BRYN DU COMMISSION
Regular Meeting Minutes of Wednesday, September 26, 2012
Members present: Candi Moore, Chair, Vince Engel, Kris Burkett, Larry Bicking Jurgen Pape, Reed Fraley, Stewart Dyke eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05.
Public Comments: No comments
Minutes: Kris moved to approve the minutes of August 22nd. Jurgen seconded the motion. Motion carried.
Financial Report: Reed gave the financial report. Vince moved to approve it, Larry seconded the motion, motion carried. Reed said the auditor’s quote has come in at $1,500 to do a 2011 audit. Reed asked for an approval motion of the board to have Dixon, Davis, Bagent & Co do the audit, Kris seconded the motion, motion carried. Candi brought up that it’s almost budget time for the coming year. Factors that need to be considered in the new budget are the need for more PT help, additional capitol improvements, and the lack of philanthropic funds.
Executive Director’s Report: Bruce reviewed his report for the month. One item discussed was that the Art & Wine event planners want to change their timing from Saturday/Sunday to Friday/Saturday with timing from 3 to 8pm. This will impact our rental space and revenue on Saturday but may open up that Sunday for rentals. Larry stated that we need to keep the event revenue neutral.
Old Business: - Painting will take place in late October new windows will go in early November. Beckholt from Newark will be doing the painting, and Rosati is doing the windows. The ad hoc committee visited Station 67 to look at the windows there to see how the Rosati windows looked in a historic building. They were pleased with look
Vince reviewed his report for the Experience Granville event. The musicians will be paid out of a grant. Vince stated that he would like to have a budget for next year’s event to act as a guideline in the planning stages. It was stated that several good comments were heard from the public regarding the event.
Generators – the village is getting a new generator so their old generator is available but will need to be refurbished, Bruce will look into this further.
Second PT person discussion– Bruce has looked at one new option, that of a temporary service. General feeling from Reed was that this opens a whole new avenue of thought that the Board may not want to consider at this point. What needs to happen next is an analysis of the hours needed for this additional Part-Time person. This analysis needs to take place before November because of new budget considerations.
Candi asked if there are any additional projects needing approval? Bruce stated that there is nothing to consider at present.
New Business: Bruce brought up that a Mr. Figler from California has contacted him and toured our property for consideration of his museum in CA that he wants to relocate to Granville. The museum houses Presidential, sports and pop culture exhibits. Mr. Figler is seeking a space of 2000/2500 sq ft. The Board felt that a preliminary proposal and financials would be required before any further discussion was had regarding the museum.
Revisions to the carriage house plans were discussed. It was decided that the wall between the two main rooms would not be removed, and that the 2nd floor would not be part of the initial renovation, the question remains of how will these two items affect a renovation cost proposal. Next question is can it be finished next year? Reed asked that we request a proposal that has phase areas 1, 2, and 3 to show costs stepped over time, because it could have impact on the capital budget.
Jurgen asked about whether there were numbers for the back-patio redo and the sealing of walls around property. Bruce stated that he has a rear patio quote and he will get the quote for the sealing of the walls and will also look into timing for those projects.
Vince asked when the November meeting will be, discussion followed. As it stands, October 24th is the next scheduled meeting and December’s board meeting is on the calendar for the 12th. Candi proposed hat we have the normal meeting in October and December’s on 12th, but no November meeting unless it is needed and then it would be November 28th.
The meeting was adjourned at 8:33 p.m. The next regular meeting is scheduled for October 24th