Granville Community Calendar

Council Minutes NOVEMBER 17, 1993

VILLAGE OF GRANVILLE
COUNCIL MEETING MINUTES
NOVEMBER 17, 1993
CALL TO ORDER
Mayor Eisenberg convened the meeting at 7:32 p.m.
ROLL CALL
Those responding to the roll call were:
Councilmember Garrett
Councilmember Shulman
Councilmember Herman
Councilmember Vance
Councilmember Freytag
PUBLIC HEARINGS
Vice Mayor Marshall
Mayor Eisenberg
Law Director Hurst
Manager Plunkett
A public hearing was held on Ordinance No. 30-93, An Ordinance To Authorize The Village Manager To Enter Onto A Lease Agreement With Patrick R. Hart, As Agent For And On Behalf Of A Designated Corporate Entity Or Partnership Acceptable In Form To The Village Of Granville, Concerning The Leasing Of The Municipal Building Located At 118 South Main Street For A Term Of Five Years. No one appeared to speak for or against Ordinance No. 30-93. The public hearing closed at 7:33 p.m. A public hearing was held on Ordinance No. 31-93, An Ordinance Providing For Adjustments Of The Annual Budget For The Fiscal Year 1993 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 31-93. The public hearing closed at 7:33 p.m. A public hearing was held on the 1994 Municipal Budget Recommendation. No one appeared to speak for or against the 1994 budget recommendation. Manager Plunkett stated that the village department heads are present to answer any questions that Council may have concerning the budget. Councilmember Shulman questioned the contributions the village gave to the cemetery, the Sinnett House and the Recreation Commission Manager Plunkett stated that the village has an agreement with township to maintain the burial ground. Manager Plunkett stated that the budgeted amount was an annual contract price for maintaining the cemetery. Mr. Plunkett stated that the village has been contributing 3$,000 to the Recreation Commission annually for a number of years. Finance Director Shirley Robertson stated that the money originated years ago from revenue sharing. Manager Plunkett stated that the Sinnett House came to Council in the 1980's asking for a higher contribution because of high heating costs. Councilmember Shulman asked if Granville Township contributed to the Sinnett House? Manager Plunkett stated that he did not think that they did, but he wasn't sure. Mayor Eisenberg stated that he thought at one time that Granville Township contributed to the Recreation Commission. Mayor Eisenberg stated that if they did not, in his opinion they should. Mayor Eisenberg stated that Council had received a letter from the Recreation Commission asking for an increase in their contribution. Mayor Eisenberg stated that he was in favor of increasing the Recreation's contribution but was not in favor of doubling it. Mayor Eisenberg stated that in his opinion, Granville Township should match the village's contribution to the Recreation Commission. Mayor Eisenberg stated that council needed some discussion with the Recreation Commission and the Township Trustees before the contribution is increased. Finance Director Shirley Robertson stated that the village doesn't give the money directly to the Sinnett House, Recreation Commission and the cemetery. Ms. Robertson stated that they submit bills to the village and the village pays the bills for them up to the amount budgeted. Councilmember Freytag stated that he did not see any money budgeted for sludge holding facilities. Utilities Director Joe Hickman stated that the village has sludge digestion review plans. Mr. Hickman stated that the other money wasn't budgeted yet because he wasn't sure how to approach it yet. Mr. Hickman stated that next year there would be some money in the Capital Improvement Fund but not nearly enough. Manager Plunkett stated that the village could bond the project when they decided to do it. Manager Plunkett stated that what the village is going to do hasn't been decided. Manager Plunkett stated that the Utilities Committee proposed that the village spend $ 5,000 in another engineering study. Mr. Plunkett stated that he was in disagreement with that request. Mr. Plunkett stated that was the expressed will of Council and he has received several engineering proposals. Councilmember Vance stated that the he has reservations as to what needs to be built. Councilmember Vance stated that the time table set is by federal mandate. Mr. Vance stated that for the last couple of years in the budget process, his opinion was that sewer rates should be increased a little so you won't see a large increase later. Mr, Vance stated that this construction adds to that, a small increase means a small jump on what the village can do. Manager Plunkett stated that the village has money set aside for a down payment on whatever the village decides to do. Mr. Plunkett stated that the Sewage Fund is used for operating expenses. Mr. Plunkett stated that in his opinion, the funds in the sewage fund should be used solely for operating expenses. Mr. Plunkett suggested raising the debt service rate so that debt service will be somewhat reduced. Councilmember Vance stated that he agreed that the sewer fund should be reserved for operating expenses however, it is smart policy to ease into a rate increase 2 little by little unstead of having one big increase. Mr. Vance stated that more items will come up besides that project that the village will need funds for. Manager Plunkett stated that because of things Council has done like capacity fees, the village is at a level that it can pay a large down payment for the service. Councilmember Vance stated that the village owed it to the south side of State Route 16 to get sewer service out there which will take a significant amount of money. Manger Plunkett stated that the village will probably take out a note for the construction period then bond it off. Mr. Plunkett stated that the village had done the same thing several years ago with the booster station. Councilmember Vance asked if the engineering money would come out to the sewer funds? Joe Hickman stated that he has money set aside for sewer improvements. Manger Plunkett stated that every new home adds another $ 1, 000 to the account. Mr. Plunkett stated that 27 homes were built this year. Mr. Plunkett stated that with interest rates what they are, and the Erinwood and Bryn Du construction, he doesn't see that number dropping. Mayor Eisenberg stated that he agreed to a large extent with Councilmember Vance. Mayor Eisenberg stated that Council would not necessarily be easing the shock of a large increase, the capital needs in the future are going to happen and it makes since to raise the rates. Manager Plunkett stated that he would prepare a sewer increase ordinance. Councilmember Vance stated that the sidewalk fund is $7,000 over and above what is anticipated to be spent. Mr. Vance asked what happened to the 25,000 a year that is suppose to go into that account?Mr. Vance stated that the Council has been talking about pathways and bikeways but the way the sidewalk account is budgeted, there is not any money for anything else. Manager Plunkett stated that with Bob Kent building Bryn Du IV and the Murphy's ready to build sidewalks on Newark-Granville Road the village wouldn't need more money than what is in that account. Mr. Vance stated that would leave the village no money if any new projects were to be started. Mr. Vance suggested obtaining another $ 25,000 for the sidewalk account. Mr. Freytag stated that he was in favor of increasing the Road Improvement Fund. Councilmember Shulman stated that the village is assuming that they will be getting other money from grants to help with the sidewalks. Manger Plunkett stated that the village is trying to obtain grant moneys but if the village is denied, we will still have money to complete the projects. Councilmember Shulman stated that the village might want to spend the budgeted money elsewhere if the grant goes through. Councilmember Herman stated that there is $13,000 budgeted for a new police cruiser. Mr. Herman stated that the residents of Granville would probably like to sidewalks before they would see a new police cruiser. Councilmember Freytag stated that the there is $63,000 budgeted for the Council chamber renovations. Mr. Freytag stated that was a project he felt that could be delayed or eliminated. 3 Councilmember Vance stated that he would like to see the village delay the Council Chamber renovations and set aside $15,000 in a Reserve Fund. Mr. Vance stated that he hasn't seen an overall plan of what the municipal building is going to look like in 5 to 10 years. Mr. Vance stated that he is a believer in having overall pan before spending any money. Manager Plunkett stated that the building is going to look the same as it does now, except the council chambers. Manager Plunkett stated that someone five years from now will probably have a different opinion than this Council and staff. Vice Mayor Marshall stated that the current facility isn't that bad, he agreed with Councilmember Vance. Mayor Eisenberg suggested deleting the $63,000 for council renovations and adding $ 15,000 to the Building Reserve Fund for the project to be completed at a later date. Mayor Eisenberg suggested the village could buy a new table for council. Vice Mayor Marshall stated that he would be in favor of putting the rest of the money in the sidewalk fund. Mayor Eisenberg suggested putting $ 15,000 in to the building reserve fund and at least $ 25,000 into the sidewalk fund. Councilmember Vance suggested putting $ 25,000 into the sidewalk fund, 23,000 into the road improvement fund and $15,000 into the building reserve fund. Councilmember Freytag stated that he would like to see the sidewalk fund have some more money but, he has some problem with it having more money than the Road Improvement Fund. Councilmember Shulman stated that State Route 661 is scheduled for improvements in 1994 which would include the downtown and part of South Main Street. Councilmember Vance asked if the village received ISTEA funds, could some of the sidewalk money be transferred to the Road Improvement Fund? Mayor Eisenberg stated that the sidewalk fund was based on not getting the ISTEA funds. Mayor Eisenberg stated that council could have a commitment that if the village receives the ISTEA money, the additional money could be transferred to the Road Improvement Fund. Councilmember Herman asked if some money should be set aside for Granville Solvents in case something needed to be done rapidly? Manager Plunkett stated that he didn't think that was necessary. Mr. Plunkett stated that it is very much in study phase and likely to be a super fund which USEPA would fund. Mayor Eisenberg stated that a lot of money has been spent to date on Granville Solvents. Mayor Eisenberg stated that there is no way Granville could come up with money to fund the entire project. Councilmember Freytag stated that the village has received a letter from Mike DeWine stating that if anyone has concerns they should voice them to him. Mr. Freytag stated that council should tell him we need help on Granville solvents. Mr. Freytag stated that he felt that was a good project to put him on. Mr. Freytag stated that the meeting was at 3:30 tomorrow at the County Administration Building. Councilmember Garrett and Mayor Eisenberg stated that they would attend, 4 Councilmember Shulman asked if the new street lighting was going to be installed at no expense to the village? Manager Plunkett stated that the village pays a contract rate based on the public tariff. Mr. Plunkett stated that currently, the village pays approximately $ 100 per light per year. Mr. Plunkett stated that the contract expired last May. Councilmember Vance asked how this street lighting project phased into the Granville Business and Professional Association (GBPA)and what they proposed for downtown street lighting? Manager Plunkett stated it does not tie in at all. Councilmember Vance stated that in his opinion council should help support the GBPA in historical lighting fixtures for the downtown. Mr. Vance stated that he thought Council could find $ 5,000 to help the GBPA out in the downtown historical lighting. Councilmember Freytag suggested matching the GBPA's funds up to $5,000 a year. Mr. Freytag stated that maybe this would give them some incentive. Councilmember Vance stated that he would be happy to give $ 5,000 from the sidewalk fund. Councilmember Garrett stated that there are a number of people who say they would rather have sidewalks than historical lighting. Councilmember Freytag asked if the personnel changes for the assistant manager and planner were just name changes or a financial commitment? Manager Plunkett stated that it was both. Mr. Plunkett stated that the assistant manager would also sever as the utilities director. Mr. Plunkett stated that Mr. Hickman has been acting in that capacity and would be loaded up with more work next year. Mr. Plunkett stated that Mr. Hickman has done an excellent job. Mr. Plunkett stated that he was grooming Mr. Hickman in case something happens to him. Mr. Plunkett stated that his work load was increasing and having a back up is a good idea. Manager Plunkett stated that because of the things being asked of Mr. Tailford like the bike path plan, the village is using him far beyond the position of a zoning inspector. Mr. Plunkett stated that he would become salary with the planner position and therefor, the village would own him a lot more than now. Mr. Plunkett stated that Mr. Tailford had a Master's Degree from Ohio State University and had the ability to deal with things going on. Councilmember Freytag asked what the financial commitment is in dollars, and what about the positions that are going to become vacant? Manger Plunkett explained that the planner moves up in the wage schedule from grade 7 to grade 8. Mr. Plunkett stated that Mr. Tailford would go from $11. 11 an hour to $26,054 a year as a planner. Councilmember Freytag asked if Mr. Tailford was still going to do the zoning inspector job? Manager Plunkett answered yes, but some day the village will need a zoning inspector. Mr. Freytag asked if the assistant manager would still serve as the utilities director? Manager Plunkett answered yes. Mr. Freytag asked if the 2. 8 increase in salary would be added on top of these salaries? 5 Manger Plunkett stated that the 2.8%cost of living increase was his recommendation. Mr. Plunkett stated that the Personnel Committee recommended that the 2.8%cost of living increase be modified to 1.5%Ma.nager Plunkett stated that the biggest asset Granville had was the people working for the village. Manager Plunkett stated that he thought the 2.8%cost of living increase was appropriate. Mayor Eisenberg stated that the average automatic pay step increase is approximately 6%wh,ich is not out of line with national average. Manager Plunkett stated that the salary step is based on performance. Manager Plunkett stated that the village does not give everyone a step increase. Mr. Plunkett stated that he strongly believes that he is no better than his employees. Mr. Plunkett stated that the employees of the village are the people who make him look good. Councilmember Vance stated that he agrees with the capabilities of the staff of Granville. Mr. Vance stated that the staff automatically goes up a grade in pay which is about a 4.5%to 5%increase. Mr. Vance stated that increase is higher than the national increase. Mayor Eisenberg stated that there was money budgeted for a new police cruiser. Mayor Eisenberg asked what the roster was with the cruisers? Police Chief Steve Cartnal stated that he would like to purchase a new cruiser and get rid of the 89 ford. Chief Cartnal stated that he would like to keep the chevy as a back up. After a discussion, Council recommended selling two cruisers and buying a new cruiser.
REVIEW AND APPROVAL OF MINUTES
The minutes of the November 3, 1993, council meeting were presented for review. Councilmember Vance moved to approve the minutes as written. Seconded by Councilmember Freytag. Motion carried.
MAYOR'S REPORT
The Mayor's report for the month of October was presented for review. Mayor oEfisenberg directed the clerk to file the report. A copy of that report is attached as part these minutes.
MANAGER'S REPORT
The Manager's report for the month of October was presented for review. Councilmember Vance moved to accept the report. Seconded by Councilmember Freytag. Motion carried. A copy of that report is attached as part of these minutes.
CITIZENS COMMENTS
Those signing the register were:
Maxine Montgomery Mark Zarbaugh Shirley Robertson
6
Joe Hickman Joe Williams
Sally MacPhail
Doug Tailford
Steve CartnalCouncilmember Garrett stated that she would like to speak as a citizen. Mrs. Garrett stated that she wanted to note the death of Ben Mason who was quite regular in attendance at Council meetings. Mrs. Garrett stated that Mr. Mason had made several comments to council about various things. Mrs. Garrett stated that he was a very thoughtful and considerate man. Mrs. Garrett stated that his death was very unexpected and the village will miss him in the community. Manager Plunkett stated that Ben was special to the entire staff. Mr. Plunkett stated that he took the trouble to notice and pass out praise. Mr. Plunkett stated that he was always a gentle man and he really gave a lot to the community. COMMITTEE REPORTS Councilmember Shulman reported on the Planning Commission's November 15, 1993 meeting. Mr. Shulman stated that two main items of business were discussed. Mr. Shulman stated that the final Galway Dive Plan for Erinwood was approved and construction was scheduled to start the first of the year. Mr. Shulman stated the other item was tabled which was the construction of a house on West Broadway. Mr. Shulman stated that the home is going to be built in the Transportation Corridor Overlay District. Mr. Shulman stated that the development plan is to build four homes in the north side. Mr. Shulman stated that the first house is 35 feet from the right-of-way and the Ordinance says it should be 100 feet. Mr. Shulman stated that the Planning Commission can reduce that. The Planning Commission wanted to know exactly what was planned for the other three houses. Mr. Shulman stated that in building the first house, the developer counted 7 major trees that were 14 to 17 inches in diameter which would have to be destroyed. Mr. Shulman stated that he would not be present at the December 6 meeting. Mr. Shulman stated that Bob Kent is also scheduled to be at the December 6 meeting for Bryn Du IV. Mr. Shulman stated that perhaps someone else would like to attend the Planning Commission meeting in his place. Vice Mayor Marshall stated that he would attend the December 6 meeting. OLD BUSINESS Ordinance No. 30-93, " An Ordinance To Authorize The Village Manager To Enter Onto A Lease Agreement With Patrick R. Hart, As Agent For And On Behalf Of A Designated Corporate Entity Or Partnership Acceptable In Form To The Village Of Granville, Concerning The Leasing Of The Municipal Building Located At 118 South Main Street For A Term Of Five Years," was reintroduced, title read and moved for adoption by Vice Mayor Marshall. Seconded by Councilmember Freytag. Law Director Hurst suggested that the ordinance be tabled until the name of the lessee was known. Councilmember Garrett moved to table Ordinance No. 30-93. Seconded by Vice Mayor Marshall. Motion carried. Ordinance No. 30-93 was tabled. (Councilmember Vance abstained.) 7 Ordinance No. 31-93, " An Ordinance Providing For Adjustments Of The Annual Budget For The Fiscal Year 1993 And Revising Sums For Operating Expenses,w"as reintroduced, title read, and moved for adoption by Councilmember Garrett. Seconded by Vice Mayor Marshall. Roll call vote: Garrett yes, Shulman yes, Herman yes, Vance yes, Freytag yes, Marshall yes, Mayor Eisenberg yes. Seven yes votes. Ordinance No. 31-93 was adopted. NEW BUSINESS Resolution No. 93-41, "A Resolution To Authorize The Village Manager To Advertise For Bids For Construction Of The West College Street Improvementsw,"as introduced, read in full and moved for adoption by Councilmember Herman. Seconded by Vice Mayor Marshall. Motion carried. Resolution No. 93-41 was duly adopted. Ordinance No. 33-93, " An Ordinance To Amend Section 925.18 Of The Codified Ordinances Of The Village Of Granville Establishing Water Regulations And Charges And To Repeal Existing Section 925. 18 Of Said Codified Ordinances," was introduced and title read by Councilmember Shulman. A public hearing was set for December 1, 1993, at 7:30 p.m. Ordinance No. 349- 3, A"n Ordinance To Amend Ordinance No. 49-92 Providing For Adjustments Of The Annual Budget For The Fiscal Year 1993 And Revising Sums For Operating Expenses", was introduced and title read by Vice Mayor Marshall. A public hearing was set for December 1, 1993, at 7.30 p.m. Ordinance No. 359- 3, A"n Ordinance To Amend Section 1171. 03 b( )4()Of The Codified Ordinances Of The Village Of Granville And To Repeal Existing Section 1171.03 b( )4()Of The Codified Ordinances,w"as introduced and title read by Councilmember Freytag. A public hearing was set for December 1, 1993, at 7:30 p.m. Councilmember Shulman stated that some the zoning ordinances being introduced are complicated. Mr. Shulman suggested having Doug Tailford present at the next meeting to answer any questions. Manger Plunkett stated that he would ask Mr. Tailford to be present. Ordinance No. 36-93, A"n Ordinance To Add Section 1171.03 a( )7()To The Codified Ordinances Of The Village Of Granville Establishing Maximum Lot Coverage Standards In PCD, Planned Commercial District, And PID, Planned Industrial District," was introduced and title read by Councilmember Garrett. Mayor Eisenberg set the public hearing for December 1, 1993, at 7:30 p.m. Ordinance No. 379- 3, A"n Ordinance To Amend Chapter 1305 Of The Codified Ordinances Of The Village Of Granville And To Repeal Existing Chapter 1305 Of Said Codified Ordinancesw,"as introduced and title read by Councilmember Freytag. A public hearing was set for December 1, 1993, at 7:30 p.m. 8 Ordinance No. 38-93, " An Ordinance To Amend Section 1175.03(c)To The Codified Ordinances Of The Village Of Granville Establishing Off-Site Improvements To Suburban Business District,w"as introduced and title read by Councilmember Shulman. Mayor Eisenberg set the public hearing for December 1, 1993, at 7:30 p.m. Ordinance No. 399-3, A"n Ordinance To Amend Section 1171. 03 (b)2()A()To The Codified Ordinances Of The Village Of Granville Establishing Off-Site Improvements To Planned Districts,w"as introduced and title read by Vice Mayor Marshall. A public hearing was set for December 1, 1993, at 7:30 p.m. Ordinance No. 40-93, "An Ordinance To Amend Section 921.07 Of The Codified Ordinances Of Granville, Ohio Establishing Sewer Regulations And Charges And To Repeal Existing Section 921. 07 Of Said Codified Ordinances,w"as introduced and title read by Councilmember Freytag. A public hearing was set for December 1, 1993, at 7:30 p.m. Councilmember Vance stated that he would like to personally let Councilmember Herman know that it has been a privileged and an honor to serve with him on Council. Mr. Vance stated that he hoped that Council could find a place to put Mr. Herman's talents to work somewhere. Councilmember Herman stated that he would like to thank each and everyone. Mr. Herman stated that he has been honored and pleased to work with everyone. Mr. Herman stated that it has been a pleasure to serve with such a body that works so well together. Mr. Herman stated that he wished the best of luck to everyone and would be happy to serve in any capacity that he can for the village. Mr. Herman stated that this was not a good-bye, it was a see you later. Mayor Eisenberg thanked Mr. Herman for helping raise Council's concerns on some issues. MEETING ANNOUNCEMENTS Mayor Eisenberg stated that there would be an organizational meeting on December 1, 1993. Councilmember Garrett stated that last week's Sentinel suggested speaking to Owens Corning concerning a enterprise zone. Mrs. Garrett stated that she had some rather strong feelings on subject. Mrs. Garrett stated that she had talked to Norm Kennedy and there is a meeting scheduled for Sunday evening at the High School at 7:30 p.m. Mrs. Garrett stated that she thought others on Council may be interested in speaking on the subject. Mayor Eisenberg stated that the manager's salary and performance evaluation are items Council needs to address. Mr. Eisenberg stated that because of the time, that discussion would be postponed until the December 1 meeting. Mayor Eisenberg stated 9 that last year the process got away from Council, this year council should have a formal sit down session with Doug in an executive session. Council agreed. ADJOURNMENT Councilmember Vance moved to adjourn the meeting at 10:00. Seconded by Councilmember Freytag. Motion carried.

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