Granville Community Calendar

Council Minutes December 6, 1995

VILLAGE OF GRANVILLE
COUNCIL MEETING MINUTES
DECEMBER 6,1995
CALL TO ORDER
Mayor Eisenberg convened the meeting at 7:34 p.m.
OATH OF OFFICE (Four Newly Elected Members)
Law Director Hurst administered the oath of office to the newly elected
officials Kevin Bennett,Dan Bellman,Dan Freytag,and Matt McGowan,and they
took their seats as Councilmembers.
ROLL CALL
Those responding to the roll call were:
Councilmember MeGowan
Councilmember Bellman
Councilmember Bennett
Councilmember Montgomery
Councilmember Freytag
APPOINTMENT OF CLERK
Councilmember Eisenberg
Councilmember Marshall
Law Director Hurst
Manager Plunkett
Councilmember Freytag moved to re-appoint Carie Miller as Clerk of Council
for a two year term. Seconded by Councilmember Marshall. Motion carried.
ELECTION OF MAYOR -OATH OF OFFICE
Mayor Eisenberg stated that it has become more and more difficult to fulfill his
duties in Mayor's Court because of his out of town business. He stated that two years
ago,there had been a contest for Mayor and he believed that there may be another tonight. He stated that one at the last Mayoral election,Pete Marshall withdrew his nomination in order to keep and preserve the harmonious relationship with
Councilmembers and not get into personality challenges. He stated that that had been a good gesture on Mr. Marshall's part,and he is now feeling somewhat the same way. He stated that he would like to thank those who support him,but did not wish to have his name placed in nomination. He stated that he recommended that Pete Marshall be elected Mayor.
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Councilmember Bellman asked if Mr. Eisenberg would consider being Vice
Mayor?
Mr. Eisenberg stated that he was ready to retire to the position of
Councilmember and it was his intention to nominate Kevin Bennett for Vice Mayor.
Mr. Eisenberg moved to elect Peter Marshall as Mayor for a two year term. Seconded
by Councilmember Bellman.
Councilmember Bennett moved to close the nominations. Seconded by
Councilmember Bellman. Motion carried. Councilmember Bennett moved to appoint
Pete Marshall Mayor by acclamation. Seconded by Councilmember Montgomery.
Motion carried. Law Director Hurst then administered the oath of office to Mr.
Marshall.
ELECTION OF VICE MAYOR -OATH OF OFFICE
Councilmember Eisenberg moved to nominate Kevin Bennett as Vice Mayor.
Seconded by Councilmember Montgomery.
Councilmember Bellman moved to appoint Dan Freytag as Vice Mayor.
Seconded by Councilmember MeGowan.
Ballot vote results: four votes for Dan Freytag,three votes for Kevin Bennett.
Dan Freytag was elected Vice Mayor.
Law Director Hurst administered the oath of office to Mr. Freytag.
PUBLIC HEARINGS
A public hearing was held on Ordinance No. 349- 5,A "n Ordinance To Amend
Ordinance No. 44-94 Providing For Adjustments Of The Annual Budget For The
Fiscal Year 1995 And Revising Sums For Operating Expenses."
No one was present to speak for or against Ordinance No. 34-95. The public
hearing closed at 7:45 p.m.
1996 Municipal Budget
A public hearing was held on the 1996 municipal budget.
Marc Shulman stated that he was present to speak on the widening ofNewark
Granville Road and wondered ifthis was an appropriate time to do so? Manager Plunkett stated that Mark Zarbaugh and Doug Tailford were present to speak to that issue,and he assumed that Council would take comments at that time. The public hearing closed at 7:46 p.m.
REVIEW AND APPROVAL OF MINUTES
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Council Meeting Minutes
December 6, 1995
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The minutes of the regularly scheduled meeting ofNovember 15, 1995 were
presented for review. Councilmember Eisenberg moved to approve the minutes as
submitted. Seconded by Vice Mayor Freytag. Motion carried.
CITIZENS COMMENTS
Those signing the register were:
Doug Tailford
Steve Cartnal
Frank Brauner
Dave Dudgeon
Joe Hickman
Dave Woerner
Marc Shulman
Marc Shulman stated that at his last meeting as a Councilmember he had
mentioned that in his opinion,Council should adopt the township zoning ordinance as
a good faith measure to the residents in the township. He stated that many residents of
the Township had been concerned that their land use would change with the merger
and adopting the existing township zoning would be a good faith measure and should
assure that their land use wouldn't change.
Law Director Hurst stated that the merger commission would address those
areas of concern in their recommendation for the merger. He stated that that would be
something determined by the vote in November.
COMMITTEE REPORTS
Vice Mayor Freytag reported on the Recreation Commission meeting of
November 5, 1995. At that meeting,the commission had discussed obtaining another
soccer field. The land near the mini golf course on SR 16 that the township recently
purchased was suggested as a possible location for the soccer field,but nothing had
been decided. He stated that the commission had also discussed the need for an indoor
facility such as a gym. Again,nothing was decided.
Councilmember Eisenberg reported on the Personnel Committee meeting. The
committee recommended that the Manager's salary year, for 1996 be raised to 6$5,500 per which would be a 4.8%increase. The committee also recommended a 2.6%shift
in the salary structure for the village staff. There had been discussion of the wage and salary classification study that had been done five years ago. The committee felt that the issue should be revisited,but should wait until after the merger outcome is decided.
Councilmember Montgomery reported on the Planning Commission meeting of November 20, 1995. At that meeting,a sign application for the offices at Erinwood
was approved and an addition to the Beth Eden House at Denison was approved. At
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the December 4th Planning Commission meeting,the commission approved an
application for a porch at 346 College Street,and Doug Tailford gave a presentation
on the possible widening ofNewark-Granville Road. Two commission members were
against the widening proposal and two were for the widening proposal.
Councilmember Montgomery reported on the Street & Sidewalk Committee
meeting ofNovember 16. The committee reviewed storm sewer projects. The Newark-
Granville Road widening project too,was presented,and Cherry Valley Road
improvements were discussed. The committee recommended that the widening on
Newark- Granville Road be done;two committee members were in favor and one was
against. The committee felt that because of the LCATS grant money,it would be cost
effective to do the widening now. The minority opinion was that it would be more
convenient for traffic to move through that area and might stimulate development.
OLD BUSINESS
Ordinance No. 34-95A.n"Ordinance To Amend Ordinance No. 449-4
Providing For Adjustments Of The Annual Budget For The Fiscal Year 1995 And
Revising Sums For Operating Expensesw,"as reintroduced,title read, and moved for
adoption by Councilmember Montgomery. Seconded by Councilmember Eisenberg.
Vice Mayor Freytag moved to amend Ordinance No. 34-95 to add $750 in
Account No. E2-5-H-240 for the replacement of a pump impeller. Seconded by
Councilmember Eisenberg. Motion carried. The amendment was approved,
Roll call vote to adopt Ordinance No. 34-95 as amended: MeGowan yes, Bellman yes,Montgomery yes,Bennett yes,Freytag yes,Eisenberg yes,Marshall yes. Seven yes votes. Ordinance No. 34-95 was adopted.
1996 Municipal Budget
Manager Plunkett stated that the department heads were present to give a brief
presentation of their budgets and answer any questions that Council might have. He stated that Doug Tailford and Mark Zarbaugh would be presenting plans for Newark Granville Road improvements as part of their budget presentation. He stated that there is a large carry over in the unencumbered balance for 1995 in the General Fund,but the Sewer and Water Fund were very thin. He stated that Joe Hickman had been responsible again for the budget compilation and deserved kudos therefore.
Councilmember Eisenberg asked what the year end unencumbered balance would be for 1995?
Finance Director Shirley Robertson stated that right now it looked to be 550,000 to $575,000.
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Police Chief Steve Cartnal stated that the Al -1-A account was the police
portion of the budget and most expenses were self explanatory. Chief Cartnal
explained the highlights ofthe police budget.
Chief Cartnal stated that the Police Department has eight full time officers,
with the COPS Fast Grant paying 85%ofthe salary of one officer. Granville has four
part time officers,two of whom are rarely on duty,but are around to help out in times
of need. He stated that the police officers' salaries were on two levels: Police Officer I
and Police Officer II. Most of Granville's new officers start at level II because of their
training .
Councilmember Freytag stated that he was not convinced that the Village
needed a second sergeant. He stated that he did not see the rational for a second
sergeant for two or three commercial businesses.
Mr. Cartnal stated that he had been asking for a second sergeant ever since he
became Chief. He stated that he could use the extra sergeant today,with or without
development. He stated that the police department is the largest department in the
Village,operating 24 hours a day with only two supervisors. He stated that it really
stretches both he and Sergeant Dudgeon,because when they are not at work they are
on call. He stated that there is always paper work for the courts that needs to be
reviewed,and a supervisor does not always get a chance to do that because they can't
get to everything. He stated that another employee is not going to be added,an existing
police officer would be promoted to the position.
Councilmember Bellman asked ifthe supervisors were out on the streets or in the office doing paper work?
Chief Cartnal stated that it is usually a 60/ 40 split depending on what is going
on that day. The Chief stated that in response to Councilmember Bellman's question about dispatching,Granville prefers to use its own dispatchers rather than the because the county county is very busy resulting,in poor service for Granville.
Shirley Robertson stated that the General Fund is going to have a better year end balance than initially projected because of unexpected inheritance taxes,etc. She stated that hopefully,after December transfers are made,the General Fund balance should be 5$50,000 to 5$75,000. She stated that the only problem account is the Water Fund,operated from water revenues. She stated that revenues are estimated but,when breakdowns happen,it is hard to keep within limits.
Mark Zarbaugh stated that he is responsible for several accounts within the budget. He stated that Al -1-C Street lighting is for the repair and maintenance of traffic signals as well as street lights,Al 4- -F Community Service Account is for clean- up fix up week and stump grinding among other things,and Al-6-A is for street
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construction. Mr. Zarbaugh explained his projected expenses in those accounts for
1996.
Doug Tailford stated that widening Newark-Granville Road had been discussed
because the comprehensive plan originally called for a connector road from Jones
Road to Cherry Valley Road to relieve traffic congestion perceived to occur because of
growth. He stated that he did not know why that connection was not made when the
Murphy's were developing. The suggested third lane between Jones and Cherry Valley
Road would effectively take out turning movements affecting the flow oftraffic in that
area. By removing turning traffic,other traffic would be able to move freely. The
widening would start at Jones Road and flare out 6 feet on either side to Cherry Valley
Road. The Murphy's fence would have to be moved back,and they have are willing to
give the Village a right of way. Three trees would have to be removed and a guard rail
would need to be installed in one area near the pump house.
Vice Mayor Freytag asked what the cost of the third lane would be?
Mr. Tailford stated that he did not have a cost estimate on the turn lane itself,
Mr. Freytag stated that he was interested in seeing the figures for the third lane
because one of the reasons for installing the lane now is savings for the Village. He
stated that he would like to see how much the Village would be saving by accepting the third lane.
Marc Shulman stated that he was against the turn lane for mechanical He stated that the land reasons. in the area has large trees on the south side before Jones Road.
He stated that any movement of pavement to the south would be a tight fit. He stated
that he did not think the lane was in keeping with what the Village is trying to do,and
that a third lane is not in keeping with the street scene in Granville. He stated that at the GBPA sponsored meeting,it had been mentioned that the two lane entry ways to the Village were a very important part of the character of Granville. He stated that the
Village is trying to encourage pedestrian traffic but by building a third lane,one would be encouraging vehicle traffic.
Vice Mayor Marshall stated that he would like to see more ofthe public
involved in the decision. He stated that if the timing is not crucial,the manager should mention the widening in his weekly newspaper column and Council will make a decision next meeting.
Mark Zarbaugh stated that he was also responsible for Account No. Al 6- -D, Storm Sewers,which is basically for improvements to the open storm sewer ditch,and be explained expenses in that account.
A discussion concerning the bikepath easement took place. Manager Plunkett
twhaesbdikireepcatethd. to contact the Evans Foundation again concerning the easement across
Mr. Zarbaugh stated that he is responsible for Al 6- -G,Sidewalk account,Al- 7-E Lands & Buildings Account,B 1 -6-B Street Maintenance account,and the F2
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Equipment Reserve Fund,as well. Mr. Zarbaugh explained the items budgeted in
those accounts.
Joe Hickman informed Council of the Water and Sewer accounts and
explained expenses and revenues for 1996. Mr. Hickman stated that the capital
improvements for 1996 include improvement to the water main on East Elm Street
from Pearl Street to the dead end,and West Elm Street from Cherry to Plum Street. He
stated that the design for that project is being completed from the 1995 budget,and the
project could go to bid after the first of the year.
Councilmember Bennett stated that in his opinion,additional money should be
appropriated in the Law account for future litigation. He stated that the Village is
seeing more and more litigation expense,and the amount appropriated for 1996 is less
than what has already been spent in 1995. He stated that he would like to see at least
10,000 more in that account.
Councilmember McGowan expressed concern with Village employees'
salaries. He stated that he didn't want Granville to be in the position where employee' salaries s were higher than those paid by larger communities.
Manager Plunkett stated that Law Director Hurst has examined the State Law
and Granville's Codified Ordinances concerning traffic control on North Pearl Street.
He stated that in order to place traffic control devices on North Pearl Street,Council
must amend or delete three sections of the Codified Ordinances. He stated that Police
Chief Steve Cartnal and Service Director Mark Zarbaugh are looking at North Pearl
Street to see what needs to be done. One of the things being considered is placement
of a 3 way stop at New Burg Street,and possibly one at Summit Street.
Manager Plunkett was directed to draw up the required legislation.
Councilmember Freytag moved to authorize the Village Manager to proceed under Section 125. 11 of the Codified Ordinances to dispose by seated bids a 1984 Ford F150 12/ ton picku-p truck. Seconded by Councilmember Eisenberg. Motion carried.
Mayor Marshall appointed Kevin Bennett as magistrate.
NEW BUSINESS
Resolution No. 95-54.A "Resolution To Award The Bid For The Purchase Of Water And Sewage Treatment Chemicalsw,a"s introduced,read in full,and moved
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for adoption by Councilmember Montgomery . Seconded by Vice Mayor Freytag.
Motion carried. Resolution No. 95-54 was adopted.
Resolution No. 95-55,A "Resolution To Authorize The Village Manager To
Advertise For Bids For The Purchase Of An Emergency Generatorw,"as introduced,
read in full,and moved for adoption by Councilmember Eisenberg. Seconded by Vice
Mayor Freytag. Motion carried. Resolution No. 95-55 was adopted.
Ordioance No. 35-95,A "n Ordinance To Amend Ordinance No. 449-4
Providing For Adjustments Of The Annual Budget For The Fiscal Year 1995 And
Revising Sums For Operating Expensesw,"as introduced and its title read by
Councilmember Bennett.
Mayor Marshall set the public hearing on Ordinance No. 35-95 for December
20,1995,at 7:30 p.m.
Ordinance No. 36-95,A "n Ordinance To Establish The Granville Village
Manager's Salary For 1996w,"as introduced and its title read by Councilmember
Bennett.
Mayor Marshall set the public hearing on Ordinance No. 36-95 for December
20,1995,at 7:30 p.m..
Ordinance No. 37-95,A "n Ordinance To Make Appropriations For Current
Expenses And Other Expenditures Of The Village Of Granville,State Of Ohio,
During The Fiscal Year Ending December 31, 1996w,"as introduced and its title read by Vice Mayor Freytag.
Mayor Marshall set the public hearing on Ordinance No. 37-95 for December 20, 1995, at 7: 30 p.m..
Councilmember MeGowan stated he would like to discuss communication
among Council at the next meeting. He stated that he plans to attend surrounding
communities Council meetings and he would qlso like to see the Monday council packets delivered on Friday. He stated that he would like to see the Council agenda posted in the Village with Council packets in the library for the public. He suggested that Village Council,Township Trustees,and the School Board meet at least semi- annually to discuss any concerns each entity may have. He stated that because of the late hour,he would like to discuss these issues at the next meeting.
Councilmember Bennett asked ifManager Plunkett needed any response from Council concerning the Pyles'request to be refunded for their expenses?
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Manager Plunkett stated that their application fee had been refunded last
December.
Councilmember Montgomery stated that the Pyles had asked for a letter of
apology from the Planning Commission,but the commission felt that they had acted in
good faith and did not feel it would be appropriate. She stated that the Planning
Commission Chair had suggested a letter explaining the Planning Commission's roles
and procedures be written and made public but,other members of Planning
Commission felt that that would not be appropriate either.
Councilmember Eisenberg stated that he did not feel it was appropriate to
reimburse the Pyles for expenditures because that is a risk you take in business.
Councilmember Bennett stated that the Granville School District needed a
representative to serve on the school's Charitable Foundation,and he would be happy
to serve in that capacity.
Mayor Marshall agreed that Mr. Bennett would be a good candidate.
ADJOURNMENT
Councilmember Eisenberg moved to adjourn the meeting at 10:50 p.m.
Seconded by Councilmember Bennett. Motion carried.

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