Granville Community Calendar

Council Minutes JULY 20, 1994

VILLAGE OF GRANVILLE
COUNCIL MEETING MINUTES
JULY 20, 1994
CALL TO ORDER
Vice Mayor Marshall convened the meeting at 7:36 p.m.
ROLL CALL
Those responding to the roll call were:
Councilmember Garrett
Councilmember Shulman
Councilmember Montgomery
Councilmember Vance
Councilmember Freytag
Vice Mayor Marshall
Law Director Hurst
Manager Plunkett
Mayor Eisenberg arrived a few minutes later.
PUBLIC HEARING
A public hearing was held on Ordinance No. 17-94, " An Ordinance To Amend
Ordinance No. 43-93 Providing For Adjustment Of The Annual Budget For The Fiscal
Year 1994 And Revising Sums For Operating Expenses."
No one appeared to speak for or against Ordinance No. 17-94. The public
hearing closed at 7:37 p.m.
REVIEW AND APPROVAL OF MINUTES
The minutes of the July 6, 1994, regularly scheduled Council Meeting presented for review. Councilmember were Vance moved to approve the minutes as corrected. Seconded by Councilmember Garrett. Motion carried.
MAYOR'S REPORT
The Mayor's Report for the month of June was presented for review. Mayor oEfistheensbeermg idniuretecste. d the clerk to file the report. A copy of that report is attached as part
MANAGER'S REPORT
The Manager's Report for the month of June was presented for review.
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Council Meeting Minutes
July 20, 1994
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Councilmember Vance moved to approve the report. Seconded by
Councilmember Garrett. Motion carried. A copy of the Manager's Report is attached as
part of these minutes.
CITIZENS COMMENTS
Those signing the register were:
Mark Zarbaugh Sally MacPhail, Sentinel
Clifton Crais of North Pearl stated that he had met with Thalia Oster and Millie
Entrekin to discuss the committee which will be formed to study traffic conditions on
North Pearl Street. Mr. Crais stated that it would be wonderful if the committee could
make recommendations to the Council by October. He stated they had discussed the
issue of Granville becoming a "no through truck town."Mr. Crais asked if Council could install a few stop signs before the committee makes their recommendations?
COMMITTEE REPORTS
Councilmember Garrett stated that she had attended the Granville Board of
Township Trustee's meeting. At that meeting, the Township had moved to form VillageT/ownship a study group to investigate a Joint Parks and Recreation District. Mrs.
Garrett stated that the Township Trustees approved the motion and similar legislation will appear on the agenda tonight for Council's approval.
Councilmember Garrett reported on the July 18, 1994, Planning Commission
meeting. At that meeting, a number of architectural review applications had been
approved, the screening of the dumpster at Wildwood Park had been approved. The dumpster will be opened to the southwest, which is opposite the road and the shelter house. Gravel will be placed in front of the dumpster. The final plat for the Village Green at Erinwood had been approved as had Bryn Du Woods Phase IV's final plat. The McKivergin sign application had been approved as a new sign which is to have subdued colors. After the sign is made, it will need the approval of two Planning Commission members. The old sign will be allowed to remain in place until the new sign is finished. Mary Bline had been present at the Planning Commission meeting seeking permission to build another building off the side of her home for commercial use. A sign for the Cherry Valley Animal Clinic had been tabled because the applicant wasn't present.
Councilmember Shulman asked if there had been any clarification on the lighting of the ReMax sign?
Councilmember Garrett stated that lighting of the sign had not been discussed at the Planning Commission meeting.
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Village of Granville
Council Meeting Minutes
July 20, 1994
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OLD BUSINESS
Ordinance No. 17-94, "An Ordinance To Amend Ordinance No. 43-93 Providing
For Adjustment Of The Annual Budget For The Fiscal Year 1994 And Revising Sums
For Operating Expenses,"was reintroduced, title read, and moved for adoption by Vice
Mayor Marshall. Seconded by Councilmember Vance.
Roll call vote: Freytag yes, Vance yes, Montgomery yes, Shulman yes, Garrett
yes, Marshall yes, Mayor Eisenberg yes. Seven yes votes. Ordinance No. 17-94 was
adopted.
NEW BUSINESS
Sensibilities Inc.,118 South Main Street
Councilmember Vance stated that the back portion of the building, which is
referred to as "the shed portion",located on the east end of the building, is decaying.
The big garage doors are rotten, and the walls and roofing are deteriorated to bad
condition. Mr. Vance stated that he had had an architect look at how one might replace
the structure with something appealing and in conformance with the building. He stated
that the solution would be to basically take all the wooded part off of the east wall and
remove the existing roof, replacing it with a similar roof structure identical to what is
present. He stated Sensibilities Inc.,would like to install sliding patio doors where the wooden garage doors are, to keep in conformance.
Mr. Vance stated that in accordance with the lease agreement, the outside
structural roofing and the walls are the responsibility of the Village. He problem stated that one is that it's unknown if a footer is in the back section. He stated that today's building code would require a footer. He stated that a backhoe could dig a small hole to find out if a footer exists. Mr. Vance stated that the estimated cost of fixing the back section according to his plans is about $15,000.
Councilmember Montgomery asked if the estimate included the cost of the footers?
Mr. Vance stated that there was some money in the estimate for footers. Mayor Eisenberg stated that it's the Village's obligation to maintain the building in a safe and sound condition. He stated that in his opinion, Council should take bids to see what it would take to restore the "shed portion"in a safe and sound condition. He stated that beyond the necessities, the Village should not contribute to the improvement.
Councilmember Vance stated that if there was any way to save the back portion of the building, Sensibilities would do it.
Mayor Eisenberg stated that any component builder could look at the building and give an estimate on how much it would take to fix the "shed portion".
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July 20, 1994
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Councilmember Vance asked that someone look at the building as soon as
possible because Sensibilities has an opening date and this is holding things up.
Manager Plunkett stated that he would call several contractors and have them
give an estimate. He stated that he can't assure how quickly it will be done because
this is a busy time for contractors.
Mayor Eisenberg stated that the Village will contribute no more than the
minimum requirements to fix the building. He stated that legislation would have to be
passed to appropriate the money.
Councilmember Vance stated that the second item he wanted to discuss on
behalf of Sensibilities was the location of the HVAC units. He stated that he had had a
discussion with Ms. McKivergin (the building's neighbor to the south),concerning a
joint trash holding area. He also spoke with her concerning the location of the HVAC
units. He stated in his opinion, the best place to install the units would be the south
side of the building, towards the back, beside the McKivergin property. Mr. Vance
stated that if the units were located on the north side of the building facing the park,
one of the larger trees in the area would have to be removed and it would block one of the doors.
Mr. Vance stated that a Planning Commission member suggested that the units
be placed on the roof. Mr. Vance stated in his opinion, the roof was not an appropriate
place because the units are heavy and would most likely cause the roof to leak. Mr.
Vance stated that Ms. McKivergin does not want the units placed on the south side of
the building beside her property because it's where she enters her residence.
Manager Plunkett the stated that he agrees that the units should not be placed on roof.
Councilmember Garrett stated that the units should not be placed on the north side of the building beside the park.
Mayor Eisenberg stated that he thought there was a consensus of Council that the units should be placed on the south side of the building. Mayor Eisenberg directed Manager Plunkett to write Ms. McKivergin a letter informing her that the units will be placed on the south side of the building and screened by landscaping.
Councilmember Garrett stated that the Zoning Code requires that X" "number of parking places will be available for "X"amount of square footage.
Ms. Garrett stated that she did not think that the building at 118 South Main Street would have enough parking places. Mrs. Garrett stated that Mary Bline is facing this issue and will be appearing before the BZBA at their next meeting. She stated that there may be a problem if the board does not grant Mrs. Bline permission. Councilmember Vance stated that the Village has given Sensibilities Inc., permission to run their business at that location. He stated that the Village was aware of the type of business going in their when they leased the building to Sensibilities Inc.
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Village of Granville
Council Meeting Minutes
July 20, 1994
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Ordinance No. 189- 4, A'n Ordinance To Amend Ordinance No. 439-3 Providing
For Adjustments Of The Annual Budget For The Fiscal Year 1994 And Revising Sums
For Operating Expenses And Declaring An Emergency,"was introduced and title read
by Councilmember Garrett. Councilmember Garrett moved for adoption of Section 111,
the emergency clause, and read that section in its entirety. Seconded by Vice Mayor
Marshall.
Roll call vote. Garrett yes, Shulman yes, Montgomery yes, Vance no, Freytag
no, Marshall yes, Mayor Eisenberg yes. Five yes votes. The emergency clause was
adopted.
Councilmember Garrett then moved for passage of Ordinance No. 18-94.
Seconded by Vice Mayor Marshall.
Councilmember Vance stated that he was against the street painting in its
present form. He stated that in his opinion, some items could be eliminated from
painting.
Roll call vote: Freytag yes, Vance no, Montgomery yes, Shulman yes, Garrett
yes, Marshall yes, Mayor Eisenberg yes. Six yes votes one no vote. Ordinance No. 18-
94 was duly adopted.
Ordinance No. 19-94, "An Ordinance To Amend Chapter 1189 Of The Granville
Codified Ordinances Of Granville, Ohio Establishing Sign Regulations And To Repeal
Existing Chapter 1189 Of Said Codified Ordinances,"was introduced and its title read by Vice Mayor Marshall.
Mayor Eisenberg set the public hearing on Ordinance No. 19-94 for August 3, 1994, at 7:30 p.m.
Ordinance No. 20-94, "An Ordinance To Approve The Covenant Agreement For Phase IV Of Bryn Du Woods /The Colony At Bryn Du,w"as introduced and its title read by Councilmember Freytag.
Mayor Eisenberg set the public hearing on Ordinance No. 20-94 for August 31, 1994, at 7:30 p.m.
Ordinance No. 21-94, A" n Emergency Ordinance Enacted By The Village of Granville, Licking County, Ohio, In The Matter Of The Herein After Described Improvement, And To Request Cooperation By The Director Of Transportation,w"as introduced and its title read by Councilmember Montgomery.
Councilmember Montgomery then moved for adoption the emergency section and read it in its entirety. Seconded by Councilmember Vance.
Roll call vote: Montgomery yes, Vance yes, Freytag no, Shulman yes, Garrett syeecst,ioMnarshall yes, Mayor Eisenberg yes. Six yes votes, one no vote. The emergency was adopted.
Councilmember Montgomery moved to adopt Ordinance No. 21-94. Seconded by Councilmember Vance.
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Council Meeting Minutes
July 20, 1994
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Roll call vote: Marshall yes, Garrett yes, Shulman yes, Montgomery yes, Vance
yes, Freytag yes, Mayor Eisenberg yes. Seven yes votes. Ordinance No. 21-94 was
adopted.
Resolution No. 94-30, "A Resolution To Establish A North Pearl Street Study
Commission To Review Traffic Conditions On North Pearl Street And To Make
Recommendations To The Village Council Thereon,"was introduced, read in full, and
moved for adoption by Councilmember Freytag. Seconded by Vice Mayor Marshall.
Motion carried. Resolution No. 94-30 was duly adopted.
Resolution No. 94-31, "A Resolution To Award The Bid For The Repaving Of
Village Streets To The Shelly Company And To Authorize The Village Manager To
Enter Into An Agreement Therefore,"was introduced, read in full, and moved for
adoption by Councilmember Shulman. Seconded by Councilmember Freytag.
Service Director Mark Zarbaugh stated that the bid price for the paving of streets
came in approximately 2$4,000 lower than what had been appropriated. He suggested
that Council expand the 1994 paving project by adding more Village streets.
Vice Mayor Marshall asked if the project would have to go to bid again with the addition of the streets?
Manager Plunkett stated that because of the low unit price per ton, Council could
expand the project without going to bid if they choose. He stated that this was an opportunity, not an obligation.
Councilmember Vance stated that the brick portion of Burg Street is in need of
some repair. He stated that the Village should take some of the money to repair that bad section on Burg Street.
Service Director Mark Zarbaugh stated that repairing Burg Street would be a very labor-intensive project which would take many man hours. He stated that
presently, the Service Department has seven full-time and three seasonal laborers. He stated that the department has many projects that need to be finished before the
weather gets cold. ( Mr. Zarbaugh distributed his project schedule for the Service
Department to Council.H) e stated that contracting out the street painting would free up dsoomnee. man hours to use on other projects, however, there was still alot of work to be
Manager Plunkett stated that the Council and the staff are constantly laying additional work on the Service Department who already have a full schedule. After a discussion, Council directed the Manager to review additional streets to ibnetepraevset.d with the Service Director and make a decision of what is in the Village's best
Council then voted on Resolution No. 94-31, (all ayes)and it was duly adopted.
Resolution No. 943- 2, A" Resolution To Award The Bid For Street Painting and Striping To Trafftech Inc.,And To Authorize The Village Manager To Enter Into An
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Council Meeting Minutes
July 20, 1994
Page 7
Agreement Therefor", was introduced, read in full, and moved for adoption by Vice
Mayor Marshall. Seconded by Councilmember Freytag. Motion carried. Resolution No.
94-32 was duly adopted. (Councilmember Vance was opposed.)
Resolution No. 94-33, "A Resolution To Authorize The Village Manager To
Advertise For Bids For The Construction Of Sidewalks On West Broadway", was
introduced, read in full, and moved for adoption by Councilmember Montgomery.
Seconded by Councilmember Garrett. Motion carried. Resolution No. 94-33 was duly
adopted.
Resolution No. 94-34, "A Resolution To Establish Fees By The Village For
Documents Sold To The Public," was introduced, read in full, and moved for adoption
by Councilmember Vance. Seconded by Vice Mayor Marshall. Motion carried.
Resolution No. 94-34 was duly adopted.
Resolution No. 94-35, "A Resolution To Create a Joint Parks And Recreation
Study Committee In Concert With The Board Of Trustees Of Granville Township And
To Authorize The Mayor To Appoint A Councilmember Representative And Two
Citizens Of The Village," was introduced, read in full, and moved for adoption by Councilmember Garrett. Seconded by Vice Mayor Marshall.
Councilmember Garrett stated at the Granville Township Trustee meeting, it had
been decided to form a seven member committee to review the opportunities possible in a joint Parks and Recreation Commission. Mrs. Garrett stated that Paul Treece and
she had decided that three members should be from the Township, three should be
from the Village, and the seventh member be appointed by the entire committee.
Councilmember Shulman stated that in his opinion, one member of the committee should be a member of the Recreation Commission.
The motion was carried, Resolution No. 94-35 was adopted.
ADJOURNMENT
Councilmember Councilmember Vance moved to adjourn the meeting at 9:53 p.m. Seconded by Freytag. Motion carried.

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