BRYN DU COMMISSION
Regular Meeting Minutes of Wednesday, January 22, 2013
Members present: Candi Moore, Chair, Larry Bicking, Stewart Dyke, Jurgen Pape, Keith Myers, Reed Fraley, Kris Burkett eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:10.
Public Comments: None
Minutes: Jurgen moved to approve the December 16, 2013, minutes pending corrected wording to go into executive session, and Stewart seconded the motion, motion carried.
Financial Report: Reed reviewed the financials as of December, 2013. Then he moved into budget discussion. Larry moved to accept the financial report and Jurgen seconded the motion, the motion carried.
- Budget – Reed’s discussion was based on this past year’s income and whether we should estimate next year at the same level and how much reserve we will maintain after the Carriage House renovation. Factors that will impact the budget include the water bill by an estimated $5,000, a change in rental rates for 2015 and the final costs of the renovation.
Executive Director’s Report: Bruce reviewed his report – Have been very busy with meetings for upcoming programing and tours for new weddings. We conducted a count of the visitors that come through the facility, originally thinking that there were about 30,000 visitors but when doing a more accurate count we found that the number is double actually closer to 63,000. Bruce also reviewed the new utility bill and the usage was very varied and particularly high for November. He will investigate the possible causes of the variance.
Old Business: Carriage House plan – A meeting with Robertson revealed that they would be able to bring down project costs by about $10,000. The kitchen will now run about $30,000. There was discussion on whether we accept the bid on the kitchen now or wait to hear about the decision on state capital budget funding. Consensus was to go ahead and do the kitchen with the rest of the project but that we would defer the second floor phase till we hear about the state funding.
State Capital budget opportunity- Candi and Bruce met with Senator Schaffer, Mr. Stilwell and others and gave them a tour of the facility. Senator Schaffer requested usage information including probable economic impact including our own income generated. Candi estimated that the 63,000 visitors that utilized the property last year had an estimated 850 thousand dollar economic impact. We should hear back in February on the outcome of the capital budget funding. We then talked to Robertson Construction and they have agreed to wait till we hear from Senator Schaffer.
Community Garden update – Jurgen met with the community garden committee and has come up with a draft proposal. It is broken into phases. The board will review Jurgen’s draft garden proposal for later discussion.
New Business: Keith looked into the economic impact study, and has found a person, Bill Lafayette, who would be willing to look into the study. Keith said that Mr. Lafayeete could put together a reasonable data collection. The board asked what fees would be associated and what data points will be needed that we could start putting something together early to assist in the study. Keith said he would report back.
Master Plan Discussion: - None
Executive Session: Larry moved to go into executive session for the purpose of voting on action previously discussed regarding compensation of public employees. Kris seconded the motion. The roll call for the vote is as follows: Bicking -yes, Pape –yes, Reed - yes, Dyke - yes, Moore - yes, Myers – yes, Burkett-yes. Staff was dismissed for the session.
Minutes for Executive Session Action: After returning from Exec session, Fraley made the following motion, which was seconded by Larry:
The 2014 compensation for Cramer and Koehler would be as follows:
a. Koehler's compensation would consist of the following:
1. Gross wage rate would be increased approximately 7.69% per hour and
2. Direct expense reimbursement for use of personal phone, which is used for periodic primary "on-call" duty, would remain at $25 per month.
b. Cramer's compensation would consist of the following:
1. Gross salary of would be increased approximately 7.3% per month:
2. Direct expense reimbursement for use of personal phone, which is used for primary "on-call" and regular secondary "on-call" , would be $175 per month; and
3. Bryn Du Commission would continue to contribute, via the Section 125 program, the full premium for family coverage for health insurance, which is $1817.50 per month for 2014.
Motion was unanimously approved.
The meeting was adjourned at 9:14 p.m.
The next regular meeting is scheduled – February 26th