Council Minutes May 2, 2012

Villages of Granville

Council Minutes

May 2, 2012

CALL TO ORDER (by Mayor Hartfield at 7:40pm)

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director Crites. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed.

CITIZEN COMMENTS (7:42PM)

Mike Lafferty, 1159 Welsh Hills Road, indicated that he was there for the appeal hearing for 198 Welsh Hills Road.  Mayor Hartfield advised Mr. Lafferty that this meeting was only for Council to accept the appeal and set the hearing date. 

As no one else appeared to speak, Mayor Hartfield closed citizen comments at 7:44pm.

OLD BUSINESS

There was no old business. 

NEW BUSINESS

Rsolution No. 2012-32, A Resolution to Establish a Pay Grade Position for a Utilities Director as Recommended by the Village Manager was introduced and moved for approval by Councilmember O’Keefe.  Second by  Vice Mayor Barsky.

Discussion:

Manager Stilwell commented that with the retirement of Wastewater superintendent Erik Holmquist he suggested that the Village would best be served by returning to a previous management organizational system.  The Village had previously always had a Utilities Director with individual supervisors managing the water and wastewater plants.  The wastewater plant was currently manned by two employees with limited experience. Kyle Zimmerman has worked with the Village for three years and was acting supervisor.  Mike Hopkins, who possessed a wastewater Class 1 license, has worked for the Village for six months.  Manager Stilwell indicated that he and Brian Coghlan of Bird & Bull arranged for John Figgon to work as a temporary, part-time, contract employee to provide Ohio Environmental Protection (OEPA) mandated oversight for the Villages "Class 2" treatment.  This position would be filled within the next four months by a new Utilities Director.  The selected individual would provide direct, daily oversight of the wastewater treatment plant and a general overview of the water treatment plant operations.  A qualified Utilities Director would provide the necessary administrative and technical supervision for these complex utilities especially with all of the future projects on the horizon.  Manager Stilwell stated that he did not have the technical background or capacity to provide appropriate oversight.  The hiring of a Utilities Director would increase wage and benefit costs compared to hiring just a wastewater treatment plant supervisor; however, any increased costs would be more than offset by the anticipated savings from reduced engineering costs, better coordination of services and proper analysis of the working operations of both plants.  Additionally, a vacant position within the water treatment plant was left vacant providing additional cost reductions. Proper coordinated supervision over both plants would allow for the cross training of staff and effective use of equipment. The pay range would be from $42,000 to $65,000. 

Councilmember Montgomery commented that when Water Treatment Plant Superintendent Fruth retired, there should be some cost savings as there would not be a need for his replacement to have the same level of experience.  The Village could have one manager over two departments with a supervisor over each department.  

Councilmember O’Keefe questioned why the Village had a thirty percent water loss.  Manager Stilwell explained that most water systems experienced water loss.  An optimum water loss for a municipality was fifteen percent.  This water loss was caused by hydrant flushing, water leaks from residential pipes or mains.  It was very difficult to locate these leaks especially due to all of the sandstone in the area, but the water department works hard to locate leaks throughout the Village. 

Councilmember McGowan indicated that he had concerns about adding a new position and the need for three supervisors, a Utilities Director and two department heads.  This proposal seemed to be adding administrative personnel costs for a Utilities Director to supervise two department heads.  The Village Manager should provide supervision for the department heads.  Manager Stilwell indicated that he understood Councilmember McGowan’s concerns.  He indicated that he was not intending to hire additional staff above the individuals currently working at the wastewater plant.  The current staff make-up included two individuals at the wastewater treatment plant and four individuals at the water plant, which included Superintendent Fruth.  Whoever was hired would need to have licenses to fulfill OEPA licensure requirements. 

Vice Mayor Barsky indicated her support for hiring a Utilities Director especially if that person could think strategically and problem solve for both plants.  

Mayor Hartfield commented that the Utilities Director was not a new position.  Joe Hickman was the Utilities Director for many years.  When he became the Manager, he had the skills to oversee the utility department, so no one was hired to fill that position.  She indicated that it was beneficial for the Village to hire someone who could provide the Village with a more global view.  Hiring a Utilities Director would provide the Village an opportunity to work toward building toward the future of maintaining both facilities.

Councilmember Johnson hoped that the Village would be able to rely less on the Village engineering firm of Bird & Bull with the hiring of an Utilities Director.  It would be beneficial to hire an individual with some engineering expertise, who was a good manager, forward-thinking and was willing to “roll-up his sleeves.” 

Mayor Hartfield called for a vote to approve Resolution No. 2012-32.  Motion passed.  Resolution No. 2012-32 was approved. 

Mayor Hartfield acknowledged receipt of the appeal of a Granville Board of Zoning and Building Appeals decision for application no. 2012-34 for 198 Welsh Hills Road and scheduled a hearing for June 6, 2012.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of April 18, 2012

Councilmember McGowan made a motion to approve the April 18, 2012 minutes as amended.   Second by Councilmember Johnson. Motion carried.

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report. 

Granville Foundation (Montgomery)

No report. 

Granville Recreation District (McGowan)

Councilmember McGowan reported that the Recreation District was discussing placing a levy on the ballot for this fall to support the construction of recreation center and indoor/outdoor aquatic center.   The total cost of the project was estimated at $21 million.  The levy would be for 4.75 mils averaging $130 per year for residents owning a $100,000 home.  Approximately eight to ten acres of land would bee needed for such a facility.  Vice Mayor Barsky commented that the public should know the location of such a facility prior to voters passing a levy.  Council expressed a number of concerns and questions regarding this proposed levy.  Manager Stilwell indicated that Recreation District Director Wildman indicated that he would like to come before Council and make a brief presentation regarding this proposal.  

Planning Commission (Johnson)

Councilmember Johnson reported that a request for a variance for a stone wall by Kevin Reiner garnered concerns from a neighbor; however, the application was passed. 

Tree and Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Mayor Hartfield reminded Council that they were welcome to march in the Memorial Day parade.  There was a breakfast at 9:30am with the parade kicking off at 10:30am from Centenary Methodist Church.

Councilmember McGowan questioned why a single parking spot in the Village lot behind St. Luke’s Church was restricted.  Manager Stilwell indicated that one spot was temporarily restricted as vehicles parked in that location restricted access.  Once the pass-through issue is resolved, the Village will reevaluate parking spots for the parking lot as well as parking on East Broadway. 

Councilmember O’Keefe asked if additional parking handicapped parking could be made available in front of the post office.  Councilmember McGowan asked for additional handicapped parking next to the mid-street crosswalk also.  Manager Stilwell indicated that he would review these parking needs. 

Councilmember Montgomery questioned if an official use or policy of the requirements for Village website use were needed.  He questioned if there was public confusion about the expectations of the website.  Manager Stilwell indicated that he did not have information available, but the website was just provided as a courtesy and did not need to meet any legal requirement. 

Councilmember Lerner asked about the status of the demolition on West Maple Street.  Councilmember O’Keefe indicated that she was told the garage had been demolished.  Manager Stilwell indicated that he had received an email from the adjoining neighboring indicating that the roots of her tree had been damaged, but no other contact had been received.  Clerk Prasher indicated that the surety bond needed to proceed with the demolition had not been received by the Village. 

OTHER STAFF MATTERS

Manager Stilwell reminded Council that the upcoming month would be very busy in the Village with the Great Granville Garage Sale on May 5^th, Denison’s graduation on May 13^th and the beginning of the Farmer’s Market on May 19^th.

ADJOURNMENT (8:32pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

                                                                                                            

Council Minutes April 18, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 18, 2012

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and Law Director Crites. 

APPROVAL OF AGENDA (7:31 pm)

Councilmember McGowan moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:32 pm)

Edith Shories, 128 Maple Street, stated her concerns regarding her neighbor Forrest Blake’s application to demolish his existing garage and build a new garage.  She distributed an opinion from an arborist to Council as requested by the Planning Commission.  Ms. Shories stated that she does not mind if her neighbor builds a garage, but people need to be aware that there were trees involved.  She explained that there are several tall trees on her property whose roots go onto Mr. Blake’s property.  She would hate to lose any of these trees as they “make her garden.”  Ms. Shories stated that she felt the proposed garage should be moved further back towards the applicant’s home.  She stated that moving the garage would ensure the survival of these trees.  Ms. Shories indicated that she was recently advised that a tree on the applicant’s property was sick.  She questioned if this sick tree could endanger other trees in the area.  Ms. Shories stated the professional arborist stated that the work to remove the existing garage “should be done with the utmost patience” to ensure that tree roots were not damaged.  

Councilmember McGowan asked the legal ramifications should a tree fall on someone’s lawn.  Law Director Crites stated that the general rule of law was that liability rested for any damage caused by a tree with the tree’s owner.  For example if one had knowledge that a tree was unstable, that could change legal responsibility.  Ms. Shories stated her insurance agent informed her that the laws have changed and the general rule no longer applies. 

Planner Terry explained that the Planning Commission reviewed Mr. Blake’s architectural plans and granted approval contingent upon the applicant receiving the required variances for setbacks.  The applicant had not applied for variances from the BZBA at this time.  

Councilmember O’Keefe asked the location of the current garage in relationship to the property lines.  Planner Terry stated it could be ten feet (10’) from the property line and the existing garage was currently one foot (1’) from the property line.  Mr. Montgomery questioned what the legal ramifications were if something were built within the setbacks regarding a neighbor’s tree.  Law Director Crites indicated that it would be difficult to say as there could be exceptions.  

Ms. Shories asked Council to please take the opinion of her arborist seriously.  Mr. Montgomery questioned the legalities of tree roots trespassing on another person’s property.  Law Director Crites indicated that the individuals completing the demolition had to exercise care and not be negligent.  Councilmember Montgomery inquired about the purpose of the surety bond.  Planner Terry stated the surety bond was to protect the Village in case the project was left incomplete.  

Councilmember Lerner stated that the demolition of the old structure was not the issue threatening the trees, but rather the installation of the new structure.  Planner Terry stated that the Planning Commission recommended approval of the new structure and suggested that if Ms. Shories had issues with her trees, she should consult an arborist.  The Planning Commission requested that this information be given to the BZBA.  Mayor Hartfield stated that the decision before Council tonight was regarding the structure being demolished.  Mr. Blake’s application still had to be before the BZBA.  She asked if a copy of the report from the arborist could go to the demolition contractor.  Law Director Crites agreed and indicated that if any damage was done, the involved parties were now on notice.  

Vice Mayor Barsky asked the make up of the existing foundation.  Mr. Blake stated mostly gravel with a small concrete area.  Planner Terry stated the testimony offered by Mr. Blake’s son before the Planning Commission indicated that the foundation was gravel only.  Councilmember O’Keefe encouraged Ms. Shories to give Mr. Blake a copy of the arborist’s report.  Mayor Hartfield asked if Council could request that the arborist’s report be included as part of the approval process.  

Ms. Shories stated that street trees could be getting sick from Mr. Blake’s sick tree.  She stated that Mr. Blake’s tree is a “loose cannon.”  She questioned if it was worth building a garage when Mr. Blake ultimately wanted to move.  Mr. Blake stated that he was not planning to move in the near future.  Planner Terry indicated that when the applicant filed for an application for a variance from the BZBA, Ms. Shories would be notified.  The report from the arborist could be submitted to the BZBA and attached to the demolition permit as well.  

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:52pm. 

PUBLIC HEARING (7:53 PM) 

Ordinance No. 06-2012, An Ordinance to Adopt the 2012 Joint Granville

Township and Village of Granville Comprehensive Plan. 

Discussion:   

Bill Wernet, 347 North Granger Street, indicated that there was insufficient notice for the public hearing on Ordinance No. 06-2012.  He explained that the documents (maps) on the Village website were not the current, most up-to-date version thereby making the notice invalid.  Mr. Wernet stated his concern was when members of the public receive notification; they were misinformed with other documents being slipped in at the last minute.  Mr. Wernet stated for this to be a meaningful hearing, Village Council has no other choice than to correct the information on the website.  He indicated he did not know what he could comment about without the correct information in front of him.  Mr. Wernet read aloud a comment he received via email from a Village employee addressing his concerns.  He stated the email indicated that the Village provided the information on their website as a courtesy only.  This form of notification was not legislated.  Mr. Wernet stated there was a legal problem in this situation.  Moreover, he stated there was a misunderstanding of who the government works for and that the public does not work for the government.  Mr. Wernet indicated that as a local realtor, he was consistently told that individuals have problems with the entire Village planning department and process.  He advised that people tell him they were routinely treated rudely.  Mr. Wernet commented that the Village could do better and have historically done better.  Mr. Wernet stated that the bureaucrat was placed above the person paying the salary and “we have a problem dealing with the planning process in this town.”  Councilmember McGowan stated he would have no objection to extending the public hearing to ensure all of the information matches.  Vice Mayor Barsky stated it was best to have everything consistent.  She stated the Village staff needs to make decisions on where they are going to post things for public review.  Vice Mayor Barsky indicated that the Township has put their decision on hold until the Village approved the Comprehensive Plan.   Councilmember Johnson agreed public trust could suffer at this point and he agreed with extending the public hearing.  Planner Terry indicated Clerk Prasher would return on Friday, April 20^th and could work on posting the information to the website.  Fourteen days would be needed in order to post a notice.  Manager Stillwell stated a one week notification process was needed and staff would do their best to include information on the website as a courtesy.  He indicated the documents were available in Village Hall as well.  Councilmember Lerner questioned if the amended maps could be voted on separately.  Planner Terry stated no that Council would vote on the entire plan.  Vice Mayor Barsky stated that Council should err on the side of caution and delay the process. Manager Stilwell stated he did not believe that his staff had been rude to anyone during his term as Village Manager.  He stated they could always improve the process.  Vice Mayor Barsky encouraged Mr. Wernet to contact the Village Manager if he felt that he was not being treated well.  Mr. Wernet stated he was told that many people refrain from complaining as they fear it would delay their permit process.    

Vice Mayor Barsky moved to continue the public hearing for Ordinance No. 06-2012 until May 16, 2012.  Second by Councilmember McGowan.  Motion carried.   

Mayor Hartfield closed the public hearing for Ordinance No. 06-2012 at 8:02 PM. 

NEW BUSINESS            

Resolution No. 2012-27, A Resolution to Appoint Members to the Bryn Du

Commission was introduced and moved for approval by Councilmember

McGowan.      Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-27.  Motion passed.  Resolution No. 2012-27 was adopted.

Resolution No. 2012-28, An Resolution to Permit the Demolition of a Wooden Garage at 226 South Mulberry Street was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe 

Discussion: 

Forrest Blake, 226 West Mulberry, questioned if he was obligated to move forward with the demolition if he did not proceed to seek approval from the Board of Zoning and Building Appeals and Planning Commission.  Planner Terry indicated no.  

Mayor Hartfield called for a vote to approve Resolution No. 2012-28.  Motion passed.  Resolution No. 2012-28 was adopted. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 4, 2012

Councilmember McGowan made a motion to approve the April 4, 2012 minutes as amended.  Second by Vice Mayor Barsky.   Motion carried.

MAYOR' S REPORT - March 

The Mayor's report for the month of March was presented for review. 

Councilmember McGowan moved to accept the March Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT - March 

The Manager's report for the month of March was presented for review. 

Manager Stilwell indicated that March income tax revenues were down, but still above projections.  He indicated that a contractual agreement was reached to provide Class II licensure services for the wastewater treatment plant on a twenty hour a week basis.  This temporary measure would maintain the Village’s compliance with the Ohio EPA. 

Councilmember McGowan moved to accept the March Manager’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation (Lerner) 

No Report.

Granville Foundation – (Montgomery)

No Report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that Reader’s Garden received a variance for a new sign window sign.  He stated that this application brought up some issues regarding Village Code regulations on sign space.  A privacy fence for 119 South Prospect was denied.   Councilmember Johnson stated he wished Mr. Wernet were present to hear his comments.  He stated that as a previous Planning Commission member for over two years, applicants may not have received the response they wanted, but they were always treated courteously.  Councilmember Johnson stated he agreed that the Code could be friendlier.  The Planning Commission does a thankless job and they do it well.  Councilmember O’Keefe agreed with Councilmember Johnson.  Councilmember Montgomery stated that he served on the BZBA and felt it was a “positive spirit.”  Councilmember Lerner stated that she observed individuals were often surprised that they needed to acquire any type of permission for things they wanted to do on their property.    

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report. 

Comprehensive Plan – (Barsky)

No Report. 

Granville Recreation District – (McGowan)

No Report.

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that work would begin on Opera House Park with John Klauder landscaping.  The Commission hoped to have this project completed before the 4^th of July.  The Commission inquired as to who was responsible to clean up the alley and walkway between St. Luke’s Church and the Granville Historical Society.  Manager Stillwell indicated that he would check as to when clean-up of the walkway would be completed.  He also indicated that Keith Myers would be assisting with the bid process for transitioning the driveway into a walkway.  They were aware of the July deadline.  Councilmember Lerner reported that the Arbor Day celebration would be at the Intermediate School on April 27^th  with two to three trees being donated by AEP. 

Union Cemetery (Barsky)

Vice Mayor Barsky stated that the joint Union Cemetery meeting between the Village and the Township Trustees would be held the first week in May.  Lyn Boone was nominated to fill the third Board member position vacated by Robert Drake. The Fannins will arrive the first week of June for fifteen days.  

OTHER COUNCIL MATTERS 

Councilmember McGowan asked about the Village ordinance regarding tall grass.  He stated that there was a violation of the tall grass ordinance as the grass was over six inches.  He asked if the Village could assess the property and make a determination.  Law Director Crites stated that the Village has authority after notification and after a specified period of time, the cost could be passed along to the resident.  Generally residents respond to any violation notice and fix any issues. Law Director Crites stated there could be a charge for mowing plus an administrative fee. 

Manager Stillwell indicated that he would be making a recommendation to Council regarding the establishment of a Utility Director position.  A Resolution would be brought before Council within the next two weeks with a pay range in line with the Police Chief.  .  Mayor Hartfield commented that with some of the issues regarding both the water and sewer plants over the past few years, the inclusion of a Utility Director position would be beneficial regarding compliance issues, efficiency, effectiveness, etc.  Councilmember McGowan stated that he was unsure of what other communities do.  Manager Stillwell stated he would present two studies addressing that question.  Councilmember McGowan stated that within the last couple years, the Village has tended to hire individuals at the top end of the pay scale.

Manager Stillwell stated he received a proposal from Tim Tyler of TACO Sports.  This information was forwarded to Council, but no feedback was received.  Manager Stillwell indicated that he advised Mr. Tyler that the Village would support these programs this year as they were already budgeted, but not to expect similar contributions next year.  Vice Mayor Barsky questioned funding these events versus the Granville picnic.  Council agreed that funding these events next year would need further discussion.  Mayor Hartfield commented that she was not aware that funding for these events was perpetual.  

Councilmember O’Keefe advised that she and Vice Mayor Barsky attended a County Commissioner’s meeting regarding the use of brine on local roadways.  The County Commissioners indicated that brine from fracking would not be used on local roadways.  The brine used locally was from production wells. Councilmember O’Keefe was awaiting information as to what type of brine came from production wells.  The Commissioners assured those at the meeting that the brine from production wells was safe. Councilmember O’Keefe indicated that a fracking well was at the Knox County border  Work needs to be done to ensure that state legislators help make regulations to protect the water supplies. 

The Joint Union Cemetery meeting will be held on May 2, 2012 at 7:00pm.   Council indicated this meeting has to take place in Council Chambers according to the ORC.  The meeting could not be held at the Bryn Du Mansion as previously suggested. 

Manager Stilwell indicated that clean-up/fix-up week would begin next week.  Wood items would be picked up the week of April 23^rd.  All other items would be picked up the week of April 30^th.  Manager Stillwell indicated that he was investigating an alternate for weekly pick up of all items with Big O Refuse.  He will report his findings to Council.  

ADJOURNMENT (8:50 PM) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Minutes April 4, 2012

Villages of Granville

Council Minutes

April 4, 2012

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director Crites. 

Councilmember McGowan moved to excuse Councilmember O’Keefe.  Second by Vice Mayor Barsky.  Motion passed.   

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed. 

CITIZEN COMMENTS (7:35PM)

As no one what appeared to speak, Mayor Hartfield closed citizen comments at 7:36pm. 

PRESENTATION 

      Water Treatment Plant Lime Sludge Regulatory Compliance

Manager Stilwell advised Council that the water treatment plant was working well as a ground water treatment plant.  The plant currently ran well under capacity.  He encouraged Councilmembers to tour the plant.  Manager Stilwell reported that lime, in general, was safe.  Lime was used to affect the pH and the hardness of the water.  The water plant produced approximately six to seven hundred tons of lime per year.  The Village has a problem with how to remove the lime produced by the purification process.  The Village typically dried lime on the well field next to Raccoon Creek.  The Ohio Environmental Protection Agency advised the Village that this process was no longer an accepted procedure.  Manager Stilwell indicated that the Village has been aware of this issue since at least 1991.  The Village was recently cited by the OEPA for maintaining dry beds of lime and inputting lime slurry into Raccoon Creek fromthe storage tanks.  The Village removed that dry lime and liquid lime to meet OEPA compliance regulations.  The Village was now in compliance.  The Village will no longer store lime along the creek bank and will pay for the removal of the liquid lime about every six months.  Manager Stilwell indicated that Brian Coghlan of Bird & Bull would provide a presentation discussing the Village’s lime problem. 

Brian Coghlan advised Council that his presentation would provide an evaluation of the lime sludge storage issues and possible alternative disposal processes.  Mr. Coghlan provided Council with a flow diagram describing the water treatment process.  He outlined the regulations that the Village must follow to remain in compliance.  The current problem is the lack of sufficient lime sludge storage and/or disposal.  The Village currently has .15 acres of lime storage along a creek bank in the floodway.  The lime storage design criteria require 3.50 acres.  Mr. Coghlan indicated that the short term solution was to remove all dried lime from the creek bank, which has been done, and to continue emptying the existing lime sludge basins on a regular basis.  Mr. Coghlan provided Council with possible long-term alternatives.  

1. Do nothing
2. New lime sludge lagoons – on-site
3. New lime sludge lagoons – off-site
4. Discharge lime sludge to the Village’s wastewater treatment plant via sanitary sewer lines or by hauling
5. Haul lime sludge to other publicly owned treatment works
6. Sludge dewatering press
7. Discontinue water softening process
8. Change water treatment process 

Mr. Coghlan reviewed each of the alternatives eliminating doing nothing, discharging the lime to the Village’s wastewater treatment plant, building a dewatering press, discontinuing water softening and changing the entire water treatment process.  He indicated that building new lime lagoons on-site could be possible on property near the old ice rink.  He also suggested that building a new lime lagoon off-site, but within a two mile radius was also a viable option.  The Village could also pay another publicly owned plant to take the Village’s lime sludge.  Mr. Coghlan indicated that Bird & Bull was putting together an alternative analysis for Council to review that would be available this fall.  He suggested that a process to resolve this issue could be initiated and operational by mid-2014.

Manager Stilwell added that Council would not need to make any decision regarding this issue currently.  He wanted Council to know how staff would be proceeding.  

Councilmember Montgomery asked if the Village would be hauling the liquid sludge until an alternative solution was found.  Manager Stilwell indicated in the affirmative.  Water superintendent Fruth stated that the liquid sludge would need to be hauled about every six months. 

Council thanked Mr. Coghlan for his presentation. 

PUBLIC HEARING 

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street 

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway

Manager Stilwell advised Council that Ordinance No. 04-2012 grants access across Park National Bank property to the Granville Historical Society and the Village.  This Ordinance will legitimize a long standing use. 

Ordinance No. 05-2012 will grant Park National Bank a permit to further encroach on Village property (sidewalk) and allow the Bank to become more ADA compliant. 

Councilmember McGowan asked how many spaces were in the Village parking lot behind St. Luke’s.  Manager Stilwell indicated ten spaces.  Councilmember McGowan questioned if Council should allow for additional public comment by holding the public hearing open for an additional meeting as the agreement regarding access was just reached.  Manager Stilwell indicated that the hearing was advertised and if any issues arose in the future, Council could address those at that time.

 Vice Mayor Barsky asked why the previous version was limited to Village employees and Village contractors only.  Law Director Crites indicated that Park National Bank wanted indemnification, which was not permitted by law.  This agreement protects that Village, but will address any problems caused by Village staff, Councilmembers or Village contractors while working for the Village.

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:44pm. 

OLD BUSINESS 

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2012:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 04-2012 was approved. 

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2012:  Lerner (yes); McGowan (yes); Montgomery (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 05-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-25, A Resolution to Establish a Process to Request and Authorize Expenditures from the Capital Improvement Reserve Fund was introduced and moved for approval by Councilmember McGowan.  Second by  Vice Mayor Barsky. 

Discussion:

Mayor Hartfield clarified that only applications for projects that benefit the Village or Village infrastructure would be considered. 

Councilmember Johnson expressed concerns about the financial prudence to pay off the Bryn Du note early.  He questioned if the interest earned this year would pay for costs to renew the bond.  He also suggested that the note not be paid until the end of the year and be reviewed prior to making any pay off.  Manager Stilwell indicated that the note would not be paid until it came due December 1^, 2012.  

Councilmember Johnson also commented that he would prefer capital funds not be used to pay for street improvement projects this year.  With the increase in Village tax revenues, the General Fund should cover this expenditure.  Manager Stilwell indicated that the funds needed to be allocated in order for the project to proceed.  He also affirmed that if sufficient funds were left at the end of the year, the cost of the street improvements would be reimbursed to the Capital Fund. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-25.  Motion passed.  Resolution No. 2012-25 was approved. 

Resolution No. 2012-26, A Resolution to Appoint a Member to the Planning Commission Representing the Board of the Granville Exempted Village School District was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-26.  Motion passed.  Resolution No. 2012-26 was approved. 

Ordinance No. 06-2012, An Ordinance to Adopt the 2012 Joint Granville Township and Village of Granville Comprehensive Plan was recommended for April 18, 2012 by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2012 for the April 18, 2012 Council meeting. 

Vice Mayor Barsky asked that the feedback from the Licking County Planner be provided to Council for their review and the suggestion as to how the Township should proceed. 

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of March 21, 2012

Councilmember McGowan made a motion to approve the March 21, 2012 minutes as amended.   Second by Vice Mayor Barsky. Motion carried. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report. 

Granville Foundation (Montgomery)

No report. 

Granville Recreation District (McGowan)

Councilmember McGowan reported that the Recreation District was beginning spring sign-ups. 

Planning Commission (Johnson)

Councilmember Johnson reported that he was unable to attend the most recent Planning Commission meeting.  There was another meeting on Monday, April 9^th.

Tree and Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was hosting a meeting this evening regarding the Emerald Ash Borer at the Bryn Du Mansion.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember McGowan asked that staff review the possibly extended locations of the some of the café seating.  Manager Stilwell indicated that he would follow-up. 

Councilmember Lerner questioned if residents could utilize the ice rink as an ice rink for our local hockey and ice skaters.  Manager Stilwell indicated that he would speak with the Rec District.

OTHER STAFF MATTERS

Manager Stilwell reminded Council of the reception for retiring Township Fiscal Clerk Norm Kennedy at the Granville Inn from 5:00pm to 7:00pm on April 5^th.

ADJOURNMENT (9:02pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.  

Council Minutes March 21, 2012

Villages of Granville

Council Minutes

March 21, 2012

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O'Keefe, Vice Mayor Barsky, Mayor Hartfield and Manager Stilwell. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed. 

CITIZEN COMMENTS (7:35PM)

As no one what appeared to speak, Mayor Hartfield closed citizen comments at 7:36pm. 

PRESENTATION 

      Tax Increment Financing (TIF)

Manager Stilwell advised Council that staff was updating a presentation that was previously presented regarding Tax Increment Financing (TIF).  A TIF is a commonly used funding tool for local governments to pay for public improvements that match private investments reducing the demand of residential income tax and property tax.  With the recent annexation request for the Columbus Road area and possible future development in the South Main Street area, staff wanted to revisit the use of the TIF program.  Prior to this presentation, staff spoke with Granville Township and the Granville Exempted Village School District regarding the impact of any future TIF.  Both entities were supportive.  A TIF could be a possible answer as a means to finance future infrastructure improvements.  Should Council indicate an interest in moving forward with a TIF, staff would hope to have one in place by the summer of 2012. 

Dennis Schwallie, the Village Bond Counsel, provided Council with a brief synopsis of how a TIF works. TIFs were designed to capture increases in property tax revenue from private improvements to pay for public infrastructure improvements or debt service on bonds.  Ohio Revised Code Section 5709.40 provided municipalities with the authority to utilize TIFs to improve public roads, install water/sewer lines, remediation, demolition, land acquisition, enhancement of public waterways and improvements for gas, electric and communication service facilities.  All TIFs must be approved as an ordinance by municipal governing bodies.  Mr. Schwallie indicated that the following steps would need to be implemented to form a TIF. 

1. Identify the project.
2. Identify when and what private investments would be constructed.
3. Identify what public infrastructure improvements were needed.
4. Identify what properties will benefit from the infrastructure improvements.
5. Identify the amount of increased taxed needed to finance improvements and for how long.

Mr. Schwallie indicated that should Council be interested in moving forward with a TIF, he would be happy to return and help with the specific process needed to set up a TIF. 

Planner Terry provided Council with possible tax scenarios should a TIF be implemented for the South Main Street area.  Manager Stilwell advised Council that staff would  further 

Safety Service Complex – Chief Jeff Hussey

Fire Chief Jeff Hussey provided Council with a recap of an earlier presentation regarding the needs of the fire and police departments and a proposed joint safety service facility.  Chief Hussey indicated that this presentation was meant to be a long-range planning tool to look at the future needs to these services.  He indicated that he understood the current financial stresses that both the Village and Township were facing.  He requested that Village Council provide feedback as to any interest in proceeding with a joint venture such as the one proposed. 

Emerald Ash Borer

Don Hostetter, Chair of the Tree & Landscape Commission, advised Council that the Emerald Ash Borer had been found in the Village or ash trees located at the corner of North Prospect and East College Streets.  He indicated that the Tree & Landscape Commission had a program in place to handle any infestation.  The trees could be treated; however, most trees will just be removed.  He indicated that the Tree & Landscape Commission would be hosting a public forum to raise awareness, provide information to the public and seek media assistance in spreading the message. 

Mayor Hartfield asked if residents could contact the Tree & Landscape Commission with any questions or concerns.  Mr. Hostetter indicated that information would be made available in Village Hall and a public information meeting would be held on April 4, 2012. 

PUBLIC HEARING 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses 

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria

As no one appeared to speak, Mayor Hartfield closed the public hearing at 9:27pm. 

OLD BUSINESS 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Councilmember McGowan indicated that he was not in support of this ordinance as he  was not in support of some items it approved. 

Councilmember Johnson asked why the funds generated from increased revenue and residual funds from last year were not used instead of funds from the Capital Improvement Fund.  He indicated that once funds were used from the Capital Improvement Fund, those funds would not be replaced.  Vice Mayor Barsky indicated that funds could be replaced if there were residual funds at the end of 2012.  Councilmember Johnson commented that removing funds was generally easier than replacing funds.  Manager Stilwell indicated that fund allocation could be reviewed later in the year.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 02-2012:  Johnson (yes); Lerner (yes); McGowan (no); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 02-2012 was approved. 

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell reminded Council that the Village of Alexandria Council had already approved this contract.  

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2012:  Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 03-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-24, A Resolution to Award the Contract for the 2012 Street Improvement projects to the Shelly Company, as per Specification, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember McGowan. 

Discussion:

Manager Stilwell indicated that the bids came in lower than the engineering estimate.  The bid process included two bids, a base bid for the roadway road and an alternate bid for the decorative crosswalks.  Village staff recommended that funding for the decorative crosswalks not be approved. 

Councilmember Montgomery asked if the reason that the bid was so low was due to the contractor using lower quality materials.  Manager Stilwell indicated that the materials were the same as used previously.  

Councilmember McGowan asked the timeframe for the street project.  Manager Stilwell indicated that the contractor would be working with Service Director Hopkins to ensure that the project moves along quickly and attempts to avoid construction during high peak periods. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-24.  Motion passed.  Resolution No. 2012-24 was approved.

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street was introduced and a hearing date was recommended for April 4, 2012 by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2012 for the April 4, 2012 Council meeting.  

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway was recommended for April 4, 2012 by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-2012 for the April 5, 2012 Council meeting.  

Manager Stilwell indicated that Ordinance No. 04-2012 would provide an access easement to the Village parking lot behind 118 South Main Street.  This agreement was prepared by Village staff and the Law Director and presented to Park National Bank.  Manager Stilwell indicated that Park National Bank responded earlier this morning requesting modifications to the agreement.  He indicated that he would review the changes requested and advise Council. 

Councilmember McGowan excused himself from the remaining portion of the meeting at 9:43pm.

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of March 7, 2012

 Councilmember O’Keefe made a motion to approve the March 7, 2012 minutes as amended.   Second by Councilmember Johnson. Motion carried.

MAYOR' S REPORT - February 

The Mayor's report for the month of February was presented for review. 

Councilmember O’Keefe moved to accept the February Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT - February 

The Manager's report for the month of February was presented for review. 

Councilmember O’Keefe moved to accept the February Manager’s Report. Second by Vice Mayor Barsky.  Motion carried.

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report. 

Granville Foundation (Montgomery)

Councilmember Montgomery reported that the Foundation was just began the solicitation process for their spring fundraising efforts.  He also indicated that Bill Wilkins reported that there was a change in use requested for the Foundation grant awarded for the pass-through project.  Manager Stilwell indicated that the design firm selected agreed to work pro-bono and requested that the $5,000 be used toward the construction portion of the project. 

Granville Recreation District (McGowan)

No report. 

Planning Commission (Johnson)

Councilmember Johnson reported that the Planning Commission held a special meeting on March 19^th to review and make a recommendation regarding the comprehensive plan, but was unable to attend the meeting.  Vice Mayor Barsky, who attended the meeting, indicated that the Planning Commission moved to recommend the plan with a few corrections to a couple maps. 

Tree and Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Vice Mayor Barsky reported that the Board was discussing issues involving who provides the financing for the upkeep and maintenance of the Old Colony Burial Ground.  The Township indicated that it carries all of the weight financially.  The Board will evaluate the exact costs of the cemetery’s expenses.  The Fannins will available for three week this year.  As the Fannins are aging, there was discussion about how to best utilize their services during the next several years.  Vice Mayor Barsky indicated that Board member Robert Drake would be stepping down from his position when his term expires in May.  The Board will be looking for a replacement community member to appoint. 

OTHER COUNCIL MATTERS

Manager Stilwell provided Council with a Capital Improvement Fund Distribution process and application.  He asked Council how they would like to proceed.  Council indicated that staff should prepare legislation to adopt this process.  Additionally, Council indicated that, of the total $1.9 million, $1 million would be set aside and saved in 2012, $359,000 would be used to pay off the Bryn Du note, $312,754.25 would be used to finance the 2012 street improvement project with the remaining being used as part of the application process.  All requests for funding would be brought before Village Council for approval. 

Manager Stilwell provided Council with information from the Granville Township Trustees requesting Council’s position regarding the proposed purchase of the development rights to the Granville Golf Course.  The Trustees and Open Space Committee received a request proposing that Open Space funds be used to purchase development rights.  The Trustees were requesting Village Council’s position on this request.

Vice Mayor Barsky expressed concern about perception issues should such a large expenditure of Township funds on Village property.  She also commented that the she would certainly like to see the golf course remain a golf course.  The Comprehensive Plan identifies this area as green space.  However, more information such as the amount proposed and what were the areas available for development.

Councilmember Lerner requested that staff provide a map showing the flood zone areas on the property. 

Councilmember O’Keefe questioned if the Open Space Committee had made a recommendation.  Manager Stilwell indicated that the process was for the Trustees was parallel with the Open Space Committee.  Councilmember O’Keefe suggested that perhaps the Trustees could make a presentation to the Village Council.  Manager Stilwell indicated that the Trustees were anticipating making a decision shortly.

Councilmember Montgomery indicated his preference for the property to remain a golf course.  Mayor Hartfield agreed as the golf course was a community institution.

Councilmember Johnson commented that the Village had control of any development issues in the Village regarding approval of development plans, zoning and variances.  Perhaps the use of public funds would not be best served by purchasing the development rights to the golf course as there was not information regarding the likelihood of development on this property.  There were other policy tools available to manage the development of this property.  If the goal of the property owners was to maintain the property as a golf course, the property could be deed restricted.  

Council asked Manager Stilwell to advise the Granville Township Trustees that their consensus was that property should remain a golf course and/or green space.  However, Council had additional questions prior to making a recommendation as to spending Open Space funds including what were the threats of development, other possible options available to maintain the property as a golf course, the cost of purchasing the development rights, possible means to control develop through changes or clarification of the Village zoning codes and the inclusion of public participation in the decision.

OTHER STAFF MATTERS

Councilmember Lerner encouraged Council to provide a response to Chief Hussey regarding Council’s interest in moving forward with a joint safety service complex.  Councilmember O’Keefe asked if the Village had completed a needs assessment of the Granville Police Department and staffing.  Manager Stilwell indicated that the GPD was included in the assessment completed by the fire department.  Vice Mayor Barsky acknowledged concerns with the police department’s current facilities.  She also indicated that there were possible alternatives such as the police department moving into a vacated fire department building and making renovations.  Council asked Manager Stilwell to advise Chief Hussey that the safety service complex was not a high priority for Village Council in 2012.  The Village would also need to review and further determine the current and future needs of the police department.  Village Council was appreciative of Chief Hussey’s efforts in regard to this project.   

Manager Stilwell confirmed with Council that there preference was to cancel the 2012 Great Granville Picnic.  Council responded in the affirmative.

Manager Stilwell indicated that the repairs to the East Broadway sidewalk and roadway in front of the Granville Historical Society were complete. 

Councilmember O’Keefe reported that she attended the recent meeting at Denison regarding fracking and commercial drilling.  The meeting was very informative.  She thanked Carol Apacki for her role in organizing this three-part informational meeting.

ADJOURNMENT (10:48pm)

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky. Motion carried. 

Council Minutes March 7, 2012

Villages of Granville

Council Minutes

March 7, 2012

CALL TO ORDER (by Mayor Hartfield at 7:34pm)

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O'Keefe, Mayor Hartfield, Law Director Crites and Manager Stilwell. 

Councilmember O’Keefe moved to excuse Vice Mayor Barsky.  Second by Councilmember Lerner.  Motion passed.   

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Councilmember Lerner. Motion passed. 

CITIZEN COMMENTS (7:35PM)

Justin Lodge, Chair of the Granville Recreation Board, spoke in support of Kate Barrett being reappointed as Council’s representative to the Rec District.  Kate has been the representative for the past three years and done a great job.  She has been an integral board member and has a professional skill set relevant and important to the board.  Mr. Lodge asked for Council’s support of Kate Barrett. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

PRESENTATION

Planner Terry advised Council that staff scheduled on opportunity for Metropolitan Partners to speak before Council regarding property owned on the northeast corner of Columbus Road and Weaver Drive and south of Weaver Drive.  This property was identified as being owned by Raccoon Creek LLC.  Planner Terry provided Council a map showing the specific property location, topography, flood zones, utilities and the Village’s Wellhead Protection Overlay District.  She advised Council that Metropolitan Partners were interested in annexing a portion of their holdings in that area into the Village to secure infrastructure services for development.  Planner Terry indicated that this property was a gateway area into the Village making it advantageous for the Village to be able to regulate zoning and utility services.  The process would be similar to the annexation of South Main Street with Village staff developing an annexation agreement with Metropolitan Partners, a development plan being presented and a determination of zoning for the area.  

Tim Rollins of Metropolitan Partners provided Council with parcel maps showing the specific property that they were interested in annexing into the Village.  He indicated that Metropolitan Partners would like to follow the same process for annexation as was done for their South Main Street property.  He indicated that annexing this property into the Village would also remedy the outstanding issues involving the Kendal sewer line easement.  Mr. Rollins indicated that he firm had discussed preliminary site and zoning issues, but nothing was as yet defined.  Metropolitan Partners would also be willing to agree to the area being zoned Village Gateway District as South Main Street was zoned. 

Jack Reynolds of Smith & Hale, legal counsel to Metropolitan Partners, indicated that this annexation process would need to be different from any previous process.  There was an issue with a small parcel located in State of Ohio right-a-way that was still deeded in a private individual’s name.  The annexation process will still be possible, but will require both Village and Township cooperation. 

Trustee Paul Jenks indicated that the property in question was in the middle of Weaver Drive.  He also reminded Council that the Village would be responsible for the maintenance of all of Weaver should any portion of the roadway be annexed.

Jack Lucks of Metropolitan Partners advised Council this property was mined in the 1940s and 1950s.  That mining substantially removed quantities of soil from that property lowering its grade.  

Councilmember McGowan asked what type of businesses would be permitted in this development.  Planner Terry indicated that if the Village Gateway District zoning were implemented, there would be a variety of permitted and conditional use businesses allowed.  Mr. Reynolds indicated that no specific businesses were slated.  All business and development plans would be approved by the Granville Planning Commission.  This request was only the first step in a much larger process. 

Councilmember Lerner asked for an explanation of the various flood designations.  Planner Terry indicated that the A on the map means flood plain and the AE means floodway.  The floodway areas were heavily restricted where as the flood plain permitted development, but current flood plain levels must be maintained. 

Paul Jenks spoke on behalf of the Township Trustees.  He indicated that Metropolitan Partners was a quality developer and this project was a good development.  The Township would be willing to enter into an agreement with the Village for annexation.  He also indicated that should a TIF agreement be made, he wanted the Granville Fire Department’s tax revenue to remain whole.

Councilmember O’Keefe asked if the Ohio Department of Transportation would need to be contacted and included in the process.  Planner Terry indicated that ODOT would be notified as part of the zoning process.

Councilmember McGowan asked the next step in this process.  Manager Stilwell indicated that an annexation agreement between Granville Township and the Village of Granville would need to be drafted to address each entities interest.  An annexation agreement between the Village of Granville and Metropolitan Partners would need to be drafted.  This agreement would also contain an agreement regarding the dedication of the Kendal sewer line.  The annexation process would then proceed through to the Licking County Commissioners. 

Manager Stilwell asked if Council was in support of Village staff moving forward in drafting agreements to proceed with this annexation requested.  Council indicated their support for the process moving forward. 

PUBLIC HEARING 

Ordinance No. 01-2012, An Ordinance to Amend Section 1189 of the Village Codified Ordinances to Delete the TCOD Sign Code 

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 01-2012. 

OLD BUSINESS 

Ordinance No. 01-2012, An Ordinance to Amend Section 1189 of the Village Codified Ordinances to Delete the TCOD Sign Code Provisions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-2012:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 01-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 130 North Prospect Street in Front of the Business Known as Greek Eats for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Lerner. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2012-15.   Motion carried.  Resolution No. 2012-15 was approved. 

Resolution No. 2012-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner.

Discussion:

Councilmember Montgomery asked if there was a smoking policy for the sidewalk cafes.  Councilmember McGowan responded that smoking policies were dictated by each individual business owner. 

Councilmember O’Keefe asked if there were problems with the sidewalk cafes in general.  Mayor Hartfield indicated that some issues may arise during busy evenings, but not often or any serious issues. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-16.   Motion carried.  Resolution No. 2012-16 was approved. 

Resolution No. 2012-17, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as Broadway Pub for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion.

Councilmember McGowan confirmed that there was no alcohol permitted in the sidewalk café areas.  Manager Stilwell responded in the affirmative. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-17.   Motion carried.  Resolution No. 2012-17 was approved.

Resolution No. 2012-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 128 East Broadway in Front of the Business Known as Bella for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion.

Councilmember O’Keefe questioned if Bella’s planters blocked the pedestrian walkway portion of their café seating.  Manager Stilwell indicated that staff would work with each business to ensure pedestrian walkways were open and the seating remained in its designated areas.  The Manager has the authority to revoke café seating permits at any time.  Councilmember McGowan commented that the main issue was when tables and chairs were moved around outside their designated café seating areas.  Planner Terry indicated that each business owner was aware of the location of their café seating areas.  The Village was also moving some of the streetscape items such as trash cans, benches and bike racks to promote pedestrian mobility.

 Vote to approve Resolution No. 2012-18.  Motion carried.  Resolution No. 2012-18 was approved.

Resolution No. 2012-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as Village Coffee Company for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-19.   Motion carried.  Resolution No. 2012-19 was approved. 

Resolution No. 2012-20, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as Day y Noche for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Vote to approve Resolution No. 2012-20.  Motion carried.  Resolution No. 2012-20 was approved. 

Resolution No. 2012-21, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as Whit’s Frozen Custard for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2012-21.   Motion carried.  Resolution No. 2012-21 was approved. 

Resolution No. 2012-22, A Resolution to Fill Vacancies on the Granville Arts Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Councilmember Lerner made a motion to amend Resolution No. 2012-22 to appoint Neal Zimmers as the Granville Recreation District member and Maggie Sobataka as a Village Community-at-Large member.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a vote to amend Resolution No. 2012-22 to appoint Neal Zimmers and Maggie Sobataka to the Granville Arts Commission.   Motion carried.  Resolution No. 2012-22 was amended. 

Council asked Mr. Zimmers if he had anything to add.  Mr. Zimmers indicated that he was a born in Granville and recently moved back to Granville.  He was happy to help with the Arts Commission. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-22 as amended.   Motion carried.  Resolution No. 2012-22 was approved as amended.

Resolution No. 2012-23 A Resolution to (Re)Appoint a Member to the Board of Trustees for the Granville Recreation District was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson.

Discussion:

Councilmember Lerner commented that both applicants would be excellent board members; however, she indicated that she was in support of leaving Kate Barrett on the board as she was in the middle of several projects.  It would be beneficial for her to be reappointed to the GRD.  

Councilmember Montgomery moved to appoint Susan Cramer as the Council’s representative to the Granville Recreation District.  Second by Councilmember O’Keefe. 

Councilmember Lerner commented that she appreciates Ms. Cramer willingness to serve and the work she has done for the community in various capacities.  However, she would be in support of reappointing Ms. Barrett to allow her to finish the job she started. 

Mayor Hartfield also thanked Ms. Cramer for her wonderful work in the community, but would also support reappointing Ms. Barrett. 

Mayor Hartfield called for a vote to amend Resolution No. 2012-23 to appoint Susan Cramer to the Granville Recreation District:  Lerner (no); McGowan (no); Montgomery (yes); O’Keefe (yes); Johnson (no); Mayor Hartfield (no).  Motion failed 3-2.  

Councilmember Lerner moved to appoint Kate Barrett as the Council’s representative to the Granville Recreation District.  Second by Councilmember Johnson. 

Mayor Hartfield called for a vote to amend Resolution No. 2012-23 to appoint Kate Barrett to the Granville Recreation District:  Lerner (yes); McGowan (yes); Montgomery (no); O’Keefe (yes); Johnson (yes); Mayor Hartfield (yes).  Motion passed 5-1.  Resolution No. 2012-23 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-23 as amended.   Motion carried.  Resolution No. 2012-23 was approved as amended. 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and a hearing date was recommended for March 21, 2012 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Manager Stilwell commented that the unexpected assessment from the Village’s health care consortium had to be paid.  Granville received a much lower assessment than several other communities.  Staff was meeting with other organization to determine possible options. 

Councilmember Montgomery asked if the monies being appropriated for the improvements to the Wastewater Treatment Plant were funds received from the Ohio Works Loan fund.  He also questioned if the repayment of this loan was included when the new sewer rates were determined.   Manager Stilwell responded in the affirmative to both questions. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-2012 for the March 21, 2012 Council meeting.  

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and a hearing date was recommended for March 21, 2012 by Councilmember McGowan.  Second by Councilmember Lerner. 

Mayor Hartfield recognized representatives from the Village of Alexandria – Village Administrator Linda Brown and Finance Director Laura Van Scoy. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-2012 for the March 21, 2012 Council meeting.

REVIEW AND APPROVAL OF MINUTES

Special Council Meeting of February 11, 2012

Councilmember O’Keefe made a motion to approve the February 11, 2012.   Second by Councilmember McGowan. Motion carried.

Regularly Scheduled Meeting of February 15, 2012

Councilmember McGowan made a motion to approve the February 11, 2012 minutes as amended.   Second by Councilmember O’Keefe. Motion carried. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report.

Granville Foundation (Montgomery)

Councilmember Montgomery reported that the Foundation would be adding two additional board members.  The Foundation also completed their grant approval process for 2012.  The Foundation awarded a grant for up to $5,000 to the Granville Historical Society and St. Luke’s Episcopal Church for architectural design work for the pass-through.  

Granville Recreation District (McGowan)

No report.

Planning Commission (Johnson)

Councilmember Johnson reported that there were three applications presented.  A one story attached garage was approved as well as the plans for the ADA accessible ramps for Park National Bank.  An “open” sign variance was also approved for 119 ½ South Prospect Street.  This additional sign increase the maximum square footage permitted by 1.6 square feet above the current signage level.  The GPC also held a work session with Terra Nova Homes for a property on Welsh Hills Road.  They were requesting a lot split.

Tree and Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission has detected the Emerald Ash Borer in a few Village trees.  ODNR has inspected the trees to make confirmation.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember O’Keefe advised Council that they received a copy of the final draft of the Comprehensive Plan. 

Councilmember McGowan moved that the draft Comprehensive Plan be forwarded to the Granville Planning Commission for their review and recommendations.  Second by Councilmember Johnson.  Motion passed.

OTHER STAFF MATTERS

Manager Stilwell advised Council of the following issues:

1. The Village received a violation from the Ohio EPA regarding the lime sludge along the banks of Raccoon Creek.  Staff will be making a presentation to Village Council to update Council on what progress was being made to solve this problem.
2. Manager Stilwell recently attended the Ohio City Managers Association conference in Columbus.
3. He met with Denison regarding their upcoming summer construction projects to discuss any potential problem areas.
4. Council was provided with a map identifying the new location of the proposed Enterprise ethane pipeline.

    5. Councilmember Montgomery, Finance Director Kraner and Manager Stilwell met to discuss possible options regarding the use of the Capital Improvement Fund revenues.  Several suggestions as to how the funds should be dispersed were suggested including paying off the Bryn Du note, completing the 2012 street improvement project and saving a large portion of the funds.  Councilmember Montgomery wanted the bulk of the funds to be held as a rainy day fund.  Councilmember McGowan questioned if Village resident input would be part of the process.  Manager Stilwell indicated that he would develop a process to present to Council during their next Council meeting.  Councilmember O’Keefe requested that funding pathway construction, such as a Burg Street path, be included.  Council indicated their support for the development of a process to disperse funds.  Council also indicated that all funds should be spent toward Village needs, not outside requests.  Councilmember Johnson requested information regarding the savings to the Village should the Bryn Du note be repaid early.

ADJOURNMENT (9:20pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Lerner.  Motion      carried.