BRYN DU COMMISSION
Meeting Minutes of Wednesday, September 28, 2016
Members present: Candi Moore, Chair, Nate Willison, Jurgen Pape, Larry Bicking, Reed Fraley, eBruce Cramer, Exec. Dir. The meeting was called to order at 7:08.
Public Comments: None
Minutes: Jurgen moved to approve the Minutes of August 24, 2016, with minor a correction removing December as the date that the facility tours would take place by the Art Forum group. Larry seconded, the motion carried. Candi stated that she had sent out a revised version of the Strategic Planning Meeting minutes and asked for their approval. Nate moved to approve the Strategic Planning minutes and Jurgen seconded, the motion carried.
Financial Report: Reed reviewed the Financial Report for August, 2016. Reed moved to accept the financial report, Jurgen seconded. Motion carried. A quick update on the 9-90, we submitted an extension till November, 2016. With the extension we have been able to have a couple of items reviewed by Matt Bagent of Dixon, Davis, Bagent & Co. and will move forward with the 9-90. Bruce and Athena are also doing a review of the phone bills that go through the Village for 9-90 reporting.
Executive Director’s Report: Bruce reviewed his report for the month: September has been a very busy month with the usual sports, meeting and wedding events. The new field house upper terrace doors are installed and working wonderfully. The shutters on the mansion are scheduled to be done later this month. The Art Center made the Sentinel paper regarding the Kroger mural that Paul Hamilton and Jennifer Penetecost are doing. We also found out today that we will need to start purchasing our own consumable paper products, these have been supplied by the village in the past. The Board asked if Bruce could follow up and see if this additional expense could be held till the beginning of the year allowing us to get an idea of how much we actually go through and price it out from different sources.
Old Business: Jobes Henderson update- We now have the newest survey.
Art Forum tours – Candi reported that the Organizational group is slightly behind in visiting other art venues. Andy Wildman and Keith Myers are arranging these tours. Jurgen said that the Cultural Plan committee has been investigating doing some tours as well. Jurgen also said that the Village Manager and Dan Katona have both said that grants may be available for future projects as they develop.
Strategic Planning – Candi wants to have Phil Claggett join our meeting next time. May need to move the meeting to a different time to accommodate. Candi will let everyone know via email.
New Business: Review and Approve Contract with the Village – suggested change to Article 1, paragraph B should omit “short term” uses. And in last part “management improvements” And changes in dates. Larry moved to accept renewal of the contract with the village, subject to negotiations by Candi with the village, Jurgen seconded the motion. Motion carried.
A review of Northpoint’s proposed laundry modifications. Reed made a motion to spend up to $25,000 on the mechanicals, plumbing and associated changes needed to begin modifications on the laundry house. Larry seconded the motion. Motion carried.
The meeting was adjourned at 8:30 p.m.
The next regular meeting is scheduled for October 26th, 2016