BRYN DU COMMISSION
Meeting Minutes of Monday, November 21, 2016
Members present: Candi Moore, Chair, Nate Willison, Reed Fraley, Keith Myers, eBruce Cramer, Exec. Dir. The meeting was called to order at 7:10.
Public Comments: Phil Claggett of North Point, Steve Pyles –Village Manager, Jeremy Johnson –Village Council and Rob Cathcart -Public. Present from the Granville Recreation District were Andy Wildman, Brian Goss, Bobby Vahalik, and Fred Wolf. No one offered comments at this time.
Minutes: Nate moved to approve the Minutes of October 24, 2016, with correction of “Village Manager approval and signature” in the last paragraph of “Other”. Reed seconded, the motion carried.
Financial Report: Reed reviewed the Financial Report for October, 2016. Keith moved to accept the financial report, Nate seconded. Motion carried.
2017 Budget discussion – There will be minor compensation adjustments for personnel and art center expenses.
Executive Director’s Report: Bruce reviewed his report for the month: Several groups including the Granville Garden Club, Licking County Master Gardeners and the Licking Land Trust were in either the Mansion or the Carriage House. Also several baby showers, a music video shoot and jeans photography layout were done. The Field House was a very active polling place this year as well as being continually busy with Granville Recreation District and Granville Christian Academy basketball. Denison lacrosse, Granville Recreation District flag football and the annual Boy Scout rocket day was on the lawn. Rendville plans to return next year with a new director to replace the retired Mr. Yaeger. Shutters are installed on the front of the Mansion. Layton has started on the upper terrace patio, replacing the stone with buff-washed concrete to match the lower terrace center where the pool had been. Steve Snyder has been busy hanging lights and the Boy Scouts will be putting up the accompanying garland tomorrow evening. Katie, the intern wants to stick around awhile to help through the winter planning months. Both of our interns were great this year. And finally, the Licking Land Trust Board has approved the move to the second floor of our Art Center building. Speaking of the Art Center, they received a grant to fund an art show of the fall student’s art work, it was held last Saturday.
Old Business: Discussed elevator and Mansion plans with Phil Claggett from North Point – a revisit after the first plans were dismissed. Phil has created new plans for the foyer area of the Mansion and has suggested the Otis- Hydrofit elevator type. The car would be a 5x7, with total weight load of 2,100 lbs. Rough estimate is at $225,000. The biggest challenge will be working within the current structure constraints and Phil has recommended that he call in a structural expert to take a look before a schematic can be done. Keith made a motion to give Phil authorization for work on lobby elevator through SD/DD, Reed seconded. Motion carried. The board also asked Phil to revisit plans for the second and third floor.
New Business: Granville Recreation District – We have heard there has been a proposal given to the Village Council to take over running Bryn Du by the Granville Rec District. We understand they plan on making a formal presentation at the December 7th Village Council meeting. The Granville Recreation District did no give a copy of the proposal to the Bryn Du Commission, nor was anything discussed with us ahead of time about this. The Board is extremely disappointed that the proposal went to council first, instead of the Recreation District exercising business courtesy and allowing the Commission to see it and discuss it first. The Bryn Du Commission asked the Village Manager and Council Member Jeremy Johnson to decide whether the council will let them know if the proposal will or will not be on the December 7th agenda. The Bryn Du Commission will also be making a presentation on December 7th to the council because our two year contract is up for renewal.
Other: Candi will be circulating personnel reviews. She also requested bios from the board members.
The meeting was adjourned at 8:44 p.m.
The next regular meeting is scheduled for December 8th, 2016