BRYN DU COMMISSION
Meeting Minutes of Wednesday, August 24, 2016
Members present: Candi Moore, Chair, Keith Myers, Nate Willison, Jurgen Pape, Larry Bicking, Stewart Dyke, Reed Fraley, eBruce Cramer, Exec. Dir. The meeting was called to order at 7:05.
Public Comments: We welcomed Mr. Steve Pyles, our new Village Manager, to Granville and to Bryn Du.
Minutes: Larry moved to approve the Minutes of June 22, 2016, Jurgen seconded, motion carried. There were no minutes for July because the Commission did not meet in regular session. There was a Strategic Planning Meeting instead that took place on July 30, 2016.
Financial Report: Reed reviewed the Financial Report for June, 2016. Keith moved to accept the financial report, Nate seconded. Motion carried.
Executive Director’s Report: Bruce reviewed his report for the month: We have enhanced our Wi-Fi on the estate so that it is now accessible and strong in all buildings. Mr. Craig McDonald of the Granville Sentinel, has installed his new office on the 2nd floor of the Art Center building. Also in that building, the Art school classes and summer camps have gone well, and there are more in the works to take place this fall. Mr. Steve Pyles, our new Village Manager, came out for a full tour and history of the grounds. And summer weddings are of course in full swing along with our summer cross country races and other sports. Bruce stated that there are also a number of improvement projects now on the horizon for the last quarter of the year.
Old Business: Status of Jobes Henderson property survey – Bruce talked to them and they anticipate that they will be done next week.
Expansion of backlot parking – Bruce has talked to Phil Claggett of Northpointe, and Phil has met with Layton Inc. to discuss the back parking lot area. They said that the space just needs to be flagged and then the work can be done to expand that space to provide more parking spaces. Phil also told Bruce that he had talked with some contractors about some of the logistic work to be done in the laundry house regarding placement of electric, water, heating lines and ducts.
Recap of 7-30-2016 Strategic Planning Meeting – Candi stated that the notes from this meeting were just sent out, and she will give the board time to review. One aspect of the planning meeting was discussed and that was that they looked at various projects and goals that are in process. Planning centered on what project we would want to submit to the State of Ohio for capital funds. It came down to the Mansion itself and the Commission’s desire to “finish the job” of renovating and updating the rest of the building. This stems from their further desire to work more closely with other community non-profits and perhaps offer shared office spaces at nominal fees to more fully utilize the Mansions space usage. It was decided also that Phil Claggett should meet with the board to site the elevator, as this is a very important aspect of the proposed renovation. Further Strategic Planning discussion will be tabled until the next meeting.
Executive Session: Reed made a motion to go into executive session for the purpose of discussing personnel matters, Larry seconded. Roll was called. Members present were: Larry Bicking, Jurgen Pape, Candi Moore, Stewart Dyke, Nate Willison, Keith Myers, and Reed Fraley. Personnel were dismissed. Personnel were then recalled and the meeting continued.
New Business: Discussion of board makeup per Strategic Planning meeting – this was tabled for now.
Other: Keith said that in regards to the Art Forum Group, there will be tours to various other facilities by the art forum organizational committee and that these tours are open to any of the other Board members who would like to attend.
The meeting was adjourned at 9:00 p.m.
The next regular meeting is scheduled for September 28th, 2016