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Monday
Dec192011

Council Minutes May 19, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 19, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, O’Keefe, Mayor Hartfield, Manager Holycross and Law Director Crites.

Councilmember Barsky made a motion to excuse Councilmember McGowan and Vice Mayor Herman.  Second by Councilmember O’Keefe.  Motion carried (5-0). 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (5-0).    

CITIZEN COMMENTS (7:35pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm. 

PRESENTATION 

Mayor Hartfield presented Granville Historical Society with a proclamation celebrating the Historical Society’s 125th anniversary.  Cynthia Cort, President of the Historical Society Board, expressed that the Board was honored to receive this recognition and thanked Village Council for their continued support. 

Candi Moore, President of the Bryn Du Commission, spoke to Village Council regarding a grant opportunity.  Ms. Moore indicated that the Bryn Du Master Plan identified targeted used for the various buildings on the property.  The Bryn Du stable was designated as a studio/gallery space.  Executive Director Bruce Cramer identified a possible grant opportunity from the Ford Foundation that would cover the cost of renovating the stables for such a use.  Ms. Moore was requested Council’s consent to allow the Granville Studio for Visual Arts to proceed with the grant application process. 

Kerry Dixon, 2227 Deeds Road, spoke on behalf of the Granville Studio for Visual Arts.  She requested Council’s support to proceed with the grant application to request funding for renovation and capital improvement to the Bryn Du stable.  She indicated that the Ford Foundation model of best practices was to encourage arts to thrive and survive in local communities, small and large.   She indicated that GSVA would like to submit a letter of inquiry to the Ford Foundation in order to be selected to submit a grant.  This grant application would require no matching funds.  The grant guidelines indicated that successful application would include collaborative projects and projects that included green or sustainable aspects.  The collaboration between the Bryn Du Commission, Village of Granville and Granville Studio for Visual Arts would well meet those requirements.  The repurposing of an existing historic structure and the use of green renovation techniques could also make this project more likely to be selected.   

Paul Hamilton, Creative Director for Granville Studio of Visual Arts, indicated that he became interested in GSVA because of the different levels of arts and creative thinking involved in their mission.  This application to renovate the barn was an opportunity to have a space that could be a showcase and signature element of the Village.  The renovated stable could easily be a multi-purpose space used for rehearsal dinners, graduation parties, meetings, anniversaries, and other types of functions.  Mr. Hamilton encouraged Council to support this application process.

Annie Cacciato, 3691 Gale Road, indicated her support for the grant application.  She reported that there were two submission dates possible, May 28th and a date in September to send in a letter of inquiry.  GSVA hoped to meet the May 28th submission date.  Ms. Cacciato indicated that the Ford Foundation would respond within thirty days if GSVA would be invited to submit an application.  That application process would include a site visit.  The Ford Foundation grant application indicated that the program was looking to build a foundation of arts throughout the country.  GSVA felt the renovation of the Bryn Du stable would well meet the Found Foundation’s goals and objectives.   

Councilmember O’Keefe asked if $100,000 was enough to complete the renovation.  Ms. Cacciato indicated that the $100,000 was for design and engineering plans only.  Additional funding would be available for the actual renovation process.   

Councilmember O’Keefe asked if the school district was included in this process.  Ms. Dixon indicated that the school has agreed to act as an advisor.   

OLD BUSINESS 

There was no old business. 

NEW BUSINESS 

Resolution No. 10-30, A Resolution to Authorize the Granville Studio of Visual Arts to Submit a Letter of Inquiry, on Behalf of the Village of Granville and the Bryn Du Commission, to the Ford Foundation for “Space for Change” Planning and Pre-Development Grants was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.  

Discussion:

Mayor Hartfield asked that the language in the resolution be amended as requested by GSVA from the Village acting as a partner to a confirmed partner.   

Councilmember O’Keefe moved to amend the language in Section Three from a supporter to supporter and confirmed partner.  Second by Councilmember Barsky.  

Vote to amend the language in Section Three of Resolution No. 10-30. Motion carried (5-0). Resolution No. 10-30 was amended. 

Mayor Hartfield congratulated Granville Studio of Visual Arts for their outstanding accomplishment in organizing and getting GSVA off the ground in such a short period of time.  Annie and Kerry should be commended.  

Councilmember Mershon thanked Executive Director Cramer for his efforts in identifying the grant application. 

Vote to approve amended Resolution No. 10-30.  Motion carried (5-0). Resolution No. 10-30 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of May 5, 2010 

Councilmember O’Keefe made a motion to approve the May 5, 2010 minutes as amended. Second by Councilmember Lerner. Motion carried 5-0.

MAYOR’S COURT REPORT – April 

The Mayor’s Court Report for the month of April was presented for review. 

Councilmember Barsky moved to accept the April Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 5-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – April 

The Manager’s Report for the month of April was presented for review.            

Councilmember O’Keefe commented on the number of semi-trunks now coming through the Village due to the road construction on State Route 13 in Newark.  

Councilmember Barsky questioned if the decline of revenue in the Street and Roadway Funds was due to the College Street improvement project.  Manager Holycross indicated in the affirmative.  

Councilmember Barsky moved to accept the April Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

The LSSU committee was in the process of confirming a meeting date for May 26th with a time to be announced. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that several sign were approved as well as a renovation project.  She indicated that one sign approval was tabled for the new business Tickleberry Moon and a lot of discussion regarding the approval of their sidewalk sign.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The Planning & Zoning Committee has a meeting planned for Thursday, May 20th at 6:00pm in the Village Office. 

Granville Recreation District – (Lerner)

No report 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission was watching the status of the boxwood plants in front of Village Hall.  The Commission also discussed the removal of the street trees along North Prospect Street due to there poor appearance and inability to thrive.  New trees will be planted next to the post office this fall.  Stump removal will be taking place over the next couple of weeks.  The Village of Granville will be hosting the 2011 Tree City USA program in April.  The Commission will also be looking into updating the specie plantings in Opera House Park and improving signage for the various plantings.  A local resident volunteered his time and materials to complete a gypsy moth survey in the Village to determine the level of infestation.  

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS

Mayor Hartfield reported that Granville would be participating in the Red Cross’ Mayors Challenge during the month of June, July and August.  She encouraged everyone to give blood.  The Red Cross bloodmobile will be in Granville on Sunday, June 6th from noon to 6:00pm. 

Finance Director Kraner updated Council on the current Village financial status.  Income tax revenues were down 10% through the month of April.  She indicated that both she and Tax Commissioner Wright had reviewed the figures to determine if there were any irregularities or large anticipated receipts not received.  Ms. Kraner indicated that the Village was feeling the impact of the down economy.  Manager Holycross indicated that he advised department heads to watch spending and hold off on any non-essential purchases.  The purchase of a second police cruiser had been delayed.  Finance Director Kraner indicated that she anticipated ending the year at or above the required balance as outlined in the fiscal policy. 

Finance Director Kraner also indicated that water and sewer revenues were down.  Village staff was currently reviewing consumption report to determine how much of a rate increase would be necessary.  The last rate increase was in 2005.  Councilmember Barsky asked why water and sewer revenues were down.  Finance Director Kraner indicated that she would be able to make that determination with the completion of the consumption reports.  Mayor Hartfield asked about the depleted water and sewer capital accounts.  Finance Director Kraner indicated that those funds were down as no new tap fees were being paid.

Finance Director Kraner advised Council that she would be forwarding a budget amendment resolution to Council for their review as the budget amendment passed at the end of 2009 to cover the increase in tax refunds were not processed in 2009.  Those would now need to be dispersed in 2010, so a new budget amendment resolution would be necessary. 

Councilmember O’Keefe questioned the specific dollar reduction in tax revenue.  Finance Director Kraner revenues were down $118,000.  She did indicated that tax withholdings for so far for May were up.  

ADJOURNMENT (8:24pm) 

Councilmember O’Keefe moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 5-0. Meeting adjourned.

Monday
Dec192011

Council Minutes May 5, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 5, 2010

  

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, O’Keefe, Hartfield, Manager Holycross and Law Director Crites. 

Councilmember Barsky made a motion to excuse Councilmember Mershon and Vice Mayor Herman.  Second by Councilmember Lerner.  Motion carried (5-0). 

The minutes reflect that Vice Mayor Herman arrived at 7:33pm. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (5-0).    

CITIZEN COMMENTS (7:34 pm)  

Paul Jenks, Chair of Joint Recreation District Board, 190 Pinehurst Drive, introduced Council to Andy Wildman, the new Executive Direction of the JRD.  He indicated that Andy was originally from St. Clairsville, Ohio, but currently resides in Barberton, Ohio, with his wife and two children.  

Andy Wildman, Executive Direction of the JRD, expressed his excitement about his new position and was looking forward to continuing the wonderful existing District programming and moving the organization forward. 

Council welcomed Mr. Wildman to the JRD and the Granville community. 

Rob Drake, Board member of the Union Cemetery Board, thanked Village Council and the Trustees for the continued support for the Old Colony Burial Grounds.  Their support provided the ability to continue the historic preservation of the cemetery as well as continuing the traditions established by the Village’s founding fathers.  He indicated that last year fourteen stones were restored and the original iron fence around the Case family plot was rebuilt.  This year Mr. Drake indicated that the Board hoped to rebuild two picket fences to the cemetery from 1866 to return historic elements to the cemetery.  Mr. Drake indicated that the Fannins would be returning in mid-June to supervise the restoration.  There will also be a conference at Denison University of the Association of Gravestone Studies that the Fannins will be attending.  They will then finish their time in the area working on the Township Phillips cemetery.  Mr. Drake welcomed Councilmember Barsky to the Board and thanked Councilmember Mershon for his service.  Mr. Drake also introduced Jim Patin, the Union Cemetery Clerk/Treasurer. 

Ally Laughbaum, 212 South Pearl Street, spoke on behalf of the newly formed Granville Green Society.  She indicated that the group had its first meeting on April 16th.  The group interests were sustainability and to encourage green growth for the Village’s future.  Mrs. Laughbaum indicated that the twenty-two member group was still in the process of formulating its mission and organizational direction.  She indicated that she would be the group’s liaison to the Village Council.  The Green Societies next meeting will be Mary 17th at the Granville Public Library at 6:30pm.  The group hoped to meet the second Monday of each month. 

JOINT MEETING OF THE UNION CEMETERY BOARD 

Vice Mayor Herman made a motion to go into the joint meeting of the Union Cemetery Board.  Second by Councilmember McGowan.  Motion carried.  (8-0) 

Mayor Hartfield called the joint meeting of the Union Cemetery Board to order at 7:40pm. 

ROLL CALL

Those responding to the roll call of the Joint Meeting of the Union Cemetery Board were Councilmembers Barsky, Lerner, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Trustees Abraham and VanNess. 

Councilmember Barsky made a motion to excuse Councilmember Mershon and Trustee Mason from the meeting.  Second by Vice Mayor Herman.  Motion carried (8-0).

Resolution No. 10-28, A Resolution to Declare, with the Granville Township Trustees, That Operation and Maintenance of the Union Cemetery Under the Provisions of Section 759.27 of the Ohio Revised Code Continue, and to Fill an Expired Term on the Union Cemetery Board of Trustees was moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.  

Discussion:  

Mayor Hartfield indicated that Councilmember Barsky would be appointed to the Board, replacing Councilmember Mershon.  

Vote on Resolution No. 10-28.  Motion carried 8-0.  Resolution No. 10-28 was adopted by the Granville Village Council and Granville Township Trustees.           

Vice Mayor Herman moved that the joint meeting of the Board of Granville Township Trustees and the Granville Village Council be adjourned.  Second by Councilmember McGowan.  Motion carried 8-0. 

Mayor Hartfield adjourned the Joint Meeting of the Union Cemetery Board. 

PRESENTATION 

Manager Holycross and Clerk Prasher provided a PowerPoint presentation to Council explaining the new Granville community emergency notification system, use of social media and showing the new Granville website.  A copy of this presentation will be included with the final copy of the minutes. 

As no one from the Granville Historical Society was in attendance at the meeting, the proclamation will be held over to Council’s next meeting on May 19, 2010. 

PUBLIC HEARING (8:10 pm) 

Ordinance No. 07-2010, An Ordinance to Permit the Demolition of a Single-Story Accessory Structure at 101 Washington Drive, a Part of Denison University

Scott Walker, 865 Franklin Avenue (Heath, OH), addressed Council on behalf of Denison University.  Mr. Walker indicated that the structure needed to be removed as part of the athletic facility addition.  He indicated that Bancroft Drive was being redirected to the location of this building.  The building was currently be used as storage for several athletic departments.  Mr. Walker also requested that Council waive the surety bond as this demolition of this building could not impact public property and was of minimal value. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:14pm. 

OLD BUSINESS 

Ordinance No. 07-2010, An Ordinance to Permit the Demolition of a Single-Story Accessory Structure at 101 Washington Drive, a Part of Denison University was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky. 

Discussion.

Vice Mayor Herman asked if the fire department had expressed interest in using the building for a controlled burn.  Mr. Walker indicated that the department had not expressed an interest.   

Councilmembers Barsky and Lerner expressed concerns about the waiving of the surety bond for Denison as Denison had the ability to pay the fee.  A surety bond was more of a burden on residents than on an entity such as Denison.  Councilmember Barsky suggested that Council’s Planning and Zoning Committee discuss this issue further.

Mayor Hartfield called for a roll call vote on Ordinance No. 05-2010: Lerner – yes; McGowan – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 7-2010 was approved.  

NEW BUSINESS 

Resolution No. 10-29, A Resolution to Authorize the Village Manager to Advertise for bids for Towing and Impounding was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.  

Discussion.

Councilmember McGowan asked staff to be sure to clarify the bid specifications to ensure that there was no confusion this year.  

Vote to approve Resolution No. 10-29.  Motion carried (6-0). Resolution No. 10-29 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of April 21, 2010 

Councilmember Barsky made a motion to approve the April 21, 2010 minutes as amended. Second by Councilmember McGowan. Motion carried 6-0. 

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

The LSSU committee was in the process of confirming a meeting date for May 26th with a time to be announced. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe indicated that during the Planning Commission’s last meeting the Chamber’s sign variance was approved.  The Franks-Rogers change of use for a café inside the 121 South Prospect Street address was approved.  The Landrum’s Cottage bakery sign was tabled awaiting additional information.  Mayor Hartfield asked if the resident, who had expressed questions regarding how the property would be used and the impact on the neighborhood of the proposed café, had spoken to Village staff.  Manager Holycross indicated that the resident had spoken to staff.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The Planning & Zoning Committee has a meeting planned for Thursday, May 20th at 6:00pm in the Village Office. 

Granville Recreation District – (Lerner)

No report 

Tree & Landscape Commission - (Lerner)

Councilmember Lerner reported that the PUCO reported that the trimming of Village trees had been approved.  AEP indicated that the trimming process was now complete.  Mayor Hartfield indicated that she attended the Arbor Day event and read a proclamation from the Village.  Councilmember Barsky indicated that Denison University was applying to become a tree campus.  Councilmember McGowan asked when trees would be replanted on South Prospect Street next to the post office.  Councilmember Barsky and Manager Holycross indicated those trees would likely be planted as part of the fall planting program.  

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Mayor Hartfield advised Council of their invitation to participate in the Memorial Day Parade and Service on May 31st.  The parade starts at 10:40am on North Main Street at Centenary Methodist Church and marches along East Broadway to South Pearl Street into the Maple Grove Cemetery where services begin at 11:00am. 

Councilmember Barsky asked if staff was answering the issues raised by resident Jurgen Pape in his letter submitted to Council.  A copy of the letter would be attached to the final copy of these minutes.  Manager Holycross indicated that staff was in the process of arranging a meeting with Mr. Pape to discuss the feasibility and legality of his suggestions. 

Councilmember O’Keefe asked the status of the Burg Street pathway plans.  Manager Holycross indicated that staff and Engineer Turner were working on alternative plans and will schedule a meeting with Council and residents when the plans were completed. 

ADJOURNMENT (9:26pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 6-0. Meeting adjourned.

Monday
Dec192011

Council Minutes April 21, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 21, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Herman, Hartfield, Manager Holycross and Law Director Crites.

Vice Mayor Herman made a motion to excuse Councilmember Barsky.  Second by Councilmember O’Keefe.  Motion carried (6-0). 

APPROVAL OF AGENDA

Mayor Hartfield suggested moving the discussion and vote of New Business items to follow the Public Hearing section of the agenda. Councilmember McGowan moved to approve the agenda as amended.  Second by Vice Mayor Herman. Motion carried (6-0).    

CITIZEN COMMENTS (7:36 pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:37pm. 

PRESENTATION 

Dr. John Weigand, former President of the Granville Rotary Club and Project Coordinator for the Raccoon Creek pedestrian bridge, advised Council that he was in the final stages of the submission of the ODOT Transportation Enhancement grant for the Raccoon Creek bridge project.  Dr. Weigand thanked Council for their generous financial support of the project in the amount of $92,000.  Dr. Weigand reported that he had discussions with ODOT to determine if there were additional items that could be done to enhance the application.  Village Council had indicated previously their willingness to support the application as a co-sponsor.  However, after speaking with ODOT, Dr. Weigand advised Council that he was requesting that the Village Council become the primary sponsor for the bridge.  The Village had the capacity and experience to oversee such a project as well as the ability to financially disperse funds.  Regarding Council’s previous concerns about being responsible for any cost overruns, Dr. Weigand indicated that there would be several opportunities to withdraw the application prior to the final commitment.  He also indicated that he was still requesting funding from a variety of other entities.   

Joint Recreation District Board Chair Paul Jenks advised Council that the JRD and Granville Township Trustees were still in the process of completing the agreement regarding the maintenance on the bridge. 

Councilmember O’Keefe asked who would be responsible for unforeseen costs after the project had begun.  Dr Weigand indicated that accepting the grant from ODOT was a multi-step process with options to pull out early in the process.  He indicated that he could not really address the issue of cost overruns after the project was set; however, he indicated that the project had strong community support and additional funds could be raised later.  Dr. Weigand also indicated that the cost estimates for the bridge had some contingency built into the estimate.  Manager Holycross indicated that the final commitment came after the bids were received.  The Village could be obligated for any unexpected expenses after the bid process. 

Councilmember O’Keefe asked if the co-sponsors would also be legally responsible.  Manager Holycross indicated that the co-sponsors would probably not be financially responsible.

Councilmember Mershon asked if the level of support from the Township Trustees had changed during the last two weeks.  Dr. Weigand indicated that nothing had changed.  Council suggested that the Township and the Village co-sponsor the application with a resolution reflecting that co-sponsorship with the Village’s financial contribution, the Township’s maintenance contribution and the JRD’s contribution.  Dr. Weigand and Paul Jenks indicated that the Township and JRD were in agreement with that scenario; however, the contracts had not yet been worked out and the application submittal deadline was approaching.  Mr. Jenks further commented that perhaps the Village would want to be the primary sponsor was the Village was the largest governmental contributor. 

PUBLIC HEARING (7:55pm) 

Ordinance No. 05-2010, An Ordinance to Enact New Sections 1501.01, 1501.02, 1501.03, 1501.04, 1511.01, 1511.02, 1511.03, 1511.04, 1511.05 and 1511.99 of the Codified Ordinances of the Village of Granville and to Repeal Existing Sections 1501.01, 1501.02, 1505.01, 1505.02, 1505.03, 1505.04, 1505.99, 1509.01, 1509.02, 1509.03, 1509.04 and 1509.99 of the Codified Ordinances of the Village of Granville

 

Jeff Hussey, Granville Township Fire Chief, advised Council that he was available to answer any questions regarding this legislation.  He indicated that he had provided Council with a summary of why this code update was needed.  Chief Hussey indicated that Council would not necessarily need to adopt these updates as the 2007 Ohio Fire Code was the state law standard.  By adopting these code updates, the Village would have the flexibility to provide local enforcement.  Chief Hussey explained that the section on open burning was based on the Ohio EPA regulations.  The open burning regulations suggested were no more restrictive than what was currently being enforced. 

 

Vice Mayor Herman asked if the EPA had recently relaxed the opening burning provisions.  Chief Hussey indicated that about five years ago the EPA regulations regarding backyard recreational fire pits and chimineas were relaxed.  Councilmember McGowan asked how residents would be impacted by the distance from occupied structure restrictions for patio fire pits.  Chief Hussey stated that some smaller lots would be affected; however, the fire department attempted to work with residents to insure compliance.  The code enforcement, with the adoption of these updates, would be no different than was currently being enforced. 

 

Councilmember Mershon confirmed that the location restrictions listed in this legislation were the same restrictions that were being enforced.  Chief Hussey responded in the affirmative.

 

Councilmember Mershon questioned the one thousand foot restrictions outside the Village limits being enforced and sent to Mayor’s Court for Township residents.  Mayor Hartfield indicated that Mayor’s Court had never reviewed any offenses such as described.  Chief Hussey again assured Council that the fire department attempted to work with residents to insure compliance. The fire department attempts to educate the residents.  There have been no enforcement cases. Law Director Crites indicated that in reading that portion of the code, he did not expect to see a flood of cases; it would just give the fire department the flexibility to address issues locally rather than through the Ohio EPA.

 

Councilmember O’Keefe asked if notification of neighbors was required for large fires.  Chief Hussey indicated that neighbors were not notified.  There were very few requests for large bonfires within the Village.  The EPA requires permits for most bonfires. 

Ordinance No. 06-2010, An Ordinance to Amend Sections 1307.01, 1309.01, 1309.03, 1311.01, 1311.02, and 1311.03 of the Codified Ordinances of Granville, Ohio and to Repeal Existing Sections 1309.06 and 1311.04 of the Codified Ordinances of Granville, Ohio 

As no one appeared to speak, Mayor Hartfield closed the public hearing at 8:12pm.

NEW BUSINESS 

Resolution No. 10-23, A Resolution to Ratify the Decision by the Village Council to Allocate $92,000 in Support of the Grant Application to the Ohio Department of transportation for the Raccoon Creek Bridge Project was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Mershon.  

No discussion. 

Vote to approve Resolution No. 10-23.  Motion carried (6-0). Resolution No. 10-23 was adopted. 

Resolution No. 10-27, A Resolution to Authorize the Village Manager to prepare and Execute an Application for Transportation Enhancement Funds for the Raccoon Creek Pedestrian Bridge was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Lerner.  

Discussion:

Councilmember Mershon commented that he thought the resolution was to reflect an up to 20% contribution by the Village.  He also felt the Township should be the primary cosponsor of the application.  Councilmember Mershon also expressed concern about the pathway ending onto a gravel parking lot inside the Raccoon Valley Park and not continuing on to connect to River Road.  He also felt their should be more support from outside of the Village as the bridge would serve as many or more constituents outside of the Village. 

Vice Mayor Herman expressed his concern about the “at least” language regarding the Village’s financial contribution.  That language suggested that the Village would be responsible to pay any cost overruns.  Vice Mayor Herman also expressed concerns about the Village taking the lead role in this project and the language that would make the Village responsible for the maintaining the bridge.   The Township should be listed as the responsible entity for bridge maintenance.  Councilmember O’Keefe also expressed concerns about the language that bound the Village to maintain the bridge.  Manage Holycross indicated that the language for this resolution was provided to the Village by ODOT.  He indicated that he was unsure of whether ODOT would accept alternate language.  In speaking with ODOT, Manager Holycross indicated that ODOT had no experience with an application where separate entities would be responsible for separate aspects of the project. 

Councilmember McGowan asked if Council could approve this resolution and outline the other entity’s responsibilities.  Manager Holycross indicated that he did not think the Village could ratify the responsibilities of other governmental agencies.   

Mayor Hartfield indicated that this legislation clearly stated that the Village would be the responsible party for all aspects of this project.  Village Council was uneasy about taking on that responsibility.

Councilmember Mershon suggested that Council could approve the legislation and work with the other entities during the next thirty days to complete the necessary agreements.  If agreements could not be completed, the application could be rescinded.  Vice Mayor Herman indicated that he could support that suggestion if the “at least” language was removed.

Manager Holycross suggested that the JRD, Township and Village adopt joint legislation together which would specify each party’s role and responsibilities.  Council indicated its support for a joint legislation.  Council asked Manager Holycross to organize a special meeting within the next week with the Township and JRD, with the time and place to be announced.  Manager Holycross indicate in the affirmative. 

Councilmember O’Keefe moved to table Resolution No. 10-27 until April 28, 2010 or indefinitely after that date.  Second by Vice Mayor Herman. 

Vote to table Resolution No. 10-27 until April 28, 2010 or indefinitely.  Motion carried (6-0). Resolution No. 10-27 was until April 28, 2010 or indefinitely.

Resolution No. 10-24, A Resolution to Appoint Members to the Bryn Du Governance Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan.  

Discussion:

Vice Mayor Herman moved to appoint Jurgen Pape as a returning member and insert his name into Section 1.  Second by Councilmember O’Keefe.

Vote to appoint Jurgen Pape.  Motion carried (6-0). Jurgen Pape’s name would be listed in Section 1 of Resolution No. 10-24 as a member of the Bryn Du Governance Commission. 

Councilmember Mershon moved to appoint Stewart Dyke as a returning member and insert his name into Section 2.  Second by Councilmember O’Keefe. 

Vote to appoint Stewart Dyke.  Motion carried (6-0).  Stewart Dyke’s name would be listed in Section 2 of Resolution No. 10-24 as a member of the Bryn Du Governance Commission. 

Mayor Hartfield invited the other two applicants to address the Council. 

Councilmember O’Keefe asked each applicant how the existing out buildings should be utilized. 

  • Mr. Vincent Engel suggested that the use of the facility should be for the widest community benefit.  He explained that he was interested in historic preservation and the Bryn Du Mansion.  He also explained that he had been involved with similar historic preservation projects in Charleston and German Village.
  • Mr. Gregg Steger suggested that the building usage should be to advance community utilization while preserving the historic character. 

Councilmember O’Keefe asked each applicant’s experience with fundraising. 

  • Mr. Engel indicated that he had been active in preservation fundraising while a resident of German Village through his work with the Home & Garden Tours, various auctions and Oktoberfest.
  • Mr. Steger indicated that he had been involved with fundraising through his work with the United Way.   

Councilmember Mershon expressed his delight with the applicants and thanked them for their willingness to participate.  Mayor Hartfield echoed that statement and hoped their interest in public service would continue. 

Vice Mayor Herman moved to appoint Vincent Engel because of his expertise and previous direct fundraising experience and insert his name into Section 3.  Second by Councilmember Lerner. 

Vote to appoint Vincent Engel.  Motion carried (6-0).  Vincent Engel’s name would be listed in Section 3 of Resolution No. 10-24 as a member of the Bryn Du Governance Commission. 

Vote to approve Resolution No. 10-24 as amended.  Motion carried (6-0). Resolution No. 10-24 was adopted. 

Resolution No. 10-25, A Resolution to Express Appreciation to Keith Myers for Service on the Bryn Du governance Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.  

Discussion:

Mayor Hartfield read the resolution stating Mr. Myers’ contributions to the Bryn Du Governance Commission and the community as a whole.   

Councilmember Mershon thanked Mr. Myers’ of his involvement in multiple advisory committees and for the services provided by his firm.  Those contributions were above and beyond.   

Mr. Myers thanked Council for the opportunity to serve and for Council’s support in the purchase and development of the Bryn Du property.

Vote to approve Resolution No. 10-23.  Motion carried (6-0). Resolution No. 10-23 was adopted. 

Resolution No. 10-26, A Resolution to Establish an Identity Theft Policy for the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Manager Holycross indicated that developing an identity theft policy was required by federal law and must be in place by June, 2010.  The legislation provided provisions to handle resident’s personal and financial information. 

Vote to approve Resolution No. 10-26.  Motion carried (6-0). Resolution No. 10-26 was adopted.

Ordinance No. 07-2010, An Ordinance to Permit Demolition of the Single-Story Accessory Structure at 101 Washington Drive, a Part of Denison University was introduced and recommended a public hearing on May 5, 2010 by Councilmember McGowan. Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-10 for the May 5, 2010 Council meeting.

OLD BUSINESS

Ordinance No. 05-2010, An Ordinance to Enact New Sections 1501.01, 1501.02, 1501.03, 1501.04, 1511.01, 1511.02, 1511.03, 1511.04, 1511.05 and 1511.99 of the Codified Ordinances of the Village of Granville and to Repeal Existing Sections 1501.01, 1501.02, 1505.01, 1505.02, 1505.03, 1505.04, 1505.99, 1509.01, 1509.02, 1509.03, 1509.04 and 1509.99 of the Codified Ordinances of the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

No discussion.

Mayor Hartfield called for a roll call vote on Ordinance No. 05-2010: McGowan – yes; Mershon – yes; O’Keefe – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 5-2010 was approved.  

Ordinance No. 06-2010, An Ordinance to Amend Sections 1307.01, 1309.01, 1309.03, 1311.01, 1311.02, and 1311.03 of the Codified Ordinances of Granville, Ohio and to Repeal Existing Sections 1309.06 and 1311.04 of the Codified Ordinances of Granville, Ohio was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield questioned the need for update this portion of the Village Code.  Manager Holycross indicated that many of the items required in the existing Code no longer exist or were required.  The update was to modernize the code and remove archaic language regarding house numbering, for example.

Councilmember Mershon questioned the language regarding the requirement for the size of house numbers and the location.  Law Director Crites indicated that the change in language was requested by law enforcement in order to identify locations more quickly and efficiently. 

Mayor Hartfield called for a roll call vote on Ordinance No. 04-2010: Mershon – yes; O’Keefe – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 6-2010 was approved. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 7, 2010

Councilmember McGowan made a motion to approve the April 7, 2010 minutes as amended. Second by Councilmember O’Keefe. Motion carried 6-0.

MAYOR’S COURT REPORT – March

The Mayor’s Court Report for the month of March was presented for review.

Councilmember O’Keefe moved to accept the March Mayor’s Court report.  Second by Councilmember McGowan.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – March 

The Manager’s Report for the month of March was presented for review.        

Mayor Hartfield commented on the improved revenue numbers for the month of March.  Manager Holycross indicated that April would be the decisive month.

Vice Mayor Herman moved to accept the March Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation had agreed to provide funding for the Raccoon Creek pedestrian bridge. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Vice Mayor Herman questioned why a variance was granted for the signage on the East Broadway downtown building.  Manager Holycross indicated that the signage would cover some bad brick areas on the building as well as fit into existing recessed areas on the building.  Vice Mayor Herman asked that photos of the approved signage be forwarded to Council members. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the JRD had hired a new executive director effective May 3, 2010. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that an independent tree-trimming expert had reviewed the trimming completed in the Village and determined that additional trimming needed to be completed.  The PUCO would be sending in another expert to review the work.  Councilmember Mershon questioned if Village staff felt the trimming thus far had exceeded the trimming completed in 2004.  Manager Holycross indicate the Service Director Hopkins had been reviewing the trimming process for several months and felt many trees were trimmed less than in 2004.  

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember Mershon questioned the status and participants in the flood monitoring project.  Manager Holycross indicated that the Township was currently not interested in participating in the project.  However, the Village and Denison University were still participating.  The total cost of the project was projected to be $35,000 over two years, split between the Village and Denison University.  This project would complete a mapping process of the local flood basin and provide the ability to predict the level of flood waters several hours in advance.  As the Village water, sewer and service departments were all located within the flood basin, as well as many businesses and the Granville Apartments, advance notification of rising flood waters would be beneficial.  Councilmember Mershon questioned if this cost would be ongoing.  Manager Holycross indicated that it would not be ongoing.  Manager Holycross indicated that funds would be budgeted to cover the cost of the project for 2011, while funding for 2010 would be allocated through a variety of departments as many Village services would benefit from this advanced information. 

ADJOURNMENT (9:38pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 6-0. Meeting adjourned.

Monday
Dec192011

Council Minutes April 7, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 7, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Herman, Hartfield, and Law Director Crites.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as amended. Second by Councilmember Lerner. Motion carried (7-0).    

CITIZEN COMMENTS (7:34 pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:35pm. 

PRESENTATION 

Dr. John Weigand, former President of the Granville Rotary Club and Project Coordinator, made a presentation to Village Council regarding the ODOT Transportation Enhancement Grant for the Raccoon Creek bridge project.  Dr. Weigand indicated that Rotary had been working on this project for the past two and one half years.  Rotary had also committed $150,000 toward this project.  He indicated that $128,000 of Rotary funding was still available after funding the cost of an engineering study.  The bridge project would be would be in agreement with the goals of the Comprehensive Plan, Pathway Plan and add to the Village’s overall walkability. 

Dr. Weigand indicated that he was requesting financial support from the Granville Village Council in the amount of $92,000.  He stated that the project had already received funding from the Granville Joint Recreational District in the amount of $20,000.  He would also be requesting funding from the Granville Trustees and foundations.  However, the grant application was due April 30th, 2010.  Dr. Weigand hoped the Village would be willing to support this project through a financial contribution. 

Planner Alison presented information to Council regarding the Burg Street pathway project.  She indicated that Village staff had looked at alternative options to the originally proposed ten (10’) foot pathway project.  She indicated that residents and staff had concerns regarding the visual impact of a ten (10’) foot pathway.  Planner Terry indicated that she had contacted ODOT regarding amending the Village Transportation Enhancement grant.  She indicated that the grant could be amended to two five (5’) foot bike lanes alongside each side of the roadway divided by reflectors.  Staff and residents felt that this type of pathway could cause increased speeds on Burg Street.  

Planner Terry provided Council with three possible alternatives: 

 Adding two five-foot bike lanes along the existing roadway from Thresher Street to Miller Avenue costing approximately $1,364,080. (This option could be eligible for Transportation Enhancement funding this year at 80%. The two bike lanes would be separated from the roadway pavement by a six-inch white stripe.) 

 Installation of a curb and sidewalk from Thresher Street to Joy Lane at a cost of approximately $1,344,000. That cost figure included the installation of curb and sidewalk on both sides of the roadway from Thresher Street to Samson Place (Phase I); on the south side of the roadway from Samson Place to Thornewood Drive (Phase II); and on the south side from Thornewood Drive to Joy Lane (Phase III). This project was not eligible for Transportation Enhancement Funding because it was a pedestrian project rather than a bicycling project. However, it might be eligible for Transportation Enhancement funding in future years.

 A six-foot-wide pathway, separated from the roadway by two feet that could be installed within the existing right-of-way along Burg Street at an estimated cost of $990,530. The estimate would be for a pathway from Thresher Street to Joy Lane. (This was not eligible for funding through the Transportation Enhancement Program as a bicycle facility.) 

Planner Terry asked Council how they would like staff to move forward. 

Councilmember O’Keefe asked how many trees would be impacted with the installation of a sidewalk from Thresher Street to Joy Lane.  Village Engineer Turned indicated that sixty-nine trees would need to be removed should a ten (10’) foot pathway be installed.  The installation of a four (4’) foot sidewalk would required the removal of twenty-five trees.  Councilmember O’Keefe asked if the trees removed would be large growth trees.  Engineer Turner indicated that some large growth trees would need to be removed.  The area from Thresher Street to Samson Place would require the removal of no major trees. 

Peter Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that it would help the community and allow him to ride his bike to his baseball games. 

Claire Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that she could ride her bike to the River Road coffee shop.

Joe Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that the bridge would provide easy access for his children to the playground. 

Ben Barkett, 281 Denison Drive, spoke in support of the Raccoon Creek bridge indicating that it would enable him to get to the baseball fields, miniature golf and the driving range. 

Brian Barkett, 281 Denison Drive, spoke in support of the Raccoon Creek bridge.  He indicated that his property was currently used as a pass-through to the TJ Evans path.  The construction of the bridge would increase the health of local residents who would now how a connecting transportation loop and provide alternative access. 

Mark Forman, co-owner of the River Road Coffee House, expressed his support for the bridge.  He indicated that he was told in 2003 and 2004 that it would be difficult to build a business community in the River Road area; however, those comments were proved wrong.  The River Road area is now an active business and park area that was still growing.  Mr. Forman indicated that the bridge would provide added connections and access to the River Road area. 

Jonathon Hollister, 2431 Crestview Woods Court, indicated his support for the bridge.  He stated that the bridge would help provide improved access to the park for the Park Trail residents via the bike path. 

Paul Jenks, 190 Pinehurst Drive, spoke as a Trustee of the Granville Joint Recreation District.  He indicated the District’s support for the bridge project.  He indicated that the JRD intended the Raccoon Valley Park to become a premier park development not only for the Village, but possibly for Licking County.  He stated that the actual funding would not be needed until 2012 or 2013.  He also indicated that the total cost to the Village for the potential return was highly favorable.  He encouraged Council to support funding the project. 

Kevin Jared, Athletic Director for Granville High School, indicated that high school’s support for the bridge project.  He stated that the bridge would help make the Raccoon Valley Park the premier park in Licking County.  It would also provide residents access to the park, which could encourage a healthier and more physical lifestyle.  He encouraged Village Council to support funding the project. 

Abram Kaplan, 843 Burg Street, indicated that he was speaking at the former Chair of the Pathway Advisory Committee.  The construction of the Raccoon Creek bridge would allow for the potential completion of one of the five clusters the Committee recommended and the Village survey supported.  This grant provided a unique opportunity to obtain possible funding at a ten to one ratio.  Additionally, the support this project received from the Township, JRD and community showed that the community was behind this project.  He encouraged Council to use existing pathway funds to support this project. 

Mr. Kaplan also supported Council moving forward with the Burg Street project.  That project could easily be completed in phases allowing for the discussion of alternative options as the project proceeds. 

Arnie Joseph, former resident of 3 Samson Place, expressed his concerns about the pathway’s potential close proximity to the front doors of several residences. 

Peggy Shafer, 1028 Burg Street, indicated her support for a revised Burg Street pathway project.  She felt the initial proposal was too severe.  She advised Council to remember that the eastern portion of Burg Street between Briarwood Drive and Joy Lane was in Granville Township. 

Diana Hufford, 238 Vil-Edge Drive, stated her support for the bridge project. 

Councilmember Barsky asked Dr. Weigand if there would be an advantage if the application received support from other municipal entities.  Dr. Weigand indicated that ODOT advised him that the more support and funding sources available could improve the project’s standing.  ODOT would be looking for an opportunity to select projects that impact the greatest number of residents in a community, and had wide community support.  The Granville Joint Recreation District had also provided a letter of support

Councilmember Mershon asked, if the financial match provided by other community entities reduced the percentage of funding needed from 80% to 75%, would that improve the project’s standing in the selection process.  Dr. Weigand indicated in the affirmative.   

Councilmember Barsky asked if Dr. Weigand had approached other organizations requesting funding and if those funds would be guaranteed prior to the application date.  Dr. Weigand indicated that he had requested funding from the Rotary Clubs in Newark and Heath.  He was not sure of when they would respond. 

Councilmember McGowan indicated his support for the bridge project.  He asked whether the Recreation District had envisioned a connection from the bridge through Raccoon Valley Park to River Road.  Craig Kester, Granville Joint Recreation District Trustee, indicated that the JRD has incorporated a pathway system through the park as part of their long range plan.  Councilmember McGowan indicated that the JRD now had the ability to levy funding from the community for the extension of a park pathway system and facilities. 

Councilmember McGowan questioned if there was a legal problem with the Village committing funding for future years.  Law Director Crites responded that it would not be a problem. 

Councilmember O’Keefe asked what would happen to the project should project costs escalate.  Dr. Weigand indicated that the cost estimates were conservative to allow for some cost overruns.  However, should the bid amount be more than the number of dollars available, the project would be withdrawn.   

Councilmember Mershon indicated that he would like to see other groups asked to provide more funding such as a matching funding from the Joint Recreation District with a Village contribution.  Paul Jenks, Granville Joint Recreation District Trustee, advised that the JRD had earmarked the amount of funding that the Rec District had available.  The JRD’s current goals were to complete the build out of Raccoon Valley Park.   

Councilmember Barsky and Vice Mayor Herman stated that further opportunities to solicit state funding for projects may be reduced or eliminated in the future.  This application process was a great opportunity.  Vice Mayor Herman suggested that language be included that would limit funding up to $92,000.  Councilmember Barsky suggested language stating not to exceed $92,000.   

Law Director Crites advised Council that they had the ability to make a motion to approve the funding, but would need to suspend the Rules of Council section C (1), which was allowed by the Rules of Council section H (3). 

Councilmember Barsky moved to suspend Council rule C (1) pursuant to Council rule H (3).  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to suspend Council rule C (1) pursuant to Council rule H (3): Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0). 

Councilmember Barsky moved to allocate $92,000 from the Village’s Pathway Fund to support the ODOT grant application for a bridge over Raccoon Creek.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to allocate $92,000 from the Village’s Pathway Fund to support the ODOT grant application for a bridge over Raccoon Creek: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  A resolution will be prepared by Law Director Crites for Council’s review and approval at the next Council meeting. 

Burg Street Pathway 

Councilmember O’Keefe stated that a smaller pathway would be better along Burg Street as it would have less impact on trees and should not encourage increased speeds.   

Vice Mayor Herman asked how much the first section of Burg Street would cost.  Planner Terry indicated the cost of a four (4’) foot sidewalk and six (6”) curb along both sides of Burg Street from Thresher Street to Samson Place would be $474,910.  Councilmember McGowan suggested that the path should just be on one side. 

Councilmember Mershon questioned why the Village would not pursue funding for two five (5’) foot asphalt bike lanes (extended from the edge of the roadway) from Thresher Street to Miller Avenue.  Councilmembers suggested that the Village should meet with Burg Street residents to discuss the possible alternatives prior to seeking funding.  Councilmember Barsky suggested sending the issue to a Council committee.   

Barclay Gano, 527 Burg Street, indicated that Burg Street should remain a rural route.  He indicated that he was a thirty-year Village resident and did not wish to see Burg Street developed further in any way.   

PUBLIC HEARING (9:15pm) 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road Upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville

As no one appeared to speak, Mayor Hartfield closed the public hearing at 9:16pm. 

OLD BUSINESS 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Barsky indicated her appreciation for the detailed application. 

Mayor Hartfield called for a roll call vote on Ordinance No. 03-2010: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 3-2010 was approved. 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion:

Councilmember O’Keefe asked if the Village and Township would be sharing the responsibilities of road maintenance.  Law Director Crites indicated that the language expressed the Village’s willingness to cooperate with the Township. 

Councilmember Mershon questioned if the indemnity clause regarding the Township was required.  Law Director Crites indicated that the language was a restatement of the ORC 27.44. 

Mayor Hartfield called for a roll call vote on Ordinance No. 04-2010: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 4-2010 was approved.  

NEW BUSINESS 

Ordinance No. 05-2010, An Ordinance to Enact New Sections 1501.01, 1501.02, 1501.03, 1501.04, 1511.01, 1511.02, 1511.03, 1511.04, 1511.05 and 1511.99 of the Codified Ordinances of the Village of Granville and to Repeal Existing Sections 1501.01, 1501.02, 1505.01, 1505.02, 1505.03, 1505.04, 1505.99, 1509.01, 1509.02, 1509.03, 1509.04 and 1509.99 of the Codified Ordinances of the Village of Granville was introduced and recommended a public hearing on April 21, 2010 by Councilmember McGowan. Second by Councilmember Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-10 for the April 21, 2010 Council meeting. 

Councilmember Mershon questioned how the changes in this ordinance would effect the use of chimneas in the Village.  Councilmember Barsky questioned how this ordinance impacted recreational fires. She wondered if this ordinance needed to go before a Council committee.  Law Director Crites indicated that he would have Chief Hussey, who was included in the development of this ordinance, respond to Council’s questions at their next meeting.  They could then forward the ordinance to a Council committee if necessary. 

Ordinance No. 06-2010, An Ordinance to Amend Sections 1307.01, 1309.01, 1309.03, 1311.01, 1311.02, and 1311.03 of the Codified Ordinances of Granville, Ohio and to Repeal Existing Sections 1309.06 and 1311.04 of the Codified Ordinances of Granville, Ohio was introduced and recommended a public hearing on April 21, 2010 by Councilmember McGowan. Second by Councilmember Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-10 for the April 21, 2010 Council meeting. 

Resolution 10-22, A Resolution Authorizing the Village Manager, Finance Director and Police Chief to Execute an Agreement Between the Village of Granville and the Fraternal Order of Police, Ohio Labor Council Inc., Representing the Full-time Police Officers and Police Sergeants, Which Agreement will be Effective for the Period from January 1, 2010 Through December 31, 2012 was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Barsky asked why the language was changed from the use of member to employee.  Clerk Prasher indicated that she would have Manager Holycross respond to that question. 

Vote to approve Resolution No. 10-22.  Motion carried (7-0). Resolution No. 10-22 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of March 17, 2010 

Councilmember McGowan made a motion to approve the March 17, 2010 minutes as amended. Second by Councilmember O’Keefe. Motion carried 7-0. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that Lynn Straker was now the Chair of the Granville Foundation with Deb Tegtmeyer as Vice Chair. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that plans for the new natatorium at Denison University were approved.  She also reported that a new sign for Goumas Candyland was approved.  The homeowner had wanted the external sign to be twenty-four hour lighting and Planning Commission had requested limited lighting.  The issue was resolved with the new signage.    

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

No report. 

Tree & Landscape Commission (Lerner)

No report. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember Barsky asked that the Village Manager check with AEP to review the degree to tree cutting.  Residents expressed concerns that the cutting was very harsh. 

Clerk Prasher reported that the new Village website was now available.  The Village 2009 Annual Report was complete and had been submitted to Council.  Additionally, wireless internet coverage for Village Hall would be complete within the next month.  Clerk Prasher also advised Council that information regarding the Open Space Levy was available. 

ADJOURNMENT (9:38pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 7-0. Meeting adjourned.

Monday
Dec192011

Council Minutes March 17, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 17, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Hartfield, Manager Holycross, and Law Director Crites. 

Councilmember O’Keefe made a motion to excuse Councilmember Barsky and Vice Mayor Herman.  Second by Councilmember Lerner.  Motion carried (5-0). 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as amended. Second by Councilmember Lerner. Motion carried (5-0).    

CITIZEN COMMENTS (7:34 pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:35pm. 

PRESENTATION

Dave Moore, of Tetra Tech, presented Council possible storm water alternatives for the College Street improvement project.  Mr. Moore indicated that there were several challenges in the narrowness of the road, the mature trees that line the road, the clay-based soil, use as a state route, and limited financial resources.  Mr. Moore provided Council with several possible suggestions for green stormwater and infrastructure ideas including a linear bioswale, curb extensions and porous pavement.  He suggested that with any application an interpretive sign should be included to explain to the public how this process helped promote a greener environment.  Mr. Moore provided Council with cost estimates and possible challenges for each of these systems.  Each system would provide solutions for specific problems.  Mr. Moore questioned if the problems were due to sediment, trash and debris, or other types of pollutants.  Mr. Moore advised Council that the first course of action would be to identify what problem(s) need to be solved and the appropriate solutions implemented.  Mr. Moore indicated that the best solution for filtration would be at the output source.  However, in order to select the appropriate filtration system, Council would need to indentify what problem needed to be solved.  Mr. Moore indicated that the next steps would be to  

  • Define the problems that need to be solved.
  • Determine operation and maintenance mechanisms
  • Perform engineering analysis
  • Design green infrastructure using best management practices
  • Detailed cost estimates 

Councilmember McGowan asked if the best environmental and financial solution would be to place filtration systems at the point source.  Mr. Moore responded in the affirmative.  Filtering at the output was generally the best opportunity to have the greatest impact.   

Mayor Hartfield questioned how such a system would work in and around the Denison Power Plant facility on South Main Street as that area was generally wet.  Mr. Moore indicated that wetlands could well be a challenge; however, there were systems and solutions for those areas.   

Councilmember O’Keefe asked what pollutants were in the stormwater and which pollutants need to be minimized.  Mr. Moore indicated that Council would need to make the necessary analysis in order to determine if there were pollutants that needed to be removed.   Mayor Hartfield indicated that Council had been advised that the EPA determined that nitrates and septic tank discharge were pollutants in some places along Raccoon Creek.  Engineer Turner advised Council that Village staff and his firm was currently in the process of locating all of the stormwater outputs and will be taking dry water samplings for evaluation.  A report of those findings would be provided to Council when completed.   

Councilmember O’Keefe asked for a recommendation for the best filtration system.  Mr. Moore indicated that samplings would need to be taken first in order to identify the pollutants that needed to be filtered prior to recommending a system.  Councilmember O’Keefe also asked if salt was a possible pollutant.  Engineer Turned indicated in the affirmative adding that salt was generally diluted.  Salt had also not been identified by the EPA as a pollutant.  

Paul Jakob, 115 West College Street, asked why Council was looking into installing filtration systems as part of the College Street project.  He questioned what the problem was.  He advised Council that the only problem in the West College Street area was the sediment and dust that comes down the hill from Denison.  The erosion problems on the hillside need to be addressed.  Councilmember McGowan advised Mr. Jacob that Council had received a complaint from a resident regarding the antiquated stormwater design for the College Street project.  Councilmember Lerner indicated that she had requested that Village staff provide information regarding best practices regarding stormwater systems.  Councilmember Mershon indicated that the recommendations made by the Village’s engineering firm of Bird & Bull reflected best practices.  Engineer Turner indicated that the next step would be to complete the analysis process and recommend any necessary solutions.  Service Director Hopkins added that the results of the water quality testing would determine what pollutants, if any, the Village was discharging into the Raccoon Creek.   

Councilmember McGowan thanked Mr. Moore for his presentation and for providing his services for free.   

OLD BUSINESS 

There was no old business. 

NEW BUSINESS 

Resolution 10-19, A Resolution to Award the Contract for Grounds Maintenance, as per Specifications, to Legend Lawn and landscape and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember McGowan commented that the bids were much lower this year.  Manager Holycross replied that the bids were substantially lower compared to the past several years by 50 to 60%.  He indicated that copies of the 2008 and 2009 bid results were included in Council’s packet.   

Councilmember McGowan asked if the contact allowed for the Village to reduce the number of cuts if drier weather conditions existed.  Manager Holycross indicated that each year Service Director Hopkins increased or reduced cuttings as the weather warranted.   

Service Director Hopkins advised Council that Legend Lawn and Landscape was the Village contractor in 2008.  They were a family owned business and provided good service. 

Vote to approve Resolution No. 10-19.  Motion carried (5-0). Resolution No. 10-19 was adopted. 

Resolution No. 10-20, A Resolution to Award the Contract for the 2010 College Street Improvement Project to Layton Excavating, Inc., as per Specifications, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe. 

Discussion:

Manager Holycross advised Council that staff recommended moving forward with the College Street improvement project in its entirety rather than phasing the projects over a two-year period.  The Finance Director and Mr. Holycross reviewed the Village budget and felt monies were available in 2010 for the project.  The total cost of the project would be $785,300.38, which includes the base bid and Alternate A. 

Councilmember McGowan asked if the cost for catch basins were included in the bid.  Engineer Turner indicated that Alternate A included the sanitary manholes. 

Councilmember Lerner asked if the project should be placed on hold to wait for the results of the stormwater analysis.  Engineer Turner indicated that the project could be place on hold, but the stormwater filtration systems could be a separate project.  The Village was not aware of any existing pollutant or environmental issues regarding Raccoon Creek.  The results of the analysis would provide that information as well as what type of filtration system was needed.   

Councilmember McGowan asked if there were other projects that could be substituted for College Street should Council decide to place this project on hold.  Service Director Hopkins indicated that he could easily substitute other road projects for the College Street project. 

Engineer Turner indicated that the best location for filtration systems would be at the out falls.  Once the analysis was completed, he would provide Council with his firm’s recommendations.  Engineer Turner also commented that he would be attending a seminar regarding a new pervious concrete pavement process that could be a possible alternative for future projects.   

Mayor Hartfield called for a roll call vote on Resolution 10-20: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Hartfield – yes.  Motion carried (5-0).  Resolution 10-20 was approved.  

Mayor Hartfield asked Service Director Hopkins about repairing the brick crosswalks, when the College Street project would commence and any possible issues with the 4th of July celebration.  Service Director Hopkins indicated that those repairs would take place during the school district’s spring break the week of March 29th.   He also indicated that the contractor was aware of the issues involved with the 4th of July.  The plan was to have the portion of College Street used for through traffic during July 4th open for access.

Resolution 10-21, A Resolution Stating What Services the Village of Granville Will Provide to the Proposed Annexation of Property along Lancaster Road (South Main Street) in Granville Township was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Manager Holycross advised Council that the South Main Street annexation process regarding services was the same as the annexation of the 514-acre annexation.  Metropolitan Partners added language to the resolution regarding a buffer resolution that was acceptable.  The Village would have jurisdiction within all of the annexed area.

Councilmember McGowan asked when Metropolitan Partners expected to break ground.  Manager Holycross indicated that the annexation was just file with the Licking County Commissioners and scheduled for a hearing on April 15, 2010.  More information regarding the project’s start date would be available following approval from the Licking County Commissioners.   

Vote to approve Resolution No. 10-21.  Motion carried (5-0). Resolution No. 10-21 was adopted. 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway was introduced and recommended a public hearing on April 7, 2010 by Councilmember McGowan. Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-10 for the April 7, 2010 Council meeting. 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road Upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville was introduced and recommended a public hearing on April 7, 2010 by Councilmember McGowan. Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-10 for the April 7, 2010 Council meeting. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of March 3, 2010 

Councilmember O’Keefe made a motion to approve the March 3, 2010 minutes as amended. Second by Councilmember Lerner. Motion carried 5-0. 

MAYOR’S COURT REPORT – February 

The Mayor’s Court Report for the month of February was presented for review.

Councilmember McGowan moved to accept the February Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 5-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – February

The Manager’s Report for the month of February was presented for review.    

Councilmember O’Keefe asked if the number of miles of sidewalk was determined from the last meeting.  Manager Holycross indicated that there were twenty-three miles of sidewalks and pathways within the Village limits. 

Mayor Hartfield and Councilmember Mershon asked that the minutes reflect the report provided by Village staff regarding municipalities in Ohio that provide snow removal services for residential sidewalks.  Following up on a comment by a Village resident that Chargin Falls provided residential snow removal, Chargin Falls does not provide sidewalk snow removal.  The only Ohio municipalities found that provide that service were Mayfield, in northeast Ohio, and Oakwood, a suburb of Dayton, Ohio.  The cost of the equipment and man-hour costs were also not reflective of the information provided by the resident. 

Councilmember McGowan moved to accept the February Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation was in the process of completing their grant awards and would be contacting the recipients in the next few weeks. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there was a work session for the Presbyterian Church for the replacement and installation of downspouts.  Councilmember O’Keefe questioned the need for Planning Commission review for gutters and downspouts.  Manager Holycross indicated that downspouting could impact the architectural features of a home.  However, gutters and downspouts could be an item that was reviewed administratively and only forwarded to the Planning Commission for more extensive changes.  

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Mayor Hartfield indicated that there were issues that the Planning and Zoning Committee should meet to address issues including updating the Village Code to reflect the impact of green initiatives.  Manager Holycross indicated the Village Planner was in the process of reviewing and updating several items including stormwater issues, architectural district issues, and green initiatives.  Councilmember Mershon suggested looking at issues involving parking in the downtown area, especially as they relate to changes of use. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the annual Easter Egg Hunt would take place on April 3rd on the Great Lawn at the Bryn Du Mansion.  The Joint Recreation District Board had also made an offer for the Executive Director position. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission was developing new plans for the median end caps.  Several residents expressed concerns regarding the extent of the tree trimming contracted by AEP.  Mayor Hartfield indicated that she had also received several complaints. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC 121.22(G)(4) – preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.  Second by Councilmember Lerner.

Roll call vote:  McGowan, Mershon, O’Keefe, Lerner, and Mayor Hartfield.  Time in: 8:52pm   Motion carried 5-0. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Mershon. 

Roll call vote:  Mershon, O’Keefe, Lerner, McGowan, and Mayor Hartfield.  Time in: 9:20pm   Motion carried 5-0. 

Mayor Hartfield announced that the deliberations regarding the police renewal contract were complete.  Council would accept the recommendations from the Fact-finder. The basic contract would remain the same with 0% cost of living increases for 2010, a 2% increase in 2011 and 2% increase in 2012.  On behalf of Council, Mayor Hartfield thanked the officers, staff and Jonathan Downes for an amicable negotiation.  

Councilmember McGowan added that the contract would be enacted on Friday, March 19, 2010.  He expressed concern that there was not time for Council to receive any public input into the process.  He also indicated that with the current economic condition, perhaps Council should have looked into renewing a contract for only a one or two-year period. 

ADJOURNMENT (9:24pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 5-0. Meeting adjourned.