Granville Community Calendar

Council Minutes October 18, 1995

VILLAGE OF GRANVILLE
COUNCIL MEETING MINUTES
OCTOBER 18,1995
CALL TO ORDER
Mayor Eisenberg convened the meeting at 7:35 p.m.
ROLL CALL
Those responding to the roll call were:
Councilmember Garrett
Councilmember Shulman
Councilmember Montgomery
Councilmember Bennett
Councilmember Freytag
Vice Mayor Marshall
Law Director Hurst
Manager Plunkett
Mayor Eisenberg
REVIEW AND APPROVAL OF MINUTES
The minutes of the regularly scheduled meeting of October 4,1995,were presented for
review. Councilmember Garrett moved to approve the minutes as submitted. Seconded by
Councilmember Bennett.
MAYOR'S REPORT
The Mayor's Report for the month of September was presented for review. Mayor
Eisenberg directed the clerk to file the report. A copy of that report is attached as part of these
minutes.
MANAGER'S REPORT
The Manager's Report for the month of September was presented for review. Questions
were asked about the significant water loss,the twenty new signs added in the service
department report,and a $5,000 disbursement in the Park Lands Reserve Fund. Manager
Plunkett explained the water loss and stated that he would get answers to the other questions.
Councilmember Bennett moved to approve the report. Seconded by Vice Mayor
Marshall. Motion carried. A copy of that report is attached as part ofthese minutes.
CITIZENS COMMENTS
Those signing the register were:
Jim Gordon
Ben Barton
Flo Hoffman
Chuck Coghlan
J. Leslie Hicks
Linda Demon
Evelyn Frolking
Patty Harldane
Dan Bellman
Jonathan Bridge
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Village of Granville
Council Meeting Minutes
October 18, 1995
Page 2
Dan Bellman stated that he hadn't had much time to look at the issue but was concerned
with the proposed change in zoning at the Granville Mill.
Mayor Eisenberg stated that the public hearing on the Granville Milling Company's
rezoning request would be November 1, and Mr. Bellman would have plenty of time to gather
his thoughts and comments for that meeting.
COMMITTEE REPORTS
Councilmember Shulman reported on the Tree & Landscape Commission meeting of
October 10, 1995. The commission is getting ready to have the work at Bolen Park completed.
The tree that had been vandalized near Wendy's is being replaced and the Commission has
received seven donations for the memorial tree fund. Thirty additional trees will be planted from
the money in the tree fund. The commission is going to enter into a contract for tree maintenance
to have the younger trees in the village pruned and the wrapping removed. An Ohio Power tree
employee had pointed out at the commission's last meeting that if Ohio Power cuts a tree
because of storm damage,Ohio Power doesn't take responsibility for removing the debris;that is
the property owner or village's responsibility.
Councilmember Garrett reported on the Planning Commission meeting of October 16. At
that meeting the commission had denied the request of Mr. Longaberger to install a fence at the
Bryn Du Mansion and approved a new sign for Sensibilities Inc.,which will be a post sign on
the South Main Street side of the building.
NEW BUSINESS
Ordinance No. 299- 5,A "n Ordinance Amending The Granville Zoning Ordinance And
Accompanying Map Thereto,By Amending The Classification Of The Zoning District For A
Portion Of A Certain Parcel Of Land Located At 400 South Main Street,From OSD,Open
Space District,To CSD,Community Service Districtw",as introduced and its title read by Councilmember Bennett.
Mayor Eisenberg set the public hearing on Ordinance No. 29-95 for November 1, 1995,
at 7:30 p.m.
Ordinance No. 30-95.A "n Ordinance To Approve The Development Plan For A Mini-
Storage Warehouse Located At 1328 Cherry Valley Roadw,"as introduced and its title read by Councilmember Garrett.
Mayor Eisenberg set the public hearing on Ordinance No. 30-95 for November 1, 1995, at 7:30 p.m.
Ordinance No. 31-95.A "n Ordinance To Amend Ordinance No. 44-94 Providing For Adjustments OfThe Annual Budget For The Fiscal Year 1994 And Revising Sums For Operating Expensesw,"as introduced and its title read by Councilmember Shulman.
Village of Granville
Council Meeting Minutes
October 18, 1995
Page 3
Mayor Eisenberg set the public hearing on Ordinance No. 31-95 for November 1, 1995,
at 7:30 p.m.
Jim Gordon,representing the Welsh Hills School was present to discuss the Welsh Hills
School sewer. He stated that he assumed that a resolution of necessity would be introduced
tonight too,as had been done with the Westgate Drive sanitary sewer project. He stated that the
sewer was being referred to as the Welsh Hills School sanitary sewer when it should be referred
to as the northeast quadrant sanitary sewer. He stated that the school was not the advocate for the
sewer and in 1992,the school approached EPA for a septic system. A second application was
made to EPA for a septic system and the system was not granted because of the Westagte Drive
sewer that the Village was pursuing. EPA will not issue a permit for a septic system where
municipal sewer is available. He stated that the members of the school corporation are happy that
the area is being served with sewer but,if the Council is acting on a resolution of necessity for
the 12 inch sewer,the school has already been assessed for the Westgate Drive sewer and the
Newark-Granville Road sewer is not necessary for servicing the Welsh Hills School. He stated
that Westgate Drive and the school had already been assessed for sewer service. He stated that
his point is that the Westgate Drive sewer can service the school satisfactorily. He stated that he
understood the Village's reasoning for extending the sewer for future growth,but Granville
doesn't have a need for that sewer now.
Mr. Gordon stated that the Ohio Revised Code states that an assessment for improvement
can't exceed the benefit derived by the owners of the property. He stated that the only
conceivable benefit for the Welsh Hills School is that the connection from the school building
will be shorter. The Longaberger Company has offered to provide equipment and labor for a
sewer connection,and the school must furnish the cost of materials. The school will be charged
7,500 for material,the 12 inch sewer would cost $10,050,making the savings for the school
6,400. The School received a letter from Jobes & Henderson stating that a lift station is not
necessary. In discussion with the Village over the past few months,it seems the Village thinks
that it is all g"ive by Granville and take by the Welsh Hills School.H"e stated that the school had
been willing to take on a septic system. He stated that the school has given to the Village,
without compensation, an easement for the 12 inch sewer. He stated that Mr. Longaberger is
donating the labor,Jobes & Henderson had prepared specifications and a bid package,and Jerry
Turner ofBird &Bull had billed the school $ 1,844 for engineering reviews. The school has paid
6,589 for engineering costs already. He stated that time is critical because the students are to
vacate Dension University in January,and the school must have the sewer system is place at that
time. He stated that they are concerned with winter weather also. He stated that if Council could
not act at this time,he recommended that the school be able to connect to the sewer at Westgate
Drive.
Manager Plunkett stated that Mr. Gordon makes an excellent point that the school would
be the only customer on that line at this time. He stated that Council should discuss the situation
and perhaps reject all bids. He stated that the sewer line proposed would cross the property north
to south. He stated that if the sewer was to run from east to west across the school's property,the
Village would be charging the school twice,and that would be double assessing. He stated that
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Village of Granville
Council Meeting Minutes
October 18, 1995
Page 4
because of the configuration of the school's lot there are two ways to look at the issue. He stated
that he continues to believe that the school has an obligation to run the sewer north and south.
Councilmember Shulman asked who would be responsible for paying for the sewer if one
day the sewer needed to go out Newark Granville Road in front of the school's property?
Manager Plunkett stated that Council would have to decide that,but he would
recommend the developer be responsible.
Councilmember Shulman asked if the easement from the school was for a sewer line
only?
Manager Plunkett answered yes.
Mr. Shulman stated that at one ppint in the sewer negotiations,an easement from the
school for the Village's pathway system had been brought up. He stated that the school has the
most pressing need for the sewer,and the property owners on Westgate Drive are not realizing
that much.
Mr. Gordon stated that the school had been ready to accept the septic system. He stated
that after the Village showed an interestin extending the sewers in that area,the school looked
into the expenses of tying to the municipal sewer.
Councilmember Shulman stated that his point had been that the village had spent money
for sewer in the area and he would stililike to see the school consider the easement for the
pathway system.
Resolution No. 95-51 -A Resolution To Reject All Bids For The Welsh Hills School
Sanitary Sewer Project Received October 12, 1995,was introduced and moved for adoption by
Vice Mayor Marshall. Seconded by Councilmember Garrett. Motion carried. Resolution No. 95-
51 was adopted.
Councilmember Shulman stated that the school's property was an important link to the
Village's pathway plan. He stated he would like to see the school grant the Village an easement
to build the pathway across their property.
Mr. Gordon asked Mr. Shulman to direct a letter to the school with his thoughts and
request.
Resolution No. 95-49,A "Resolution To Award The Bid For Construction Of The Welsh
Hills School Sanitary Sewer."
Resolution No. 95-49 was not introduced. In its place,Resolution No. 95-51,A
Resolution To Reject All Bids For The Welsh Hills School Sanitary Sewer Project Received
October 12,1995," was introduced and adopted.
Resolution No, 95-50,A "Resolution To Award The Bid For Construction Of Sludge
Holding Facilities At The Sewage Treatment Plantw,"as introduced,read in full,and moved for
adoption by Councilmember Montgomery. Seconded by Vice Mayor Marshall.
Chuck Coghlan,engineer ofBird &Bull,stated that the Village had received bids last
week for the sludge holding facilities. He stated that in June of 1993, a report document for the
project and a preliminary budget with a detailed design and a letter of summary was produced.
He stated that eight additional items were subsequently added to the plans,and because of the
time period between the preliminary estimate in June of 1993 to the actual bidding date,the
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Village of Granville
Council Meeting Minutes
October 18, 1995
Page 5
project had increased to an estimated price of $647,000. He stated that his original estimate had
been 4$00,000,plus the two year delay adding another 4$0,000 f(or inflation)a,nd the eight
additional items totaling an additional $ 207,000.
Mr. Coghlan stated that two items had been added because of Ohio EPA interpretation of
503 Sludge Holding Regulations. In 1995,Ohio EPA released a draft ofwhat regulations were
going to be and Ohio EPA is using that draft to implement its projects.
Mr. Coghlan stated that the items added to the plans were discussed with Joe Hickman
and the waste water treatment plant operator. The items added to the plans included a flow
meter,a stock piling roofed structure that would be a frame structure with no sides,a motorized
control valve,and some electrical gear changes. He stated that the cost of the EPA regulated
changes was $ 70,000 and the other six items contributed the rest of the cost to the total increase.
Mayor Eisenberg stated that the Council had passed a resolution in September to build the
facility on the basis of the $ 400,000 cost estimate.
Manager Plunkett stated that staff had been informed that the bid cost would likely
increase,but decided to go ahead and bid the project to see how the bids come in.
Joe Hickman indicated to Council that he would continue to review the sludge holding
facility to determine if it could be downsized.
After a discussion,Vice Mayor Marshall seconded Resolution No. 95-50. Motion carried.
Resolution No. 95-50 was adopted unanimously.
Vice Mayor Marshall questioned the status on the easement across the bikepath from the
Evans Foundation.
Manager Plunkett stated that the negotiations were not finished yet.
Vice Mayor Marshall stated that that area of the bikepath is in bad shape and is an eye sore and a hazard.
Manager Plunkett reminded Council that the Licking County Parks District and the Evans
Foundation are responsible for maintenance of the bikepath.
Councilmember Montgomery questioned if the Denison Bio-Reserve mowing conflict had been taken care of?
Manager Plunkett stated that unless Council directed him otherwise,Denison would have
to mow 100 foot of the field as a compromise.
ADJOURNMENT
Councilmember Bennett moved to adjourn the meeting at 9: 17 p.m. Seconded by Councilmember Garrett. Motion carried.

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