Granville Community Calendar

Council Minutes MARCH 6, 1991

REGULARLY SCHEDULED COUNCIL MEETING
VILLAGE OF GRANVILLE
MARCH 6, 1991
CALL TO ORDER
Mayor Eisenberg called the meeting to order at 7:30 p.m.
ROLL CALL
Responding to roll call were:
Councilmember Marshall
Councilmember Hughes
Councilmember Malcuit
Councilmember Rader
Vice Mayor- Morrow
MayorE-isenberg
Law Director- Hurst
ManagerP-lunkett
A letter of resignation was received from Councilmember Ormond, effective March 1st. Ms. Ormond recently moved to Granville
Township thereby making her ineligible to serve on Village
Council.
On behalf of all the Council, Mayor Eisenberg said he was sorry to see Ms. Ormond go, her company and talents will be missed by all. Ms. Ormond' s letter of resignation is attached as part of these minutes.
PUBLIC HEARING
Ordinance No. 6-91 -An Ordinance To Amend Ordinance No. 269-0 Providing For Adjustments Of The Annual Budget For The Fiscal
Year 1991 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 6-91. Public hearing closed at 7: 35 p.m. Action on this ordinance was held for old business.
MINUTES
February 20, 1991 -Regular Council Meeting -Councilmember Malcuit moved to approve the minutes as amended. Motion seconded by Vice Mayor Morrow. Motion carried.
February 27. 1991 -Special Council Meeting -Councilmember
Marshall moved to approve the minutes as amended. Motion seconded by Councilmember Rader. Motion carried.
CITIZENS' COMMENTS
Those who signed the register were:
L. James Gordon
R. Murphy
Rees L. Dwyer, III
JoAnn Morey
Nelson Kohman
Sally MacPhail, Sentinel
Council Meeting Minutes
Village of Granville
March 6, 1991
Page 2
James Gordon, Attorney, appeared at the meeting to extend
heartfelt apologies on behalf of Bill Wright for any comments
made by him in the heat of discussion during Council' deliberation s on the Farmington Development issue. Apologies
accepted. Mr. Gordon announced that he would be representing Bill
Wright henceforth in matters of Farmington, and asked if Council
would schedule a worksession at their convenience, to discuss concepts of the Farmington Plan.
Following a brief checking of their schedules, a worksession
was set for March 11, 1991, at 7:30 p.m.,at the American Baptist Churches of Ohio meeting room at Mr. Gordon's request.
COMMITTEE REPORTS
Planning Commission -Councilmember Marshall reported on the meeting of February 28th. Plans were to make a decision on Mr. & Mrs. Orr' s rezoning request. The item was tabled when the Commission learned that Mr. Orr had been taken to the hospital that evening. Since then, Mr. Orr has withdrawn his request.
Recycling Committee -Councilmember Malcuit reported that an organizational meeting took place Monday, March 3, 1991. Composition of that committee is as follows:
Granville Recycling Marge Hendey and Rose Wingert
Village representatives Susan Karian and Johnnie Valdes
Council representative Mary Ann Malcuit
Township representatives Lee Larson and Jim Patin
Land Conservancy 1]
Denison University 1]
Granville Business &Professional Association [1] Resource Person Denise Crews
Rose Wingert was chosen Chairperson, and Marge Hendey will be the note taker. The first regular meeting was set for Tuesday, March 12, from 7:00-8:30 p.m.,at the Granville Library.
Granville Recreation Commission -Councilmember Hughes reported that the Township closed on the 53 acre parcel recently purchased, located off SR16 and Silver Street. He said it will be up to the Recreation Commission to figure out how to fund construction of the ballfields on that site of approximately 12 to 14 acres. The Commission hopes to work on the ballfields soon. bTehesya'lfle.need to find a point of entry to the property that will
Spencer Brown was appointed to fill a vacancy on the Recreation Commission. Mr. Hughes noted that Spencer Brown was an expert in the construction of baseball fields.
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Council Meeting Minutes
Village of Granville
March 6, 1991
Page 3
Councilmember Rader questioned why the Recreation Commission
didn't get with the School Board to see if they couldn't use the
high school playing fields, thereby getting a dual use out of the
facility. Mr. Hughes responded and said that there aren't enough
ballfields to accommodate all the teams. Mr. Rader then asked if
the County Home area couldn't be used. Mr. Hughes didn't think
there would be enough room out there either, it' s a matter of
space out there to develop the fields they'll need. Mr. Hughes
noted however that the Commission has been working with the
maintenance department at Owens- Corning trying to come up with
more ballfields.
Charter Review Commission -Councilmember Rader reported that the
Charter Review Commission met Monday, February 25th. Members
discussed CHARTER SECTION 2.07 SALARY, which allows ten dollars
per month to be paid to members Council but none to members of
the Planning Commission or Board of Zoning &Building Appeals.
OLD BUSINESS
Motion to remove Ordinance No. 3-91 from the table Councilmember Marshall was made by seconded by Council Malcuit. Motion carried.
Ordinance No. 3-91, A"n Ordinance To Amend Ordinance No. 269-0 Providing For Adjustments Of The Annual Budget For The Fiscal
Year 1991 And Revising Sums For Operating Expenses."
Councilmember Malcuit moved for adoption, seconded by Councilmember Marshall.
Discussion: Vice Mayor Morrow asked Manager Plunkett if he had made a determination in way of cost for the proposed remodeling of the Village Offices. Manager Plunkett said he used the modified version of the proposed remodeling as Council had directed, and contacted two construction people to submit informal bids on that modified version: Bob Hutchison
Construction, and The Jerry McClain Company. Mr. Plunkett
reiterated his belief that it was an appropriate move and a necessary one, not only for the additional needed space, but to improve working conditions slightly better than they presently exist. He still felt that more extensive remodeling should take place if Council would ever want to rentle/ase the building, if, other quarters to house the municipal staff were obtained in the future. Vice Mayor Morrow questioned if the proposed remodeling wouldn't be outdated in a few years. Manager Plunkett explained that most of the remodeling proposed would merely put in order items that are either unsafe, or in very poor shape. He mentioned parofepwoseodf trheemoitdeemlisngt.hat needed attention in his recapping of the
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Council Meeting Minutes
Village of Granville
March 6, 1991
Page 4
Rufus Hurst, Village Law Director, offered his comments to
the discussion, and urged Council to go ahead with the remodeling
as originally proposed for both floors. He contended that to do
100%of one level and 50%of the second level would in his
estimation be less cost effective in the long run. He proposed
that Council should at least get the rough- in work done on the
second floor such as plumbing, electricity, etc.,while the
contractor has everything torn up, and already into 50-60%of the
labor and cost commitment at that point. Following discussion
Vice Mayor Morrow moved to table Ordinance No. 3-91. Motion
seconded by Councilmember Rader. Motion carried.
Manager Plunkett was directed to seek bid proposals on the
proposed remodeling with detailed plans and specifications with
options and alternates. [Please see Resolution No. 91-20 under
New Business]
Ordinance No. 6-91 -An Ordinance To Amend Ordinance No. 26-90
Providing For Adjustments Of The Annual Budget For The Fiscal
Year 1991 And Revising Sums For Operating Expenses.
Councilmember Rader moved for adoption, seconded by Councilmember Malcuit. Discussion: Mr. Rader asked about the
3,450 in Account Al-7-E-230 earmarked "rent". Manager Plunkett
stated that the people at ABC would like some indication about
whether or not the Village is interested in renting the available
office space. Mr. Plunkett explained that the $3,450 would for office pay space now available at the American Baptist Churches
of Ohio (formerly known as The Ohio Baptist Convention Building),
for the balance of the year, with a lease guarantee of five
years. The plan was to move the Finance Department (Finance
Director, Utility Billing Clerk, and Tax Commissioner)in, to the ABC building. Mr. Plunkett added that he' d been told someone else wanted to rent the office space as well, and that he was of the understanding that Council was interested in being either a renter or an owner of that building some day. The Village might lose the opportunity to purchase the building in the future.
Mayor Eisenberg stated that it was important for Council to have a position in whether or not they're interested in the ABC building.
Vice Mayor Morrow recommended that the Village Manager seek bid proposals for the proposed remodeling, and to contact Mr. Fisher, Executive Minister of the American Baptist Churches of Ohio, and let him know Village Council is interested in the building and that they' ll have an answer for him in two weeks. Ryeosl,l call vote on the motion: Radery-es, Malcuity-es, Marshall- Hughesy-es, Morrowy-es, Eisenbergy-es. Six yes votes. Motion carried. Ordinance No. 6-91 duly adopted.
Council Meeting Minutes
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Village of Granville
March 6, 1991
Page 5
Vice Mayor Morrow moved to remove Resolution No. 91-18 from the
table. Motion seconded by Councilmember Hughes. Motion carried.
Resolution No. 91-18 -To Award The Bid For The Purchase Of Two
New Utility Service Vehicles, And To Authorize The Village
Manager To Enter Into A Contract With Obi Ford Therefor.
Vice Mayor Morrow moved for passage of Resolution No. 91-18.
Motion seconded by Councilmember Hughes. Discussion: members
reviewed the clarified tabulation of bids received for the
purchase of two new utility vehicles (trucks).Following
discussion, the motion carried. Resolution No. 91-18 duly passed.
Juried Art Show -Mary Fellabaum, President of the Granville
Business &Professional Association, was present to affirm
acceptance by the Juried Art Show people to Council' s suggestion:
to set up their art show on North Main Street from Broadway to
College Street rather than from West Broadway to Mulberry Street
on both sides of the street. The Juried Art Show people
recommended a slight change to that, by setting up on Main from
Broadway to the parking lot areas behind the Methodist and
Presbyterian Churches so as not to block those parking areas.
They would also like to set up more displays in the Opera House
Park as well. The art show has been scheduled for June 1st. By
consensus of Council the alternate recommendation for set up approved. was A letter was received accepting the alternate place for
the Juried Art Show from Ruth Owens, Coordinator, GBPA. A copy of that letter is attached as part of these minutes.
East Granville Sewers -At the February 6, 1991 meeting Jerry Turner and Chuck Coghlan of C.F.Bird &R.J.Bull, Inc.,Village Engineers, presented their study of anticipated sanitary sewer flows likely to be generated by the Farmington and Erinwood
developments. Mr. Turner' s conclusions and recommendations were noted and received. Two options were recommended: 1) to extend
the sewer line along NewarkG- ranville Road, serving only a limited area of immediate development, or; 2) to construct a sewer trunk along the bike path and SR16 to the juncture of SR16 Cherry Valley Road. In a recent memo to Village Council,
Manager Plunkett had recommended the sewer trunk along the bike path as being the most coste-ffective method for sewering the that region of the village. Mr. Plunkett had pointed out earlier that Council needs to come to some decision regarding those sewers.
Members of Council reviewed their thoughts on the issue
among themselves. Mr. Morrow was hesitant to go along with Manager Plunkett' s recommendation to run the trunk sewer. He reasoned that the current debt service on the new Wastewater Treatment Plant would not be paid until the year 2004, and the 1
Council Meeting Minutes
Village of Granville
March 6, 1991
Page 6
village would be doubling their debt to at least 2004 by 50%or
more if they built the trunk sewer. He didn't see a demand for
the trunk sewer now, maybe in the future if demand for sewer
service in the eastern portion of the village called for such a
commitment. Mr. Morrow proposed that the village extend the sewer
line on NewarkG- ranville Road.
Councilmember Malcuit agreed with Mr. Morrow, she didn' t
feel it was right for the village to burden the tax payers for
the construction of a sewer trunk. Further, she didn't feel it
was right to hold Mr. Wright back from tapping into the existing
sewer line on NewarkG- ranville Road.
Councilmember Hughes also agreed with Mr. Morrow, feeling
that to build the trunk sewer would increase the debt service too
much and cause too great of a burden to taxpayers. He too felt
Mr. Wright had every right to use the existing sewer line on
NewarkG- ranville Road that meets his property.
Ronald Schenk, 48 Waterford Court, didn't feel it was right that
Erinwood could be serviced when residents already in the village
were not. He stated that he was a developer, and that he went
through this issue with Marysville, and stated there were ways to
construct the sewer lines through tap fees.
Consensus of members felt that Farmington and most of
Erinwood would be covered by extending the existing sewer lines
down Newark- Granville Road.
Advance Refunding of Sewer Bond Issue
Vice Mayor Morrow asked what the status was of the Advance
Refunding of the Sewer Bond Issue. Manager Plunkett responded and
said the village is looking for a closing at the end of March.
NEW BUSINESS
Resolution No. 91-20, "To Authorize The Village Manager To
Advertise For Bids For Renovations To Village Buildings"w,as
introduced, read in its entirety, and moved for passage by
Councilmember Marshall, seconded by Councilmember Hughes.
Motion carried. Resolution No. 91-20 duly passed.
Granville Land ConservancyR/equest for Joint Meeting Village
Council and Township Trustees
Manager Plunkett had received word from Bob Rush, Granville Land
Conservancy that they wished to have a joint meeting with the
Village Council and the Township Trustees. Suggested dates for
such a meeting were offered by Mr. Rush. They were: Sunday, March
17, 1991, at 1: 30 p.m.,or Thursday, March 21, 1991, at 7:30 p.m.
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Council Meeting Minutes
Village of Granville
March 6, 1991
Page 7
The meeting would involve a presentation by the Land Conservancy
on their beliefs and recommendations regarding land between
Granville and Alexandria.
Following a brief discussion and checking their schedules,
consensus of Council was to give the Granville Land Conservancy
agenda time at the next regular meeting of March 20th.
MEETING ANNOUNCEMENTS
March 7. 1991. 7:30 D.m.
March 11. 1991. 7: 30 9.m.
ADJOURNMENT
Granville Planning Commission
Council Worksession
Vice Mayor Morrow moved for adjournment, seconded by
Councilmember Marshall. Motion carried.
Meeting adjourned at 9:10 p.m.

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