COUNCIL MINUTES
December 19, 2012
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion carried.
CITIZENS COMMENTS (7:31pm)
Barbara Franks, 121 ½ South Prospect Street, advised Council that her neighbor was impeding and harassing her customers by continuously calling the Granville Police Department. She indicated that she understood why the police needed to respond to these calls, but the calls were unnecessary. She indicated that she always worked with the police department to solve any problem. Ms. Franks reported that she had heard that her neighbor was upset because the police were not issuing citations. The neighbor was just angry that he lost the law suit and was taking it out on her. Ms. Franks commended the police department regarding how they handled the situation. The police were doing a fine job. Ms. Franks also reported that she was told that people were now crossing the street to walk on the east side of South Prospect Street, including a Councilmember, due to this neighbor’s harassment.
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.
PRESENTATION
Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s annual report. She highlighted a variety of activities and improvements made during 2012. The renovation of the Carriage House began with the installation of energy efficient windows and painting. The Commission hoped to complete renovations in 2013 and use the facility as a community center. Additional capital improvement projects completed were improvements made to sidewalks, porches and patios, the addition of exterior lighting and the focal point of the formal gardens was installed, a fountain. Ms. Moore advised Council that in addition to the funding provided by the Village, the Bryn Du Commission was able to contribute $56,600 of funding toward these capital improvement projects. Ms. Moore also reported that 2012 saw an increase in the use of the facility by local community groups. The Commission was always trying to encourage revenue producing events; however, they felt it was important to encourage community usage also. More than fifty percent of the community usage was by charities and non-profits. Bryn Du hosted the second Experience Granville event and the Granville Daffodil Show, which were very successful. Ms. Moore expressed the Commission’s thanks to Council for the continued support.
Mayor Hartfield thanked the Bryn Du Commission and Ms. Moore for their hard work and the quality of the annual report.
OLD BUSINESS
There was no Old Business.
NEW BUSINESS
Resolution No. 2012-52, A Resolution Authorizing the Village Manager of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Lerner.
Discussion:
Candi Moore, Chair of the Bryn Du Commission, indicated that the service agreement was the same as the previous contract with only the dates updated and a formatting problem fixed.
Manager Stilwell indicated his appreciation for Executive Director Cramer’s help and assistance during 2012. Mr. Cramer was charged with difficult tasks this past year and he functioned very well helping to update the alcohol use permits for the Mansion. He indicated that Executive Director Cramer was a major asset to the Village and Commission.
Mayor Hartfield called for a vote to approve Resolution No. 2012-52. Motion carried. Resolution No. 2012-52 was adopted.
Resolution No. 2012-53, A Resolution of Appreciation for Law Director D. Michael Crites was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Discussion:
Councilmember McGowan commented that Mr. Crites served the Village for the past twelve years in an admirable manner. Mayor Hartfield, on behalf of Council, thanked Mr. Crites for his service.
Mayor Hartfield called for a vote to approve Resolution No. 2012-53. Motion carried. Resolution No. 2012-53 was adopted.
Resolution No. 2012-54, A Resolution Authorizing the Village Manager to Enter into a Contract for 2013 with Michael King for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe.
Discussion:
Manager Stilwell advised Council that there was a correction made to the litigation fee from $100 per hour to $150 per hour, which Council received earlier. He also indicated his support and recommendation to appoint Mr. King. Mr. King has demonstrated his abilities and has the experience necessary to serve in this capacity. Manager Stilwell indicated that he anticipated a reduction in legal fees for 2013 with the change in law director. He also hoped that with the change in law director, there would be a greater commitment to being proactive in thinking ahead on issues and in preparation status.
Mayor Hartfield called for a vote to approve Resolution No. 2012-54. Motion carried. Resolution No. 2012-54 was adopted.
Resolution No. 2012-55, A Resolution Authorizing the Village Manager to Enter into a Contract for 2013 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky.
Discussion:
Mayor Hartfield indicated that this resolution would renew the existing agreement.
Mayor Hartfield called for a vote to approve Resolution No. 2012-55. Motion carried. Resolution No. 2012-55 was adopted.
Resolution No. 2012-56, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember McGowan.
No discussion.
Mayor Hartfield called for a vote to approve Resolution No. 2012-56. Motion carried. Resolution No. 2012-56 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of December 5, 2012
Councilmember O’Keefe made a motion to approve the December 5, 2012 minutes. Second by Councilmember Lerner. Motion carried.
MAYOR' S REPORT – November
The Mayor's report for the month of November was presented for review.
Vice Mayor Barsky moved to accept the November Mayor’s Report. Second by Councilmember McGowan. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER' S REPORT – November
The Manager's report for the month of November was presented for review.
Councilmember O’Keefe asked about the high number of unsecured doors during November at the Granville schools. Manager Stilwell indicated that he had spoken with Superintendent Brown and was advised that the district was updating the lock system and software. This update will hopefully reduce the number of police checks.
Vice Mayor Barsky moved to accept the November Manager’s Report. Second by Councilmember O’Keefe. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
COMMITTEE REPORTS
Granville Education Foundation – (Lerner)
Councilmember Lerner reported that the Foundation was working on their fundraising efforts.
Granville Foundation – (Montgomery)
No report.
Granville Recreation District – (McGowan)
Councilmember McGowan reported that the schedule for winter programming was now available.
Planning Commission – (Johnson)
Councilmember Johnson reported that the Planning Commission approved Village Gateway District zoning for the proposed annexation of the Raccoon Creek LLC property.
Open Space Committee (O’Keefe)
No report.
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that the fall tree planting process was being completed. She advised that nine new trees were planted on Shawn Court to replace the ash trees removed due to the Emerald Ash Borer. New Maple trees were also being planted in front of CVS. The Commission was watching reports regarding a new pest attacking Walnut trees
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that the Board met on December 12th with Mr. Masterson to determine if he would be able to continue the repair process on the tombstones. The Board would be meeting again on Friday, December 21st.
OTHER STAFF MATTERS
Manager Stilwell reported that the Village office would be opened only one half day on Monday, December 24th. The employee holiday party was scheduled for noon on Thursday, December 20th. Councilmembers were welcome to attend.
Manager Stilwell reported that the FOP negotiations resulted in a tentative agreement within the parameters outlined by Council. A resolution would be presented to Council at the next meeting.
Manager Stilwell advised Council that as a result of updating and replacing two of the Villager’s copiers, neither having any value; he would be offering the copier to a local non-profit.
ADJOURNMENT (8:05pm)
Councilmember McGowan made a motion to adjourn. Second by Councilmember Johnson. Motion carried.
]]>COUNCIL MINUTES
December 5, 2012
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion carried.
CITIZENS COMMENTS (7:31pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:31pm.
PUBLIC HEARING (7:32pm)
Ordinance No. 22-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013
Manager Stilwell advised Council that the PowerPoint shown during the November 7th Council meeting was available if Council wanted to review it. The Village’s 2013 budget was in a stronger position than last year. The 2013 budget is balanced and adjustments were made based on suggestions and direction from Council. Staff has provided Council with options to make further adjustments to the budget, if needed. Manager Stilwell reminded Council that the budget was only a plan and adjustments normally needed to be made throughout next year.
As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 22-2012.
OLD BUSINESS
Ordinance No. 22-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember Lerner.
Discussion:
Manager Stilwell explained that the budget currently in front of Council had expenditures for two police cruisers, but did not include reimbursement of the $300,000 taken from the Capital Reserve Fund for the 2012 street improvement project.
Finance Director Kraner indicated that she had prepared two additional versions of the budget. Version A included a balanced budget, the re-appropriation of unused funds in 2012, reimbursement of the Capital Reserve Fund and the purchase of two police cruisers. Version B duplicated version A except it only authorized the purchase of one police cruiser.
Councilmember McGowan expressed concern about the number of cruisers needed. He asked how many cruisers were generally in use at any given time. Manager Stilwell indicated that three cruisers were in use, generally. Councilmember McGowan commented that it had been a concern for years as to why the Village maintained five cruisers. Manager Stilwell indicated that whenever the Village hosted events such as the July 4th celebration, Bluesfest, etc., access to five vehicles was essential. Having two spare vehicles also allowed for issues resulting from maintenance problems. Manager Stilwell indicated that as the Village typically purchased one cruiser every year to maintain a strong rotation of vehicles, last year Council did not authorize the purchase of a cruiser. Staff deemed the purchase of two cruisers a valuable expenditure.
Councilmember O’Keefe asked about the availability of cruiser maintenance records. Manager Stilwell provided Council with maintenance information.
Mayor Hartfield indicated that she was in favor of purchasing two cruisers this year as continuing to put off actions would eventually lead to playing catch-up. Councilmember Montgomery also indicated his willingness to move forward with purchasing two cruisers.
Councilmember Lerner moved to amend Ordinance No. 22-2012 pursuant to amended Ordinance No. 22-2012 A. Second by Vice Mayor Barsky.
Mayor Hartfield called for a roll call vote to amend Ordinance No. 22-2012: Councilmembers Lerner – yes, McGowan – no, Montgomery – yes, O’Keefe – yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-1. Ordinance No. 22-2012 was amended.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2012 as amended: Councilmembers McGowan – yes, Montgomery – yes, O’Keefe – yes, Johnson – yes, Lerner – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 7-0. Ordinance No. 22-2012 was approved as amended.
NEW BUSINESS
Resolution No. 2012-50, A Resolution Authorizing the Village Manager to Execute the Central Ohio Health Care Consortium Joint Self-Insurance Agreement on Behalf of the Village of Granville was introduced and moved for approval by Councilmember Lerner. Second by Vice Mayor Barsky.
Discussion:
Manager Stilwell indicated that this resolution was the culmination of a year’s effort to review the employee insurance benefit package.
Finance Director Kraner indicated that this agreement was almost the same as the agreement passed three years ago. The only changes were the removal of the opt-out agreement and the addition of mandatory reserves to help defray costs of future excessive rate increases.
Councilmember Lerner asked if the employees were in agreement with this agreement. Manager Stilwell indicated that a meeting was held to advise the employees about the few changes to the coverage.
Mayor Hartfield called for a vote to approve Resolution No. 2012-50. Motion carried. Resolution No. 2012-50 was adopted.
Resolution No. 2012-51, A Resolution Supporting the Recommendations of the Joint Meeting of the Granville Village Council, Board of Zoning and Building Appeals and Planning Commission was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky
Discussion:
Mayor Hartfield commented that this summary of the meeting, discussions and how the Village should move forward regarding zoning issues was a good first effort. She appreciated the work put forth by the boards/commissions and staff in participating in this process.
Manager Stilwell advised Council that the Board of Zoning and Building Appeals and the Planning Commission approved and recommended these findings. This initiative came from Council’s retreat where it was suggested that Council and various boards meet to develop improved working relationships.
Mayor Hartfield called for a vote to approve Resolution No. 2012-51. Motion carried. Resolution No. 2012-51 was adopted.
REVIEW OF MINUTE
Regularly Scheduled Meeting of November 7, 2012
Councilmember McGowan made a motion to approve the November 7, 2012 minutes as amended. Second by Councilmember Johnson. Motion carried.
MAYOR' S REPORT – October
The Mayor's report for the month of October was presented for review.
Vice Mayor Barsky moved to accept the October Mayor’s Report. Second by Councilmember Johnson. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER' S REPORT – October
The Manager's report for the month of October was presented for review.
Councilmember O’Keefe asked the significance of the “red” numbers on the utilities report. Manager Stilwell indicated that those numbers compare year-to-date water consumption with the previous year.
Councilmember O’Keefe moved to accept the October Manager’s Report. Second by Councilmember Johnson. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
COMMITTEE REPORTS
Granville Education Foundation – (Lerner)
No report
Granville Foundation – (Montgomery)
No report.
Granville Recreation District – (McGowan)
No report.
Planning Commission – (Johnson)
Councilmember Johnson reported that there were four applications with no variance requests. All applications were approved.
Open Space Committee (O’Keefe)
No report.
Tree & Landscape Commission – (Lerner)
Councilmember O’Keefe reported that the Tree Trimming Committee was continuing to meet. The Opera House Park renovation project was on hold until St. Luke’s could determine the source of the water in their basement. The Commission decided that replacing the wrought iron fence would be too costly. Repairs and restoration would be completed as needed. Denison University was designated as a Tree Campus. The Commission indicated that a new tree inventory needed to be completed. The Commission was also working on the annual Tree City and Growth Award applications.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that the Board would be meeting on Wednesday, December 12th at 10:00am with Mr. Masterson to determine if he had the skills to complete some stone repair and maintenance. If so, the Fannins could just be brought in to work on the major restoration projects. The Board was still reviewing the cemetery’s financial issues.
OTHER COUNCIL MATTERS
Manager Stilwell indicated that part of the law director search process was to look for an individual who could provide more of a presence for services rather than someone who worked in an advisory capacity. After reviewing all eighteen applications, conducting three interviews and reviewing the final three candidate’s proposals, Vice Mayor Barsky, Chief Mason and Manager Stilwell recommended Michael King be appointed the next Village Law Director. The Village should be well represented by Mr. King and well served by his experience.
Vice Mayor Barsky indicated that expectations would now be different with a Law Director on-site who could provide greater availability and access to legal counsel on a regular basis.
Councilmember Johnson asked if only individuals were interviewed, no firms. Manager Stilwell indicated that two individual lawyers (a former Township attorney and Mr. King) were interviewed and one firm.
Councilmember Johnson asked Mr. King, as he was leaving his current firm, would he be going out on his own. Mr. King indicated that he was thinking of opening his own practice, but was also looking at the possibility of affiliating with two smaller firms who were merging. Mr. King also thanked Council for all their support and expressed his appreciation for their best wishes.
Manager Stilwell indicated that he anticipated that the position would provide about ten hours of work per week, which should be a positive impact on the Village’s budget.
Mayor Hartfield congratulated St. Luke’s Church on the success of their annual Turkey Trot. This year’s event raised over $40,000.
OTHER STAFF MATTERS
Manager Stilwell reported that the Bryn Du Commission agreed to renew the service agreement with the Village for another two year period. That legislation would be brought before Council at their December 19th meeting as well as a presentation by Candi Moore regarding the past year’s activities at Bryn Du.
Councilmember Lerner asked if the cars involved in the boom accident with the Village’s leaf truck were parked illegally. Manager Stilwell indicated that he was not sure; however, the Village reassessed our policies and procedures to eliminate an accident like this one from happening in the future.
Councilmember McGowan asked if the leaf pick-up process was complete. Manager Stilwell indicated that the leaf pick-up process was continuing, but the service department was only using one truck.
Councilmember Montgomery asked if there was a regular brush pick-up process. He was advised that brush pick-up happened the last week of every month, except for the months of October and November, when the service department worked on leaf pick-up.
EXECUTIVE SESSION
Councilmember Lerner moved to enter into Executive Session, pursuant to ORC §121.22(G)(4) – “preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation of other terms and conditions of their employment.” Second by Councilmember Johnson.
Mayor Hartfield called for a roll call vote: Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:30pm.
Councilmember Johnson moved to return to regular session. Second by Vice Mayor Barsky.
Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:20.
Council returned to regular session.
Councilmember Johnson moved to permit Manager Stilwell to meet with the mediator to negotiate and resolve a three-year contract with the FOP regarding contractual issues. Second by Vice Mayor Barsky. Motion carried.
ADJOURNMENT (9:22pm)
Councilmember McGowan made a motion to adjourn. Second by Councilmember Johnson. Motion carried.
]]>COUNCIL MINUTES
November 7, 2012
CALL TO ORDER (by Mayor Hartfield at 7:29pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King.
APPROVAL OF AGENDA
Vice Mayor Barsky moved to approve the agenda as presented. Second by Councilmember McGowan. Motion carried.
CITIZENS COMMENTS (7:30pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:31pm.
PUBLIC HEARING (7:32pm)
Ordinance No. 21-2012, An Ordinance to Amend Section 521.06 of the Codified Ordinances of Granville Regarding the Removal of Snow and Ice from Sidewalk
Sue Barton, 316 South Pearl Street, expressed her concern that Council was amending the snow removal code requirements to lessen the current standards. She advised Council that she would like to see more stringent enforcement of the Code requiring residents to remove snow and ice from their sidewalks. Ms. Barton felt that no one was enforcing snow and ice removal currently and by making the restrictions more lenient, residents would be encouraged to leave the sidewalks snow and ice covered.
Councilmember McGowan indicated that the changes to the Code were being made in order to make the policy more realistic for residents to follow. He commented that he expected that with the implementation of this new code, information would be reiterated to the community that snow and ice must be removed from sidewalks in a timely manner. The community could do a better job of helping neighbors who might be unable to remove snow. He suggested that the code change be added to the water bill.
Councilmember O’Keefe commented that the community could do a better job of removing snow. There does not appear to be a culture of snow clearing in this community.
As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 21-2012.
OLD BUSINESS
Ordinance No. 21-2012, An Ordinance to Amend Section 521.06 of the Codified Ordinances of Granville Regarding the Removal of Snow and Ice from Sidewalks was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Discussion:
Vice Mayor Barsky asked if residents were permitted to put snow in the tree lawn areas. Assistant Law Director King indicated that the Village only had an easement in the tree lawn areas, but the property was owned by the homeowner, so snow could be piled in that area.
Councilmember McGowan indicated that the local businesses generally shoveled snow into the tree lawn (sidewalk) areas. When the snow from the sidewalks and streets became too deep, the Village usually removed the snow.
Councilmember O’Keefe commented that she hoped the Village would be more vigilant in following up with residents who did not follow the Code. Manager Stilwell indicated that staff will follow Council’s direction and advise residents when they were not in compliance and cite residents as needed.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 21-2012: Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 7-0. Ordinance No. 21-2012 was approved.
NEW BUSINESS
Resolution No. 2012-48, A Resolution to Extend the Contract for the Collection, Transportation, and Processing of Residential Refuse and Garbage, Recyclables and Yard Waste was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe.
Discussion:
Manager Stilwell indicated that staff was recommending the extension of the contract with Big O as their service functioned well over the past three years. The company was easy to work with and was a strong contributor to the community.
Councilmember Montgomery responded to a point in the letter from Big O Refuse requesting an extension of the contract. Big O asked that their trucks be permitted to pick-up refuse during the summer months beginning at 6:00am instead of 7:00am. Councilmember Montgomery indicated that he was in support of leaving the beginning pick-up time at 7:00am, as the trucks disturbed residents during pick-up times and resident liked being able to set trash out in the morning, rather than the evening before.
Councilmember McGowan asked what other communities permitted. John Peckskamp of Big O indicated that ninety-five percent of the other communities allowed Big O to pick-up refuse prior to 6:00am, all year round. Mr. Peckskamp indicated that the earlier pick-up time would help eliminate issues with increased roadway traffic and allow his workers to avoid working in the heat of the summer days.
Mayor Hartfield indicated her support for leaving the pick-up time at 7:00am.
Councilmember Johnson asked about the status of Clean-up / Fix-up Week. Manager Stilwell indicated that he was still working on the specifics of this program for 2013. Big O would currently pick-up most materials that residents set out throughout the year. He indicated that he would be bringing staff’s recommendation regarding Clean-up / Fix-up to Council in early 2013.
Mayor Hartfield called for a vote to approve Resolution No. 2012-48. Motion carried. Resolution No. 2012-48 was adopted.
Resolution No. 2012-49, A Resolution Reversing the Decision of the Board of Zoning and Building Appeals for Remanded Application #2012-34 for a Variance for a Lot Split Submitted by Terra Nova Partners, LLC for Property at 198 Welsh Hills Road, and Adopting Decision Findings and Conclusions of Fact was introduced and moved for approval by Councilmember Lerner. Second by Vice Mayor Barsky.
No discussion.
Mayor Hartfield called for a vote to approve Resolution No. 2012-48. Motion carried. Resolution No. 2012-49 was adopted.
Ordinance No. 21-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 was introduced and a hearing date recommended for December 5, 2012 by Councilmember Lerner. Second by Councilmember Johnson.
Finance Director Kraner made a presentation to Council regarding the 2013 budget. A copy of that presentation will be attached to the final draft of these minutes.
Councilmember Johnson asked staff if the maintenance expenses and age of each cruiser could be provided to Council. He also suggested that the Village might consider adding “hour meters” to each vehicle to track the number of idling hours versus driving hours.
Councilmember Montgomery requested a copy of the balances of each reserve fund and an equipment summary.
Manager Stilwell asked Council if they were interested in moving $300,000 from the General Fund back into the Capital Reserve Fund as he had guaranteed Councilmember Johnson he would do, if funds were available at the end of calendar year 2012. Capital Reserve Funds were used for the street improvement project this past summer. Councilmember Johnson said that he looked at the transfer of funds as a loan and would like to see the funds transferred back to the Capital Reserve Fund. Council did not reach a consensus on this issue.
Councilmember Montgomery indicated that he was not comfortable with the $96,000 projected deficient. He would prefer for the budget to be balanced. Councilmember Montgomery requested a range of employee increases and a cost estimate, as this item was not included in the budget. Manager Stilwell indicated that the AFCSME increase would be one and one half percent was included in the draft budget.
REVIEW OF MINUTES
Regularly Scheduled Meeting of October 17, 2012
Councilmember McGowan made a motion to approve the October 17, 2012 minutes. Second by Vice Mayor Barsky. Motion carried.
COMMITTEE REPORTS
Granville Education Foundation – (Lerner)
Councilmember Lerner reported that the Foundation was in the process of sending out their annual campaign mailing.
Granville Foundation – (Montgomery)
No report.
Granville Recreation District – (McGowan)
Councilmember McGowan reported that the levy and bond issue were both defeated.
Planning Commission – (Johnson)
No report.
Open Space Committee (O’Keefe)
No report.
Tree & Landscape Commission – (Lerner)
Councilmember Lerner asked if someone would be able to attend the next meeting for her. Councilmember O’Keefe indicated that she could attend the meeting.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that the Board would be walking the cemetery on Friday, November 9th at 2:00pm to review the current status of stones and the additional work that needed to be completed.
OTHER COUNCIL MATTERS
Councilmember Montgomery commented that he would like to see the Village remove snow along the Newark-Granville Road pathway especially in front of the Bryn Du Mansion and the Colony/Bryn Du green space. Councilmember McGowan agreed and indicated that the purchase of the bobcat was made to complete that task. Council discussed this issue and was unable to come to a consensus as to whether the entire pathway or just the portion in front of Village owned property should be completed. Council requested a copy of the minutes from the meeting in 2010 where this issue was discussed regarding the purchase of the bobcat. Manager Stilwell indicated that staff could clear the pathway, but should the Village begin to clear pathways, the issue could escalate with residents wanting the Village to clear additional areas.
OTHER STAFF MATTERS
Manager Stilwell reported to Council that the town/gown event hosted by Denison went well and was well attended with forty participants. The conference dealt with best practices. Vice Mayor Barsky, who also attended, indicated that she felt Denison saw how differently other community interactions were with police and fire departments.
Manager Stilwell informed Council that the Village would maintain the employee health insurance program with our existing health care consortium. After soliciting a number of bids and reviewing all coverage options, the current program was the most financially prudent option for the Village. Most coverage will stay the same with the exception of the pharmacy coverage, which would change from a fixed rate cost to a percentage. Staff’s recommendation was to continue with the status quo. A resolution will be brought before Council for your approval.
ADJOURNMENT (9:31pm)
Councilmember McGowan made a motion to adjourn. Second by Councilmember Johnson. Motion carried.
]]>COUNCIL MINUTES
October 17, 2012
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Manager Stilwell and Assistant Law Director King.
Councilmember Lerner moved to excuse Mayor Hartfield. Seconded by Councilmember McGowan. Motion carried.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Seconded by Councilmember Lerner. Motion carried.
CITIZENS COMMENTS (7:31pm)
Vicky Avery, 343 Cedar Street, expressed concern about the lack of snow removal on the Newark-Granville Road pathway. She wanted to know who was responsible for removing the snow. Many people continue to utilize the path throughout the winter. The pathway needed to be cleared so runners, cyclists and walkers do not have to walk in the street. She indicated that a couple of residents plow portions of the path as good community citizens. Whether the local residents or businesses were supposed to remove the snow or the Village, she requested that Council make sure that all snow was removed. Councilmember McGowan asked if the purchase of a bobcat last year had the capabilities to remove pathway snow. Manager Stilwell indicated that he was not sure if the snow removal attachment was included in that purchase, but he would check and advise Council. Manager Stilwell was also asked to check on the decision as to why the bobcat was purchased and how it was to be utilized.
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:40pm.
PUBLIC HEARING (7:41pm)
Ordinance No. 20-2012, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway
Manager Stilwell indicated that Readers’ Garden has been a quality tenant for the Village for many years. The lease was being renewed to accommodate and protect both parties. A new rental fee was negotiated with Mrs. Geiger. The portion of the lease agreement that discussed a five-year extension was deleted. Council was encouraged to approve this ordinance.
JoAnn Geiger, owner of Readers’ Garden, indicated that she was amiable to the changes and appreciated the working relationship with Village staff. She questioned why she was required to pay property taxes. Was this a state law? Councilmember McGowan indicated that it was required by state law so as not to give private businesses an unfair advantage when renting from a tax-exempt entity. The cost of property taxes were generally included as part of the base rent for most businesses.
OLD BUSINESS
Ordinance No. 20-2012, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and moved for approval by Councilmember McGowan. Seconded by Councilmember O’Keefe
Discussion:
Councilmember O’Keefe commented that if Mrs. Geiger was happy with the lease, she was supportive of the renewal.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 20-2012: Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, and Vice Mayor Barsky – yes. Motion carried 6-0. Ordinance No. 20-2012 was approved.
NEW BUSINESS
Resolution No. 2012-47, A Resolution to Establish the Time and Place of a Public Hearing for the 2013 Municipal Budget as Proposed by the Village Manager was introduced and moved for approval by Councilmember McGowan. Seconded by Councilmember Johnson.
Discussion:
Councilmember Montgomery asked if Council would receive a copy of the five-year capital improvement and revenue forecast. Manager Stilwell responded in the affirmative.
Mayor Hartfield called for a vote to approve Resolution No. 2012-47. Motion carried. Resolution No. 2012-47 was adopted.
Ordinance No. 21-2012, An Ordinance to Amend Section 521.06 of the Codified Ordinances of Granville Regarding the Removal of Snow and Ice from Sidewalks was introduced and a hearing date recommended for November 7, 2012 by Councilmember McGowan. Seconded by Councilmember Johnson.
REVIEW OF MINUTES
Special Scheduled Meeting of September 27, 2012
Councilmember McGowan made a motion to approve the September 27, 2012 minutes. Seconded by Councilmember Johnson. Motion carried.
Regularly Scheduled Meeting of October 3, 2012
Councilmember Johnson made a motion to approve the October 3, 2012 minutes. Seconded by Councilmember McGowan. Motion carried.
MAYOR' S REPORT – September
The Mayor's report for the month of September was presented for review.
Councilmember O’Keefe moved to accept the September Mayor’s Report. Seconded by Councilmember McGowan. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
MANAGER' S REPORT – September
The Manager's report for the month of September was presented for review.
Councilmember O’Keefe questioned how the Village disposed of deer and road kill. Manager Stilwell indicated that the Village picked up any road kill and disposed of it as long as it was located within the Village’s right-of-way.
Councilmember Montgomery asked the Village’s policy on water/sewer shut-offs. Manager Stilwell indicated that he would check and respond back to Council.
Councilmember McGowan moved to accept the September Manager’s Report. Seconded by Councilmember Johnson. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
COMMITTEE REPORTS
Granville Education Foundation – (Lerner)
No report.
Granville Foundation – (Montgomery)
Councilmember Montgomery reported that the Foundation was working on procedures for compliance of their investments. A committee was also being formed to review grant nominations.
Granville Recreation District – (McGowan)
Councilmember McGowan reported that the GRD was working on promoting the levy issue that was on the ballot for November.
Planning Commission – (Johnson)
Councilmember Johnson reported that he was unable to attend the meeting.
Open Space Committee (O’Keefe)
No report.
Tree & Landscape Commission – (Lerner)
No report.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that the Board was still working on the budget for 2013 and how to finance cemetery repairs into the future. The Township also has a levy on the ballot for the renewal of a cemetery tax for Maple Grove Cemetery, Old Colony Burying Ground and Philipps Cemetery.
OTHER COUNCIL MATTERS
Councilmember McGowan expressed concern regarding an increase in skateboarders in the downtown area. Manager Stilwell indicated that he would have a discussion with the school district to determine if there was an area that the skateboarders could use and also check Village Code to determine existing Code regulations.
Councilmember Montgomery asked the status of the energy audit / AEP rebate program. Clerk Prasher advised that the lighting change-out program was complete. The Village was waiting for the rebates checks for both the energy audit and the installation of energy efficient lighting.
Councilmember Montgomery also asked if the timing of Village lights had changed on Broadway as it was difficult for pedestrians to make it across streets prior to the light changing. Councilmember McGowan suggested that the Village might consider installing crosswalk signals at the Broadway-Main and Broadway-Prospect intersections. Manager Stilwell indicated that he would check with Service Director Hopkins regarding light timing and look into the costs for pedestrian signals.
Councilmember O’Keefe thanked the Manager for the list of projects that Village staff would be working on during the next several months.
OTHER STAFF MATTERS
Manager Stilwell asked Council whether Council would meet on Wednesday, November 21st as that meeting was Thanksgiving eve. The consensus of Council was to cancel the November 21st meeting.
Manager Stilwell informed Council that the Town/Gown meeting of seven central Ohio colleges and universities and their applicable community representatives would be meeting on Wednesday, October 27, 2012 from 9:30am to 2:30pm. This event was being hosted by Denison University. This event would provide an opportunity to exchange ideas and discuss possible solutions to issues that were common to universities and university municipalities.
ADJOURNMENT (8:18pm)
Councilmember McGowan made a motion to adjourn. Seconded by Councilmember Johnson. Motion carried.
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COUNCIL MINUTES
October 3, 2012
CALL TO ORDER (by Mayor Hartfield at 7:36pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, and Mayor Hartfield, Manager Stilwell and Assistant Law Director King.
Councilmember McGowan moved to excuse Vice Mayor Barsky. Second by Councilmember Johnson. Motion passed.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Seconded by Councilmember O’Keefe. Motion carried.
CITIZENS COMMENTS (7:33pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm.
APPEAL HEARING (7:34pm)
Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of remanded Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for property located at 198 Welsh Hills Road.
Mayor Hartfield called for the roll call. Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe and Mayor Hartfield.
Councilmember McGowan recused himself from the proceedings.
Please note an official transcript of the October 3, 2012 deliberations for this appeal hearing for remanded Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final draft of these minutes.
Councilmember O’Keefe moved to remove the appeal for remanded Application #2012-34 from the table. Second by Councilmember Lerner.
Mayor Hartfield called for a roll call vote to remove the appeal for remanded Application #2012-34 from the table: Councilmembers Lerner - yes, Montgomery - yes, O’Keefe - yes, Johnson – yes and Mayor Hartfield - yes. Motion passed 5-0.
Councilmember Lerner moved to reverse the decision of the Board of Zoning and Building Appeal for remanded Application #2012-34. Second by Councilmember Montgomery.
Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers Montgomery - yes, O’Keefe - no, Johnson – no, Lerner – yes and Mayor Hartfield - yes. Motion passed 3-2.
Mayor Hartfield announced that the Board of Zoning and Building Appeal decision to approve remanded Application #2012-34 has been reversed.
Mayor Hartfield called the regular meeting of Council back to order at 8:20pm.
Councilmember McGowan returned to the meeting.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Resolution No. 2012-44, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Lerner.
No discussion.
Mayor Hartfield called for a vote to approve Resolution No. 2012-44. Motion carried. Resolution No. 2012-44 was adopted.
Resolution No. 2012-45, A Resolution in Support of an Increase in Financial Support for the Planned Construction of a new State Route 16 and Cherry Valley Interchange was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Lerner.
Discussion:
Councilmember McGowan asked how much additional financing the Village would be responsible to contribute. Manager Stilwell indicated that the Village was being asked to contribute an additional $210,000, for a total of $250,000. Councilmember McGowan asked if this additional contribution would cause the project to be completed sooner. Manager Stilwell indicated that all participants were being asked to take on a greater financial burden to demonstrate to the state and federal entities that this project was important to all local communities, thus making the project more attractive for approval.
Councilmember Montgomery asked what the disadvantage would be if the Village would not agree to the increased funding. Planner Terry indicated that the intersection would continue to fail with rush hour back-ups going for two to three miles. The Ohio Department of Transportation could also close the Cherry Valley Road cross traffic by installing culs-de-sac south and north of State Route 16.
Councilmember Johnson asked if Newark had agreed to the increased funding. Manager Stilwell indicated that Newark intended to support the increase, but had not yet done so. Manager Stilwell had spoken with Mayor Hall, who indicated Newark’s support.
Mayor Hartfield called for a vote to approve Resolution No. 2012-45. Motion carried. Resolution No. 2012-45 was adopted.
Resolution No. 2012-46, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program, and Execute Contracts as Required was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Lerner.
No discussion.
Mayor Hartfield called for a vote to approve Resolution No. 2012-46. Motion carried. Resolution No. 2012-46 was adopted.
Ordinance No. 20-2012, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and a hearing date recommended for October 17, 2012 by Councilmember Lerner. Second by Councilmember O’Keefe
Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2012 for the October 17, 2012 Council meeting.
Councilmember McGowan indicated that he had some concerns regarding the changes to the lease. He asked if staff was aware of any other businesses or non-profits that may have tenants that pay the property tax for their tenant. He would prefer that the Village not provide any financial relief by paying the property taxes. He would prefer that the tenant pay the property tax and the Village reduce the tenant’s rent. Councilmember McGowan also questioned whether staff had reviewed any financial documents that showed a financial hardship. He was not in support of the Village paying the property taxes for a local business.
Councilmember O’Keefe asked if it was typical of government entities to grant tax relief and asked why relief would be granted. Manager Stilwell indicated that it was possible for government entities to grant tax relief, but that relief was generally for new businesses or to encourage job creation.
Councilmember Montgomery asked if Readers’ Garden would reimburse the Village the $2,400 for the property tax. He indicated that he was in support of helping businesses stay in the community. Manager Stilwell indicated that he was recommending that the Village pay the property taxes and increase the rent by half the property tax rate. Councilmember Montgomery also indicated that the expiration date of the agreement was December 31, 2015, not December 31, 2014.
Councilmember Johnson commented that he was not in support of subsidizing the property tax.
Councilmember McGowan suggested that Readers’ Garden be responsible for paying all of the property tax and reduce rent to $950. Council indicated their consensus with this suggestion.
Councilmember McGowan asked if the Village had other individuals or business that did not pay rent for use of Village property. Manager Stilwell indicated that a local farmer bails hay on the water field and no funds were exchanged. The Granville Recreation District did not pay rent for use of Village Hall offices; however, the GRD would be handling mowing services in 2013 in exchange for use of Village Hall. Manager Stilwell indicated that he would be bringing a formal lease between the Village and the GRD to Council in the near future.
REVIEW OF MINUTES
Regularly Scheduled Meeting of September 19, 2012
Councilmember O’Keefe made a motion to approve the September 19, 2012 minutes. Second by Councilmember Montgomery. Motion carried.
COMMITTEE REPORTS
Granville Education Foundation – (Lerner)
Councilmember Lerner reported that the Education Foundation was developing an upcoming fundraising campaign.
Granville Foundation – (Montgomery)
No report.
Granville Recreation District – (McGowan)
Councilmember McGowan reported that the GRD had placed an operating levy and bond issue on the November ballot for a community pool to be located off South Galway Drive, just north of Wendy’s.
Planning Commission – (Johnson)
Councilmember Johnson reported that the Commission reviewed two applications, a new generator for Village Hall and an addition to a home on North Prospect Street. Both applications were approved and no variances were involved.
Open Space Committee (O’Keefe)
No report.
Tree & Landscape Commission – (Lerner)
No report.
Union Cemetery – (Barsky)
No report.
OTHER COUNCIL MATTERS
Employee Health Insurance
Manager Stilwell advised Council that Finance Director Kraner completed extensive research into possible health benefit alternatives, per Council’s request. Council was provided with the results of that research. Staff recommended that employee benefits remain with the current consortium as it was the best financial option.
Councilmember McGowan questioned why employees would be paying less for prescriptions this next year. Why would the base rate for prescriptions decrease instead of staying the same? Finance Director Kraner indicated that the consortium changed the prescription coverage provider. The new provider would charge a percentage of the cost of the prescriptions instead of a flat rate. Some employees would see a decrease in cost for some medications and an increase in cost of others. Manager Stilwell commented that employees would have a greater risk in 2013 than in 2012 in regard to prescription costs.
Councilmember Johnson asked if the consortium offered other coverage programs. Finance Director Kraner indicated that the consortium has four employee health benefit plans with three of the plans being high deductible HSAs (Health Savings Accounts). Councilmember Johnson also asked if moving to an HSA would save the Village money. Manager Stilwell responded in the affirmative. Finance Director added that those figures were not yet available.
Councilmember Montgomery asked how the HSAs would work for employees. Finance Director Kraner indicated that the details of how the plans would work for Village employees was still being completed, but an HSA plan would be available as an option for employees in 2013. Manager Stilwell added that HSA plans required an educational process for employees.
Snow Removal
Councilmember McGowan commented that Council needed to make changes to the existing snow removal code as it was impossible for residents who worked during the day to remove snow within the existing four hour timeframe. He also hoped that capable individuals in the community would help others remove snow in the community who might not be able to shovel snow any longer.
Council indicated their support for moving forward with the changes to the snow removal portion of the code.
OTHER STAFF MATTERS
Manager Stilwell indicated that he had provided Council with a letter from Bryn Du Executive Director Cramer requesting the annual $50,000 payment to Bryn Du for capital improvements. Those capital improvements were outlined in Executive Director Cramer’s request.
Councilmember Lerner asked if the Village could discourage “soap box” speech on Village streets. Manager Stilwell indicated that the Village could not regulate free speech. Councilmember McGowan commented that individuals were permitted to speak as long as they did not impede or obstruct the flow of traffic, either vehicular or pedestrian.
Councilmember O’Keefe indicated that she had been approached by a resident who wanted to see “Children at Play” signs installed on Thresher Drive. Manager Stilwell asked Councilmember O’Keefe to have the resident contact him to further discuss the issue.
ADJOURNMENT (9:14pm)
Councilmember McGowan made a motion to adjourn. Second by Councilmember Johnson. Motion carried.
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SPECIAL COUNCIL MINUTES
September 27, 2012
CALL TO ORDER (by Mayor Hartfield at 6:10pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell, BZBA members Burge, Gill, Kemper, Manno, Smith and Planning Commission members Burriss, Hoyt, Mitchell and Ryan.
Vice Mayor Barsky moved to excuse Councilmember Lerner and O’Keefe. Second by Councilmember Johnson. Motion passed.
Mr. Burriss moved to excuse Planning Commission member Mr. Hawk, Second by Ms. Hoyt. Motion passed.
NEW BUSINESS
Manager Stilwell welcomed everyone to the work session. He indicated that no decisions would be made during this work session. Introductions of all participants was made
Manager Stilwell indicated that the purposed of this work session was to identify better ways to serve the community by beginning a process to clarify the Village Code and made it a document that was clear, concise and reflection of the community. The members would look at what things were currently working, what things were challenging and how to move forward. He also provided that group with information regarding the historic growth data of the community.
Items that work well
Items that need improvement
Issues involving variance applications
Manager Stilwell asked the participants if changes should be made to the zoning code. The group suggested that a good first step would be to address and make changes to the issues discussed this evening and continue to simplify and clarify the zoning code and the zoning process.
Planner Terry addressed the group. She provided several hand-outs including an analysis of the number of zoning applications submitted to a number of surrounding communities and an outline of the zoning code sections that staff intends to update through 2013.
Manager Stilwell indicated that staff would begin to move this process forward and encouraged all participants to contact Village staff with any suggestions, concerns or questions.
Mayor Hartfield commented that this meeting resulted in a good exchange of ideas in an open process. She felt this meeting would move the process forward and continue to open the lines of communication. She appreciated everyone’s hard work and thanked everyone for attending.
ADJOURNMENT (8:03pm)
Councilmember Johnson made a motion to adjourn. Second by Councilmember McGowan. Motion carried.
]]>COUNCIL MINUTES
September 19, 2012
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky and Mayor Hartfield, Manager Stilwell and Assistant Law Director King.
Vice Mayor Barsky moved to excuse Councilmember McGowan. Second by Councilmember Lerner. Motion passed.
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda as presented. Seconded by Councilmember Lerner. Motion carried.
CITIZENS COMMENTS (7:36pm)
Mayor Hartfield read a proclamation recognizing the Granville Studio of Visual Arts for the efforts of local artist Paul Hamilton and twenty local children in the production and installation of a mural representing Granville on the side of Abe’s Body Shop. Council thanked the children in attendance for their outstanding work.
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm.
APPEAL HEARING (7:39pm)
Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of remanded Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for property located at 198 Welsh Hills Road.
Mayor Hartfield called for the roll call. Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky and Mayor Hartfield.
Please note an official transcript of the September 19, 2012 deliberations for this appeal hearing for remanded Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final draft of these minutes.
Councilmember O’Keefe moved to remove the appeal for remanded Application #2012-34 from the table. Second by Vice Mayor Barsky.
Mayor Hartfield called for a roll call vote to remove the appeal for remanded Application #2012-34 from the table: Councilmembers Lerner - yes, Montgomery - yes, O’Keefe - yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield - yes. Motion passed 6-0.
After Council was advised that there had been conversations between Terra Nova, appellant Hiler and the Vaughns regarding a resolution to the appeal, Council suggested tabling the hearing until October 3, 2012 to allow for a possible resolution.
Vice Mayor Barsky moved to table the appeal hearing for remanded Application #2012-34 until October 3, 2012. Second by Councilmember O’Keefe.
Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers Montgomery - yes, O’Keefe - yes, Johnson – yes, Lerner – yes, Vice Mayor Barsky – no and Mayor Hartfield - yes. Motion passed 5-1.
Mayor Hartfield announced that the motion to table remanded Application #2012-34 passed. The appeal hearing for remanded Application #2012-34 was tabled until the October 3, 2012 meeting.
Mayor Hartfield called the regular meeting of Council back to order at 8:00pm.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Resolution No. 2012-43, A Resolution Authorizing the Village of Granville to Prepare ad Submit a Multi-Jurisdictional Application, on Behalf of the Village of Granville, City of Newark, and City of Heath, for Roadway Resurfacing Projects in Order to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s), and to Execute Contracts as Required was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe.
Discussion:
Vice Mayor Barsky indicated that it was nice to see cooperation among the three municipalities. Manager Stilwell indicated that much of the effort had been collaborative. The City of Newark was responsible for putting together the specifications of the project. Planner Terry was responsible for putting together the actual grant.
Mayor Hartfield called for a vote to approve Resolution No. 2012-43. Motion carried. Resolution No. 2012-43 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of September 5, 2012
Councilmember O’Keefe made a motion to approve the September 5, 2012 minutes. Second by Councilmember Lerner. Motion carried.
MAYOR' S REPORT – August
The Mayor's report for the month of August was presented for review.
Vice Mayor Barsky moved to accept the August Mayor’s Report. Second by Councilmember Johnson. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
MANAGER' S REPORT – August
The Manager's report for the month of August was presented for review.
Vice Mayor Barsky moved to accept the August Manager’s Report. Second by Councilmember Lerner. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
COMMITTEE REPORTS
Granville Education Foundation – (Lerner)
No report.
Granville Foundation – (Montgomery)
Councilmember Montgomery reported that the Foundation met on September 18th. A presentation was made by Park National Bank regarding the Foundation’s portfolio performance. The Finance Committee would begin looking at the budget process for 2013.
Granville Recreation District – (McGowan)
No report.
Planning Commission – (Johnson)
Councilmember Johnson reported that the Commission reviewed six applications. There was a variance approved for 110 East Elm Street for signage. The building has tree entrances and the Commission felt approval for a small increase for the whole building was appropriate.
Open Space Committee (O’Keefe)
No report.
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that many plantings were removed from the east side of Opera House Park. The project was currently on hold at St. Luke’s Church was experiencing some water leakage into their basement and may need to dig around the foundation or trench to remove water away from the building. The Tree & Landscape Commission was in the process of putting bid specifications together to replace the plantings in the Park. Service Director Hopkins and Chair Hostetter travelled the Village reviewing the state of Village trees to decide which trees may need to be removed and where new trees could be planted. It has been determined that nine trees on Shawn Court were infested with the Emerald Ash Borer and would need to be removed. The Commission was also in the process of reviewing whether a large Pin Oak in the three hundred block of East Elm Street needed to be removed.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that the Union Cemetery Board was continuing to meet to determine future ways to fund the grave stone restoration project. The option of grant funding was being researched. The Board was looking to develop a long-term plan to continue the restoration process as well as maintain the stones already restored.
OTHER COUNCIL MATTERS
Village staff met with the Ohio Department of Transportation District 5, Licking County Area Transportation Study, and City of Newark in July to discuss the Technical Review Advisory Committee (TRAC) application, which was submitted for federal funding in August of 2012. During that discussion, ODOT and LCATS attempted to brainstorm solutions for increasing the likelihood of funding the Cherry Valley interchange. In order to make the project more attractive, several of the partners have added more money to the project to reduce the overall request to TRAC by increasing the local match and reducing the federal funding request. ODOT will move an additional $9.5 million toward the project. LCATS will add just over $1 million to the existing $1.73 million. ODOT and LCATS have asked for additional funding commitments from the local governments. The City of Newark was asked for $500,000, which was $394,615 than previously requested. The Village of Granville was being asked to contribute an additional $204,685 above the originally request $45,315 for a total contribution of $250,000. The Village of Granville and the City of Newark would be eligible to apply of OPWC funding in the amount of $307,175 to reduce the joint contribution. It was noted that the Cherry Valley Interchange project was the only application submitted to TRAC by ODOT District 5. In previous years, the District had submitted applications for the I-70/SR 79 flooding project and for an I-70 widening project. Funds would not need to be encumbered until several years later; however, there would need to be a written commitment from the Village for the funding process. Staff recommends that this funds be committed as this project would be beneficial to the overall community as it would connect the Village’s Newark-Granville Road pathway to the TJ Evans trail south of State Route 16. ODOT has asked the Village to provide a written letter no later than the middle of October 2012 outlining any local match commitments.
Councilmember Montgomery asked if this projected cost included that upgraded lights and railing the Village originally requested. Planner Terry responded in the affirmative.
Vice Mayor Barsky asked when the funding would be needed by ODOT. Planner Terry indicated that funding would not need to be encumbered for several years. Funds could be set aside each year toward this project.
Councilmember Johnson asked if the project bids came in higher or lower would all entities share those cost changes. Manager Stilwell indicated that the Village’s cost would be no more than $250,000 as the State requested a set amount, not a percentage. Planner Terry indicated that there would be other sources of revenue that the Village could request if project costs escalated. Planner Terry added that the design work for this project was already complete with funds accessed in previous years. The parties involved were trying to show the importance of this project to the local community in order to gain funding.
Manager Stilwell commented that the Village’s original funding portion was $36,000. The new funding application would require that the Village contribute $250,000. The Village must send a letter to ODOT supporting this new, increased funding amount. Staff anticipated having funds available from several sources to cover this amount.
Councilmember O’Keefe commented that she would prefer to see a roundabout as the new interchange and Newark-Granville Road intersection instead of a signalized intersection. Council determined that if there were further discussion of this issue, it would be at a later meeting.
Manager Stilwell indicated that he would put together a letter to the Ohio Department of Transportation for Council’s review and approval at their next meeting.
Vice Mayor Barsky encouraged Councilmembers to attend the Ohio Municipal League’s Annual Conference as there were many available seminar programs available to Councilmembers.
Councilmember O’Keefe questioned if Mr. Figler intended to bring his museum from California to Granville. Manager Stilwell indicated that Mr. Figler had purchased a house in the Village and was looking to move his museum, currently in Poway, California, to a location within the Village. His wife was a descendant from early Granville settlers.
OTHER STAFF MATTERS
Manager Stilwell advised Council that he was putting together job description and hiring information for a new Law Director to replace Mike Crites. Law Director Crites has been Law Director for twelve years and provided valuable service to the Village. Manager Stilwell indicated that he provided Council with his proposed hiring timeframe, job description and job advertisement. He intends to have a new Law Director in place by January 1, 2013.
Councilmember O’Keefe asked if the new Law Director would require more or less of a time commitment. Manager Stilwell indicated that he was unable to estimate that expected workload. In hiring a new Law Director, he was looking for some to provide guidance to the Village and be more preemptive in their approach instead of a hired gun. Councilmember Johnson asked if this position would be part-time. Manager Stilwell indicated that he was leaving that option open. He was focusing on looking for someone in the Licking County area who could provide continuity for the Village over someone from Columbus.
Manager Stilwell advised Council that it was staff’s recommendation to proceed forward with extending the refuse pick-up contract with Big O Refuse. A resolution would be brought before Council for their approval.
Manager Stilwell reminded Council of the joint meeting with Council, the BZBA and Planning Commission on September 27th from 6:00 to 8:00pm. This meeting would be an opportunity to improve communication between the three entities.
The Bryn Du Art show would be opening on Tuesday, September 25th at 5:30pm.
ADJOURNMENT (8:45pm)
Councilmember Johnson made a motion to adjourn. Second by Councilmember Lerner. Motion carried.
]]>COUNCIL MINUTES
September 5, 2012
CALL TO ORDER (by Mayor Hartfield at 7:35pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe and Mayor Hartfield, Manager Stilwell and Assistant Law Director King.
Councilmember Lerner moved to excuse Councilmember McGowan and Vice Mayor Barsky. Second by Councilmember O’Keefe. Motion passed.
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda as presented. Seconded by Councilmember Johnson. Motion carried.
CITIZENS COMMENTS (7:36pm)
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm.
Manager Stilwell introduced the new Utilities Director Joseph Taylor to Village Council. Mr. Taylor is currently the Water and Wastewater Superintendent for the Village of Baltimore. He is a licensed Class 3 water and Class 3 wastewater operator. His employment will begin on Monday, September 10, 2012. Joe will be replacing former Wastewater Superintendent Erik Holmquist, who retired earlier this year, as well as overseeing the water department in this new position. Village Council welcomed Mr. Taylor to the Village. Mr. Taylor thanked Council for this opportunity and hoped to continue his seventeen year career here with the Village of Granville
APPEAL HEARING (7:40pm)
Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of remanded Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for a property located at 198 Welsh Hills Road.
Mayor Hartfield called for the roll call. Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, Montgomery, O’Keefe and Mayor Hartfield.
Please note an official transcript of the September 5, 2012 deliberations for this appeal hearing for remanded Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final draft of these minutes.
Councilmember O’Keefe moved to affirm the decision of the Board of Zoning and Building Appeals for remanded Application # 2012-34. Second by Councilmember Johnson.
Mayor Hartfield called for a roll call vote to affirm the decision of the Board of Zoning and Building Appeals regarding remanded Application #2012-34: Councilmembers Lerner - no, Montgomery - no, O’Keefe - yes, Johnson – yes and Mayor Hartfield - no. Motion failed 2-3. Mayor Hartfield announced that the motion to affirm the decision of the Board of Zoning and Building Appeals for remanded Application #2012-34 failed.
Councilmember Johnson moved to table the appeal hearing for remanded Application #2012-34 until September 19, 2012. Second by Councilmember O’Keefe.
Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers Montgomery - no, O’Keefe - yes, Johnson – yes, Lerner - no and Mayor Hartfield - no. Motion failed 2-3. Mayor Hartfield announced that the motion to table remanded Application #2012-34 failed.
Mayor Hartfield called the question.
Mayor Hartfield moved to table the appeal hearing for remanded Application #2012-34 until September 19, 2012. Second by Councilmember O’Keefe.
Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers O’Keefe - yes, Johnson – yes, Lerner – no, Montgomery - no and Mayor Hartfield - yes. Motion passed 3-2. Mayor Hartfield announced that the motion to table remanded Application #2012-34 past and the hearing would be continued until the September 19, 2012 Council meeting.
Mayor Hartfield called the regular meeting of Council back to order at 9:28 pm.
PUBLIC HEARING
Ordinance No. 19-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses
As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 19-2012 at 9:39pm.
OLD BUSINESS
Ordinance No. 19-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Lerner.
No discussion.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 19-2012: Councilmembers Johnson - yes, Lerner – yes, Montgomery - yes, O’Keefe – yes and Mayor Hartfield - yes. Motion carried 5-0. Ordinance No. 19-2012 was approved
NEW BUSINESS
Resolution No. 2012-41, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemicals was introduced and moved for approval by Councilmember Lerner. Second by Councilmember O’Keefe.
No discussion.
Mayor Hartfield called for a vote to approve Resolution No. 2012-41. Motion carried. Resolution No. 2012-41 was adopted.
Resolution No. 2012-42, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Councilmember Johnson. Second by Councilmember O’Keefe.
Discussion:
Councilmember O’Keefe asked the revenue source of these funds. Manager Stilwell indicated that these funds were property tax revenues.
Mayor Hartfield called for a vote to approve Resolution No. 2012-42. Motion carried. Resolution No. 2012-42 adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of August 15, 2012
Councilmember Johnson made a motion to approve the August 15, 2012 minute. Second by Councilmember O’Keefe. Motion carried.
COMMITTEE REPORTS
Granville Education Foundation – (Lerner)
No report.
Granville Foundation – (Montgomery)
Councilmember Montgomery reported that the Foundation met on August 21st and elected new board members. There was a presentation regarding contracting with a company to set up correct bulk mailing standards with their current database. The Coalition of Housing also spoke to advise the Foundation how their funding was spent. During the upcoming September 11th meeting, the Foundation will review investment results.
Granville Recreation District – (McGowan)
No report.
Planning Commission – (Johnson)
Councilmember Johnson reported that the Commission reviewed eleven applications. Two applications were for variances for the building at the northeast corner of Cherry Valley Road and State Route 16 for signage. One sign exceeded the overall limits by 1.5 feet. A second sign needed a variance to permit a second freestanding sign and for all of its square footage. Both were approved. Councilmember Johnson indicated that the only other issue involved the installation of the labyrinth on Denison’s campus. Several neighbors expressed concerns that there would be issues with late night student gatherings, deer and possible water run-off. The application was approved. Councilmember O’Keefe mentioned that signage for the Cherry Valley Road location always seemed to need a variance. She indicated that she would like to see issues such as that application discussed at the joint zoning/Council meeting. Manager Stilwell indicated that this issue may be more specific than the meeting intended to review.
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that
Union Cemetery – (Barsky)
No report.
OTHER COUNCIL MATTERS
Manager Stilwell indicated that staff developed language for a new smoking ban on Village owned property. Council requested that the review of this ordinance be moved to another meeting. Manager Stilwell asked Council if there was sufficient interest in pursuing this legislation.
OTHER COUNCIL MATTERS
Manager Stilwell indicated that Granville Township Trustees approved the Comprehensive Plan with three very minor changes. He recommended that Council not readopt the Plan to accommodate these changes as the changes would not be modifying essential issues.
Manager Stilwell indicated that the proposed pedestrian walkway between St. Luke’s Episcopal Church and the Granville Historical Society would be delayed until spring 2013 to accommodate the needed repairs to St. Luke’s. Council indicated their support for delaying the project.
Manager Stilwell asked for help from Council to work the booth at the Experience Granville event scheduled for Sunday, September 16th.
The joint meeting of Village Council, the BZBA and GPC will be Thursday, September 27th in Council Chambers from 6-8pm. Manager Stilwell and Planner Terry will be putting the meeting together and leading the meeting.
Manager Stilwell indicated that a report from Chief Mason regarding the stop bar on the southbound lane of North Pearl Street at East Broadway. The actual stop bar will be moved toward the intersection by an additional car length and signage will be added. The stop bar was designed to allow school buses and truck traffic sufficient, safe room to maneuver the turn. Superintendent Brown has indicated his support for the redesign as it provides room for buses to more safely make turns.
Manager Stilwell announced that Law Director Crites was resigning effective December 31, 2012 after twelve years of service. Manager Stilwell indicated that he was putting together a search process and would share that information with Council when complete.
ADJOURNMENT (10:00pm)
Councilmember Johnson made a motion to adjourn. Second by Councilmember O’Keefe. Motion carried.
]]>COUNCIL MINUTES
August 15, 2012
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
ROLL CALL
Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and
Assistant Law Director King.
Vice Mayor Barsky moved to excuse Councilmember McGowan. Second by Councilmember Johnson. Motion passed.
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda as presented. Seconded by Vice Mayor Barsky. Motion carried.
CITIZENS COMMENTS (7:32pm)
Jim Prentice, 211 Wicklow Drive, questioned Council regarding the location and type of signage that would be used for the United States Bike Route through our area, if legislation was passed. He asked if the signage would be uniform. Manager Stilwell indicated that the State of Ohio requested the Village’s cooperation in passing legislation in support of a national bike route system. The specifics of the program, or when funding for the program would be available, had not been determined, but appropriate signage was anticipated.
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm.
OLD BUSINESS
Mayor Hartfield commented that the Appeal Hearing, regarding Application #2012-132 for property at 198 Welsh Hills Road originally scheduled for this meeting, was rescheduled for September 5, 2012.
NEW BUSINESS
Resolution No. 2012-39, A Resolution to Make Appointments to the Granville Tree Trimming Committee was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky.
Discussion:
Vice Mayor Barsky indicated that the resolution appointed Andrew Montz and Douglas Polack to the Tree Trimming Committee. Mayor Hartfield recognized Mr. Montz and Mr. Polack and thanked them for their willingness to serve.
Councilmember O’Keefe hoped the Committee would look at the real cost to bury electric lines versus the costs to repair lines including the costs of lost wages from loss of electric service.
Councilmember Montgomery commented on the issue of street tree symmetry without buried power lines, when one side of the street has tall mature trees and the other side has short trees beneath the power lines.
Mayor Hartfield called for a vote to approve Resolution No. 2012-39. Motion passed. Resolution No. 2012-39 was adopted.
Resolution No. 2012-40, A Resolution of Support for the Development of a United States Bike Route was introduced and moved for approval by Councilmember Lerner. Second by Councilmember O’Keefe.
Discussion:
Councilmember Montgomery questioned if there was an expectation of increased riders crossing the South Main Street bike intersection and if the Village would need to make any modifications to the intersection. Manager Stilwell indicated that the designation of the existing bike path as a United States route should not markedly increase trail traffic.
Mayor Hartfield called for a vote to approve Resolution No. 2012-40. Motion passed. Resolution No. 2012-40 was adopted.
Ordinance No. 19-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for September 5, 2012 by Vice Mayor Barsky. Second by Councilmember O’Keefe.
Mayor Hartfield scheduled a public hearing for Ordinance No. 19-2012 for the September 5, 2012 Council meeting.
Manager Stilwell indicated that this budget amendment ordinance would cover the cost to replace the Village Office generator damaged by the storm, pave the parking lot behind St. Luke’s Church, purchase new finance software, purchase a speed trailer and cover overruns in the budget due to storm damage or overtime caused by the storm.
Councilmember Johnson asked if the $21,000 allocated would cover the costs for the pedestrian walkway project along with the previously allotted funds. Manager Stilwell responded in the affirmative.
Councilmember Johnson also asked if the ten percent pay increase for the Acting Wastewater Superintendent would be removed with the hiring of the new Utilities Director. Manager Stilwell responded in the affirmative.
Councilmember Montgomery asked staff to determine how much of former Superintendent’s Holmquist’s salary would cover the increase in the Acting Superintendent’s salary as it related to the $10,000 budget adjustment. Manager Stilwell indicated that he would provide Council with that information.
Councilmember Montgomery also asked if any of the damage from the storm could be covered by insurance. Manager Stilwell indicated that it could be covered; however, the Village intended to wait and determine if FEMA provided any reimbursement so as not to file a claim and possibly cause an increase in premium.
Vice Mayor Barsky asked if the Village had received approval from FEMA yet. Manager Stilwell indicated that the information was just recently submitted to the State and Licking County was awaiting a declaration as a disaster area.
REVIEW OF MINUTES
Regularly Scheduled Meeting of August 1, 2012
Vice Mayor Barsky made a motion to approve the August 1, 2012 minutes as amended. Second by Councilmember Lerner. Motion carried.
MAYOR' S REPORT – July
The Mayor's report for the month of July was presented for review.
Vice Mayor Barsky moved to accept the July Mayor’s Report. Second by Councilmember Lerner. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
MANAGER' S REPORT – July
The Manager's report for the month of July was presented for review.
Councilmember Montgomery asked the expiration date of the Alexandria water contract. He also asked if the Village was aware of information regarding Alexandria’s interest in finding another water provider. Manager Stilwell indicated that he could not remember when the Alexandria contract expired, but he would check and advise.
Councilmember O’Keefe moved to accept the July Manager’s Report. Second by Vice Mayor Barsky. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
COMMITTEE REPORTS
Granville Education Foundation – (Lerner)
No report
Granville Foundation – (Montgomery)
Councilmember Montgomery reported that the next meeting was scheduled for August 21st.
Granville Recreation District – (McGowan)
No report.
Planning Commission – (Johnson)
Councilmember Johnson reported that the meeting was cancelled due to no quorum.
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that the Village had tied with another community in receiving the designation as having the largest Pin Oak tree in the state. Plans to renovate Opera House Park were under review. Once the plans were finalized, the Commission would send the plans out for bid. The Commission was also considering removing the Maple trees in front of CVS. Options were being considered including testing the soil and checking with CVS employees regarding the methods they use to de-ice the sidewalk during the winter. The Commission also held an appeal hearing regarding a homeowner request to remove a Norway spruce from 205 South Pearl Street. The Commission voted three to one against removing the tree. Manager Stilwell indicated that he met with the homeowner following the hearing and advised them that he would not countermand the Commission’s recommendation. He would contact the homeowners with the final outcome once Village staff received the formal recommendation from the Tree & Landscape Commission.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that information reported in the newspaper was regarding decisions made by the Board was incorrect. The Board had made no recommendations or requests regarding funding for the cemetery, not was the Board proposing a tax levy.
OTHER COUNCIL MATTERS
Manager Stilwell indicated that staff would like to recommend a joint meeting between Village Council, the Board of Zoning and Building Appeals and the Planning Commission for an idea and data exchange. As there had been a disconnect regarding the administration of the Code, adjudication and advisory issues regarding the Board and Commission, staff was suggesting that a meeting be set to discuss these issues. Possible meeting times proposed were Tuesday, September 25th, Wednesday, September 26th and Thursday, September 27th for a couple of hours. Council should contact staff with interest and availability.
Councilmember Lerner asked if Denison University had sought approval for the installation of the labyrinth. Manager Stilwell indicated that no applications or permits were submitted as of this date.
Councilmember Montgomery asked the progress on the American Electric Power rebate project. Manager Stilwell indicated that the Village had until August 31st to submit applications for the rebate program. Clerk Prasher was working with Plug Smart and Weekley Electric on completing the project and applying for the rebates.
Councilmember Lerner asked the effectiveness of the new location of the stop line on North Pearl Street and East Broadway. Were there any other possible solutions considered? Manager Stilwell indicated that staff would be discussing this issue to determine the effectiveness of the stop line placement and if any modifications or adjustments would be necessary. He indicated that he would report back to Council with the outcome.
ADJOURNMENT (8:26PM)
Councilmember Johnson made a motion to adjourn. Second by Vice Mayor Barsky. Motion carried.
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