman and Hartfield.  Time in: 9.54pm.  Motion carried 6-0. 

            Law Director Crites requested that Township Trustee Wes Sargent be invited to attend the Executive Session. 

Councilmember Mershon moved to return to regular session.  Second by Councilmember Barsky. 

 Roll call vote:  Barsky, McGowan, Mershon, O’Keefe, Herman, and Hartfield.  Time out: 10:15 pm.  Motion carried 6-0. 

ADJOURNMENT (10.15pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried, 6-0.  Meeting adjourned

COUNCIL MINUTES

August 15, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 PM)

PLEDGE OF ALLEGIANCE  

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, McGowan, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.

APPROVAL OF AGENDA (7:33 PM)

Councilmember Barsky moved to accept the agenda as presented.  Second by Councilmember McGowan. Motion carried (7-0).   

CITIZENS COMMENTS (7:33 PM)

Mollie Roth, 791 Burg Street, thanked Council and commended them for taking action on the deer problem. She stated that there have been four incidences where a deer has startled her and come between her and her door. She stated that they are unpredictable animals and there have been times when she has been frightened to get her mail or the paper. She would like to see Council take action on the deer issue.

Mayor Hartfield closed Citizens’ Comments at 7:35 PM

PUBLIC HEARING

            Ordinance No. 09-07, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages. 

Discussion: No one appeared to speak for or against Ordinance No. 09-07. 

Mayor Hartfield closed the public hearing for Ordinance No. 09-07 at 7:37 PM

Ordinance No. 11-07, An Ordinance Amend Section 333.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 35 MPH Speed Limit on James Road.

Comments:

James Eggenschwiler, 2307 James Road, stated that he wished to thank Council for their consideration of Ordinance No. 11-07. He requested the speed limit change. He stated that there are 36 driveways on the portion of James Road that is now maintained by the Village. He indicated that the current speed limit is dangerous, and there is also a very hazardous ‘S’ turn on the road. Mr. Eggenschwiler stated that he hopes Council will pass the Ordinance and change the speed from 45 MPH to 35 MPH. 

Mike Taylor, 1888 James Road, stated that he is in support of the Ordinance as are most residents who live on James Road. He asked if the speed limit would only apply to the portion of the road in the Village. Manager Holycross explained that the Village only has jurisdiction over the portion of James Road in the Village. 

Maureen Hans, 2411 James Road, stated that she is extremely appreciative to be part of the Village with the recent annexation. She stated that they also welcome the police presence. Mrs. Hans indicated that she supports the speed limit change from 45 MPH to 35 MPH. She has also noticed an increase in semi-truck traffic on James Road.   She believes stricter enforcement would help alleviate this issue. 

Jay Knudson, 2459 James Road, stated that he lives on the steepest part of James Road. He has had several close calls pulling in and out of his driveway and getting his mail. He feels the reduction in the speed limit would be an added safety measure for children in the area. 

Kim Ventura, 2380 James Road, stated that there certainly have been accidents on James Road, but she feels they are a result of people exceeding the 45 MPH speed limit. Mrs. Ventura suggested that the Village would be creating a speed trap on the road because part of James Road would be 45 MPH – part 35 MPH – part 25 MPH. She also stated that it is very difficult to go 35 MPH going down the steep hill. Mrs. Ventura believes the problem lies not with the current speed limit, but with enforcement. Councilmember Tegtmeyer asked Mrs. Ventura what she would like to see done. Mrs. Ventura stated that she would like to see the speed limit remain at 45 MPH. Her concerns are about people driving 60+MPH. She would like to see better enforcement of the 45 MPH speed limit before Council makes a change in limits. 

Councilmember Tegtmeyer asked if anyone speaking this evening has noticed an increase in traffic or speed or both. 

Mike Taylor responded yes to an increase in traffic. He has also noticed that speeding increases particularly on weekends. 

Jeff Ventura, 2380 James Road, stated that he was hoping there would be a representative from the police department at this Council meeting to comment on the speeds they have observed since beginning to patrol the area. He believes enforcement is the right way to go, rather than raising the current speed limit. 

Jay Knudson indicated that he has definitely seen an increase in the amount of traffic on James Road, and that it seems to be worse during evening rush hour. He agrees with Mr. Ventura that better enforcement could be a benefit, but the 45 MPH speed limit is also hazardous. 

Robert Ketner, 2270 James Road, stated that he would prefer to see the speed limit left at 45 MPH. He would like to see if better enforcement. Mr. Ketner believes, the ‘S’ curve signage when traveling east on James Road, needs to be raised for better visibility. Mr. Ketner also feels that if Council does change the speed limit to 35 MPH, they should give residents warnings for a few months, instead of citations. He has been traveling this road for 23 years at 45 MPH and it will be a difficult change to make. 

Vice Mayor Herman asked Mr. Ketner what benefit he saw to maintaining the speed limit at 45 MPH, rather than 35 MPH. Mr. Ketner stated that people drive over 45 MPH currently. Enforcement of the current speed limit would make more of a difference then reducing the speed limit. Councilmember Tegtmeyer asked if the best solution is ultimately to change the speed limit to 35 MPH and step up enforcement. Mr. Ketner stated that it is hard to maintain 35 MPH going down the hill. He suggested a 40 MPH speed limit instead. Mr. Ketner also suggested that the embankments along the roadway are very steep which do not provide any room for resident’s to step back from the road while attempting to access their mailboxes. Could something be done to provide more berm right-of-way.

Sherrill Luce, 2995 James Road, stated that he has lived on the James Road curve for almost 20 years. He has seen accidents too numerous to count. He stated that he agrees there could be better signage for the curve. Mr. Luce is also in favor of reducing the speed limit to 35 MPH. 

Mayor Hartfield closed the public hearing for Ordinance No. 11-07 at 7:55 PM. 

OLD BUSINESS

Ordinance No. 09-07, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced by Councilmember Barsky. Second by Councilmember O’Keefe. 

Discussion: Vice Mayor Herman asked how they could get the replacement pages in their Code books as the copies were not hole-punched. Manager Holycross stated that they would take care of hole-punching and putting the new pages into Council’s Code books if members would bring their books and pages into the office. Councilmember Barsky inquired if this would make the Village’s codes up-to-date with the Ohio Revised Code. Law Director Crites responded in the affirmative. 

Roll call vote on Ordinance No. 09-07: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, Hartfield. Motion carried 7-0. 

Ordinance No. 09-07 is adopted. Motion carried 7-0.

Ordinance No. 11-07, An Ordinance to Amend Section 333.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 35 MPH Speed Limit on James Road was introduced by Councilmember O’Keefe. Second by Councilmember Barsky. 

Discussion: Councilmember O’Keefe inquired about the 15 MPH speed limit on the ‘S’ curve. She wondered if speed bumps would help alleviate any of the problems. Councilmember O’Keefe asked if there has been an increase in the number of citations given on James Road. Manager Holycross replied that it is too early to see an increase in citations on James Road. However, there has been an increase in the total number of citations throughout the Village. Councilmember Barsky asked if the police department has only been patrolling that area in the last three weeks. Manager Holycross replied yes. Vice Mayor Herman stated that it is important to note that this ordinance is being proposed at the request of James Road residents due to safety concerns. The Village did not initiate this legislation.  Councilmember O’Keefe asked Village staff to investigate the issue regarding the berms and embankment along James Road as suggested by Mr. Ketner. Manager Holycross indicated that Service Director Terry Hopkins would check into this issue. Councilmember Tegtmeyer stated that the Village did receive a letter from a Canyon Road resident. This resident understood that the annexation would not initiate the Village imposing its rules/laws into the previous Township area. Vice Mayor Herman reiterated that the proposal to decrease the speed limit on James Road proposed by a James Road resident. Councilmember Mershon asked if there were any other Village streets (other than a portion of 661 and State Route 16) with speed limits in excess of 35 MPH. Manager Holycross indicated that the Village Charter and Ohio Revise Code requires that through streets be 35 MPH or less. He was unable to identify any other road with a higher speed limit. 

Roll call vote on Ordinance No. 09-07: Hartfield, Herman, Tegtmeyer, O’Keefe, Mershon, McGowan, Barsky. Motion carried 7-0. 

Ordinance No. 09-11 is adopted. Motion carried 7-0. 

NEW BUSINESS

Ordinance No. 10-07, An Ordinance to Amend Section 351.03 and 351.05 of the Codified Ordinances of the Village of Granville to Regulate and Provide a Penalty for Parking Outside of Marked Spaces was introduced by Councilmember Barsky. Second by Councilmember O’Keefe. 

Mayor Hartfield set the public hearing for Ordinance No. 10-07 for September 5, 2007. 

REVIEW OF MINUTES

Regularly Scheduled Meeting Minutes from August 1, 2007.

            Councilmember McGowan moved to approve the minutes as amended.  Second by Councilmember O’Keefe.   Motion to approve carried 7-0.

MAYOR’S COURT REPORT – July

The Mayor’s Court Report for the month of July was presented for review.

            Discussion: Councilmember McGowan stated that it seems the Village is patrolling more than they have in the past. Councilmember Barsky also noted the increase in seatbelt violations. Manager Holycross explained that in increase in seatbelt citation was a result of a state-wide initiative. Councilmember O’Keefe asked if they will see an increase in citations from the decreased speed limit on James Road. Manager Holycross does not anticipate an increase in the number of citations. He does expect to see increased patrolling and enforcement.  

            Councilmember McGowan moved to accept the July report. Second by Councilmember Barsky. Motion carried 7-0. Mayor Hartfield instructed the report be filed with the Clerk. A copy of the said report is included as part of these minutes. 

MANAGER’S REPORT – July

The Manager’s Report for the month of July was presented for review. 

            Discussion: Councilmember Tegtmeyer asked if Manager Holycross knew of anything noteworthy in the report. Manager Holycross stated that he has been tracking income tax revenues which have recovered from a recent fall. Vice Mayor Herman stated that revenue is up 5% for the year. 

Councilmember McGowan moved to accept the July report. Second by Councilmember O’Keefe. Motion carried 7-0. Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report is included as part of these minutes. 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman asked that all comments regarding the evaluation of the Village Manager be sent to the committee within the next two weeks. 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer stated that the next meeting is scheduled for August 21^st. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Planning Commission – (O’Keefe)

No Report.

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky asked Council when another River Road annexation work session could be scheduled. She suggested August 23^rd or August 27^th. Jerry Turner (Village Engineer) would be off for three weeks after August 27^th. Councilmember Barsky made a motion to hold a Council Work Session on August 27^th at 5:00. Second by Vice Mayor Herman. Mayor Hartfield recused herself from voting on the motion. The motion carried 6-0.   Councilmember Mershon stated that he did not have his calendar in front of him, and he was unsure if he could definitely make the work session meeting. 

Comprehensive Plan – (Barsky)

Councilmember Barsky stated that there was a nice turnout for the Comprehensive Plan Review. She stated that Poggemeyer hopes to have the first draft completed by October. She also asked if there is a duplicate set of maps, so a set could they be posted in the library. Manager Holycross agreed to look into this. Councilmember Tegtmeyer suggested that there should be an announcement that these maps are also available on the Village website. 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the Rec Commission is investigating a way to develop a long range plan. The Board is contemplating creating a five member board, instead of the current sixteen members. He stated that these plans are still in the developmental stages, but they expect a possible reorganization within the next six months. Councilmember McGowan did provide a suggested organizational chart of the new Rec Commission. Councilmember McGowan went on to say that the Township Trustees would have the final decision regarding the plan as a Township levy funds the commission. He provided a copy of some of the proposed changes and asked if Manager Holycross would provide Council with copies. 

Senior Committee – (O’Keefe)

No Report.

Planning Commission – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that 96 people have purchased memorial trees. She stated that nine trees have been removed from areas around the library for various reasons – AEP and construction. She indicated that the Tree & Landscape Commission will be contacting the library to inquire as to their plan on replacing those trees. Councilmember Barsky reported that 30 trees would be planted in the Village this fall. She added that the Tree & Landscape Commission may come to Council to request additional funds for plantings at Bryn Du. Councilmember Barsky stated that the gypsy moth has affected approximately fifty acres near Wexford and Longford Drive. The Ohio Department of Agriculture will spray for the gypsy moth as long as all residents in the area agree to the spraying. Manager Holycross stated that a letter was sent to residents today asking for their permission. Councilmember Barsky stated that each resident would have to pay $9.00 per household. She stated that the spray is non-toxic to humans. Jim Siegel is checking to see if it is considered harmful to animals. Lastly, she reported that the Ohio Department of Agriculture needs an answer by September 1^st to permit spraying to begin in the spring. Councilmember Barsky stated that the concern brought forward by Louise Denny regarding how the Village trees are mulched was also addressed. She added that the mulch will only be “fluffed up” this fall. Councilmember Barsky stated that the Tree & Landscape Commission may be addressing the Christmas trees on the island because the smaller tree is looking unhealthy. Councilmember Barsky stated that AEP Representative, Tom McCray, will be meeting with Manager Holycross, Jim Siegel and Terry Hopkins regarding trees that are affecting the power lines. Councilmember O’Keefe asked about the trees that AEP have killed.  She questioned if property owners can request that dead trees be removed. Councilmember Barsky and Councilmember Tegtmeyer suggested asking AEP. Councilmember Barsky stated that AEP wants to install heavier cable to Denison University. This installation could involve trees along Pearl Street. Councilmember Mershon stated that AEP should be commended for their speedy contact with customers during recent outages. He later stated that he forwarded a complaint he received to Manager Holycross and AEP responded to the complaint in a timely manner. 

Union Cemetery (Mershon)

No Report.

OTHER COUNCIL MATTERS

Council decided that Trick or Treat Night would be Wednesday, October 31^st from 5:30 PM – 7:00 PM. 

A letter of resignation from Jim Jung from his position on the BZBA Committee was acknowledged by Mayor Hartfield. 

Councilmember McGowan stated that the Travel Channel will be in area this weekend. The Village should be vigilant in keeping the downtown area looking good. 

Councilmember Tegtmeyer inquired as to a contact person at Time Warner. She stated that SB 117 did pass and a new set of laws regarding cable TV coverage will be coming. She stated that she would like to do some inquiry on a public access channel, but she has been unsuccessful at reaching her former contact. 

Councilmember Barsky asked if Manager Holycross ever met with Mr. Yonkers from Yonkers Towing. Manager Holycross stated that they had met last week. He explained to Mr. Yonkers the process used to award the contract. Moreover, he stated that Law Director Crites was comfortable with the process used. Manager Holycross stated that Mr. Yonkers was not satisfied, but he did meet with him to explain the situation.

Councilmember Barsky asked if Sharon Sellitto was given a copy of the State law she requested regarding hunting and trapping. Manager Holycross stated that the information he shared at the previous Council meeting was not correct. The Village Ordinances does control hunting and trapping within the Village. He stated that the neighbor who was trapping was informed that their traps were not permitted. 

Councilmember Barsky inquired as to the status of the deer issue. Manager Holycross stated that he is meeting with the Licking County Wildlife Officer from Ohio Division of Wildlife next week. He explained that he and Trustee Wes Sargent have met with a hunter interested in helping to set up a program in the Village. He stated that they will also get suggestions from the Division of Wildlife on options to discourage the deer. Manager Holycross added that the Division of Wildlife explained that it would be very difficult to get an accurate number regarding the size of the herd. Councilmember Mershon suggested quantifying the number of automobile accidents related to deer. Councilmember Tegtmeyer asked if he has contacted neighboring communities such as Newark. Manager Holycross stated that Newark is interested in what they decide to do about the deer because they are experiencing similar problems. 

Councilmember Mershon asked if there have been any complaints of contractors parking on Broadway. Manager Holycross stated that he has not received any complaints lately, and that the complaints he has received were earlier in regards to parking on South Prospect. 

Councilmember Mershon asked about the status of the Welsh Hills Culvert project. Manager Holycross stated that the contractor was on schedule until they had a water line break yesterday. He stated that this break will put them behind several days. Councilmember O’Keefe asked if they could work overtime. Mayor Hartfield suggested checking with the two neighboring homeowners as night work would affect them directly. Manager Holycross agreed to look into this. 

Councilmember McGowan inquired as to the hours for the upcoming Bluesfest. Vice Mayor Herman stated that they expect the first band to begin about noon and end by 10:00pm. 

Councilmember Tegtmeyer stated that the Open Space Committee did meet. Doug Wagner will chair the committee. She added that anyone who has suggestions regarding open space issues should contact her or a member of the committee. 

Councilmember Mershon asked if the LSSU Committee could address a process for handling tour buses in Granville. Mayor Hartfield stated that this would be added to the agenda. 

Council reminded people to drive safely, especially with the upcoming school year beginning next week. 

ADJOURNMENT (8:55 pm)

            Councilmember McGowan moved to adjourn. Second by Councilmember O’Keefe. Motion carried, 6-0. Meeting adjourned.

COUNCIL MINUTES

August 1, 2007

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

PLEDGE OF ALLEGIANCE  

ROLL CALL

            Those responding to the roll call were Council members Barsky, Mershon, O’Keefe, McGowan, Tegtmeyer, Mayor Hartfield; Manager Holycross, and Law Director Crites.

            Council member Barsky made a motion to excuse Vice Mayor Herman. Second by Council member O’Keefe. Motion carried (6-0). 

APPROVAL OF AGENDA (7:33 pm)

Council member Barsky moved accept the agenda as presented.  Second by Council member McGowan. Motion carried (6-0).   

CITIZENS COMMENTS (7:33 pm)

Dennis Cauchon, 327 East Broadway, recognized and commended Council member Mershon for climbing Mt. Washington. 

James Yonkers, Yonkers Towing Services, stated that he believes they were the lowest bidder for the recent towing bid. He has employees who are upset they did not receive the contract. Manager Holycross stated that the police chief reviewed the contract and made his recommendation based on the past history of types of cars towed. Chief Mason plugged the bid figures into a spreadsheet to determine the final overall costs. Manager Holycross went on to say that he would be happy to meet with Mr. Yonkers to discuss the matter. 

Janet Worth, 2020 Burg Street, stated that she sent information relating to the deer problem to the LSSU Committee for review. She stated that she sent the same packet of information to the Village on July 14, 2006, and resubmitted it again on July 25, 2007. Ms. Worth stated that she is disappointed to learn that the committee never received the information. Council acknowledged the receipt of Ms. Worth’s information.  Manager Holycross explained that it was passed on to Council, but after the LSSU Committee meeting due to an oversight. Ms. Worth explained that the information she sent depicts more humane alternatives to dealing with the deer problem. She explained that she believes this is a confinement issue for the deer and that egress corridors need to be established to get the deer away from confined areas. 

 Sharon Sellitto, 215 South Cherry Street, stated that Ms. Wood had phoned her since she was the “only lone deer person” at the LSSU Committee meeting. Ms. Sellitto stated that she felt the only side given at this meeting depicted how to kill the deer. She was troubled that Ms. Worth’s information was not presented and that there was no discussion of safety. Ms. Sellitto stated that she has another matter that she has been trying to get an answer for relating to an animal trap set up by a neighbor next to her bird feeder. Ms. Sellitto stated that Section 500.11 of the Code states that you cannot hunt or trap in the Village. She stated that if it is illegal to trap in the Village, her neighbor should not be allowed to do it. Manager Holycross stated that he is aware of this situation. He has asked the Law Director to review the matter. He stated that their initial review shows that the state law overrides the local ordinance referred to by Ms. Sellitto. Ms. Sellitto asked if this means that hunting is allowed in the Village. Manager Holycross stated that he is doing some additional research and will get back with Ms. Sellitto. Ms. Sellitto stated that she would like to see a copy of the state law. 

Council member Mershon stated that he attended the LSSU Committee meeting where the deer problem was discussed. He stated that the presentation provided by Manager Holycross was very thorough and ranged from ideas from trapping to shooting. He stated that he feels there is a sense by the community that something needs to be done quickly. He feels confident that Council will investigate a variety of ways to deal with the deer problem. 

Ms. Sellito questioned if there are really forty deer in the yards of homes located in Fern Hill as stated at the LSSU Committee meeting. Mayor Hartfield stated that what those residents meant was there is a large herd of deer traveling through the area on a daily basis. 

Ms. Worth inquired if there has ever been an official count for deer located in the urban area. Mayor Hartfield stated that they have nothing official, but some have estimated the number of deer seen at any one given time. Ms. Worth asked if the information she submitted depicting “humane alternatives” will be given to the public. Council member Tegtmeyer questioned what venue Ms. Worth was referring to. She stated that she is welcome to submit whatever she would like to the local papers. Ms. Worth explained that she thought it was unfair that the committee did not share her information. Council member Mershon stated that there were non lethal alternatives shared at the committee meeting and that these alternatives will be considered when trying to come up with a deer management program. Mayor Hartfield stated that they discussed bow hunting as being the most prevalent program used by communities to alleviate deer problems. Ms. Worth asked if the committee has made a final decision. Council stated that they are still in the process of reviewing alternatives. 

Mayor Hartfield closed Citizens’ Comments at 8:00 pm.

 PRESENTATION OF RECYCLING PROPOSAL

John Peckskamp, Big O Refuse, stated that approximately 20% of the households serviced in Granville by Big O Refuse recycle and that this number has not significantly changed in the past three years. He stated that Big O currently offers a la carte recycling services. However, to help the Village with their efforts in recycling, beginning in October, 2007 they are proposing a flat rate that would include recycling services. Mr. Peckskamp stated that the recycling program will remain voluntary. Big O will offer weekly pickup at no additional charge to the customer. He stated that 96 gallon totes will be given to customers who request them. They estimate this program could eliminate 50% of the trash volume. Mr. Peckskamp explained that they plan to role this service out to other customers as they determine how successful the program is in Granville. He explained that Big O hopes to get the word out by sending out mailings and advertising on cable television. He stated that their prices will still be lower than their competitors. Mr. Peckskamp stated that Big O will track weekly tonnage rates to see the progression of the recycling area and relay those figures back to the Village. He stated that today there is no reason not to recycle. Recycling in the past, often resulted in materials ending up in the landfills anyway. He explained that this issue is no longer the case. Today plastic, aluminum cans, and newspapers are all recyclable. Mr. Peckskamp stated that the customer will not have to separate materials. A different truck will haul the recyclable materials to a facility in Columbus, while all other materials are transferred to a landfill in New Lexington. He indicated that paper products are sent by rail to paper mills for re-use, while aluminum cans go to a scrap metal facility. Mr. Peckskamp stated that there are no good alternatives for recycling glass at this time, but there are often fluctuations in the glass market which could change recycling opportunities. Council member McGowan asked if recyclable materials will be picked up the same day as regular trash and what the monthly cost will be to the customer. Mr. Peckskamp stated that it will be picked up the same day and their price will be fixed – often being up to $5 less than their competitors recycling program. He was not able to provide the exact monthly fee. Council member Tegtmeyer suggested that when Big O sends out their mailings, they should use recycled paper. Mr. Peckskamp stated that they currently only use recycled supplies. She also asked if there has been any headway made in protecting landfills or “are we just creating more stuff as a whole?” Mr. Peckskamp stated that there really has been little progress in protecting landfills in the last five years. Council member O’Keefe explained how Gambier recycles. She stated that this option brought forth by Big O is very convenient and we need to keep in mind how trash fills-up landfills and can contaminate our water tables. Council member O’Keefe also stated that as she researched recycling programs for Granville, she has learned many things including what should not go in the trash such as: nail polish, nail polish remover, and batteries. She also stated that Big O came forward with this proposal after her initial contact while researching possible recycling programs. Council member O’Keefe did not, nor did Council, request for them to do this service nor is Council endorsing Big O. Big O has come forward to present this proposal to the Village. She also commended George Wales for his efforts in researching recycling options. Council member Tegtmeyer asked if the 20% of people estimated to be recycling in Granville included those utilizing the recycling program at Denison. Mr. Peckskamp stated that his estimation did not include any recycling at Denison University. Mr. George Wales, who was seated in the audience, questioned if the Columbus recycling facility would welcome visitors.  Mr. Peckskamp affirmed visitors would be welcomed. Grossman Industries, Inc. is located on Jackson Pike north of the Interstate 270. 

OLD BUSINESS

Mayor Hartfield and Councilmember O’Keefe recused themselves from discussion of Resolution No. 07-11. 

            Resolution No. 07-11, A Resolution (Previously Tabled on March 7, 2007) to Authorize the Partial and Temporary Closure of West College Street from Mulberry Street to Plum Street for the Renovation and Expansion of Cleveland Hall was removed from the table by Council member Barsky. Second by Council member Tegtmeyer. Motion to remove from the table carried 4 -0. Council member Barsky made a motion to reintroduce Resolution No. 07-11, second by Council member Tegtmeyer.  Motion to reintroduce carried 4-0.   

Discussion: Council member Barsky questioned Section1a and asked who polices this issue. Manager Holycross stated that the agreement can be reviewed and canceled at any time if necessary. Council member Mershon later made a motion to amend Section 1a.   

Council member Barsky made a motion for a friendly amendment to modify Section 1d to strike the word “one” and insert ”the west end of the block” so that the sentence ends as follows:

“two parking spaces shall be maintained for public use on West College Street.” 

Council discussed that this change would mean a net gain of one permit parking space – from what was originally discussed. 

Council member Mershon made a motion for a friendly amendment to Section 2 – striking “reserves the right” and “circumstances warrant modification” and inserting “Village Manager” and “or revoke” as follows:

“Section 2. The Village Council or Village Manager may modify or revoke this approval or these conditions at any time, but in any case this approval and related conditions will be reviewed at the end of October 2007 or as circumstances warrant modification.” 

Council member Barsky questioned Section 1f. She stated that the parking situation set up with the contractors for the library proved to be ineffective. She asked if this situation would be any different with this project. A representative from Denison University, Art Chonko, stated that they plan to use Denison’s heating plant facility for parking and car pool the workers to and from the construction site. He added that this stipulation was put into the contract with the contractor. Council member Barsky suggested having the contractor workers register their vehicles. Law Director Crites stated that this could be done. Mr. Chonko stated that this would be difficult because there may be 80-90 workers during peak construction. Council member Barsky stated that she does not want to see another situation like the library project. The Village has many more residents near College Street. There should be rigorous enforcement for any violations. Council member Barsky inquired as to the one way direction for West College Street. Mr. Chonko responded an east to west direction. Council member Mershon asked if Denison would reimburse the costs of any damage to streets, curbs, etc. Mr. Chonko stated that they would make sure any damage is repaired to the existing condition.   

Council member Mershon noted that Section 1a requires Denison University to appear before Village Council at a particular time. He questioned if this clause should be modified. Council member Mershon made a motion to amend Section 1a to read “until the earlier of (1) when construction and renovation of Cleveland Hall has progressed to the point where construction materials, vehicles, and equipment can be moved from the street or (2) to July 31, 2008.”

Second by Council member Tegtmeyer. Motion to amend carried 4-0. 

Mr. Chonko asked if the October review would be with full Council or the Village Manager. It was stated that it would be with Manager Holycross. Council member Barsky asked what bearing, if any, this would have on the Cleveland Hall appeal. Law Director Crites stated none. 

Resolution No. 07-11 was adopted as amended. Motion carried 4-0. 

NEW BUSINESS

(Mayor Hartfield and Councilmember O’Keefe rejoined the Council meeting at 8:35pm).

Ordinance No. 09-07, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced by Council member O’Keefe. Second by Council member Barsky. 

Mayor Hartfield set the public hearing for Ordinance No. 09-07 for August 15, 2007.

Ordinance No. 10-07, An Ordinance to Amend Sections 351.03 and 351.05 of the Codified Ordinances of the Village of Granville to Regulate and Provide a Penalty for Parking Outside of Marked Spaces was on Council’s agenda but NOT introduced. Law Director Crites stated that he and the staff needed to do some additional research and review. 

Ordinance No. 11-07, An Ordinance to Amend Section 33.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 35 MPH Speed Limit on James Road was introduced by Council member McGowan. Second by Council member Barsky.

Mayor Hartfield set the public hearing for Ordinance No. 11-07 for August 15, 2007.

Resolution No. 07-44, A Resolution to Fill a Vacancy on the Granville Arts Commission was introduced by Council member Barsky. Second by Council member O’Keefe. 

Discussion: The Granville Recreation Commission recommended appointing Dick Kinsley to the vacancy on the Granville Arts Commission. 

Resolution No. 07-44 is adopted. Motion carried 6-0. 

Resolution No. 07-45, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced by Council member McGowan. Second by Council member Mershon. 

Discussion: Manager Holycross explained that the Resolution is an agreement with Licking County for the reimbursement of funds. He stated that the current agreement was no longer offered, that a new agreement had to be updated. Law Director Crites explained that the agreement calls for the proper appropriation of funding to the Village for cases that require that appointment of counsel for indigent defendants. The Village is responsible to pay for those indigents who request legal counsel. He stated that there is a fund that money goes into 90 days after a case is closed which reimburses the Village.   

Council member Barsky made a friendly amendment to amend the ‘Contract for Legal Representation of Indigent Persons’ in the third paragraph – strike the words “the Village’s” in the second sentence. 

Resolution No. 07-45 is adopted as amended. Motion carried 6-0. 

UPDATE ON RIVER ROAD PROJECT

(Mayor Hartfield recused herself from discussions of the River Road project at 8:35pm. Council member McGowan presided over the discussion.)

Manager Holycross explained that there would be a complete report by the staff and consultants at a future Council work session. He stated that he would like to find a date for the work session this evening. He also stated that he hopes to have additional information to Council after his August 2^nd meeting with ODOT (Ohio Department of Transportation). Manager Holycrosss introduced Allison Terry as the new Village Planner. Ms. Terry would be going over the Executive Summary with Council. 

Draft Executive Summary – River Road Study