Granville Community Calendar

Council Minutes NOVEMBER 16, 1994

VILLAGE OF GRANVILLE
COUNCIL MEETING MINUTES
NOVEMBER 16, 1994
CALL TO ORDER
Mayor Eisenberg convened the meeting at 7:34 p.m.
ROLL CALL
Those responding to the roll call were:
Councilmember Garrett
Councilmember Shulman
Councilmember Montgomery
Councilmember Freytag
Vice Mayor Marshall
Mayor Eisenberg
Law Director Hurst
Manager Plunkett
Vice Mayor Marshall moved to excuse absentee Councilmember Bennett.
Seconded by Councilmember Garrett. Motion carried.
PUBLIC HEARINGS
A public hearing was held on Ordinance No. 33-94, " An Ordinance To Amend
Ordinance No. 43-93 Providing For Adjustments Of The Annual Budget For The Fiscal
Year 1994 And Revising Sums For Operating Expenses."
No one appeared to speak for or against Ordinance No. 33-94. The public
hearing closed at 7:35 p.m.
A public hearing was held on Ordinance No. 35-94, " An Ordinance To Repeal
Existing Chapters 1313 And 1315 Of The Codified Ordinances Of The Village Of Granville."
No one appeared to speak for or against Ordinance No. 35-94. The public hearing closed at 7:36 p.m.
A public hearing was held on the Proposed 1995 Municipal Budget.
No one appeared to speak for or against the 1995 proposed budget. The public hearing closed at 7:36 p.m.
REVIEW AND APPROVAL OF MINUTES
The minutes of the Special Council Meeting of November 1, 1994, presented for review. Councilmember were Garrett moved to approve the minutes as written. Seconded by Councilmember Montgomery. Motion carried.
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The minutes of the Regularly Scheduled Council meeting of November 2, 1994,
were presented for review. Councilmember Garrett moved to approve the minutes as
corrected. Seconded by Councilmember Shulman. Motion carried.
CITIZENS COMMENTS
Those signing the register were:
Joe Magdich, Seasongood &Mayer
Marge Hendey
Susan Karian
Mary Ann Malcuit
Jack King, Waste Management
Lauren Hoffman, Rumpke
Tim Engle, Johnson Transfer
Marilyn Casacele, Rumpke
Councilmember Garrett read a letter from Johnnie Valdes in support of a single
trash hauler for Granville residents. A copy of that letter is attached as part of these minutes.
Mary Ann Malcuit of 126 West Elm Street stated that she had served on the
committee to research a single trash hauler a few years ago and she would like to
serve as a resource person for people with questions. She stated that she has lots of
information she would like to share with anyone interested.
Mayor Eisenberg stated that he hoped that Ms. Malcuit would be at the next
Council meeting to speak to residents who may oppose a single trash hauler.
MAYOR'S REPORT
The Mayor's Report for the month of October was presented for review. Mayor Eisenberg directed these minutes. the clerk to file the report. A copy of that report is attached as part of
MANAGER'S REPORT
The Manager' Report for the month of October was presented for review. Councilmember Shulman questioned sewer revenues and expenses. He asked if the proposed 0$.50 sewer debt service increase would make up for the short comings? Manager Plunkett stated that the there is not a debt service charge in December w1,h0i0c0h will even out the cost. He stated the proposed debt service increase is 0$.50 per gallons.
Manager Plunkett stated that the water loss ratio is continually dropping. He stated that many repairs were made during the summer helping to lower the loss ratio. He stated that the Village is moving in the right direction to reduce water loss.
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Manager Plunkett stated that expenses are down by7%this year. He stated that
meter consumption is down and revenues are up. He stated that the Village is in a
positive situation.
Mayor Eisenberg asked what the estimated balance was in the General Fund at
year end?
Manager Plunkett stated that the estimated balance is $600,000. He stated that
the Village had received a large influx of inheritance tax receipts in 1994. He stated that
the income tax receipts are ahead of last year and ahead of projections.
Vice Mayor Marshall moved to approve the report. Seconded by Councilmember
Freytag. Motion carried. A copy of that report is attached as part of these minutes.
COMMIITEE REPORTS
Councilmember Garrett reported on the Planning Commission meeting of
November 7, 1994. At that meeting, three sign applications were approved, one
architectural review application was approved, and the commission tabled a rezoning
application. The commission scheduled a special meeting with the property owners on
Cherry Valley Road south of SR 16 to consider rezoning the entire area. The
Commission recommended that the back portion of 118 South Main Street be
remodeled with wood siding. A decision was not rendered concerning neon signs.
Councilmember Shulman stated that he would like to see Sensibilities Inc.,get
an estimate for wood siding.
Mayor Eisenberg stated that Mr. Vance had not received estimates on the wood
siding because Council had instructed him to go with vinyl. Mayor Eisenberg directed
Manager Plunkett to ask Mr. Vance for estimates on wood siding.
Councilmember Freytag reported on the Old Colony Burial Ground Board
Meeting of November 15, 1994. He stated that one of the major items of discussion
was the new shed that had been constructed. He stated that the Newark Department Zoning disapproved the shed for occupancy reasons that are not clear. He stated that Mr. Plunkett is going to check into that situation.
Manager Plunkett stated that he thought the zoning board denied the permit over minor matters. He stated that the building was not built for human occupancy. He stated that he would contact the Newark Building Department in the morning to see if the problem could be worked out.
Mr. Freytag stated that another item of discussion had been looking into the endowment of a fund for long term maintenance of the cemetery. He stated that the board thought a fund should be acquired so that persons wanting to donate money would be able to. He stated that the board would welcome any assistance Council had. Councilmember Shulman stated that the Granville Foundation could help. He stated that they give to several charities.
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Councilmember Freytag stated that the board was looking for a means by which
the fund could exist in order for people with excess funds to contribute.
Mayor Eisenberg asked how Maple Grove Cemetery handled their fund?He
stated that perhaps Old Colony could duplicate Maple Grove's fund.
Mr. Freytag stated that the board may apply to the Granville Foundation to
receive a grant. He stated that the applications are reviewed on a yearly basis. The
cemetery's request is for landscaping of the cemetery. He stated that the board has an
existing plan which was designed by Kirsten Pape.
Mayor Eisenberg stated that Vice Mayor Marshall had informed him that he is no
longer able to fulfill is assignment on the Tree &Landscape Commission. He asked if
anyone was interested in serving on that Commission?
Councilmember Shulman stated that he would serve on the Tree &Landscape
Commission.
OLD BUSINESS
Ordinance No. 33-94, A"n Ordinance To Amend Ordinance No. 43-93 Providing
For Adjustments Of The Annual Budget For The Fiscal Year 1994 And Revising Sums
For Operating Expenses," was reintroduced, title read, and moved for adoption by
Councilmember Shulman. Seconded by Vice Mayor Marshall.
Roll call vote: Garrett yes, Shulman yes, Montgomery yes, Bennett absent,
Freytag yes, Marshall yes, Mayor Eisenberg yes. Six yes votes, one member absent.
Ordinance No. 33-94 was adopted.
Ordinance No. 35-94, A"n Ordinance To Repeal Existing Chapters 1313 And
1315 Of The Codified Ordinances Of The Village Of Granville," was reintroduced, title
read, and moved for adoption by Vice Mayor Marshall. Seconded by Councilmember Freytag.
Roll call vote: Freytag yes, Bennett absent, Montgomery yes, Shulman yes, Garrett yes, Marshall yes, Mayor Eisenberg yes. Six yes votes, one member absent. Ordinance No. 35-94 was adopted.
Proposed 1995 Municipal Budget
Assistant Village Manger Joe Hickman stated that he would like to go over some highlights of the proposed 1995 budget. He stated that in a nut shell, the budget was 3.5 million dollars, up 8.4%from 1994. He stated that an additional police sergeant had been added in the 4th quarter of 1995. He stated that the Police Chief had been asking for a second sergeant for approximately 7 years. Mr. Hickman stated that with the anticipated development in east Granville,the 4th quarter would be an appropriate time 1
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to take on the additional sergeant. He stated that if development in the east did not
come through, the second sergeant would not be hired.
Mr. Hickman stated that the street and storm sewer on North Prospect and
Summit Street is scheduled to be replaced in 1995. He stated that the road would be
widened slightly and new curb and gutter would be installed. The street will be concrete
and not asphalt. A new storm system in addition to the $50,000 of water capital
improvements for a new water line is anticipated.
Mr. Hickman stated that $115,700 is budgeted for the design of a storm sewer to
control run off from East Maple and Pearl Street. He stated that the entire area
currently drains into the property owned by Mr. Atteberry. He stated that the storm
sewer would channel the run off to Raccoon Creek cleaning up that area.
Mayor Eisenberg questioned the Police Account. He stated that if the only
change is the addition of a second sergeant in the 4th quarter, why is there such a
large increase in the police budget?
Mr. Hickman stated that there is an additional police vehicle at $14,000. He
stated that wages are up 13%and capital outlay is up 11%.
Manager Plunkett stated that there are not many long term employees in the
police department. He stated that wage scale increases more in the first few years of
employment.
Mr. Hickman stated that one of the challenges along with water loss in the
Utilities Department is the homes that sit back a long way from the road. He stated that
it takes quite a bit more time to go back and read the meters, and the lines are
susceptible to leaks. He stated that he would like to install meter pits and stream line to
try to tighten up the water system. He stated that $15,000 had been budgeted into the
Water Capital Improvement Fund to eliminate a 4 inch main on East Broadway. He
stated that that project would be tied into the sewer improvements so that East
Broadway would be torn up only one time.
Mr. Hickman stated that $ 25,000 had been budgeted for booster automation. He stated that the Utilities Department has a gentleman who will be retiring that he would like to soon. He stated see automation to keep personnel to a minimum. He stated that tighter monitoring of the system could be obtained with the automation. He stated that the utilities personnel would be able to call the system from the water plant to get the
necessary information. He stated that currently Granville has 7 lift stations and may have 8 or 9 in 1995. The Village currently has 3 water booster stations. He stated that currently, it takes two hours for the Saturday and Sunday worker to check all the lift and water booster stations. Mr.Hickman stated that with the automation, the operation whoouurlsd.be streamlined making the utilities department more aware using less man
Councilmember Freytag stated that the budget memo mentioned that Granville has more distribution than the City of Newark and Heath. He asked why?
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Mr. Hickmah stated that it was because of the terrain. He stated that there were
higher elevations in Granville such as Denison.
Mr. Hickman stated that the estimated year end balance in the budget for 1994
is $600,000. He stated that the projected year end balance for 1995 is $230,000.
Councilmember Shulman asked if the balance at the end of 1993 had been
250,000?
Manager Plunkett answered yes. He stated that a few things had happened in
1994 such as high inheritance tax receipts. He stated that there were a few projects
that weren't able to be completed in 1994 further increasing the year end balance.
Manager Plunkett stated that the Village has grant applications out for New Burg
Street and is about to borrow money for sewer improvements.
Councilmember Montgomery asked if the budget included the request from the
Granville Business and Profession Association for street lighting?
Manager Plunkett stated that no the money was not included. He stated that the
money was not included last year either. He stated that that money is a matching fund
and the money would be appropriated when the GBPA receives their half of the funds.
Manager Plunkett stated that the street construction fund had doubled for 1995.
Manager Plunkett stated that a tremendous amount of streets have been paved
within the last few years.
Mr. Hickman stated that $ 25,000 is budgeted in the Road Reserve Fund for 1995.
Councilmember Shulman asked if SR 661 would be paved next year?
Manager Plunkett stated that ODOT assures Granville that it will be paved in the next two years.
Mr. Hickman stated that those items mentioned were the highlights of the 1995 budget. He asked if there were any questions.
Councilmember Freytag asked if the three reserve funds are being funded?
Manager Plunkett stated that the money for the park lands reserve fund comes
from the public use fees. He stated that the road reserve fund comes from A-1-68
account.
Councilmember been cut? Freytag asked why the appropriation to the sidewalk fund had
Manager Plunkett stated that the West Broadway Sidewalk project had been complete in 1994. He stated that Granville had a grant application for storm sewer and sidewalks at New Burg Street. He stated that the Newark Granville Road design plan is now underway and without the design complete, a specific amount is not known and acaltenr'tebde appropriated. He stated that the amount appropriated to sidewalks could be after the spring of 1995.
Councilmember Freytag stated that in his opinion, the $27,000 is not a sufficient amount. He stated that the community wants and expects sidewalks. He stated that sidewalks were a constant demand from the public.
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Manager Plunkett stated that $ 7,000 of sidewalks had been replaced in 1994
under the Village's sidewalk replacement program. He stated that another $ 20,000 is
appropriated for sidewalks in 1995.
Councilmember Freytag stated that in his opinion, the amount appropriated for
1995 is inadequate. He stated that the appropriation would only pay for a fraction of
what is proposed for Newark Granville Road.
Mayor Eisenberg stated that he understood Mr. Freytag's concerns. He stated
that the budget had been allowanced out. He asked if one wanted to add to the
sidewalk fund, where would one get the money?
Councilmember Freytag stated that for instance, the hiring of a police second
sergeant. He stated that he did not think that an officer was needed for development
that didn't exist.
Manager Plunkett stated that the Village has had a lot of development in the last
few years. He stated that the Murphy's have planned 9 buildings and there is likely to
be further commercial development. Manager Plunkett stated that Indian Mound Mall
had a robbery last week. He stated that he recommended that Council seriously
consider the second sergeant. He stated that the additional development will help fund
the schools.
Councilmember Freytag stated that Bob Evans, SuperAmerica, and McDonalds
are the only developments know to Granville at this point. He stated that one does not
hire a sergeant for three new businesses. He stated that Granville is a walking
community and people want sidewalks.
Mr. Freytag stated that the pace to build sidewalks should be faster and to faster, move more money is needed. He stated that last year the fund had $ 85,000 appropriated.
Councilmember Montgomery asked if there was a possibility for grant money for the sidewalk projects?
Councilmember Freytag stated that 400 feet of sidewalk for the West Broadway project cost the Village 6$7,000. He stated that appropriating2 $7,000 was not going to build the village many sidewalks. He stated that at 2$7,000 a year, it will be quite awhile before Granville builds sidewalks to the Newark border line.
Manager Plunkett stated that he did not disagree. He stated that beyond Fern Hill, residents aren't demanding sidewalks. He stated that sidewalks for east Granville
are in the design stage now. He stated that the staff believes that Granville will end up building more pathways in 1996 because the pathway plan is in its final stages. He stated that the Planning Commission has approved the plan and the plan will be presented to Council on December 7.
Councilmember Freytag sated that if the money wasn't allocated, it may not be there to spend.
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Councilmember Garrett stated that the Street and Sidewalks Committee could
look into securing funds from other sources. She stated that until the plan is approved,
the committee is unable to search for the funds.
Mayor Eisenberg stated that he understands the concerns but doesn't know
where the additional funds could come from.
Jack King of Waste Management stated that the solid waste authority offers
grants for recycled concrete. He stated that solid waste authority has over 3 million
dollars to give through grants.
Mayor Eisenberg stated that the Village would look into it.
Manager Plunkett stated that if Council directed him, the budget ordinance would
be on the agenda December 7 to be introduced and scheduled for a public hearing on
December 21. He stated that the budget could be amended up until that time.
Mayor Eisenberg stated that the manager's performance evaluation needed to
be completed and the Manager's salary needed to be set for 1995. Mayor Eisenberg
stated that an executive session would be held at the end of the December 7 meeting
to decide those issues.
NEW BUSINESS
Resolution No. 944- 8, A" Resolution To Award The Bids For The Purchase of
Water And Sewage Treatment Chemicals," was introduced, read in full, and moved for
adoption by Vice Mayor Marshall. Seconded by Councilmember Garrett. Motion carried.
Resolution No. 94-48 was adopted.
Ordinance No. 34-94, A "n Ordinance To Amend Section 1177.04(d)1()Of The
Codified Ordinance Of The Village Of Granville," was introduced, and its title read by
Councilmember Garrett.
Mayor Eisenberg set the public hearing on Ordinance No. 34-94 for December 7,
1994, at 7:30 p.m.
Ordinance No. 36-94, " An Ordinance To Amend Section 1137.02 Of The
Codified Ordinances Of The Village Of Granville," was introduced, and its title read by Councilmember Shulman.
Mayor Eisenberg set the public hearing on Ordinance No. 36-94 for December 7, 1994, at 7:30 p.m.
Ordinance No. 37-94, A"n Ordinance To Amend Section 1147.01 Of The
Codified Ordinances Of The Village Of Granville,w"as introduced and its title read by Councilmember Montgomery.
Mayor Eisenberg set the public hearing on Ordinance No. 379-4 for December 7, 1994, at 7:30 p.m.
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Ordinance No.389- 4, A"n Ordinance To Amend Chapter 1189 Of The Codified
Ordinances Of Granville, Ohio Establishing Sign Code Regulations," was introduced,
and its title read by Councilmember Freytag.
Mayor Eisenberg set the public hearing on Ordinance No. 38-94 for December 7,
1994, at 7:30 p.m.
Ordinance No. 39-94, A"n Ordinance Providing For The Issuance Of 1$, 100,000
Of Notes By The Village Of Granville, Ohio, In Anticipation Of Issuance Of Bonds For
The Purpose Of Paying Part Of The Cost Of Constructing Improvements To The
Municipal Sanitary Sewer System, And Declaring An Emergency," was introduced title
read and moved for adoption by Vice Mayor Marshall.
Vice Mayor Marshall then moved for to adopt Section 12, the emergency clause
and read that section in its entirety. Seconded by Councilmember Freytag.
Roll call vote: Freytag yes, Bennett absent, Montgomery yes, Shulman yes,
Garrett yes, Marshall yes, Mayor Eisenberg yes. Six yes votes, the emergency clause
was adopted.
Vice Mayor Marshall moved to adopt Ordinance No. 39-94. Seconded by
Councilmember Garrett
Roll call vote: Garrett yes, Shulman yes, Montgomery yes, Bennett absent,
Freytag yes, Marshall yes, Mayor Eisenberg yes. Six yes votes, one member absent.
Ordinance No. 39-94 was adopted.
Ordinance No. 40-94, A"n Ordinance To Amend Section 921. 07 Of The Codified
Ordinances Of Granville, Ohio, Establishing Sewer Regulations And Charges,w"as introduced and its title read by Councilmember Shulman.
Mayor Eisenberg set the public hearing on Ordinance No. 40-94 for December 7, 1994, at 7:30 p.m.
Refuse Haulers
Manager Plunkett stated that bids for a single trash hauler had been received from Rumpke, Johnson Transfer, and Waste Management. He stated that a clarification from Rumpke had been made on their container. He stated that the Rumpke's original bid proposed a 90 gallon waste wheeler. Rumpke submitted a clarification with a 60 gallon waste wheeler. He stated that the original bids were 1$2.90 per month from Waste Management,1 $2.03 per month from Johnson Transfer, and 1$3.23 from Rumpke.
Manager Plunkett stated that Rumpke had submitted a clarification for a 60 gallon waste wheeler changed their bid to $11.25 per month.
Vice Mayor Marshall asked if the clarification was acceptable? 1
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Mayor Eisenberg stated that it bothered him that Rumpke revised their bid
according to their bottom line number. He stated that the clarification came in after the
bids were opened allowing Rumpke to see the other bids received.
Law Director Hurst stated that it is always appropriate to compare apples to
apples when reviewing bids. He stated that rebidding the entire process was an option
if Council felt that the bids were not clear.
Lauren Hoffman of Rumpke Waste stated that the bids did not specify the size of
the container.
Manager Plunkett stated that he had received a call from a few of the bidders
who asked what size waste wheelers they should use to bid. He stated that he had told
them the size of the container was the bidders option.
Councilmember Montgomery asked what size was used in the Waste
Management bid?
Jack King of Waste Management stated that he quoted a price for a 96 gallon
waste wheeler.
Tim Engle of Johnson Transfer stated that the yard waste bids are subject to
change because of the EPA requirements. He stated that the Solid Waste District voted
on that a week ago.
Councilmember Shulman asked if the Village was required to pick the lowest
bidder?
Law Director Hurst stated that the lowest and best bidder should be determined.
He stated that "best"is the judgment of the Council. He stated that the low bidder is not
always the best bidder.
Councilmember Shulman stated that he did not know how accu rate the list was
providing the number of customers the refuse haulers currently had in Granville. He
stated that according to the list,70%of Granville residents use Waste Management. He
stated that he assumes that the residents are happy with their hauler or they would
have changed. He stated that if the bid was awarded to Waste Management, less
disruption would occur since a majority of the residents already use Waste Management.
Lauren Hoffman of Rumpke Waste stated that when Council considers the basis
of the specifications and nothing else, Rumpke is the low bidder. Ms. Hoffman stated that the bids did not state what size container to use. She stated that the bids could have been more clear.
Manager Plunkett stated that he had thought that all bids received gallon container. He apologized were for a 60 to Rumpke stating that he had thought that Waste Management and Johnson had submitted a bid for a 60 gallon container.
Mayor Eisenberg stated that Council needed to move along. He stated that he agreed with Councilmember Shulman. He stated that a large majority of the residents currently use Waste Management. He sated that he would be in favor of awarding the franchise to Waste Management. He stated that he personally did not know much
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about the quality of service from Johnson and Rumpke. He stated that from what he
had seen of the equipment from Johnson he was not impressed. He stated that in his
opinion, Johnson did not come off very well. He stated that in his opinion, the franchise
should be awarded to Waste Management.
Marilyn Casacele of Rumpke Waste stated that Rumpke is growing into the area.
She stated that they are privately owned and have the largest landfill in Ohio. She
stated that Rumpke is the new guy on the block but is a viable company.
Mayor Eisenberg thanked Rumpke for their comments.
Councilmember Freytag stated that he would like to see all the bids rejected
because of the confusion. Mr. Freytag stated that he did not see a rush on the project.
He stated that perhaps better bids would be received and maybe Big "0"would also
submit a bid.
Manager Plunkett stated that he had not talked to Big "0"to see why they had
not bid. He stated that the annual clean up fix up week probably scared them away.
Mayor Eisenberg stated that the Village had gone through the entire exercise to
develop the information. He stated that if all bids were thrown out, there was a chance
the Village could end up with higher bids.
Councilmember Garrett, Vice Mayor Marshall, and Councilmember Montgomery
agreed that Waste Management should be awarded the bid.
Mayor Eisenberg stated that there was not a consensus of Council however,
there was a one to five vote for Waste Management. He stated that Waste
Management would be named in the franchise ordinance which would be voted on at
the December 7th meeting.
Ordinance No. 41-94, A"n Ordinance Granting An Exclusive Franchise To Waste
Management To Operate And Provide Curb Side Refuse Collection In Granville And
Setting Forth The Terms And Conditions Accompanying The Grant Of The Franchise
And Providing For Regulation Of Refuse Hauling,w"as introduced and its title read by Councilmember Garrett.
Mayor Eisenberg set the public hearing on Ordinance No. 41-94 for December 7, 1994, at 7:30 p.m.
Ordinance No. 429- 4, A«n Ordinance Establishing A Law Enforcement Trust Fund For Collection And Disbursement Of D.A.R.E.Monies,w"as introduced and its title read by Councilmember Montgomery.
Mayor Eisenberg set the public hearing on Ordinance No. 42-94 for December 7, 1994; at 7:30 p.m.
Vice Mayor Marshall asked if a decision was needed on the request form Ohio State Cellular?
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Manager Plunkett stated that the lease agreement with Denison is very specific
and he did not think it allowed for such. He stated that he had spoken to Ronni Hintz
concerning the matter. Denison's law director is now looking into the situation.
Vice Mayor Marshall stated that the Village couldn't give one company exclusive
use.
After a discussion, Council decided that Ohio State Cellular should not be
allowed to place antennas on the water storage tanks.
MEETING ANNOUNCEMENTS
The next Village Council meeting will be December 7, 1994.
Councilmember Montgomery stated that she would not be present for the
December 21 Council meeting.
ADJOURNMENT
Vice Mayor Marshall moved to adjourn the meeting at 9:54 p.m. Seconded by
Councilmember Freytag. Motion carried.

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