BRYN DU COMMISSION
Regular Meeting Minutes of Wednesday, August 27, 2014
Members present: Candi Moore, Chair, Reed Fraley, Stewart Dyke, Jurgen Pape, Keith Meyers, Nate Willison eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:08.
Public Comments: None
Minutes: Jurgen moved to approve the July 25, 2014 minutes. Keith seconded the motion, the motion carried.
Financial Report: Reed reviewed the financial report for July, 2014. Reed went over the construction costs briefly and stated that most bills have already been paid. We are still waiting final punch list items to be completed before the final bill will be paid. Keith moved to accept the July financial report and Nate seconded the motion, the motion carried. Reed said that he did submit the 9-90 on time. Bruce has the 9-90 report electronically if anyone wants some light reading.
Executive Director’s Report: Bruce reviewed his report for the month. The building and safety inspection has been done we are waiting on paperwork to be posted. We just found out this week that all tents that go up have to have a building inspector come out and inspect them and we have to pay a fee per year. Bookings have picked up for next year, we are very close to booking pace of the previous year and the Carriage House is booking for various events as well. We gave put in for a grant to the Licking County Foundation for a part time gardener for next year. Recently, we had 30 chairs donated by Main Events for our Carriage House. Our Programming committee is currently working on our fall Life/Local series.
Old Business: Carriage House Project: Finishing and Wrap Up- we had our grand opening event at the beginning of August and it was well attended. There is a punch list that needs to be done by Robertson. Candi asked if there were other things that need to be done or that we need to run the building. She asked for us to work up list.
Update on Granville Rec District Discussions – Bruce has met with Steve Stilwell and Andy Wildman several times, and he has worked up a preliminary proposal. He will be meeting again to iron out details.
Community Garden Discussion – Next steps – Keith feels that we may want to start with securing the gazebo structure and turfing the grounds. Jurgen feels that the fence needs to be addressed as well to protect whatever goes in the space in the future. Bruce will see if Mitch Claggett can come up with some numbers for these projects.
Maintenance Projects Update and Priority Discussion -
Pool Deck Ideas- Keith is working on some ideas for the space
Bees and Termites – termite inspections will take place in the fall when things slow down
Sewers and Drains – Smoking of drains took place. Now there is going to be a hole dug and a camera run in the sewer space to see where some lines are running. Bruce is currently working with the Village Water Department on this on this project.
Others – Bruce would like to look into some additional lighting in some spaces that could use it. In addition, the back steps to the Mansion are deteriorating due to use and will continue to do so as winter sets in. We did have a minor repair on the barn roof this week that caused a little water damage.
Schedule for remainder of Year – Candi asked if it ok with everyone to combine November and December meetings and make it December 3rd. Everyone agreed.
Experience Granville – Response was tepid last year and the chamber is not very supportive. So no Experience Granville this year.
Other: Keith said that Bill Lafayette is ready to go ahead with the impact study he needs data from us.
The meeting was adjourned at 8:31 p.m.
The next regular meeting is scheduled – September 24th