BRYN DU COMMISSION
Meeting Minutes of Wednesday, October 28, 2015
Members present: Candi Moore, Chair, Stewart Dyke, Jurgen Pape, Reed Fraley, Larry Bicking, Keith Myers and Nate Willisone. Bruce Cramer, Exec. Dir. The meeting was called to order at 7:05.
Public Comments: None
Minutes: Larry moved to approve the September 23, 2015. Jurgen seconded the motion, the motion carried.
Financial Report: Reed is not yet here so Bruce stated that Reed sent him a message that stated “The year to date financials show a positive bottom line which exceeds the planned budget. Rental revenue is exactly on budget.”
Executive Director’s Report: Bruce reviewed his report for the month. Our new light pole is now in the horseshoe parking lot. It was pulled from the tennis court. We are waiting on a contract for a week long meeting for a large corporation which is a repeat company that had a positive experience when they were here last year. Bruce got another quote on filling in the pool and stated if it is something that we want to do this year we have a small window of time left this year to start this project- See Old Business.
Old Business: The board approved filling in the pool and covering with concrete, Bruce will get a new quote to concrete over the pool with the addition of filling in the old hot tub area as well and covering it with concrete. Larry moved to authorize the Executive Director to move forward with the filling and paving as set forth in our project planner budget, Keith seconded the motion and the motion carried. For the Laundry House replacement windows, we are waiting for a second meeting with Rosati Windows, they need to do final measurements before installation which could be before the end of the year. Larry moved to accept the window replacement project at the Executive Directors discretion, Jurgen seconded the motion, and the motion carried. Bruce attended the candidates for council meeting recently where several of the candidates mentioned what they thought Bryn Du could do in the next ten years, some said they would like to see more public events, others stated we should keep doing what we are doing.
New Business: GSVA – closing as of 12/31/15. Candi reviewed their history. Discussion followed regarding the immediate future as the GSVA winds down, questions like can we absorb the assets of the entity in lieu of the remainder of the lease payment, also do we feel that we can continue to work with Paul Hamilton to continue some classes at least in the short term. We have not yet received official lease cancellation which triggers six month lease payments.
Reed called an Executive Session for the purpose of discussing personnel issues – Attendance was called and is as follows: Present are Keith Myers, Larry Bicking, Reed Fraley, Jurgen Pape, Stewart Dyke, Candi Moore. Staff were dismissed. Staff was recalled and the meeting continued with Other business.
Other: Jurgen passed out a drawing of the proposal of 2nd level access to the barn. Showing that with current topography it would not be difficult to create an access way to the area thereby avoiding an elevator issue with that building for future use. Jurgen also said that he had talked to Darin from the Village about taking down the ash trees here on the property and we have been told that we will probably receive at least five trees from the Tree and Landscape Commission.
The meeting was adjourned at 8:47 p.m.
The next regular meeting is scheduled for December 2rd, 2015