MINUTES OF November 10, 2004
MEETING OF BRYN DU COMMISSION
Steve Herb, Reed Fraley, Steve Mershon, Keith Myers, Candi Moore and Kim Miles
Meeting was convened at 7:05 at the Bryn Du Mansion
Approval of Minutes:
The minutes of the October 27th, 2004 meeting were approved.
No comments from the public were offered.
The proposed fees structure was approved, with a copy given to Mr. Hickman for his office to begin using officially.
Kim Miles announced that Laura Evans of the Historical Society, would like to do a presentation of the Mansion to the public. Kim will schedule Laura for February or March 2005.
Mr. Hickman explained the building code status. The request was submitted to seek occupancy permits for both the Mansion and the tennis building for “gallery or meeting space”. Claggett & Sons did much of this work.
The Granville Rotary is asking for a gambling evening.
The Village offices are receiving an average of 2 to 3 calls per week asking about using the Mansion facilities.
Mr. Hickman reported that the horse & buggy startup business is considering other options for storing their equipment. This facility is 3rd on their list.
Mr. Hickman has received the pool building plans from the Longabergers.
Mr. Hickman reviewed the 2005 proposed budget for the Mansion facility with our commission. After considerable discussion, we approved this budget to go forward to the Village Council. We are hopeful that with Council’s approval of this budget, we may be able to start actual work on the facility by May 2005.
Mr. Hickman described the work scheduled for the balance of 2004:
- Wheelchair ramp in rear of Mansion
- Installation of stone steps in rear of Mansion
- Replace the boarded-up double windows in the rear of the Mansion
We held a general discussion of Chris Strayer’s “RFPs for Executive Catering/Management Services”. We touched on this approach versus hiring a Facility Manager.
Commission members agreed that we will work on the following goals next, to be addressed beginning with the November 19th, 2004 meeting.:
- Review Mark Milligan’s (Passage Management) “Report to the Bryn Du Commission”. Reed will work-up an outline for our discussion based on Mr. Milligan’s report.
- Development of a business model for the facility. For example, using the proposed RFP approach, or moving forward with hiring a Facility Manager.
- Site Plan discussion.
Due to the Thanksgiving holiday, the next meeting is scheduled for Friday, November 19th, at 2:00 p.m. at the Bryn Du Mansion.
The meeting adjourned at 9:00 p.m.