BRYN DU COMMISSION
Meeting Minutes of Wednesday, February 25, 2015
Members present: Candi Moore, Chair, Jurgen Pape, Larry Bicking, Nate Willison, Reed Fraley eand Bruce Cramer, Exec. Director The meeting was called to order at 7:08.
Public Comments: Andy Wildman and Fred Wolf joined us from the GRD again. Andy said that the outstanding field rental for last year has been paid. He said that they used about 70-80 hours of field house rental time and that will be paid soon. Then they presented letters to the board members. There will be a movie night in partnership with GRD and the GPL in June. Also in the letter it asked for a waiver of the field rental fees for lacrosse (LAX) this spring. Andy expanded on this subject stating that their users (parents) have come to them asking for reduced sporting fees, they feel that if the rental fees could be waived it would keep their costs down for the season. Bruce shared the history of the playing of LAX here at Bryn Du, stating that in the beginning it was a LAX club and that they paid the same fees as all other users of the fields. Following this, the board discussed how waiving the fee affects us from a facility standpoint. All usage of all facilities and fields produce costs from maintenance, upkeep and scheduling perspectives. This takes employee man hours to make sure that there aren’t scheduling conflicts. In addition, the buildings and grounds need to look their best and other groups that use and pay for the facilities need access for their guests and/or events. It was also brought to the board’s attention that there will be two new representatives on the GRD board. One is Brian Goss representing the school board and the other will represent the Village. The Village has posted for this available position. Their board meetings are held the 1st and 3rd Thursdays of each month.
Minutes: Jurgen moved to approve the December 3, 2014, Minutes. Nate seconded the motion, the motion carried. For the Informational Meeting Minutes for January, Larry moved to approve the minutes and Jurgen seconded the motion, the motion carried.
Financial Report: Reed reviewed the financial report for January, 2015. Jurgen moved to accept the January financial report, and Nate seconded the motion, the motion carried.
Reed then reviewed the 2015 Budget. It was motioned for approval - Nate moved to approve the 2015 Budget, Jurgen seconded the motion. Motion carried.
Executive Director’s Report: Bruce reviewed his report for the month. The Mansion hallway painting was completed. The Life/Local is set for the spring; there may be a couple of additions to the lineup as we go forward. Bruce also let the board know that we ranked no.41 on the Jan 9th listing of the “Columbus Business First.” This listing ranks central Ohio meeting facilities by square footage. Bruce said that he had a conversation with Steve Stilwell about the lighting of the signs out at the fence. Steve suggested that we take care of it soon, so Bruce has been looking into installing either large decorative rocks or plantings to hide the lights in question.
Other: We received a grant from the Granville Arts Commission for the Bryn Du art sho
Candi will send a response letter to the GRD regarding the field rental fees for LAX.