BRYN DU COMMISSION
Regular Meeting Minutes of Wednesday, August 22, 2012
Members present: Candi Moore, Chair, Vince Engel, Kris Burkett, Larry Bicking Jurgen Pape, Reed Fraley, Stewart Dyke eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:09.
Public Comments: No comments
Minutes: Jurgen moved to approve the minutes of July 25th. Kris seconded the motion. Motion carried.
Financial Report: Reed gave the financial report. Rentals are above budget, expenses are below budget. There have been no Capitol Improvements. CD’s have been moved to Savings. Stewart moved to accept the financial report and Reed seconded the motion. Motion carried. An ad hoc committee will investigate financial options for future consideration for the development of a financial policy. Also, there will need to be a review of payroll control issues and procedures.
Executive Director’s Report: Bruce reviewed his report for the month.
Vince brought up the GRD’s pool issue that was discussed at the Chamber meeting. Vince reminded them (GRD) that the front lawn is part green-space. Stewart suggested a strongly worded letter to outline the purpose of the Bryn Du estate.
Bruce asked if we have a policy about endorsing political candidates or issues. Reed made a motion that we will not endorse profit or nonprofit organizations, candidates or issues. Kris seconded the motion. The motion carried.
Old Business: - Painting and windows – Bruce has spoken with Rosati Windows and they have given a window replacement estimate, and have suggested vinyl soffits. Painting of dormers would include lead removal. Blake Brothers have given an estimate for painting and windows. The board crossed Rhino Paint off the list. Larry moved that we take option number 5 and approve up to $55,000 to be determined at the discretion of the Executive Director, Kris seconded. These are three separate projects so we show them as three separate estimates. Approximately $21,000 for the replacement of the GSVA windows, approximately $18,000-20,000 for Carriage House windows, and the dollar amount is yet to be determined for the painting and/or soffit work of both buildings.
Main stairway – Bruce said he has had a couple of estimates for stone replacement and having aggregate stone. Being a safety issue, Jurgen moved to having stairway replaced with aggregate concrete, Kris seconded. Candi has reservations stating that she would like to keep the historic appearance. Motion was voted on and the majority ruled.
Front Patio – will be replaced with all exposed aggregate, Jurgen moved that we go ahead with this project as well, Vince seconded the motion. Motion carried.
Jurgen stated that caulking of capstones is an important task to be done before winter.
Bruce is getting an estimate on this project.
Bruce is also getting an estimate on living room plaster ceiling work.
Experience Granville – literature/posters etc. is being printed, and we are now being billed for this service. Sign ups have been slow. We will have 14 vendors in the barn with the Library group. We have a hot dog vendor and River Road is doing the coffee. There will be 2 bouncy houses from Main Events and the Women’s basketball team from Denison will run them. The publicity release has been done and will hopefully be in next week’s paper. The barn vendors will begin set up on Saturday, September 15th. The Library has put $2000 toward this project. We have auxiliary parking set up with Spring hills who will manage this aspect. Working with Jan from Jan’s in stitches on t-shirts.
Generator issue – Candi asked if it is a worthwhile investment? Bruce stated that no other venues in Licking county have generators. He suggests a smaller sized generator for low utility usage. A winter project will be to investigate this further.
There was also further discussion regarding more Part-time employees. Bruce has a list of potential people that he would consider hiring as “on call” personnel. Reed stated that it comes down to work load based on supervision and payroll. Candi wanted to know how many hours this other person or persons would work on a monthly basis. The subject was left with the need for set up of procedure and protocols for having additional personnel before anyone be brought on.
New Business: Memorial Tree and Benches – a new brochure has been done. There will be a newspaper article announcing the program soon. We have some people already willing to donate. The brochure will be available in several local places and at Experience Granville in September.
There was a grant application submitted for the computers but the decision won’t be made till February so we will go ahead with new computer installation by the end of summer. Candi asked if further grants for building projects were investigated by the interns and Bruce said that yes, there is a list of preliminary findings that will be looked at again.
Larry moved to adjourn, Jurgen seconded. The meeting was adjourned at 9:16 p.m.
The next regular meeting is scheduled for September 26th
(Respectfully submitted by Athena Koehler)