Granville Community Calendar

Council Minutes July 5, 1995

V[LLAGE OF GRANV[ LUE
COUNCIL MEET[ NG MINUTES
JULY 5,1995
CALL TO ORDER
Vice Mayor Marshall convened the meeting at 7:35 p.m.
ROLL CALL
Those responding to the roll call were:
Councilmember Garrett
Councilmember Shulman
Councilmember Montgomery
Councilmember Bennett
Councilmember Freytag
Vice Mayor Marshall
Manager Plunkett
Councilmember Garrett moved to excuse absentee Mayor Eisenberg and Law Director
Hurst. Seconded by Councilmember Freytag. Motion carried.
PUBLIC HEARINGS
A public hearing was held on Ordinance No. 189- 5,A "n Ordinance To Rezone
Properties From An Improper Zoning Classification To The Proper Zoning Classification."
Bob Westbrook of Welsh Hills Road expressed that he and several ofhis neighbors
were concerned that their property taxes may rise because of the zoning change.
Manager Plunkett explained that tax levies are based on use and not on zoning classification and that the taxes would remain the same.
The public hearing on Ordinance No. 18-95 closed at 7:38 p.m.
A public hearing was held on Ordinance No. 199- 5,A "n Ordinance To Amend Ordinance No. 449-4 Providing For Adjustments Of The Annual Budget For The Fiscal Year 1995 And Revising Sums For Operating Expenses."
No one appeared to speak for or against Ordinance No. 199-5. The public hearing closed at 7:39 p.m.
REVIEW AND APPROVAL OF MINUTES
The minutes ofthe regularly scheduled meeting ofJune 21, 1995 were presented for review. Councilmember Freytag moved to approve the minutes as presented. Motion seconded by Councilmember Garrett. Motion carried.
CITIZENS COMMENTS
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Village of Granville
Council Meeting Minutes
July 5, 1995
Page 2
Those signing the register were:
Tim Stypula
Michael Willis
Jim Gordon
Jeanetta Pyle
E.H. Frolking
David Marshall
Sidney Millard
Mark Dunn
Rodger Hull
Charles Lust
Robert Mathias
Jonathon Bridge
Mark Webster
Robert Shannon
Brandon Marshall
Jim Roberts
Charles West
Jim VanOstran
Bob Lavendar
Norma Krureger
Gary Stansbury
Scott Ryan
Tom Stypula
John Thaxton
Mark Swieterman
Gerard Layton
Jim Peddicord
Connie Westbrook
Deborah McPeek
Adelyn Marshall
Bill Orndorff
Larry Willis
Les Hicks
Jeanetta Pyle,president of the Granville Recreation Commission,stated that she had sent
Council a letter requesting the Recreation Commission's permission to build a road between the
playground to access the parking on the south side ofthe bike path.
Manager Plunkett stated that he had received a notice from USEPA concerning the
Granville Solvent project and there is now talk of installing a fourth public water supply well in the
area. He stated that the area needed to be examined more closely and an exact location for the well
should be determined before Council acts on the proposal. He stated that he would know more after
a July 10 meeting with EPA.
After a brief discussion,Council concluded that they well # will have more information concerning 4 by the next meeting.
COMMITTEE REPORTS
Councilmember Freytag reported on the Union Cemetery Board Meeting ofJune 26,1995. The volunteer group and the preservationists from Massachusetts have reconstructed six headstones that had been shattered. The gate facing Main Street has been repaired and the landscaping plan has been halffunded by the Granville Foundation's grant. The Board is discussing the possibility ofthe preservationists returning to the cemetery in August.
OLD BUSINESS
Ordinance No. 189- 5.A "n Ordinance To Rezone Properties From An Improper Zoning Classification To The Proper Zoning Classificationw,a"s reintroduced,title read,and moved for adoption by Councilmember Shulman. Seconded by Councilmember Garrett. Village Planner Doug Tailford explained that when the zoning map had originally been drawn,several errors were made and according to the Law Director,an Ordinance is the appropriate way to correct the mistakes. He stated that the change won't effect the property's use.
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Roll call vote: Garrett yes,Shulman yes,Montgomery yes,Bennett yes,Freytag yes,
Marshall yes,Mayor Eisenberg absent. Six yes votes,one member absent. Ordinance No. 18-
95 was adopted.
Ordinance No. 199- 5,A "n Ordinance To Amend Ordinance No. 449-4 Providing For
Adjustments Of The Annual Budget For The Fiscal Year 1995 And Revising Sums For
Operating Expensesw,"as reintroduced,title read,and moved for adoption by Councilmember
Garrett. Motion seconded by Councilmember Bennett.
Roll call vote: Freytag yes, Bennett yes,Montgomery yes,Shulman yes,Garrett yes, Marshall yes,Mayor Eisenberg absent. Six yes votes,one member absent. Ordinance no. 19-95
was adopted.
Street Lights
Manager Plunkett stated that he had received a proposal from Frank Murphy,developer
of Erinwood,to install street lights in the G"len at ErinwoodM".r.Murphy is willing to pay half the cost of the project if Council will pay the other half of the cost. The light fixture will
be the style chosen by Doug Tailford. Manager Plunkett noted that Mr. Murphy is not required
to install street lights under existing subdivision regulations.
Doug Tailford added that the Granville Business and Professional Association is still
planning on using the E"splanadal"ight fixture for the downtown.He stated that they may use the G" ranvillef"ixture as a complementary fixture for areas such as Wildwood Park. He stated that the GBPA hasn't met with the Planning Commission yet.
Councilmember Shulman asked what other subdivisions could come in and ask for the
same cost sharing deal?
Mr.Tailford stated thatWildwood,Fern Hill,and Hilengreen did not yet have street lights.
Vice Mayor Marshall directed the Manager to get the cost factors in order and present it to Council in order to see how much money was involved with the project.
Councilmember Bennett suggested that the Village may want to look into investigating a public improvements policy which would allow up to 70%abatement on taxes. Manager Plunkett stated that the Village had never engaged in tax abatements. He stated that the Village has offered in the past if one makes improvements to meet village standards, the village may split the cost with the developer.
Westgate Drive Sanitary Sewer
Jim Gordon,representing Welsh Hills School,stated that it appears many people on Westgate Drive have the perception that the WHS is hostile in this instance and that they are the driving force behind sewering the area.He stated that in 1992,the school acquired land from the Murphys and the Munson House was given to the school as a gift. After acquiring the land,the school approached the village and discussed the idea ofconnecting to the Erinwood
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sewer. At that time,the village stated that that wasn't possible,so the school approached EPA
and requested permission to install an on site disposal system,a package treatment plant. That
request had not been acceptable to EPA. In November,second application was submitted to
EPA,for a mound type subsurface system. EPA responded that they would not entertain the
request unless Granville Village couldn't provide the school with sanitary sewer. In February
1994,the school discussed with its engineers and the village's engineer,the possibility of
connecting to the force main at Erinwood. In the meantime,a plan for sewer for the entire
eastern segment of Granville was developing. The school again applied to the EPA,this time
proposing a straight- line system which was approved and is now on hold with the EPA. If
Granville indicates that sewers are not available for WHS,EPA will grant the request. He
stated that municipal sewer would be the best solution in the long run,but the school has a
limited budget and is not in a position to fund such an expensive project. He stated that the
Village manager had prepared several figures in regards to assessments;one being combination of four a different assessments with the Village funding 65%and the property
owners funding 35%of the cost,and the school felt that that proposal fit into their budget. He stated that the school would support that method of funding.
Councilmember Bennett asked what the Village policy had been as far as assessments were concerned?
Manager Plunkett stated that every assessment was different and the village had always picked up a greater portion of the cost than is required by law. He stated that a number of
different approaches had been taken to come up with a fair assessment for all the properties
involved. He stated that he had calculated a combintion assessment based on front footage,tax assessment,percent benefit,and an equal share assessment. He stated that the Village would
get some ofthe funding back when the property owners paid a capacity fee because that money is deposited into Sewer Replacement Improvement funds to improve the entire system. Councilmember Freytag stated that the capacity fees are used to buy into the existing system so any used to pay would be waiving the capacity fees.
Jerry Turner,Vice President ofBird B&ull,stated that ContractI "E"of the Westgate Drive Sanitary sewer,is part of a sewer that has been in planning for several years. He stated that the system is designed to accommodate an area known as 2c. The entire plan has been slightly amended several times,but if the system is not designed to accommodate the entire
area,it is not good engineering.He stated that if the sewer was strictly for Westgate Drive,an 8 inch pipe would be sufficient. He stated that the sewer needs to be designed for future conditions. He stated that his firm is of the belief that Granville needs an ordinance outline a cost sharing program that they would be willing to participate in with all developers. sewer.Pat Peddicord stated that none ofthe businesses on Westgate Drive really needed the
Manager Plunkett stated thatjust because one doesnt' need the sewer now doesnt' mean that they won't need it tomorrow. He stated that the sewer would make the properties more
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valuable and in his opinion,the property owners should take the opportunity to have the
sewers.
Charlie Lust of 120 Westgate Drive stated that in talking with Joe Hickman today,it
was discovered that approximately four out of 22 people on Westgate Drive want to see the
sewers installed. He stated that municipal sewer may make the properties more valuable but the
project is too expensive for him to afford. He stated that like everyone else,he had a budget
and an unnecessary,expensive project won't fit into it.He stated that many of the property
owners on Westgate Drive felt that way.
Mr.Peddicord thanked Manager Plunkett and Mr. Hickman for the time and efforts put
into the assessments. He stated that he could support an assessment if the property owners paid
35%of the cost at a combination assessment.
Jim Gordon stated that the Welsh Hills School was in agreement with Mr.Peddicord.
Tim Stypula stated that he did not want the sewer but if he had to have it,some of the
assessments are very large and he feels that the Village shouldc "arry the load."
Mr. Lust stated that he did not want to be paying more than his share for the sewer and
if the Village wasn't willing to pay a large portion,that is the way it would be.
Councilmember Montgomery asked if once the assessments were determined,would they change?
Manager Plunkett stated that the contract was a lump sum contract and the assessments,
once determined,would not change.
Councilmember Freytag stated that he is unclear as to the total cost of the project. He
stated that the contract was bided at $315,000 but what would the cost be to service the 22 properties on Westgate Drive?
Jerry Turner stated that the cost would be under 1$59,000.He stated that that cost would not be going to the depth to accommodate the rest of the area. He stated that the cost would be roughly 2$75,000 to increase the width of the pipe and have the sewer deeper to accommodate the area.
Mr. Webster stated that the Westgate Drive property owners shouldn't be burdened with expense to service the entire area.
Manager Plunkett stated that all ofthe properties would benefit by having the sewers. He stated that they would probably never get a better deal than the one in front of them now. Mr.Webster stated that the people on Westgate Drive would be paying for a sewer to accommodate everyone else and in his opinion,it wasn't fair.
Councilmember Bennett stated that he thought the majority ofthe property owners felt that the35%assessment is something they could live with.
Vice Mayor Marshall stated that in his opinion,now is the time and a 35%assessment for the property owners with a combination assessment is not unreasonable.
Mr. Peddicord stated that he did not think the property owners should miss this opportunity to build the sewers.
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Mike Willis of 195 Westgate Drive stated that the sewer line would be installed on his
property and he would be required to give the Village an easement.He stated that he didn't
understand the reasoning for that.
Manager Plunkett stated that the Village could put the sewer line down the middle of the
road however,Westgate Drive is a commercial area and the Village thought by not tearing up
the road,they wouldn't disrupt commercial traffic in the area.
Bob Lavender stated that he would like to have the sewers. He stated that if the property
owners do not agree to build them now,it is going to cost more in the future.
Councilmember Montgomery stated that according to the engineer,Council wouldn't be
doing a good job putting in a sewer line without accommodating for the entire area. She stated
that if Council does not accommodate for the area now,in five years they would have to do it
again. She stated that in her opinion,Council should think about our neighbors and their needs.
Scott Ryan of Leader Printing stated that in his opinion,the property owners paying
35%of the cost for sewer is fair and he would be willing to support that assessment.
SuperAmerica /Bob Evans Farms
SuperAmerica representative John Thaxton stated he had prepared a chart with costs for
installing sewers. He stated that SuperAmerica and Bob Evans' engineers along with the
Village's engineer,Jerry Turner had got together and reworked some of the dollars and amounts added an alternative;instead of using the 21 inch pipe,use the 10 inch. He stated that the
idea proposed in January was that SuperAmerica would build sewers and would be allowed to recapture a portion of that expense based on a formula that they had used in other
communities. He stated that originally,it was feasible to pick up the existing sewer behind
Wendys,come south to SR 16,and install a 3 or 4 inch force main under SR 16 with a lift station and grinder pump. Subsequent to that,Bob Evans acquired the property on the east side of Cherry Valley Road and the Village wanted to extend that sewer line to Bob Evans and make the system big enough to accommodate the other properties in the area.He stated that SuperAmericaB/ob Evans have developed a proposal to come under SR 16 and go to an 8 inch pipe under SR 16 with another lift station to service the area south of SR 16.He stated that it would cost approximately8 $9,000 to get to service the several houses in the area. He stated that they could pick up at the Westgate Drive manhole and take the sewer from there to SR 16 to the south end ofBob Evans'property. Those costs are estimated at 2$68,000,and ifyou subtract the 8$9,000 for the smaller area the number to recapture would be less. He stated that if in 10 years the area doesnt' develop,the village has a free system. He stated that he would like Council to consider that cost sharing proposal.
Jerry Turner stated that he had met with the engineers for Bob Evans and SuperAmerica and he agreed on the numbers. He stated that in his opinion,a cost sharing program that Granville would adopt should be implemented so that every developer knows from the beginning what the Village is willing to do.Mr.Turner explained where the sewer lines would be located and the costs involved in installing the sewers.
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He stated that the price for the 10 inch sewer system was $248,907 and the price for the 21
inch sewer system to service the entire 3a area was $264,262,a difference of about $12,000.
He stated that he has confirmed the numbers and everything checks out.
Vice Mayor Marshall stated that it would be silly to install sewers that wouldn't
accommodate the entire area.
Manager Plunkett stated that SuperAmerica is proposing that they collect capacity fees
up to the difference between whatever the costs are for a period of 10 years or until their share
is paid for.
Councilmember Freytag noted that Bryn Du Woods and Erinwood wasn't offered that
deal. He stated that he was worried about consistency.
Councilmember Bennett asked what the mechanism would be in which to vote on the
recapture of the funds?
Manager Plunkett answered that legislation would have to be drafted.
After a discussion,Manager Plunkett stated that he would contact other municipalities
and see how they have handled similar situations. He stated that he would get the dollar
amounts in order and have legislation ready for Council at their next meeting. He stated that in
the meantime,SuperAmerica and Bob Evans had to go back to the Planning Commission.
NEW BUSINESS
Resolution No.953- 4, A "Resolution To Adopt The 1996 County Tax Budget As
Proposed And To Direct The Village Manager To Submit It To The County Auditorw",as introduced,read in full,and moved for adoption by Councilmember Shulman. Seconded by Councilmember Garrett. Resolution No. 95-34 was adopted.
Resolution No. 953- 5,A "Resolution To Award The Bid For ContractE " "The
Westgate Drive Sanitary Sewer,To Layton Excavating Inc.A, nd To Authorized The Village Manager To Enter Into A Contract Thereforw,a"s introduced,read in full,and moved for adoption by Councilmember Bennett. Seconded by Councilmember Montgomery.
Manager Plunkett stated that he had contacted Mr. Layton and he agreed to hold the bid
open for an additional two weeks after which the assessment information should be on line. He stated that Council needed to decide ifthe municipality should take a larger share on the project.
Vice Mayor Marshall stated that the Resolution should be tabled until the next meeting when a resolution of necessity would be introduced and voted on. Councilmember Freytag moved to table Resolution No. 953-5. Seconded by Councilmember Montgomery. Motion carried.
Councilmember Bennett stated that he thought the majority ofthe Westgate Drive property owners were willing to participate in the sewer ifthe village picked up 65%ofthe cost and the property owners covered the remaining 35%.
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Vice Mayor Marshall agreed and stated that Council needed to decide on the method of
assessment and decide how much the village will participate in the project.
After a discussion,Council agreed that the combination assessment was the best
solution with the Village picking up 60%of the cost for the project and the property owners
being assessed for40%of the cost.
Resolution No.953- 6,A "Resolution OfAppreciation To Art Pritchardw,"as
introduced,read in full,and moved for adoption by Councilmember Garret. Seconded by
Councilmember Montgomery. Motion carried. Resolution No. 95-35 was adopted.
Resolution No. 953- 7,A "Resolution Authorizing The Village Manager To Enter Into
An Agreement With The U.S. Department Of Justice For The Purpose Of Accepting Funds
Through The Cops Fast Programw,"as introduced,read in full,and moved for adoption by
Councilmember Bennett. Seconded by Councilmember Freytag. Motion carried. Resolution
No. 95-37 was adopted.
Resolution No. 953- 8,A "Resolution To Authorize The Village Manager To Advertise
For Bids For The New Burg Street Storm Sewer And Sidewalk Projectw,"as introduced,read
in full,and moved for adoption by Councilmember Garrett. Seconded by Councilmember
Montgomery. Motion carried. Resolution No. 95-38 was duly adopted
Doug Tailford stated that the plans for the project did not include the trail in front of the
school. He stated that the plans could be amended to include the 378 foot of trail for an additional $ 5,500,making the total of the project $ 89,090. He stated that the majority of the cost is for storm sewer.
Manager Plunkett stated that the bid specifications for the project already exist and Council could advertise the project and see what the bids bring. He stated that after the bids
come in,Council could decide if they want to complete the project or not. He stated that additional monies could be appropriated from the general fund for the storm sewers. After a discussion,Council agreed to advertise bids for the project and see what prices
come in at. Resolution No. 95-38 was adopted.
sink hoCleou?ncilmember Montgomery asked what had happened on East College Street causing a
Manager Plunkett stated that an old storm sewer had collapsed a few years back and the Village ran a camera though the line and it looked fine.At that time,Council was instructed that although the line looked fine,it was built in the 1880's and could go anytime or last forever. He stated that the hole is on East College Street,directly in from of Sunrise Street.He stated that a car had fallen in the hole but drove right out with minimal damage. He stated that the Service Department is repairing the hole. 1
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Vice Mayor Marshall stated that he had received a copy of a letter from Mr. Schweizer
on Burtridge Road who wanted to tap into the water system. He asked what the status was on
his request.
Manager Plunkett stated that the Schweizer's were in the township and had not paid a
capacity fee. He stated that Council passed a resolution in 1985 stating its intent not to provide
services for anyone outside the corporate limits and the Schweizer'were notified that they
wouldn't be permitted to tap into the system.
Manager Plunkett reminded Council that in the year 2000,the contract to provide
Alexandria with water would expire. He stated that the Utilities Committee should meet to
discuss what needs to be done in 2000.
ADJOURNMENT
Councilmember Bennett moved to adjourn the meeting at 11: 24 p.m. Motion seconded by
Councilmember Freytag. Motion carried.

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