BRYN DU GOVERNANCE COMMISSION
Regular Meeting Minutes of Wednesday, May 26, 2010
Members present: Candi Moore, Chair, Larry Bicking, Vince Engel, Reed Fraley, Jurgen Pape, Tony Piehowicz e and Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05pm.
Public Comments: Justin Lodge, Chair of the Granville Recreation District provided an overview of the establishment of the GRD and introduced its newly appointed Executive Director, Andy Wildman.
The Chair recognized John Heck, representing the Bryn Du neighborhood association, who questioned pathway plans, as reported in the Granville Sentinel, potential impact on both The Colony and Bryn Du sub divisions. Jurgen indicated that planning has been an on going effort ant that a meeting to resolve outstanding issues has been scheduled with Village officials for the first week in June. Candi emphasized discussion has centered on using existing pathways, right of ways and easements to connect public spaces.
Mr. Heck indicated neighbors were concerned there be no public cut thru.
Minutes: April 28, 2010 unavailable.
Financial Report: Reed provided, and reviewed, detailed reports of current month and year to date activity noting approximately $50,000 was available for capital improvements, including those previously budgeted. Further he noted that all required I.R.S. reports and filings are up to date for 2006, 2007 & 2008, with the 2009 deadline being August. Jurgen moved, and Tony seconded the reports acceptance. Motion carried.
Executive Director’s Report: Bruce reviewed his monthly activity report, as submitted. Brief discussion followed regarding a comprehensive program for bird house raffle and the need or equipment to “fine tune” grounds maintenance to the special needs of Mansion users. Vince moved, and Tony seconded that up to $4,000 be authorized for the purchase of an appropriate mower/tractor. Motion carried.
Old Business: Repair and Maintenance: Carie Kraner, Village Finance Director, indicated that the Village had received insurance payment for spring wind damage to the Mansion roof and reviewed a proposal from Claggett & Sons, Inc. for repair work. Following a brief discussion it was Moved by Larry, and Seconded by Vince to accept the Claggett proposal for wind damage and associated repairs in the amount of twenty-four thousand two hundred fifty five dollars ($24,255.00) with the costs to be shared by the Village ($10,000.00), including insurance proceeds, and the Commission ($14,255.00) by joint contract. The motion carried.
It was agreed that further review additional roof work proposed be given further study by Bruce and Larry.
Antique Show: Tony reviewed this year’s show and reported that preliminary figures indicate a net income to the Commission of $17,980. Following a detailed discussion it was agreed to conduct the show again in 2011, scheduled one week later, if possible. Vince offered to chair the entire event next year, with recommendations for improvements/enhancements to follow.
Master Plan: Jurgen reviewed updates to the Garden Master Plan including work completed, future plantings and funding. It was Moved by Larry, and Seconded by Vince to authorize Bruce to proceed with quotations and awards for immediate and fall work in accordance with the plan and established budget. The motion carried.
It was agreed to hold further consideration of the Plaza plans and their implementation until the Commissions June 30th. Meeting.
Ford Foundation Grant – Resolution: Candi reviewed a draft resolution of support; similar to the one adopted by the Village, to the Ford Foundation for the $100,000 planning grant request for the Bryn Du Barn/Art Facility improvements. Reed Moved, and Jurgen Seconded, that the Resolution be approved. The motion carried.
The meeting was adjourned at 9:23pm.
The next regular meeting is scheduled for June 30, 2010