BRYN DU COMMISSION
Regular Meeting Minutes of Wednesday, December 3, 2014
Members present: Candi Moore, Chair, Reed Fraley, Jurgen Pape, Keith Myers, Larry Bicking, Nate Willison eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:10.
Public Comments: No Public Comments
Minutes: Jurgen Pape moved to approve the October 22, 2014, minutes. Larry Bicking seconded the motion, the motion carried. There were no meeting minutes for November.
-Jurgen had made a couple of amendments to the minutes. Mitch was to give us a “cost estimate”
Financial Report: Reed reviewed the financial report for October, 2014. Keith Myers moved to accept the October financial report, and Jurgen Pape seconded the motion, the motion carried.
Executive Director’s Report: Bruce reviewed his report for the month.
Update on Art & Wine Plans – See Bruce’s report.
Update on Polo – (Bruce) Issue is being resolved with both clubs sharing the field on alternating weeks.
2015 Budget/Capital Projects – Larry suggested that we add budget considerations to give Bruce staffing flexibility. Candi asked Bruce to give his recommendation on staffing.
-Bruce suggested that we do not have time or plan in place to work on pool covering for 2014-2015. We should look at putting plan in place and try for that in 2015-2016.
-Jurgen presented an estimate he received to complete the Community Gardens project.
-Candi suggested we purchase windows for additional buildings now that would begin making those building more functional.
-Keith also suggested that additional lighting around/on the Laundry building would be beneficial.
-Bruce mentioned generators being a potential Capital Project.
-Keith asked that Bruce put together a Capital Project list for the Board to review, something that includes bigger projects beyond maintenance projects.
Reed and Keith added that we should also have a list of completed projects and sources and uses of funds to demonstrate use of funds for projects and also show the funds we have added.
Reed suggested that we put together our project list for the village to include upgrades and improvements to “The North Lawn” area.
New Business: Annual Report – (Bruce) preparing the report to present to the Village, with a theme being the restoration of the Carriage House.
2015 Meeting Schedule – Keeping with 3rd Wednesday at 7:00 p.m.
Radon issues at GSVA – Getting an estimate on 12/04/2014.
Candi- made point of getting $75 gift card for Bob and Athena:
Executive Session: Reed motioned to enter into Executive Session for purpose of discussing personnel matters, Jurgen seconded the motion.
The roll call for attendance is as follows: Larry Bicking, Jurgen Pape, Reed Fraley, Nate Willison, Keith Myers, Candi Moore
Staff was dismissed for the session.
Keith motioned to end Executive Session
- (Keith-motioned)(Jurgen 2nd) to give Bruce a 5% raise, plus continuation of reimbursement of direct expenses.
- (Larry-motioned) (Jurgen 2nd ) to give Athena a $1 per hour raise to her 2014 base rate
The meeting was adjourned at 9:16 p.m.
The next regular meeting is scheduled for January 28th, 2015