Granville Community Calendar

Bryn Du Minutes December 2, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, December 2, 2015

 

Members present:       Candi Moore, Chair, Jurgen Pape, Reed Fraley, Larry Bicking, Keith Myerse. Bruce Cramer, Exec. Dir. The meeting was called to order at 7:08. 

Public Comments:       None

Minutes:                      There was no meeting in November so there are no minutes for November. Larry moved to approve the October 28, 2015 minutes with corrections and addition. Jurgen seconded the motion, the motion carried.

Financial Report:       Reed reviewed the Financial Report for November, 2015. There is nothing of note to report. Jurgen moved to accept the financial report.  Larry seconded the motion, the motion carried. Reed then reviewed the Audit done by Dixon, Davis, Bagent & Company CPA as of December 31, 2014, there were no issues.  It was stated in their Opinion from the audit that our financial information is presented fairly in all material aspects.  Reed moved to accept the Audit Report for December 31, 2014, Keith seconded the motion, the motion carried.

Executive Director’s Report:  Bruce reviewed his report for the month. Stating it was a varied month, different groups included sports, weddings, businesses, local elections, the Rendville art show and the Granville Garden Club. Keith asked Bruce to review the week long business group we had in in November in more detail which Bruce did, stating that several area businesses benefited from the group as well. Candi said that this piece of business highlights some potential that exists for business groups and that some future focus may need to be on how we might do more in this area of rental. Regarding maintenance, Bruce said the roofs have all been checked and the gutters have been cleaned out on all buildings. Layton Co. will be out next week to look at the pool and Bruce asked Larry and Jurgen to join in that visit.

Old Business:    GSVA – closing as of 12/31/15 – update. Candi said that the Board of the GSVA did not accept our proposal. That they will be auctioning off their tangible assets to pay their debts. That auction will take place sometime in December.

New Business: None

Executive Session: Candi called an Executive Session for the purpose of discussing personnel matters – Attendance was called and is as follows: Present are Keith Myers, Larry Bicking, Reed Fraley, Jurgen Pape, Candi Moore. Staff were dismissed. Reed will write up minutes for executive session. Staff was recalled and the meeting was adjourned.

 

Other:  None

The meeting was adjourned at 8:52 p.m.
The next regular meeting is scheduled for January 27th, 2016

Bryn Du Minutes October 28, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, October 28, 2015

 

Members present:       Candi Moore, Chair, Stewart Dyke, Jurgen Pape, Reed Fraley, Larry Bicking, Keith Myers and Nate Willisone. Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05. 

Public Comments:       None

Minutes:                      Larry moved to approve the September 23, 2015. Jurgen seconded the motion, the motion carried.

Financial Report:       Reed is not yet here so Bruce stated that Reed sent him a message that stated “The year to date financials show a positive bottom line which exceeds the planned budget. Rental revenue is exactly on budget.”

Executive Director’s Report:  Bruce reviewed his report for the month. Our new light pole is now in the horseshoe parking lot. It was pulled from the tennis court. We are waiting on a contract for a week long meeting for a large corporation which is a repeat company that had a positive experience when they were here last year. Bruce got another quote on filling in the pool and stated if it is something that we want to do this year we have a small window of time left this year to start this project- See Old Business.

Old Business:    The board approved filling in the pool and covering with concrete, Bruce will get a new quote to concrete over the pool with the addition of filling in the old hot tub area as well and covering it with concrete. Larry moved to authorize the Executive Director to move forward with the filling and paving as set forth in our project planner budget, Keith seconded the motion and the motion carried. For the Laundry House replacement windows, we are waiting for a second meeting with Rosati Windows, they need to do final measurements before installation which could be before the end of the year. Larry moved to accept the window replacement project at the Executive Directors discretion, Jurgen seconded the motion, and the motion carried.  Bruce attended the candidates for council meeting recently where several of the candidates mentioned what they thought Bryn Du could do in the next ten years, some said they would like to see more public events, others stated we should keep doing what we are doing.

New Business: GSVA – closing as of 12/31/15. Candi reviewed their history. Discussion followed regarding the immediate future as the GSVA winds down, questions like can we absorb the assets of the entity in lieu of the remainder of the lease payment, also do we feel that we can continue to work with Paul Hamilton to continue some classes at least in the short term.  We have not yet received official lease cancellation which triggers six month lease payments.

Reed called an Executive Session for the purpose of discussing personnel issues – Attendance was called and is as follows: Present are Keith Myers, Larry Bicking, Reed Fraley, Jurgen Pape, Stewart Dyke, Candi Moore. Staff were dismissed. Staff was recalled and the meeting continued with Other business.

Other:  Jurgen passed out a drawing of the proposal of 2nd level access to the barn. Showing that with current topography it would not be difficult to create an access way to the area thereby avoiding an elevator issue with that building for future use.  Jurgen also said that he had talked to Darin from the Village about taking down the ash trees here on the property and we have been told that we will probably receive at least five trees from the Tree and Landscape Commission.

The meeting was adjourned at 8:47 p.m.
The next regular meeting is scheduled for December 2rd, 2015

Bryn Du Minutes September 23, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, September 23, 2015

 

Members present:       Candi Moore, Chair, Reed Fraley, Stewart Dyke, and Nate Willisone. Bruce Cramer, Exec. Dir. The meeting was called to order at 7:08. 

Public Comments:       None

Minutes:                      Stewart moved to approve the August 26, 2015, Minutes as revised. Nate seconded the motion, the motion carried.

Financial Report:       Reed reviewed the Financial Report for August, 2015. Reed moved to accept the Financial Report, Stewart seconded. The motion carried.

Executive Director’s Report:  Bruce reviewed his report for the month. Bruce made a comment in reference to his conversation with Chuck Peterson about the 10 year report, that when Chuck asked who our biggest groups, he replied that we have a lot of very diverse groups not an overabundance of large ones. Speaking of large groups though, the Art Affair & Wine Fest will not be happening next June due to organizational and financial situations. We want to thank the Dyke family for the donation of 12 chairs and a dining room table that has moved into the board room, they have found a home here for years to come.

Old Business:    Maintenance Projects Update. We have some pricing on refurbishing the upper patio area at the Field House. The upper field house terrace will be aggregate like other areas on property. For the pool area we would like to maintain the change in materials (wood/stone) for aesthetics.  Electric is being worked on in the laundry house. Bruce will talk to the windows people (Rosati) that did the Carriage House and GSVA buildings. Candi wants to seal up the Laundry building structurally so that it is fit for future use or renovation.  Bruce stated that the Board may need to have a brain storming session for 2nd floor uses answering some questions like: “What is the best use of current space, do we just open it up? Does exiting piping dictate where restrooms facilities are? Do bearing walls dictate rooms that can be created, how does the 2nd floor entrance way affect the entrance to first floor events, what other things will effect flow in the space and other functions on the first floor, how is access via stairs or elevator?” Candi wants to pull the Claggett plans for 2nd floor that are on file for the October meeting to do this next session. On different note, Bruce has a second price quote for the outside stairway of the Carriage House, however the Board is putting that project on hold for now as other projects take precedence. Candi stated that she would like to see some more work go toward the community garden area in preparation of the Granville Garden Club daffodil specimen area starting this fall. 

New Business: The schedule for the rest of the year will be as follows: October will be a normal meeting date (28th), then December 2nd will be the end of year combined Nov/Dec meeting. The first meeting for 2016 will be January 27.  So come prepared to do some brainstorming in October!

Other:  The Board’s feeling that the meeting with Chuck Peterson went well the last time we met and they look forward to his articles coming out soon.  Also to wrap up the 10 year project, we need to add some pictures and appendix. Would like to have it available for annual report distribution as well as for other recipients as they present themselves.

The meeting was adjourned at 8:09 p.m.
The next regular meeting is scheduled for October 28th, 2015

Bryn Du Minutes August 26, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, August 26, 2015

Members present:     Candi Moore, Chair, Reed Fraley, Stewart Dyke, Larry Bicking, and Jurgen Papee. Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05. 

Public Comments:      Granville Garden Club Presentation – Peg Betts, garden club member with a specialty in daffodil specimens and Maggie Sobataka, president of the Granville Garden Club were in attendance to present a proposal for the start of the planned community garden area which currently occupies the old tennis court behind the Field House. Their current projects in the Village include the gardens at the Robbins Hunter Museum, College Townhouse and other various village pathways and corner areas in the downtown. The goal of the Granville Garden Club for this project is to “Engage members and students in community beautification, education and fun.”  Their proposal for the tennis court area includes: soil amendment, plantings, and maintenance of a walkway area in the center as well as a wildflower garden in the Southwest corner. The plan would start the renovation of the area which has been a goal of the Bryn Du Board it would also work with a local community resource (GGC) to support education and would support bird and bee ecosystems. Reed made the motion that we accept the proposal, to form a partnership with the Granville Garden Club, Stewart seconded the motion. Motion carried. Candi stated that we will work at getting water working in the area and should also look at how we can make other improvements to help, i.e. access, fencing, electric etc.

Minutes:  Jurgen moved to approve the June 24, 2015, Minutes as revised. Larry seconded the motion, the motion carried.

Financial Report:   Reed reviewed the Financial Report for July, 2015. Larry moved to accept the Financial Report, Jurgen seconded. The motion carried.

Executive Director’s Report:  Bruce reviewed his report for the month. Bruce has gotten an estimate on the outside stairway for the carriage house and is getting two more. We also put in a garbage disposal in the Carriage House. The Four Season’s Garden lecture will return which was very popular last year. This weekend is NC-CC, then next weekend is GH-CC.

Old Business:   Maintenance Projects Update. – Laundry house electric will be worked on as it finally seems to be dry in that facility. Getting new numbers for the pool and topping and upper terrace of the Field House.

New Business: Bryn Du Commission discussion – Chuck Petersen from the Granville Sentinel was in attendance as the Board discussed the 10 year history document. Larry stated it is important that we collect and compile this information now for posterity while those involved from the beginning can share it. Chuck asked various questions about users of the facilities over the years, finances past and future and the future of both. Candi said that we need to add an appendix containing members of different committees that were involved initially, also add in collaborative groups. Reed finished the discussion by stating that “We haven’t forgotten our mission, we haven’t forgotten our relationship with the Village, we’ve tried to be wise and prudent with the money that comes in and what is beneficial to the property.”

Other:  The meeting actually opened this evening with the acknowledgment of the dedication of Bruce Cramer as Executive Director who celebrates 10 years this month.  The Board presented him with a lovely clock engraved with “Thank You For 10 Years Of Service, Bryn Du Commission” and a gift card for dinner for him and Susan. A job well done!

The meeting was adjourned at 9:23 p.m.
The next regular meeting is scheduled for September 23rd, 2015

Bryn Du Minutes June 24, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, June 24, 2015

 

Members present:       Candi Moore, Chair, Reed Fraley, Keith Myers, Nate Willison and Jurgen Papee. Bruce Cramer is on vacation so he is not in attendance. The meeting was called to order at 7:08.  

Public Comments:       None

Minutes:                      Reed moved to approve the May 27, 2015, Minutes. Jurgen seconded the motion, the motion carried.

Financial Report:       Reed reviewed the Financial Report for May, 2015. Jurgen moved to accept the Financial Report, Nate seconded. The motion carried.

Executive Director’s Report:  ­Athena reviewed highlights from Bruce’s report for the month. The new drainage from the Laundry House seems to be working properly even with all the rain we have had recently. A new parking lot light fixture is in, it is an LED light. We also received an Operation Roundup denial for our latest grant application. We will review and try again later.

Old Business:    Pool area drawing discussion – There was discussion on possibilities of new materials that could be used as well as layout design, adding new electric outlets, lighting and possible landscaping changes. Keith wants to get some CAD drawings and estimates. Keith suggested that perhaps we should have Phil Claggett, from NorthPointe take a look at how some of this may be laid out and come up with a schematic drawing. Keith said he would like to talk to Bruce when he gets back about how to proceed with getting estimates and contacting Phil.

New Business: GACC – Reed reported on his attendance in an informal discussion with several members of the GACC.  He stated that there seems to be misunderstanding and lack of knowledge in the Village of Granville as a whole about what our role in the community as well as the greater central Ohio area is.  As a result Reed would like to see our 10 year report finished and presented to various groups that are of influence in the community in a variety of ways. Reed also stated that he feels that his role as a GACC member on the Bryn Du Board is to represent the business community to our board and that he feels that he and Nate should be and are willing to be invited to other community group meetings to talk about Bryn Du and our purpose and progress.

Executive Session: Keith motioned to enter into Executive Session for the purpose of discussing personnel compensation regulations, Reed seconded the motion.

The roll call for attendance is as follows: Jurgen Pape, Reed Fraley, Nate Willison, Keith Myers, Candi Moore.

Staff was dismissed for the session.

Board unanimously motioned to end Executive Session.

Master Planning and Development Discussion: None

Other:  None

The meeting was adjourned at 8:59 p.m.
The next regular meeting is scheduled for July 22nd, 2015

Bryn Du Minutes May 27, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, May 27, 2015

Members present:       Candi Moore, Chair, Larry Bicking, Stewart Dyke, Reed Fraley, Keith Myers, eand Bruce Cramer, Executive Director The meeting was called to order at 7:10. 

Public Comments:       None

Minutes:                      Larry moved to approve the April 22, 2015, Minutes. Reed seconded the motion, the motion carried.

Financial Report:       Reed reviewed the Financial Report for March, 2015. Stewart moved to accept the Financial Report, Larry seconded. The motion carried.

Reed reviewed the 990. It was sent out electronically to the board. It has been submitted. The Carriage House renovation and the two board member changes were both indicated in the report. It was decided that a new audit should be done this year. Reed or Bruce will contact Dixon, Davis, Bagent and Company CPA’s about doing a new audit.

Executive Director’s Report:  Bruce reviewed his report for the month. April and May are historically our busiest time of year and this year was no exception. Bob is working on replacing broken Field House Terrace stone. The six new boxwoods are in out at the entrance signs. Our OAC grant has advanced to the next round. The sewers around the barns are being explored and seem to be a hodgepodge of Jones era, Longaberger era and modern systems. So the Village is still working on finding where they all go and connect.

Old Business:    Maintenance and Capital Improvement Items – GSVA radon remediation “Radon Begone” will put in a system in July. Also, GSVA has no duct work for their heating and cooling and Bruce is working on getting numbers to put them in so that the building heating and cooling system will be more efficient. Right now they are using window air conditioning and heating supplemental units.

Bruce currently has two figures for the driveway extension project.  One would take the driveway to the barn and the second would take the extension to the back of the gravel parking lot. The board approved the shorter extension to the barn area. Bruce will continue work on the driveway extension, the radon and ductwork for GSVA.

Some other numbers are for the 2nd floor stairway for the Carriage House that Bruce will provide. And other smaller maintenance items, like painting the fence.

New Business: None

Master Planning and Development Discussion: Candi wants to pull all the plans for the various future projects. The only project that we do not have current plans for is the barn. We need to revisit these projects and get some updated numbers. Keith would like to add the terrace patio because of the amount of use this area gets.  It is time for an update in perhaps a more user friendly material than the sandstone. 

Other:  The meeting adjourned to go look at the pool area and what might be done there.

The meeting was adjourned at 8:34 p.m.
The next regular meeting is scheduled for June 24th, 2015

Bryn Du Minutes April 22, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, April 22, 2015

Members present:       Candi Moore, Chair, Larry Bicking, Stewart Dyke, Jurgen Pape, Nate Willison eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:10. 

Public Comments:       None

Minutes:                      Jurgen moved to approve the March 25, 2015, Minutes.  Larry seconded the motion, the motion carried.

Financial Report:       No report.

Executive Director’s Report:  Bruce reviewed his report for the month. Spring has sprung and we are busy.  Bruce attended the Granville Foundation breakfast, he reported to the foundation that the swings from the Mansion porch have been refurbished, both swings themselves and the cushions. Bruce also reported that we may have to do some minor roof maintenance to in the coming week or two, to replace some tiles that blew off this winter. The 70th anniversary of the Granville Daffodil show went well with about one thousand visitors, the DU Ultimate Frisbee tournament was very cold but went well and was well attended. Finally, Bruce said we will have two Denison interns, both are communication majors.

Old Business:    The back porch and sidewalk of the Mansion have been redone with new aggregate stone. We will be redoing the kitchen floor in the Mansion sometime in May as rentals allow time. There are a couple of lighting pieces that are being worked on and the biggest project coming up will be the extension of the driveway past the barn. Bruce does have quotes for this project, but is trying to clarify one of the figures before beginning construction. He should have final numbers by the May Board meeting. The window of completion would be in late June.

Current Grant opportunities that are in process – The OAC grant has been submitted. We submitted to the Energy Coop, but we were denied. Candy said we may want to look into State funding again but we will have to determine our project before attempting.

New Business: We completed our annual review of the Code of Regulations for the Bryn Du Commission – There were no changes. The Board states that the Code has been reviewed this day 4/22/2015. Following was the Election of officers for April, 2015 to April, 2016. Larry motioned that the current incumbents be renewed, Candi Moore, President, Reed Fraley, Treasurer, Athena Koehler, Secretary.  Stewart Dyke seconded the motion to keep the same slate of officers. Motion carried.

Bruce has talked to Chuck Petersen about doing a 10 year “Update to the Community” article in the Sentinel. Stewart has forged a list of talking points that might be used as a beginning. Bruce will send this list to the Board to review so that they can add their comments before anything goes to Chuck.

Candi found the Advisory Committee Report from 2003 – that was used as a basis or “framework for Development” for the activities of use on the Bryn Du Estate. The Board reviewed this “framework” and found that we have indeed followed this framework for the most part with the exception of a few items that did not come to fruition because of timing or funding or community interest or current use.

Discussion ensued about direction for future projects. We will revisit plans for the following:  2nd floor of Carriage House, “community garden” area, 2nd floor of Mansion; also the Laundry House, and Barn.

Other:  None

The meeting was adjourned at 8:53 p.m.
The next regular meeting is scheduled for May 27nd, 2015

Bryn Du Minutes March 25, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, March 25, 2015

 

Members present:       Candi Moore, Chair, Reed Fraley, Keith Myers, Stewart Dyke eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:14. 

Public Comments:       None

Minutes:                      Keith moved to approve the February 25, 2015, Minutes.    Reed seconded the motion, the motion carried.

Financial Report:       Reed reviewed the financial report for February, 2015. Keith moved to accept the February financial report, and Stewart seconded the motion, the motion carried. 

Executive Director’s Report:  Bruce reviewed his report for the month. The opening for the Bryn Du Art Show was well attended. In addition we have scheduled seven area school groups Amy Mock co-coordinator of the Bryn Du Art Show is currently working on a grant from Ohio Arts Council. The grant would provide larger prize money for the show which would enhance and expand the show bringing in more artists. The Lincoln Day dinner was held here with Senator Portman in attendance. He awarded Bryn Du with a proclamation to acknowledge the first 150 years of Bryn Du’s contribution to the community of Granville. Phil Claggett has had someone else finish items on the Carriage House punch list. The back porch has been paved, the ash tree down by the formal garden is gone and the GSVA furnace has been fixed and mouse traps have been installed, as they are having a rodent issue. Play Polo LLC will be here for the season playing the 1st and 3rd Sunday’s of each month along with two fifth Sundays and the Art and Wine weekend. Mr. Stilwell and Bruce met regarding 2015 Proposed Projects for the estate and Mr. Stilwell has said that capital projects that address safety issues, paving, lighting, etc. are supported by the Village. The porch swings now have new cushions, and the swings will be refinished hopefully by mid-April, this project was made possible by a generous grant from the Granville Foundation. Finally, Bruce has again heard from Andy Wildman and they have requested two more possible fields, they discussed either putting them in on the northwest end of the Lawn or doing an overlay on current fields. The Board decided the overlay would be the best option, because of other activity uses at the Mansion and Bruce stated once again that scheduling with other activities is a challenge.

Old Business:     Candi stated that she would be drafting a follow up letter to the GRD in response to their letter to the Board from the February meeting.

New Business: Master Plan Update discussion: Candi reviewed some of the projects of the last ten years and their effects on the mission of Bryn du.  The Field House continues to offer a successfully working space supporting various groups.   The former Terrace House is home to the GSVA. The Carriage House first floor has been redone and is renting well. The second floor of the Carriage House still needs renovated as well as the 2nd floor of the Mansion. The possibility of turning the old tennis courts into a community garden area is still being considered. The old pool area will be filled in and redesigned, Bruce is gathering quotes now. The Spring House is used as storage for the garden equipment and the Gardeners Cottage is storage for sporting equipment. It has been briefly discussed that the Laundry house could be used for artists in future.  The conclusion presently is that we may be at a plateau for new projects and that further discussion on larger projects will have to take place.

Other:  The meeting opened with discussion about the progress the Board and Bryn Du have made. We celebrate 10 years since the first major renovation of the property. Through the Board’s stewardship, Bryn Du has been improved yearly and has increased its financial stability to become a true asset of the community enjoyed by many varied users including many tax based community organizations.  The Board Members themselves have come from the community creating special involvement in the property. We were honored to receive a special Proclamation from Senator Portman at this year’s Lincoln Day Dinner in February. The Board further discussed how the Carriage House has been busy since its opening in August. Bruce was asked by the Board to talk to Chuck Peterson at the Sentinel about doing a new comprehensive article on Bryn Du updating the community on what has accomplished in the last ten years.

The meeting was adjourned at 9:00p.m.
The next regular meeting is scheduled for April 22nd, 2015

Bryn Du Minutes February 25, 2015

BRYN DU COMMISSION

Meeting Minutes of Wednesday, February 25, 2015

 

Members present:       Candi Moore, Chair, Jurgen Pape, Larry Bicking, Nate Willison, Reed Fraley eand Bruce Cramer, Exec. Director The meeting was called to order at 7:08. 

Public Comments:       Andy Wildman and Fred Wolf joined us from the GRD again. Andy said that the outstanding field rental for last year has been paid. He said that they used about 70-80 hours of field house rental time and that will be paid soon. Then they presented letters to the board members. There will be a movie night in partnership with GRD and the GPL in June. Also in the letter it asked for a waiver of the field rental fees for lacrosse (LAX) this spring. Andy expanded on this subject stating that their users (parents) have come to them asking for reduced sporting fees, they feel that if the rental fees could be waived it would keep their costs down for the season. Bruce shared the history of the playing of LAX here at Bryn Du, stating that in the beginning it was a LAX club and that they paid the same fees as all other users of the fields. Following this, the board discussed how waiving the fee affects us from a facility standpoint. All usage of all facilities and fields produce costs from maintenance, upkeep and scheduling perspectives. This takes employee man hours to make sure that there aren’t scheduling conflicts. In addition, the buildings and grounds need to look their best and other groups that use and pay for the facilities need access for their guests and/or events. It was also brought to the board’s attention that there will be two new representatives on the GRD board. One is Brian Goss representing the school board and the other will represent the Village. The Village has posted for this available position.  Their board meetings are held the 1st and 3rd Thursdays of each month.

Minutes:                      Jurgen moved to approve the December 3, 2014, Minutes.    Nate seconded the motion, the motion carried. For the Informational Meeting Minutes for January, Larry moved to approve the minutes and Jurgen seconded the motion, the motion carried.

Financial Report:       Reed reviewed the financial report for January, 2015. Jurgen moved to accept the January financial report, and Nate seconded the motion, the motion carried. 

Reed then reviewed the 2015 Budget.  It was motioned for approval - Nate moved to approve the 2015 Budget, Jurgen seconded the motion. Motion carried.

Executive Director’s Report:  Bruce reviewed his report for the month. The Mansion hallway painting was completed. The Life/Local is set for the spring; there may be a couple of additions to the lineup as we go forward. Bruce also let the board know that we ranked no.41 on the Jan 9th listing of the “Columbus Business First.” This listing ranks central Ohio meeting facilities by square footage. Bruce said that he had a conversation with Steve Stilwell about the lighting of the signs out at the fence. Steve suggested that we take care of it soon, so Bruce has been looking into installing either large decorative rocks or plantings to hide the lights in question.

Old Business:     

New Business:

Other:             We received a grant from the Granville Arts Commission for the Bryn Du art sho

Candi will send a response letter to the GRD regarding the field rental fees for LAX.

 

Bryn Du Minutes January 28, 2015

BRYN DU COMMISSION

Informational Meeting Minutes of Wednesday, January 28, 2015

 

Members present:       Candi Moore, Chair, Jurgen Pape, Larry Bicking, eand Bruce Cramer, Exec. Dir. The meeting was called to order at 7:02. 

Public Comments:       No Public Comments

Minutes:                      No changes reported. Approval is deferred till next month.

Financial Report:       The board reviewed the financial report for November & December, 2014.

Executive Director’s Report:  Bruce reviewed his report for the month. December was busy in all buildings. Starting to get pricing for projects, concrete, painting. Filling up dates for 2015 annual events, February 1 we open up 2016 for social dates. We are working on Life/Local events for spring. Front porch swing cushions are being re-upholstered in Newark.

Old Business:     

  1. Craig Kester and Andy Wildman from Granville Recreation District attended the meeting to give us an update on the GRD. First they wanted to express their gratitude for our participation and help in their programming space needs. Secondly, they went over some figures of how they have grown tremendously in the last few years and are now a multifaceted organization. They stated that of course they are out of space, they offer 29 sports programs, and people tend to stay in Granville more, even other communities want to participate but cannot because of needed residence restrictions. Thirdly, they discussed the situation between the Village, the GRD and Bryn Du regarding the mowing of the front lawn. In the past it was traded for office space in village building. Now they do not have office space in the village building.  They stated that they will not be mowing the grass this year at Bryn Du.  We were invited to try to use their program guide for advertising our Life/Local. 
  2. Art and Wine – We have their contract, the June art show will have wine and they have added the Mid-Ohio Fiber Fair. Rotary has become the Taste of Granville in late April. We also already have dates for 2016 for both groups in the books. 
  3. Annual Report and Village Contract – The report was submitted, and the Village did approve our contract for the next two years. And they have increased our yearly stipend from $25,000 to $30,000.
  4. Maintenance – We checked for - but do not have any termites, furnaces have been checked -GSVA furnace had an issue, which was fixed, but they found another issue and we are waiting on this to be fixed as well. Radon has been checked, the level is high in GSVA. Bruce and Larry attended a meeting seeking further information on Radon remediation and Bruce stated that there seems to be many different views from different EPA & OSHA government offices. Larry explained the issues to the Board and how the remediation systems work. Bruce is getting some other quotes on putting in a single system. Regarding the outstanding Punch-list items for the Carriage House, we need a final list from Phil. 

New Business:

A.  GSVA Lease – Candi reviewed the lease. First item regarding their lease; their current three year lease of three terms allows their initial property improvements to be deducted from their current rental amount. Under the normal course of time their rent will increase as that allowance runs out. We want to look at current market commercial trends to stay fair, and we are willing to talk with them about where the rent will go and how we might work with them beyond the 2021-2024 lease term to keep the rental amount at a reasonable level. Second item regarding their space, we feel that yes they can install small gardens but they must maintain them on a regular basis. Third item regarding fire alarms and fire extinguishers. They use the same company as we do for monitoring. The GSVA would like us to take on the monitoring cost. Our thoughts were that perhaps fire extinguishers would be covered as part of the building and maintenance but that monitor cost is part of the GSVA’s responsibility just like electric and water. All questions and/or issues should be resolved by February.

B.  Collaboration Ideas – how we can work with more groups. This was tabled for next time.

Other: Jurgen let us know that he is now the Chair of the Granville Arts Commission. They will have a new website online soon and they have received an increase in their budget.

Bruce wanted to check to see if he still had his maintenance allotment, because he wants to redo the floor in the mansion kitchen and other projects. The tiles have been coming up on a regular basis and they create a hazard.

Bob and Athena wanted to express their Thanks to the Board for the holiday gift cards. They were appreciated.

Bruce is also gathering quotes on some potential capital projects.

Bruce and Larry will go to the March meeting of the Granville Township Trustees meeting with the Annual Report.

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

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