VILLAGE OF GRANVILLE
May 19, 2010
CALL TO ORDER (by Mayor Hartfield at 7:34pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, O’Keefe, Mayor Hartfield, Manager Holycross and Law Director Crites.
Councilmember Barsky made a motion to excuse Councilmember McGowan and Vice Mayor Herman. Second by Councilmember O’Keefe. Motion carried (5-0).
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda. Second by Councilmember Barsky. Motion carried (5-0).
CITIZEN COMMENTS (7:35pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm.
Mayor Hartfield presented Granville Historical Society with a proclamation celebrating the Historical Society’s 125th anniversary. Cynthia Cort, President of the Historical Society Board, expressed that the Board was honored to receive this recognition and thanked Village Council for their continued support.
Candi Moore, President of the Bryn Du Commission, spoke to Village Council regarding a grant opportunity. Ms. Moore indicated that the Bryn Du Master Plan identified targeted used for the various buildings on the property. The Bryn Du stable was designated as a studio/gallery space. Executive Director Bruce Cramer identified a possible grant opportunity from the Ford Foundation that would cover the cost of renovating the stables for such a use. Ms. Moore was requested Council’s consent to allow the Granville Studio for Visual Arts to proceed with the grant application process.
Kerry Dixon, 2227 Deeds Road, spoke on behalf of the Granville Studio for Visual Arts. She requested Council’s support to proceed with the grant application to request funding for renovation and capital improvement to the Bryn Du stable. She indicated that the Ford Foundation model of best practices was to encourage arts to thrive and survive in local communities, small and large. She indicated that GSVA would like to submit a letter of inquiry to the Ford Foundation in order to be selected to submit a grant. This grant application would require no matching funds. The grant guidelines indicated that successful application would include collaborative projects and projects that included green or sustainable aspects. The collaboration between the Bryn Du Commission, Village of Granville and Granville Studio for Visual Arts would well meet those requirements. The repurposing of an existing historic structure and the use of green renovation techniques could also make this project more likely to be selected.
Paul Hamilton, Creative Director for Granville Studio of Visual Arts, indicated that he became interested in GSVA because of the different levels of arts and creative thinking involved in their mission. This application to renovate the barn was an opportunity to have a space that could be a showcase and signature element of the Village. The renovated stable could easily be a multi-purpose space used for rehearsal dinners, graduation parties, meetings, anniversaries, and other types of functions. Mr. Hamilton encouraged Council to support this application process.
Annie Cacciato, 3691 Gale Road, indicated her support for the grant application. She reported that there were two submission dates possible, May 28th and a date in September to send in a letter of inquiry. GSVA hoped to meet the May 28th submission date. Ms. Cacciato indicated that the Ford Foundation would respond within thirty days if GSVA would be invited to submit an application. That application process would include a site visit. The Ford Foundation grant application indicated that the program was looking to build a foundation of arts throughout the country. GSVA felt the renovation of the Bryn Du stable would well meet the Found Foundation’s goals and objectives.
Councilmember O’Keefe asked if $100,000 was enough to complete the renovation. Ms. Cacciato indicated that the $100,000 was for design and engineering plans only. Additional funding would be available for the actual renovation process.
Councilmember O’Keefe asked if the school district was included in this process. Ms. Dixon indicated that the school has agreed to act as an advisor.
There was no old business.
Resolution No. 10-30, A Resolution to Authorize the Granville Studio of Visual Arts to Submit a Letter of Inquiry, on Behalf of the Village of Granville and the Bryn Du Commission, to the Ford Foundation for “Space for Change” Planning and Pre-Development Grants was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe.
Mayor Hartfield asked that the language in the resolution be amended as requested by GSVA from the Village acting as a partner to a confirmed partner.
Councilmember O’Keefe moved to amend the language in Section Three from a supporter to supporter and confirmed partner. Second by Councilmember Barsky.
Vote to amend the language in Section Three of Resolution No. 10-30. Motion carried (5-0). Resolution No. 10-30 was amended.
Mayor Hartfield congratulated Granville Studio of Visual Arts for their outstanding accomplishment in organizing and getting GSVA off the ground in such a short period of time. Annie and Kerry should be commended.
Councilmember Mershon thanked Executive Director Cramer for his efforts in identifying the grant application.
Vote to approve amended Resolution No. 10-30. Motion carried (5-0). Resolution No. 10-30 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of May 5, 2010
Councilmember O’Keefe made a motion to approve the May 5, 2010 minutes as amended. Second by Councilmember Lerner. Motion carried 5-0.
MAYOR’S COURT REPORT – April
The Mayor’s Court Report for the month of April was presented for review.
Councilmember Barsky moved to accept the April Mayor’s Court report. Second by Councilmember O’Keefe. Motion carried 5-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – April
The Manager’s Report for the month of April was presented for review.
Councilmember O’Keefe commented on the number of semi-trunks now coming through the Village due to the road construction on State Route 13 in Newark.
Councilmember Barsky questioned if the decline of revenue in the Street and Roadway Funds was due to the College Street improvement project. Manager Holycross indicated in the affirmative.
Councilmember Barsky moved to accept the April Monthly Manager’s Report Second by Councilmember O’Keefe. Motion carried 5-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes.
Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)
Granville Foundation – (Mershon)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
The LSSU committee was in the process of confirming a meeting date for May 26th with a time to be announced.
Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that several sign were approved as well as a renovation project. She indicated that one sign approval was tabled for the new business Tickleberry Moon and a lot of discussion regarding the approval of their sidewalk sign.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
The Planning & Zoning Committee has a meeting planned for Thursday, May 20th at 6:00pm in the Village Office.
Granville Recreation District – (Lerner)
Tree & Landscape Commission (Lerner)
Councilmember Lerner reported that the Commission was watching the status of the boxwood plants in front of Village Hall. The Commission also discussed the removal of the street trees along North Prospect Street due to there poor appearance and inability to thrive. New trees will be planted next to the post office this fall. Stump removal will be taking place over the next couple of weeks. The Village of Granville will be hosting the 2011 Tree City USA program in April. The Commission will also be looking into updating the specie plantings in Opera House Park and improving signage for the various plantings. A local resident volunteered his time and materials to complete a gypsy moth survey in the Village to determine the level of infestation.
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Mayor Hartfield reported that Granville would be participating in the Red Cross’ Mayors Challenge during the month of June, July and August. She encouraged everyone to give blood. The Red Cross bloodmobile will be in Granville on Sunday, June 6th from noon to 6:00pm.
Finance Director Kraner updated Council on the current Village financial status. Income tax revenues were down 10% through the month of April. She indicated that both she and Tax Commissioner Wright had reviewed the figures to determine if there were any irregularities or large anticipated receipts not received. Ms. Kraner indicated that the Village was feeling the impact of the down economy. Manager Holycross indicated that he advised department heads to watch spending and hold off on any non-essential purchases. The purchase of a second police cruiser had been delayed. Finance Director Kraner indicated that she anticipated ending the year at or above the required balance as outlined in the fiscal policy.
Finance Director Kraner also indicated that water and sewer revenues were down. Village staff was currently reviewing consumption report to determine how much of a rate increase would be necessary. The last rate increase was in 2005. Councilmember Barsky asked why water and sewer revenues were down. Finance Director Kraner indicated that she would be able to make that determination with the completion of the consumption reports. Mayor Hartfield asked about the depleted water and sewer capital accounts. Finance Director Kraner indicated that those funds were down as no new tap fees were being paid.
Finance Director Kraner advised Council that she would be forwarding a budget amendment resolution to Council for their review as the budget amendment passed at the end of 2009 to cover the increase in tax refunds were not processed in 2009. Those would now need to be dispersed in 2010, so a new budget amendment resolution would be necessary.
Councilmember O’Keefe questioned the specific dollar reduction in tax revenue. Finance Director Kraner revenues were down $118,000. She did indicated that tax withholdings for so far for May were up.
Councilmember O’Keefe moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 5-0. Meeting adjourned.