BRYN DU COMMISSION
Regular Meeting Minutes of Wednesday, August 28, 2013
Members present: Candi Moore, Chair, Jurgen Pape, Stewart Dyke, Kris Burkett, Reed Fraley, Larry Bicking, Keith Myers eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:08.
Public Comments: None
Minutes: Jurgen moved to approve the minutes as corrected for July 24th. Larry seconded the motion. Motion carried.
Financial Report: Reed read the financial report for July. This has been a great revenue year over last with expenses in line. Stewart moved to accept the financial report and Jurgen seconded the motion. Motion carried.
Executive Director’s Report: Bruce reviewed his report for the month. The Life/Local series is set to start in September with varied topics to appeal to a variety of visitors. We will try to work with the schools to get the word out on a couple of the upcoming speakers as well as Experience Granville. In other news, we have 22 new tables, an LCD projector and a screen that have been donated from State Farm. Bob has been busy cleaning out the carriage house. The Laundry house has been cleaned out for additional storage of items from the carriage house.
Old Business: Carriage House plan – Phil Claggett from NorthPointe is working on the bid package and says we will have a report by the end of September, then bidding will begin. When Phil attends next month’s board meeting Candi would like to have him talk about the schedule of the project. Bidding should be about a three week process.
Regarding Noise Concerns from residents in the Colony –There were two more complaints that arose and were resolved. We will continue to monitor and will keep a running log of issues and actions taken.
New Business: Experience Granville – Caitlyn our intern has been working on this project. Invitations have been sent out to area businesses through the Chamber and also email, there are several groups returning this year. Now, we are waiting on responses to come back. Currently we are working on getting information out in a variety of places to encourage vendor and public participation.
Pelotonia- Keith stated that Granville got a lot of great publicity for the “experience of riding through town”. There was a discussion then about the potential of having Bryn Du as a stop on the Pelotonia race trail perhaps as an end for the 50 mile or 75 mile groups. It was decided that Candi and Keith will pursue discussion with the groups involved in bringing the race here to Granville.
Master Plan Discussion: - Jurgen, Keith and Lori Swihart have again met and talked about the planning of the Community Gardens in regards to construction site needs; the access road, parking areas and layout of the gardens to include the raised beds and also rentable space. They have come to the conclusion that a part-time person will need to be engaged to manage the site and will make funding for this aspect part of the overall plan as they go along. Regarding the access to the area, the committee is looking at a lane from the horseshoe parking area up to the northeast near the storage building for parking and construction purposes. Jurgen said we need to find out where exactly the underground utilities run and at what depth. Bruce said that Bob may already have this info on plans? Next step will be to devise a working design plan and a preliminary cost breakdown.
The meeting was adjourned at 8:28 p.m.
The next regular meeting is scheduled for September 25th