BRYN DU COMMISSION
Regular Meeting Minutes of Wednesday, August 25, 2010
Members present: Candi Moore, Chair, Larry Bicking, Vince Engel, Reed Fraley, Jurgen Pape, Tony Piehowicz eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:00pm.
Public Comments: None.
Minutes: Larry Moved, and Tony Seconded that the minutes of the July 28, 2010 meeting be approved as submitted. Motion carried.
Financial Report: Reed provided, and reviewed a summary of current and year to date financial activity and indicated that both revenues and expenditures were positive in comparison to last year and in line with the current budget. Jurgen moved, and Vince seconded, the reports acceptance. Motion carried.
Executive Director’s Report: Bruce reviewed his monthly activity report, as submitted. A brief discussion followed on solutions to the mold problem in the field house.
Bruce indicated that the holiday lighting on the Great Lawn fence was being updated from incandescent to LED lights at a cost of $1,500. In view of the energy savings and benefit to the Mansion Vince Moved, and Jurgen Seconded that $500.00 be contributed towards the upgrade costs. Motion carried.
Commission stationary, ball caps and polo jerseys with the newly adopted mansion logo were displayed by Bruce. A short discussion on their possible uses and their potential for resale followed.
Old Business: A. Main Gate and Roof Repairs; As indicated in Bruce’s report, repairs to the entrance gate, damaged by a truck, are being worked out with the driver’s insurance company, and previously authorized roof repairs are being completed.
- Master Plan; Gardens. Phase two development has been completed, with a few minor adjustments, according to Jurgen who indicated that the irrigation system works very well. Further, Jurgen has updated the site plans to assure they are complementary to the Veterans Memorial plaza development being coordinated by Steve Mershon. Candi distributed a fund raising brochure for the plaza which is being sent to potential donors and indicated that $2,000 of the overall goal of $12,000 has already been committed.
New Parking Area; An extended discussion on issues which have arisen, including potential requirements for permits and outside approvals and utility relocations, resulted in the conscience that the project could not move forward this year and, therefore, should be delayed until the original design plan can be reviewed and reinitiated.
New Business: A. A general discussion about past and future events, including fundraising potential and community importance provided insight in to how to move forward in view of the Antiques and Gardening Show management company’s withdraw from the event. Vince agreed to focus on ideas discussed, including community events, trade & industry shows, themed events and social functions and to report back at a future meeting.
B: Staffing. It was agreed that Bruce could effectively use part time personnel to assist with administrative duties, event organization and coordination and provide management presence during facility use. There was general agreement that a part time casual employment program be developed. Candi asked that Bruce outline such a program, including job descriptions and estimated costs as appropriate.
Other: Tony mentioned that a garden vendor suggested the Mansion consider a free standing, self contained (recirculating) fountain be placed in the formal gardens rather than undertake a major reconstruction of the existing fountain. Tony will further research the idea.
The meeting was adjourned at 9:15pm.
The next regular meeting is scheduled for September 22, 2010