BRYN DU COMMISSION
Meeting Minutes of Wednesday, May 25, 2016
Members present: Candi Moore, Chair, Keith Myers, Reed Fraley, Stewart Dyke, Larry Bicking, Bruce Cramer, Executive Director
The meeting was called to order at 7:06.
Public Comments: None
Minutes: Larry moved to approve the minutes of March 23 2016, Stewart seconded, motion carried. April minutes were informational only.
Financial Report: Reed reviewed the Financial Report for April, 2016. Larry moved to accept the financial report, Reed seconded. Motion carried. Reed then reviewed the 9-90, for which the deadline has been extended. Discussion took place concerning whether we should pursue paying a professional to provide some answers to questions we are now having regarding our 9-90 reporting as it relates to public support. It was decided that Candi would contact someone we can consult before we find a professional to review.
Executive Director’s Report: Bruce reviewed his report for the month: April and May are jammed with community events including the annual Daffodil Show the New Rotary Taste of Granville and Licking County Chamber’s Biz Fest as well as our own lecture series. Northpointe is working on the plans as requested for elevator and laundry house. We finally have two interns, one from COTC and one from Denison. Candi said she would like to see some project collection info for annual reporting to convey usage and the interns could be utilized for this project as well as taking event pictures etc.
Old Business: Art Forum – Set for June 11th at 8:30 a.m. There will be three committees formed: Cultural Plan, Communication, and Organization. We should send a reminder out with recap, after Memorial Day. The meeting should open with a brief recap of the previous forum and then go into breakouts to select committees with chair and take minutes. The Third Art Forum to hear reports from the committees should perhaps be in the fall.
Capital Projects – Field House doors coming in $3,000 less than anticipated because we can reuse current hardware. Shutters will be worked on by CompassPoint construction. Jobes Henderson is working on updated site plans. Laundry house has electric so next we will need to look at HVAC and plumbing, once plans come in for that building for placement. These items could all be done this year. The upper level of the pool will be resurfaced in November pending weather. We are still working on retrofitting lighting in the Field House. Community garden is waiting on a new committee commitment to lead.
New Business: Attendance, if you cannot be here for the meeting, please let Candi or Bruce if we will not have a quorum that the meeting can be cancelled and rescheduled.
Other dates to add to your calendar: The follow up Strategic Planning Meeting will be July 30th at 9 a.m.
Master Planning and Development Discussion: Parking needs - we may need an additional 50 spaces at this point. Bruce said we should take a look at extra barn lot spaces. It was suggested that we have Phil Claggett (Northpointe) take a look also and see if he can make a drawing adding more spaces to scale for a better visual.
Other: Reed asked if we had heard anymore from the Licking Land Trust. Nate, Larry and Bruce walked around the art center 2nd story. It was suggest that we could offer a chance to do any finishing work to bring down rent.
The meeting was adjourned at 8:42 p.m.
The next regular meeting is scheduled for June 22nd, 2016