BRYN DU COMMISSION
Regular Meeting Minutes of Wednesday, July 24, 2013
Members present: Candi Moore, Chair, Jurgen Pape, Stewart Dyke, Reed Fraley, eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:11. Keith Myers has been approved to join the board by the Village.
Public Comments: Sylvia Bast, C0-Chair of Granville Garden Club – Daffodil Show was present.
Minutes: Jurgen moved to approve the minutes for June 26th. Reed seconded the motion. Motion carried.
Financial Report: Reed read the financial report for June. Rental fees are up, however building and land figures are over budget for the year because the bills of several projects that were done toward the end of the year (2012) carried over into 2013. Stewart made a motion to accept the financial report. Jurgen seconded the motion. The motion carried.
Executive Director’s Report: Bruce reviewed his report for the month. Bruce and the attorney have reworked the contract, there has been a “Supplement” added for returning groups doing similar functions. In other news, Kerry Dixon is no longer with the GSVA.
Old Business: Carriage House plan – Update on Architect Estimates – The updated bid package with the asked for changes amounts to an increase of $2,000 in North Pointe’s cost proposal. Reed motioned to accept the amount increase to get the project moving and Jurgen seconded the motion, the motion carried.
New Business: Amy Mock was in attendance to educate us on the grant possibilities that may be available to us, and the process needed to pursue them. She currently does grant writing and fund raising in Licking County, most recently with the GSVA. She is offering her services and expertise in this area, the board was very receptive to having her do this work. We reviewed grants we have received in the past, and what projects we may need funding for in the future. Amy’s advice was to prioritize the top three projects that we want to pursue. Then, she asked us to think about what role we want to play in the writing process.
Regarding the Noise Concerns from residents in the Colony – Bruce and Candi met with Margery Mitchell and Al Lyons. They expressed their concerns regarding noise that comes from tented events and how it might be reduced. Bruce agreed that we would be more attentive to noise levels. He encouraged them to call if noise reached a level that disturbed them. Margie was satisfied by the end of the meeting. Al felt all amplified noise should be discontinued, but Bruce and Candi did not agree to take that measure. Bruce is preparing a summary of their meeting that they can share with the residents at the Colony. It will include the phone number to the Mansion as well as Bruce’s cell phone number to notify us if there is a noise issue, so that we can address it at the time that it is occurring.
Water issues - Due to the amount of rain we have had in the month of July there are some water issues in various buildings on the estate. Bruce mentioned some of these specifically his report. Bruce would like Larry, Jurgen, and Keith to work on some kind of plan to see if water can be diverted in some areas to prevent future flooding issues.
Black topping of parking lots – Bruce has two proposals for sealing all the black top spaces. It will be a two part process because of building use. True Seal and Corsi are the prospective companies. The board was in agreement that Bruce should go ahead with the needed topping.
Master Plan Discussion: - In light of Amy Mock’s presentation on grants, the following discussion took place regarding our priority projects for the near future.
Priority planning projects in order of perceived importance:
Other: Jurgen has been back in contact with the village regarding the addition of our items to the Village survey drawings. Steve Stillwell said he would get a cost for adding those items and be back in touch.