Granville Community Calendar

Bryn Du Minutes December 16, 0214

BRYN DU COMMISSION

Regular Meeting Minutes of Monday, December 16, 2013

 

Members present:        Candi Moore, Chair, Keith Myers, Larry Bicking, Stewart Dyke, Jurgen Pape, Reed Fraley,  eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05. 

Public Comments:        None

Minutes:                Stewart moved to approve the minutes with corrections from November 25, 2013, and Jurgen seconded the motion, motion carried. 

Financial Report:       Reed reviewed the financials as of November, 2013.  We are doing well currently at break even for the year. We are at this point waiting on the Village Capital Fund money. Reed stated that he wants to change how events are financially reported in relation to rental income, that it may show a lesser figure in rental but will be better reporting for these two sources of income.  Larry moved to accept the financial report and Jurgen seconded the motion, the motion carried.

  • Budget – Reed reviewed the draft budget, it is not completed yet. He will add the estimated amount in water utility that is to be billed by the Village starting January 1.

Executive Director’s Report:  Bruce reviewed his report – Field House is a busy building and the Paul Hamilton art show is going well.  Candi wants us to start keeping statistics for who is here, how long, from where, and for what purpose. Keith stated that he will make some contacts to find a company that could give us a report based on these statistics.  Bruce said that there is a Computer company that would like to do some classes here a couple days a week providing training, some life/local talks and has offered our own staff some assistance for our own computer programs as needed. Finally, Bruce said the front gate has been hit and slightly bent and may need some repair.

Old Business:     Carriage House plan – Phil Claggett from NorthePoint was with us. Phil said we got three bids back. The first from R.W. Setterlin Building Co. they came in at $443,000, the next is Flecto L.L.C., $202,950, and finally Robertson Construction Services, Inc. at $214,800. There was much discussion about the three and the financing of the project. The first company (Setterlin Building Co.) has been ruled out due to price. The second (Flecto L.L.C.) has been ruled out for the following reasons, 1) Experience in the industry, they did not meet our 10 year minimum requirement, 2) the Board agreed that they did not carry insurance liability to cover the size of the project per our requirement and 3) they did not exhibit enough experience with Prevailing Wage.   Finally, the Board settled on Robertson Construction for the following reasons: 1) their base bid was acceptable financially, 2) they offer the experience that the Board required, 3) they have done good work at the Mansion in the past and 4) they use local sub-contractors, which the Board felt was good for the community as a whole and was another key component in the decision.  Keith moved to accept the Robertson base bid of $214,000 and Stewart seconded the motion, motion carried. There will be further discussion on the alternate bid within the next 30 days. Phil will put a recommendation letter together as requested by the Board and will notify Robertson of the awarded bid.

Grant Writing – Amy Mock’s proposal, Amy was with us to answer any questions. She talked about doing a proposal to the National Trust Preservation Fund which is currently taking applications, these are small grants acting as seed money for projects. The deadlines for this year are Feb 1st, June 1st and October 1st. It was suggested by the Board that we look to the June 1st deadline. Secondly Amy is looking at the Licking County Foundation.  They will be accepting letters of intent in mid to late August. This fund can be awarded ranging from $5,000 to $20,000. Once a letter of intent is submitted and is accepted, a group must then submit an application and the money may then be awarded the following year. Jurgen asked if there was anything larger or with matching funds that she had run across in her research? Amy mentioned the Columbus foundation’s “the big gift” but stated that you have to be in the Columbus area.

State Capital budget opportunity- Candi said that we have put in a preliminary proposal for state money, she asked that if we get the go ahead could Amy help with this? Amy stated that she would. 

New Business:  – Candi has had a request from the Wichert Insurance Co. to renew our premium for employment and officers and also property and general liability for the coming year. There is a slight increase in that premium but the Board didn’t feel that it was significant at this time and agreed that it should be renewed.  The deadline is the 27th of this month and Candi will go ahead with the renewal.

  • It was also brought up that Annie Cacciato from the GSVA has informed us that she is very ill and will be stepping back from some of her duties at the GSVA, but that it will continue in its work with their current staff.

Master Plan Discussion: - None

Executive Session: Larry moved to go into executive session for the purpose of considering a change in compensation of public employees for 2014. Jurgen seconded the motion. The roll call for the vote is as follows: Bicking -yes, Jurgen –yes, Reed - yes, Stewart - yes, Moore - yes, Myers – yes. Staff was dismissed for the session.

Other:  None

                        The meeting was adjourned at 9:46 p.m.

                        The next regular meeting is scheduled – January 22nd  

Bryn Du Minutes November 25, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Monday, November 25, 2013

 

Members present:       Candi Moore, Chair, Keith Myers, Larry Bicking, Kris Burkett, Stewart Dyke, Jurgen Pape,  eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:06. 

Public Comments:        None

Minutes:               Larry moved to approve the minutes from August 28, 2013, and Jurgen seconded the motion, motion carried.  There were informational minutes only for September 25, 2013, Kris moved to approve these and Jurgen seconded the motion, motion carried. Finally, there were Information minutes only for October 23, 2013, Keith moved to approve these and Jurgen seconded the motion, motion carried.

Financial Report:       Bruce reviewed the financials as of October, 2013 in Reed’s absence – financial status is strong. Larry moved to accept the financial report and Stewart seconded the motion, the motion carried.

  • Budget planning – We don’t have budget figures yet for 2014, but projected funds from the Village look to be forthcoming so we can move ahead on the Carriage House plans.

Executive Director’s Report:  Bruce reviewed his report – a very varied month of activities including sports, art shows and the end of wedding season. Next year’s bookings are very strong and the spring will be a great mix of community events.

Old Business:    Carriage House plan – Update on final plans, funding and on bid process- North Pointe is posting an ad and it will run for two weeks in the Advocate for bids.  The village office will act as drop off for bids till December 16th or 20th, depending on time of ad placement.

  • Annual report – We have a draft in process and it will be submitted by Friday, November 29th.
  • Community garden – plan status – no changes at this time. Jurgen is trying to get schedules of committee together.  He has looked at drain fields and topography of the space for the access road.
  • Grant Writing – we have a proposal letter of services from Amy Mock. Bruce will send a copy of her letter to the rest of the board.  We will look at the community garden as a possibility for a grant.

New Business:  –        

  • State Capital budget opportunity – Friday deadline for submission of an application.  The Village would be the applicant for this opportunity with the Mansion as one of the recipients for funding. Candi will work with Steve Stilwell on this process.
  • Partnered Caterers – The Board looked at the Vendor Resources booklet which includes a list of “Partnered Caterers”, this booklet is given to incoming event planners (for weddings and other catered events). Bruce discussed what having our partnered caterers means operationally. The Board suggested removing the term “Partnered” so the list does not imply that we specifically endorse any particular caterers, but staff can continue to make suggestions.  

Master Plan Discussion: - None

Executive Session: Kris motioned to move into executive session for the purpose of discussing personnel matters. Larry seconded the motion. The Roll call for attendance is as follows – Stewart Dyke - yes, Jurgen Pape - yes, Candi Moore - yes, Keith Myers - yes, Larry Bicking - yes and Kris Burkett -yes.  Executive Session adjourned at 8:30 p.m. and the Board moved back to regular meeting.

Other:  Candi got a letter from Steve Stilwell regarding our contract with the Village which doesn’t expire until December, 2014. Candi will ask for a one year extension of this contract.  Also the Village will begin billing us for water in 2014, this will average about $4,000 a year.  Jurgen mentioned that we may want to look at increasing rental rates for the coming year’s rentals.  They will also be reallocating Bob Lavender’s wages as part of the Village’s 2014 budget. The Council meeting will be December 4th and they have requested someone from the Bryn Du Commission to present our plans for the carriage house renovation.

                        The meeting was adjourned at 8:46 p.m.

                        The next regular meeting is scheduled – December 16th

Bryn Du Minutes October 23, 2013

BRYN DU COMMISSION

“Informational” Meeting Minutes of Wednesday, October 23, 2013

 

Members present:     Candi Moore, Chair, Keith Myers, Jurgen Pape  eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:04. 

Public Comments:       Sylvia Bast was in attendance

Minutes:              No quorum to vote on minutes.

Financial Report:       No financials to review

Executive Director’s Report:   Was not reviewed in the meeting.  Jurgen did say he would like to review the leach bed from the adjacent property as it pertains to the area for the driveway for the community garden.

Old Business:   Carriage House plan – Phil Claggett from NorthPointe was in attendance and reviewed the timeline where we are now. Discussion followed regarding finishes, a second access to great room from small room. It was decided that flooring will be stained and sealed concrete throughout.  Lighting, fans, etc. were discussed but actual styles will be decided further into the renovation.  After revisions, Phil and Bruce will meet with Molly Prasher.  Currently we are on track to start in December.

New Business:  – On the Grant writing front, Candi would like some clarity regarding an agreement with Amy Mock and how she might work with us. Bruce said that Amy will be at the next meeting.

Polling place has been changed to the field house for the township. The village voters will stay at FPC.

Master Plan Discussion: - None, see the Executive Director’s Report.

Other: Schedule for meetings of the board with pending carriage work and lack of a quorum for the last two months warrants having a meeting in November and December, Candi will send out some possible dates to the board.

                        The meeting was adjourned at 8:53 p.m.

                        The next regular meeting is scheduled - TBA

Bryn Du Minutes September 25, 2013

 BRYN DU COMMISSION

“Informational” Meeting Minutes of Wednesday, September 25, 2013

 

Members present:     Larry Bicking, Chair, Reed Fraley,  eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05. 

Public Comments:       None

Minutes:              No quorum to vote on minutes.

Financial Report:      Reed read the financial report for August.

Executive Director’s Report:   Was not reviewed in the meeting.  

Old Business:   Carriage House plan – Phil Claggett from NorthPointe was in attendance and brought us a timeline. Discussion followed regarding timing, and budget. Phil stated that he would like to have an all-encompassing meeting regarding the working plans by the end of October. Invitations to bid would go out in November with Contract being awarded in December and Construction to begin either the end of December or the beginning of January, with Completion of the Project by April 2014.

Experience Granville – Larry and Reed complemented the work done by Bruce, Cait and Athena, they said it was a nice community event. There was some discussion on its future and it was decided that there should be further examination on whether this should continue as a Bryn Du event and if so, how it could be improved or expanded.

New Business:  – Polling place discussion. The board feels that it will be a good thing to be used as a polling place and will expose Bryn Du to a wider audience of the community.

Master Plan Discussion: - None

Other: None

                        The meeting was adjourned at 8:08 p.m.

                        The next regular meeting is scheduled for October 23rd  

Bryn Du Minutes August 28, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Wednesday, August 28, 2013

 

Members present:     Candi Moore, Chair, Jurgen Pape, Stewart Dyke, Kris Burkett, Reed Fraley, Larry Bicking, Keith Myers  eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:08. 

Public Comments:       None

Minutes: Jurgen moved to approve the minutes as corrected for July 24th. Larry seconded the motion. Motion carried.     

Financial Report:      Reed read the financial report for July.  This has been a great revenue year over last with expenses in line. Stewart moved to accept the financial report and Jurgen seconded the motion. Motion carried.

Executive Director’s Report:   Bruce reviewed his report for the month.  The Life/Local series is set to start in September with varied topics to appeal to a variety of visitors. We will try to work with the schools to get the word out on a couple of the upcoming speakers as well as Experience Granville. In other news, we have 22 new tables, an LCD projector and a screen that have been donated from State Farm. Bob has been busy cleaning out the carriage house.  The Laundry house has been cleaned out for additional storage of items from the carriage house.

Old Business:   Carriage House plan – Phil Claggett from NorthPointe is working on the bid package and says we will have a report by the end of September, then bidding will begin. When Phil attends next month’s board meeting Candi would like to have him talk about the schedule of the project. Bidding should be about a three week process.

Regarding Noise Concerns from residents in the Colony –There were two more complaints that arose and were resolved. We will continue to monitor and will keep a running log of issues and actions taken.

New Business:  Experience Granville – Caitlyn our intern has been working on this project. Invitations have been sent out to area businesses through the Chamber and also email, there are several groups returning this year.  Now, we are waiting on responses to come back. Currently we are working on getting information out in a variety of places to encourage vendor and public participation.

Pelotonia- Keith stated that Granville got a lot of great publicity for the “experience of riding through town”. There was a discussion then about the potential of having Bryn Du as a stop on the Pelotonia race trail perhaps as an end for the 50 mile or 75 mile groups. It was decided that Candi and Keith will pursue discussion with the groups involved in bringing the race here to Granville. 

Master Plan Discussion: - Jurgen, Keith and Lori Swihart have again met and talked about the planning of the Community Gardens in regards to construction site needs; the access road, parking areas and layout of the gardens to include the raised beds and also rentable space.  They have come to the conclusion that a part-time person will need to be engaged to manage the site and will make funding for this aspect part of the overall plan as they go along. Regarding the access to the area, the committee is looking at a lane from the horseshoe parking area up to the northeast near the storage building for parking and construction purposes. Jurgen said we need to find out where exactly the underground utilities run and at what depth. Bruce said that Bob may already have this info on plans? Next step will be to devise a working design plan and a preliminary cost breakdown.

Other: None

                        The meeting was adjourned at 8:28 p.m.

                        The next regular meeting is scheduled for September 25th  

Bryn Du Minutes July 24, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Wednesday, July 24, 2013

 

Members present:     Candi Moore, Chair, Jurgen Pape, Stewart Dyke, Reed Fraley, eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:11.  Keith Myers has been approved to join the board by the Village.

Public Comments:       Sylvia Bast, C0-Chair of Granville Garden Club – Daffodil Show was present.

Minutes: Jurgen moved to approve the minutes for June 26th. Reed seconded the motion. Motion carried.

Financial Report:      Reed read the financial report for June.  Rental fees are up, however building and land figures are over budget for the year because the bills of several projects that were done toward the end of the year (2012) carried over into 2013. Stewart made a motion to accept the financial report. Jurgen seconded the motion. The motion carried.

Executive Director’s Report:   Bruce reviewed his report for the month.  Bruce and the attorney have reworked the contract, there has been a “Supplement” added for returning groups doing similar functions. In other news, Kerry Dixon is no longer with the GSVA.

Old Business:   Carriage House plan – Update on Architect Estimates – The updated bid package with the asked for changes amounts to an increase of $2,000 in North Pointe’s cost proposal. Reed motioned to accept the amount increase to get the project moving and Jurgen seconded the motion, the motion carried.

New Business:  Amy Mock was in attendance to educate us on the grant possibilities that may be available to us, and the process needed to pursue them. She currently does grant writing and fund raising in Licking County, most recently with the GSVA. She is offering her services and expertise in this area, the board was very receptive to having her do this work. We reviewed grants we have received in the past, and what projects we may need funding for in the future. Amy’s advice was to prioritize the top three projects that we want to pursue. Then, she asked us to think about what role we want to play in the writing process.

Regarding the Noise Concerns from residents in the Colony – Bruce and Candi met with Margery Mitchell and Al Lyons. They expressed their concerns regarding noise that comes from tented events and how it might be reduced. Bruce agreed that we would be more attentive to noise levels. He encouraged them to call if noise reached a level that disturbed them. Margie was satisfied by the end of the meeting. Al felt all amplified noise should be discontinued, but Bruce and Candi did not agree to take that measure.  Bruce is preparing a summary of their meeting that they can share with the residents at the Colony. It will include the phone number to the Mansion as well as Bruce’s cell phone number to notify us if there is a noise issue, so that we can address it at the time that it is occurring.

Water issues - Due to the amount of rain we have had in the month of July there are some water issues in various buildings on the estate.  Bruce mentioned some of these specifically his report. Bruce would like Larry, Jurgen, and Keith to work on some kind of plan to see if water can be diverted in some areas to prevent future flooding issues. 

Black topping of parking lots – Bruce has two proposals for sealing all the black top spaces. It will be a two part process because of building use. True Seal and Corsi are the prospective companies. The board was in agreement that Bruce should go ahead with the needed topping.

Master Plan Discussion: - In light of Amy Mock’s presentation on grants, the following discussion took place regarding our priority projects for the near future.

Priority planning projects in order of perceived importance:

Other: Jurgen has been back in contact with the village regarding the addition of our items to the Village survey drawings. Steve Stillwell said he would get a cost for adding those items and be back in touch.

Bryn Du Minutes June 26, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Wednesday, June 26, 2013

 

Members present:     Candi Moore, Chair, Jurgen Pape, Larry Bicking, Kris Burkett eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:11.  Vince has resigned his position.

Public Comments:      None

Minutes: Larry moved to approve the minutes for May 22nd. Jurgen seconded the motion. Motion carried.           

Financial Report:      Bruce read the explanation of the financial report for May in Reed’s absence.   Kris made a motion to accept the financial report. Larry seconded the motion. The motion carried.

Executive Director’s Report:   Bruce reviewed his report for the month.  The front wall is fixed. Lawn is looking good. The gardens are all planted. Both venues are busy.

Old Business:   Carriage House plan – Update on Architect Estimates – Bruce reviewed the changes and comments that Northpoint has done. Discussion followed pertaining to going ahead and getting the bid package out.  Jurgen made the motion to include both phases having the 2nd phase as an alternate and adding the kitchen to phase 1 as an alternate and having Northpoint do the bid package.  Kris seconded the motion. The motion carried.  To get ready for this project the carriage house will need to be cleared which means the barn will need to be made more habitable.

Art & Wine Event Affair Debrief- Parking seemed to work ok, there was cooperation. The group seemed to have some issues because they had a higher attendance than was expected but things on our end were fine, the wedding in the Field House went well.  There have been some expansion changes suggested by the Art & Wine group for next year. Jurgen brought up a concern that Bob has had with groups leaving behind metal stakes in the Great Lawn that could pose potential danger to other users of the fields.  It seems that this group’s art vendors have not been removing the stakes consistently. Bruce said it will be addressed more specifically in the contract to include a deposit.

New Business:  Noise Concerns – Candi and Bruce received a letter regarding noise in the West Garden area during events.  Candi said she has spoken with the writer (Margery Mitchell) to let her know that her letter was received and would be discussed. Discussion ensued. One resolution was to designate the area in the West Garden as a quieter area with limits set for sound. Candi and Bruce will meet with the lady to discuss.

Board Membership – Vince is no longer on the Board. He was a good board member who was very active and will be missed. The open position has been placed in the Newspaper by the Village and we will await word.

Review/revision of Code of Regulations/Election of Officers – Candi asked if there needs to be any changes or additions to the Code. Jurgen feels that it is good as it stands. Larry feels that it shows its age, that we have grown up as an organization but that we don’t need to change it yet. It was stated that the community has added to the expertise as needed as well. Discussion regarding election of the Offices of President, Treasurer and a Secretary are as required by the Code took place and was followed by further discussion about whether we look at a rotation of term limits?  It was decided that we would keep the status quo but that we would go ahead and elect officers for the current year.   Kris made the motion to elect the current slate with Candi Moore as President, Reed Fraley as Treasurer and added Athena as Secretary, Jurgen seconded the motion. Motion carried.

Tree and Landscape Memorial Tree Program –The Tree and Landscape committee met here at Bryn Du recently to discuss the joining of our two tree programs. It has been decided that they are joining our program so any tree donations made to the T&LC will plant a tree here on the grounds unless someone specifically requests a tree planted in another location.   Jurgen mentioned that he and Bruce had discussed updating the survey drawings to incorporate Bob’s and other items. The Village may update their survey drawings in which case we should hold off doing ours assuming that we can include our items.

Roof Repairs – Each building has some roofing issue, some very small, others slightly bigger. The total is $5,020 through a roofing contractor that we have used before and did well. Jurgen made a motion to accept the proposal that Bruce presented. Kris seconded the motion. Motion carried.  Bruce will update the maintenance sheet.

Master Plan Discussion: -Community Garden Action Steps – Jurgen, and Debbie Walker have talked with Lori Swihart of the OSU Master Gardeners, she was very encouraging toward the project. Jurgen also wants to meet with Keith Meyers to talk about possible financial donors like they have had at the Franklin Park community gardens.

Other: None

                        The meeting was adjourned at 9:15 p.m.

                        The next regular meeting is scheduled for July 24th  

Bryn Du Minutes May 22, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Wednesday, May 22, 2013

 

Members present:     Candi Moore, Chair, Jurgen Pape, Stewart Dyke, Reed Fraley eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:09.

Public Comments:      Rotary members – Made a general introduction of what the Rotary does in the community.  They also made their formal request for parking charges for the Art & Wine show coming up in June.

Barn Discussion - Dan Troth of the Non-profit organization the Friends of Ohio Barns presented a slide show on preserving and revitalizing Bryn Du’s barn. GreenTech Construction is Mr. Troth’s company.

Minutes: Jurgen moved to approve the minutes for April 24th. Reed seconded the motion. Motion carried.                      

Financial Report:      Reed reviewed the financial report for April.  Stewart made a motion to accept the financial report. Jurgen seconded the motion. The motion carried.

Executive Director’s Report:   Bruce reviewed his report for the month.  The Mother’s Day Tea was well received and had a good turnout. The daffodil show numbers showed that they had doubled in attendance from previous years. The gardens are being planted over the next few weeks.

Old Business:   Carriage House plan – Bidding Process was reviewed as it related to the meeting that Bruce had with Steve Stilwell and NorthPointe Architectural firm (Phil Claggett).  It was decided to have Phil clarify the items to be included in Phase 1 and Phase 2 for the first floor, and to define the duties of the project manager, the architect, and the contractors.  If the project is going to span the next two years a presentation to the village should be done per Mr. Stilwell.

Project approvals – none at this time.

New Business:  Parking for Art & Wine Event- discussion 1) there needs to be signage designating that parking fees benefit the Rotary. 2) There should be an agreement between Bryn Du and the Rotary that parking will be managed efficiently and effectively and if not, next year’s contract will be more stringent and there will be a required restitution included.

                        Tree Memorial Programs – tree and landscape is meeting here at Bryn Du on Friday to discuss moving the village tree memorial program here.

 

Master Plan Discussion –  See Public Comments

 

Other:  None

 

                        The meeting was adjourned at 9:25 p.m.

                        The next regular meeting is scheduled for June 26th  

Bryn Du Minutes April 24, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Wednesday, April 24, 2013


Members present:   Candi Moore, Chair, Vince Engel, Jurgen Pape, Stewart Dyke, Larry Bicking, Kris Burkett, eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:07.

Public Comments:  No comments   

Minutes:  Jurgen moved to approve the minutes for March 27th. Kris seconded the motion. Motion carried.              

Financial Report:   Bruce passed out and reviewed the financial report in Reed’s absence for March.  Larry made a motion to accept the financial report. Stewart seconded the motion. The motion carried.

Executive Director’s Report:   Bruce reviewed his report for the month. He is currently waiting on another bid for the front wall. The lawns are growing and being mowed already. The Daffodil Show was a big success. Interns will be starting soon. The Library/GRD Zoo event will be this coming Sunday.  A Mr. Troth will attend the next meeting to go over ideas for the barn.

Old Business:   Carriage House – Bid questions: can we have our architect do the bid construction package? What is price if they do it? Who reviews it? What does the Village require? Does Bird and Bull do the bid package and review it as well since they are contracted with the Village?

New Business: Jurgen’s Project Proposals: Jurgen presented a slide show for review and consideration for future projects. Candi remarked that we need to keep the cost of maintenance and upkeep of any future projects in mind. See attached commentary and pictures.

Vince said that his first meeting with the Art & Wine is coming up and the question of pay parking will possibly resurface. Discussion of policy followed. Will allow them to charge but 50% will go to Bryn Du. Fewer number of spaces will be available due to a scheduled wedding, and it will need to be tightly managed.

Richard Downs – Solar energy will be life/local topic this Tuesday. Vince invites the Board to attend on April 30th it is conjunction with the turn off your screen week that the library and GRD put together. The Granville Inn has given gift cards that are being given to the speakers.

Project approvals – none at this time.

Master Plan Discussion – Community Gardens – Jurgen and Debbie Walker have met, soil samples have been analyzed, and no surprise it is full of clay. The National Association of Community Gardens has been contacted in hopes that they will come to look over and offer some assistance on the project. Plans need to be worked up to begin the project. Jurgen may check with CTEC on possible building of raised beds.

Barn – Mr. Troth will come out from Friends of Ohio Barns to next meeting.

Other:  None

The meeting was adjourned at 8:30 p.m.

The next regular meeting is scheduled for May 22nd  

Bryn Du Minutes March 27, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Wednesday, March 27, 2013


Members present:  Candi Moore, Chair, Reed Fraley, Vince Engel, Jurgen Pape, Stewart Dyke, Larry Bicking eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05.

Public Comments:  No comments  

Minutes:  Jurgen moved to approve the minutes for February 27th. Vince seconded the motion. Motion carried.            

Financial Report:  Reed gave the financial report for February.  Reed also said that the books are starting to be reviewed for the 990 report which is due in May. Kris made a motion to accept the financial report. Jurgen seconded the motion. The motion carried.

Executive Director’s Report:   Bruce reviewed his report for the month. We are getting ready for spring business! We interviewed our Denison interns and have made offers to two of them and are waiting to hear their answers.

Old Business:   Carriage House – Phillip Claggett returned from Northpoint Architectural Consultants to review new plans and the cost breakdown for the renovation of the Carriage House. A question and answer session followed. To move forward we will need to have a bid package put together, Bruce will check into options of getting this done.  We will go ahead and work on getting the pool drained and moving Maintenance (Bob) to another area.

Code of Regulations- will put off discussion till May.

New Business:

Bill Heim Memorial – Stewart has collected monies for a memorial bench in Bill’s honor. Candi suggested also creating an endowment fund in Bill Heim’s name for future beautification and community programing needs. A press release should be done to announce this possible fund.

Project approvals – none at this time.

Other:  Jurgen met with Debbie Walker about the community gardens. He sent a soil sample of the old tennis courts to the OSU Extension Office for testing.

Jurgen also met with the tree and landscape manager regarding future tree acquisitions.

Vince reviewed the first Denison Provost sponsored Life/Local, he said there were about 40 people in attendance.

Candi stressed that we need to look for new and different ways to raise funds for future Master Plan funding.

The meeting was adjourned at 8:57 p.m.

The next regular meeting is scheduled for April 24th  

Bryn Du Minutes February 27, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Wednesday, February 27, 2013

 

Members present:     Candi Moore, Chair, Reed Fraley, Vince Engel, Jurgen Pape, Stewart Dyke, Larry Bicking eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:02.

 

Public Comments:      No comments

 

Minutes:                     Jurgen added the name Debbie Walker of the Village Hall to the section of the minutes regarding the garden project. Larry moved to approve the minutes as amended for January 23rd. Jurgen seconded the motion. Motion carried.

 

Financial Report:      Reed gave the financial report for January.   Jurgen made a motion to accept the financial report. Vince seconded the motion. The motion carried.

Matt Bagent of Dixon, Davis, Bagent & Company, CPAs of Granville, OH was introduced to review the Audit for year 2011. This the first audit that has been done for the Commission. No issues were found.

 

Executive Director’s Report:   Bruce reviewed his report for the month. It has been fairly quiet in the Mansion this month; however, the Field House has been very busy with sporting events.

 

Old Business:   Carriage House – Phillip Claggett was introduced from Northpoint Architectural Consultants to review new plans for the Carriage House. He will work on cost specs for each phase of the project, new options for the portico and fire exit stairway for second floor.

 

New Business:

Project approvals – Signage designs are being worked on and Bruce will move ahead with implementing them.

Candi asked that the Code of Regulations be circulated to the board and will be discussed at the next meeting.

Community Garden project – there was no report from the ad-hoc committee at this time. Candi suggested that they begin work on possible designs and how it might run.

Life/Local – Vince said that grants that he was looking into did not pan out due to timing. However, he did secure the Provost of Denison and the Granville Inn as sponsors. The program has grown significantly and works in conjunction with other village programs. Posters are in the works. The calendar has been updated online along with social media.

 

Other:  Bruce wants to upgrade our smoke detectors and will look into this.

 

                        The meeting was adjourned at 8:37 p.m.

                        The next regular meeting is scheduled for March 27th  

Bryn Du Minutes January 30, 2013

BRYN DU COMMISSION

Regular Meeting Minutes of Wednesday, January 23, 2013

 

 

Members present:     Candi Moore, Chair, Reed Fraley, Vince Engel, Jurgen Pape, Stewart Dyke, Larry Bicking eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05.

 

Public Comments:      No comments

 

Minutes:                     Larry moved to approve the minutes of December 13th. Vince seconded the motion. Motion carried.

 

Financial Report:      Reed gave the financial report for December. Actuals came in very close to budget figures for the year.  Stewart made a motion to accept the financial report. Jurgen seconded the motion. The motion carried.

Audit or Review – Reed said the preliminary audit looks good.  The final should be done in February. 

 

Executive Director’s Report:   Bruce reviewed his report for the month. 

Also, Bruce has taken information to the Energy Cooperative for Operation Roundup to seek financial help for the ceiling restoration.

 

Old Business:  

Annual Report- the report was well received by the Village and the Township.

 

There was discussion about the meeting between Larry, Bruce and the GRD regarding usage of the lawn and Field House for sport programs.  

 

Life/Local – Vince reviewed the life/local series as it stands now. We have a spring group and a fall group.  We are partnering with Denison’s Office of the Provost to do three academic lectures. We are also still partnering with the OSU Extension Office. Vince has suggested giving some token to these speakers in appreciation of their time.

 

Experience Granville – Vince brought up discussion about branching out to the wider community in hopes of getting more participation and variety of vendors.

 

Carriage House – next step – the architect is working on drawings to get needed permits in process.  He is willing to come to February’s board meeting to discuss the next phases.

 

New Business:

Project approvals – the back patio is on the agenda and some wall caulking at the FH, as well as some new signage.

 

Master Plan Discussion – what is the next focus? Bruce brought up the community garden project, Debbie Walker at Village Hall has stepped forward and would like to be part of that planning process. Also, with the Carriage House project advancing, the terrace patio pool will need to be drained and broken and then filled. The barn needs to be checked for utility needs before Bob and the maintenance area are moved into part of that space. Bruce also brought up that he had talked to someone who renovates barns all over central Ohio and the gentleman had said that he would be very willing to come in and discuss what might be done to renovate the barn and how we might go about it financially.

 

Other:   

The meeting was adjourned at 8:45 p.m. The next regular meeting is scheduled for February 27th  

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