BRYN DU COMMISSION
Meeting Minutes of Wednesday, May 27, 2015
Members present: Candi Moore, Chair, Larry Bicking, Stewart Dyke, Reed Fraley, Keith Myers, eand Bruce Cramer, Executive Director The meeting was called to order at 7:10.
Public Comments: None
Minutes: Larry moved to approve the April 22, 2015, Minutes. Reed seconded the motion, the motion carried.
Financial Report: Reed reviewed the Financial Report for March, 2015. Stewart moved to accept the Financial Report, Larry seconded. The motion carried.
Reed reviewed the 990. It was sent out electronically to the board. It has been submitted. The Carriage House renovation and the two board member changes were both indicated in the report. It was decided that a new audit should be done this year. Reed or Bruce will contact Dixon, Davis, Bagent and Company CPA’s about doing a new audit.
Executive Director’s Report: Bruce reviewed his report for the month. April and May are historically our busiest time of year and this year was no exception. Bob is working on replacing broken Field House Terrace stone. The six new boxwoods are in out at the entrance signs. Our OAC grant has advanced to the next round. The sewers around the barns are being explored and seem to be a hodgepodge of Jones era, Longaberger era and modern systems. So the Village is still working on finding where they all go and connect.
Old Business: Maintenance and Capital Improvement Items – GSVA radon remediation “Radon Begone” will put in a system in July. Also, GSVA has no duct work for their heating and cooling and Bruce is working on getting numbers to put them in so that the building heating and cooling system will be more efficient. Right now they are using window air conditioning and heating supplemental units.
Bruce currently has two figures for the driveway extension project. One would take the driveway to the barn and the second would take the extension to the back of the gravel parking lot. The board approved the shorter extension to the barn area. Bruce will continue work on the driveway extension, the radon and ductwork for GSVA.
Some other numbers are for the 2nd floor stairway for the Carriage House that Bruce will provide. And other smaller maintenance items, like painting the fence.
New Business: None
Master Planning and Development Discussion: Candi wants to pull all the plans for the various future projects. The only project that we do not have current plans for is the barn. We need to revisit these projects and get some updated numbers. Keith would like to add the terrace patio because of the amount of use this area gets. It is time for an update in perhaps a more user friendly material than the sandstone.
Other: The meeting adjourned to go look at the pool area and what might be done there.
The meeting was adjourned at 8:34 p.m.
The next regular meeting is scheduled for June 24th, 2015