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Apr052012

Council Minutes March 21, 2012

Villages of Granville

Council Minutes

March 21, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O'Keefe, Vice Mayor Barsky, Mayor Hartfield and Manager Stilwell. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed. 

CITIZEN COMMENTS (7:35PM)

As no one what appeared to speak, Mayor Hartfield closed citizen comments at 7:36pm. 

PRESENTATION 

      Tax Increment Financing (TIF)

Manager Stilwell advised Council that staff was updating a presentation that was previously presented regarding Tax Increment Financing (TIF).  A TIF is a commonly used funding tool for local governments to pay for public improvements that match private investments reducing the demand of residential income tax and property tax.  With the recent annexation request for the Columbus Road area and possible future development in the South Main Street area, staff wanted to revisit the use of the TIF program.  Prior to this presentation, staff spoke with Granville Township and the Granville Exempted Village School District regarding the impact of any future TIF.  Both entities were supportive.  A TIF could be a possible answer as a means to finance future infrastructure improvements.  Should Council indicate an interest in moving forward with a TIF, staff would hope to have one in place by the summer of 2012. 

Dennis Schwallie, the Village Bond Counsel, provided Council with a brief synopsis of how a TIF works. TIFs were designed to capture increases in property tax revenue from private improvements to pay for public infrastructure improvements or debt service on bonds.  Ohio Revised Code Section 5709.40 provided municipalities with the authority to utilize TIFs to improve public roads, install water/sewer lines, remediation, demolition, land acquisition, enhancement of public waterways and improvements for gas, electric and communication service facilities.  All TIFs must be approved as an ordinance by municipal governing bodies.  Mr. Schwallie indicated that the following steps would need to be implemented to form a TIF. 

  1. Identify the project.
  2. Identify when and what private investments would be constructed.
  3. Identify what public infrastructure improvements were needed.
  4. Identify what properties will benefit from the infrastructure improvements.
  5. Identify the amount of increased taxed needed to finance improvements and for how long.

Mr. Schwallie indicated that should Council be interested in moving forward with a TIF, he would be happy to return and help with the specific process needed to set up a TIF. 

Planner Terry provided Council with possible tax scenarios should a TIF be implemented for the South Main Street area.  Manager Stilwell advised Council that staff would  further 

Safety Service Complex – Chief Jeff Hussey

Fire Chief Jeff Hussey provided Council with a recap of an earlier presentation regarding the needs of the fire and police departments and a proposed joint safety service facility.  Chief Hussey indicated that this presentation was meant to be a long-range planning tool to look at the future needs to these services.  He indicated that he understood the current financial stresses that both the Village and Township were facing.  He requested that Village Council provide feedback as to any interest in proceeding with a joint venture such as the one proposed. 

Emerald Ash Borer

Don Hostetter, Chair of the Tree & Landscape Commission, advised Council that the Emerald Ash Borer had been found in the Village or ash trees located at the corner of North Prospect and East College Streets.  He indicated that the Tree & Landscape Commission had a program in place to handle any infestation.  The trees could be treated; however, most trees will just be removed.  He indicated that the Tree & Landscape Commission would be hosting a public forum to raise awareness, provide information to the public and seek media assistance in spreading the message. 

Mayor Hartfield asked if residents could contact the Tree & Landscape Commission with any questions or concerns.  Mr. Hostetter indicated that information would be made available in Village Hall and a public information meeting would be held on April 4, 2012. 

PUBLIC HEARING 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses 

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria

As no one appeared to speak, Mayor Hartfield closed the public hearing at 9:27pm. 

OLD BUSINESS 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Councilmember McGowan indicated that he was not in support of this ordinance as he  was not in support of some items it approved. 

Councilmember Johnson asked why the funds generated from increased revenue and residual funds from last year were not used instead of funds from the Capital Improvement Fund.  He indicated that once funds were used from the Capital Improvement Fund, those funds would not be replaced.  Vice Mayor Barsky indicated that funds could be replaced if there were residual funds at the end of 2012.  Councilmember Johnson commented that removing funds was generally easier than replacing funds.  Manager Stilwell indicated that fund allocation could be reviewed later in the year.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 02-2012:  Johnson (yes); Lerner (yes); McGowan (no); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 02-2012 was approved. 

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell reminded Council that the Village of Alexandria Council had already approved this contract.  

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2012:  Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 03-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-24, A Resolution to Award the Contract for the 2012 Street Improvement projects to the Shelly Company, as per Specification, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember McGowan. 

Discussion:

Manager Stilwell indicated that the bids came in lower than the engineering estimate.  The bid process included two bids, a base bid for the roadway road and an alternate bid for the decorative crosswalks.  Village staff recommended that funding for the decorative crosswalks not be approved. 

Councilmember Montgomery asked if the reason that the bid was so low was due to the contractor using lower quality materials.  Manager Stilwell indicated that the materials were the same as used previously.  

Councilmember McGowan asked the timeframe for the street project.  Manager Stilwell indicated that the contractor would be working with Service Director Hopkins to ensure that the project moves along quickly and attempts to avoid construction during high peak periods. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-24.  Motion passed.  Resolution No. 2012-24 was approved.

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street was introduced and a hearing date was recommended for April 4, 2012 by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2012 for the April 4, 2012 Council meeting 

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway was recommended for April 4, 2012 by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-2012 for the April 5, 2012 Council meeting 

Manager Stilwell indicated that Ordinance No. 04-2012 would provide an access easement to the Village parking lot behind 118 South Main Street.  This agreement was prepared by Village staff and the Law Director and presented to Park National Bank.  Manager Stilwell indicated that Park National Bank responded earlier this morning requesting modifications to the agreement.  He indicated that he would review the changes requested and advise Council. 

Councilmember McGowan excused himself from the remaining portion of the meeting at 9:43pm.

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of March 7, 2012

 Councilmember O’Keefe made a motion to approve the March 7, 2012 minutes as amended.   Second by Councilmember Johnson. Motion carried.

MAYOR' S REPORT - February 

The Mayor's report for the month of February was presented for review. 

Councilmember O’Keefe moved to accept the February Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT - February 

The Manager's report for the month of February was presented for review. 

Councilmember O’Keefe moved to accept the February Manager’s Report. Second by Vice Mayor Barsky.  Motion carried.

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report. 

Granville Foundation (Montgomery)

Councilmember Montgomery reported that the Foundation was just began the solicitation process for their spring fundraising efforts.  He also indicated that Bill Wilkins reported that there was a change in use requested for the Foundation grant awarded for the pass-through project.  Manager Stilwell indicated that the design firm selected agreed to work pro-bono and requested that the $5,000 be used toward the construction portion of the project. 

Granville Recreation District (McGowan)

No report. 

Planning Commission (Johnson)

Councilmember Johnson reported that the Planning Commission held a special meeting on March 19th to review and make a recommendation regarding the comprehensive plan, but was unable to attend the meeting.  Vice Mayor Barsky, who attended the meeting, indicated that the Planning Commission moved to recommend the plan with a few corrections to a couple maps. 

Tree and Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Vice Mayor Barsky reported that the Board was discussing issues involving who provides the financing for the upkeep and maintenance of the Old Colony Burial Ground.  The Township indicated that it carries all of the weight financially.  The Board will evaluate the exact costs of the cemetery’s expenses.  The Fannins will available for three week this year.  As the Fannins are aging, there was discussion about how to best utilize their services during the next several years.  Vice Mayor Barsky indicated that Board member Robert Drake would be stepping down from his position when his term expires in May.  The Board will be looking for a replacement community member to appoint. 

OTHER COUNCIL MATTERS

Manager Stilwell provided Council with a Capital Improvement Fund Distribution process and application.  He asked Council how they would like to proceed.  Council indicated that staff should prepare legislation to adopt this process.  Additionally, Council indicated that, of the total $1.9 million, $1 million would be set aside and saved in 2012, $359,000 would be used to pay off the Bryn Du note, $312,754.25 would be used to finance the 2012 street improvement project with the remaining being used as part of the application process.  All requests for funding would be brought before Village Council for approval. 

Manager Stilwell provided Council with information from the Granville Township Trustees requesting Council’s position regarding the proposed purchase of the development rights to the Granville Golf Course.  The Trustees and Open Space Committee received a request proposing that Open Space funds be used to purchase development rights.  The Trustees were requesting Village Council’s position on this request.

Vice Mayor Barsky expressed concern about perception issues should such a large expenditure of Township funds on Village property.  She also commented that the she would certainly like to see the golf course remain a golf course.  The Comprehensive Plan identifies this area as green space.  However, more information such as the amount proposed and what were the areas available for development.

Councilmember Lerner requested that staff provide a map showing the flood zone areas on the property. 

Councilmember O’Keefe questioned if the Open Space Committee had made a recommendation.  Manager Stilwell indicated that the process was for the Trustees was parallel with the Open Space Committee.  Councilmember O’Keefe suggested that perhaps the Trustees could make a presentation to the Village Council.  Manager Stilwell indicated that the Trustees were anticipating making a decision shortly.

Councilmember Montgomery indicated his preference for the property to remain a golf course.  Mayor Hartfield agreed as the golf course was a community institution.

Councilmember Johnson commented that the Village had control of any development issues in the Village regarding approval of development plans, zoning and variances.  Perhaps the use of public funds would not be best served by purchasing the development rights to the golf course as there was not information regarding the likelihood of development on this property.  There were other policy tools available to manage the development of this property.  If the goal of the property owners was to maintain the property as a golf course, the property could be deed restricted.  

Council asked Manager Stilwell to advise the Granville Township Trustees that their consensus was that property should remain a golf course and/or green space.  However, Council had additional questions prior to making a recommendation as to spending Open Space funds including what were the threats of development, other possible options available to maintain the property as a golf course, the cost of purchasing the development rights, possible means to control develop through changes or clarification of the Village zoning codes and the inclusion of public participation in the decision.

OTHER STAFF MATTERS

Councilmember Lerner encouraged Council to provide a response to Chief Hussey regarding Council’s interest in moving forward with a joint safety service complex.  Councilmember O’Keefe asked if the Village had completed a needs assessment of the Granville Police Department and staffing.  Manager Stilwell indicated that the GPD was included in the assessment completed by the fire department.  Vice Mayor Barsky acknowledged concerns with the police department’s current facilities.  She also indicated that there were possible alternatives such as the police department moving into a vacated fire department building and making renovations.  Council asked Manager Stilwell to advise Chief Hussey that the safety service complex was not a high priority for Village Council in 2012.  The Village would also need to review and further determine the current and future needs of the police department.  Village Council was appreciative of Chief Hussey’s efforts in regard to this project.   

Manager Stilwell confirmed with Council that there preference was to cancel the 2012 Great Granville Picnic.  Council responded in the affirmative.

Manager Stilwell indicated that the repairs to the East Broadway sidewalk and roadway in front of the Granville Historical Society were complete. 

Councilmember O’Keefe reported that she attended the recent meeting at Denison regarding fracking and commercial drilling.  The meeting was very informative.  She thanked Carol Apacki for her role in organizing this three-part informational meeting.

ADJOURNMENT (10:48pm)

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky. Motion carried. 

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