Granville Community Calendar

Council Minutes December 18, 1996

VILLAGE OF GRANVILLE
COUNCIL MEETING MINUTES
DECEMBER 18,1996
CALL TO ORDER
Mayor Marshall convened the meeting at 7:30
ROLL CALL
Those responding to the roll call were:
Councilmember McGowan
Mayor Marshall
Vice Mayor Freytag
Councilmember Drake
Law Director Hurst
Manager Plunkett
Vice Mayor Freytag moved to excuse absentee Councilmembers Eisenberg and Montgomery.
PUBLIC HEARINGS
A public hearing was held on Ordinance No. 429- 6.A "n Ordinance To Make
Appropriations For Current Expenses And Other Expenditures Of The Village OfGranville, State Of Ohio,During The Fiscal Year Ending December 31, 1997."
agenda.
Carl Wilkenfeld asked to see a copy of this Ordinance as there were none attached to the
Clifton Crais stated he had heard some discussion about the idea of setting aside money for land acquisition by the Village. Mr. Crais asked the Council to elaborate on this idea. Village Council members were unable to comment as they are not familiar with this idea. Council stated that possibly Councilmember Dan Bellman could elaborate. Councilmember Bellman arrived.
Councilmember Bellman stated that the idea is to establish a reserves/avings account in sctaasteedwtehinsewedoutoldabcequire land for such things as greenspace or vistas,or for strategic value. He a reserve account,not designated for any particular purpose at this time. He stated that by setting aside the goal of satisfying immediate needs,the Village should recognize that we need to look to the future in the same respect as our forefathers. He suggested possibly of1la0n0d,00a0cqtouibseitiosent. aside something like a savings account,but designated for the specific purpose
Road. Carl Wilkenfeld inquired as to the part ofthe Ordinance which speaks about Granville
Manager Plunkett stated that the street construction portion was included in the General Fund account. He stated that the Granville Road situation is still being evaluated. Carl Wilkenfeld requested feed back on the issue before commitment is made to spend m2a.k2inmgillion for this project. He suggested the Village Manager let the public in on the decision process.
Manager Plunkett stated that this is done by Council decision and not his alone.
at 7:40,No one appeared to speak for or against Ordinance No. 429-6. The public hearing closed
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Village of Granville
Council Agenda
December 18, 1996
Page 2
A public hearing was held on Ordinance No. 439- 6,A "n Ordinance To Establish The
Granville Village Manager's Salary For 1997."
No one appeared to speak for or against Ordinance No. 43-96. The public hearing closed
at 7:41.
REVIEW AND APPROVAL OF MINUTES
The minutes ofthe regularly scheduled meeting ofDecember 4, 1996,were presented for
review. Vice Mayor Freytag moved to approve the minutes as corrected. Seconded by Councilmember McGowan. Motion carried.
MAYOR'S REPORT
The Mayor's Report for the month ofNovember was presented for review.
Mayor Marshall directed the clerk to file the report. A copy ofthat report is attached as part ofthese minutes.
MANAGER'S REPORT Novernl:e¥ The Manager's Report for the month of @0*eberwas presented for review.
Vice Mayor Freytag moved to accept the report. Seconded by Councilmember McGowan, Motion carried. A copy ofthat report is attached as part ofthese minutes.
Vice Mayor Freytag inquired about the absence ofthe Monthly Fund Balance Report. Manager Plunkett stated this was left out in error and he will get a copy out to the Council.
Vice Mayor Freytag stated that he had some general questions about the General Fund budget and increased revenues for 1997.
CITIZENS COMMENTS
Those signing the register were:
R.H. Essman Scott Rowden
Jane King Lyn Robertson
Carl Wilkenfeld Jim Murr
Mark Zarbaugh
Clifton Crais
Paul Strom
COMMITTEE REPORTS
Councilmember Bellman stated that the Streets S&idewalks Committee is to January. meet in
Councilmember Drake stated he will continue to support the Comprehensive Plan Review Update Committee and report their activities to Council.
OLD BUSINESS
December 18 Appeal HearingC/ountry Hearth Inn
1997. Due to illness ofthe appellant's Council,the hearing was postponed until January 22,
Ordinance No.429- 6,A "n Ordinance To Make Appropriations For Current Expenses And Other Expenditures OfThe Village OfGranville,State OfOhio,During The Fiscal Year Ending
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Village of Granville
Council Agenda
December 18, 1996
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December 31, 1997"was introduced,its title read,and moved for adoption by Vice Mayor
Freytag. Seconded by Councilmember Drake.
Councilmember Drake suggested that Council deal with Councilmember Bellman's issues
of concern on wages/ salaries. He stated he suggests a cost of living increase of 1.9%with a cap of5%to allow for merit increases. In terms of dollars,that would be a savings of about $ 30,000
using a cap. He suggested addressing a system that may reward longevity more than rewards for
performance.
Mayor Marshall stated he would like to see something between 1. 9 and 3%He. stated he
concurs with the cap of5%on the basis that Council commit to reviewing the salary structure
early next year. He felt the problems are more in the nature of the system than with the amount of
dollars. He suggested a 2.2%cost ofliving and 5%cap as a measure to get moving next year. Councilmember Bellman stated he felt we do need to look at the issue seriously as it is
40%ofthe budget. He stated that in comparing our town to other towns,Granville looks pretty clean. He commented that Doug and his staffare doing a good job.
Councilmember McGowan thought Councilmember Drakes proposal was a good one. He stated his concern that the wage salary study might be overlooked in January. He said he will still not vote for this Ordinance unless assured of study being done early next year. * * Vice Mayor Freytag stated that he had been on the Council for 5 years. There had been a wage study done in '91. He has been content to live with what was done then and is concerned with tinkering with what was decided then with little time to study. He expressed some concern about morale and is reluctant to make a dramatic change. He proposed to go with what the Committee originally recommended,but to go into January with an earnest intent to study the situation. He stated disagreement with the Committee's proposal oflinking life insurance to salary. However,he would support the rest.
Councilmember Bellman stated that he was a little bit conservative and is concerned with leaving tonight's meeting without an agreement.
Mayor Marshall stated that in his previous experience in management,it is important to be careful not to harm morale by leaving tonight without a decision made.
Councilmember Drake felt Council needs to take the cost ofliving into consideration. He stated concern with cost ofliving being overstated for some time. He felt that at some point we have to impose some limitation on increases.
Manager Plunkett stated that a lot ofplaces have three steps,particularly with police. He stated Granville has always treated all employees equally. He stated his concern to never segregate one group ofemployees as a special set. He wanted the Police to think ofthemselves as a Police Department,not a Police Force. He stated that prior to 1992,a longevity bonus was in place for people who had been with the Village more than 15 years. The longevity bonus was hthisen rolled into the present evaluationp/erformance system. Manager Plunkett stated that he felt Village staffwas second to none.
Vice Mayor Freytag stated that he favors the Committee's 3%increase and is unwilling to make aCchoaunngceilmatetmhibsetrimBee.llman asked move on. Vice Mayor Freytag which area he would be willing to
Vice Mayor Freytag stated he can move on the insurance area. He stated he felt it unwise to do any moving without careful study. He stated he hadnt' seen one proposal that has been thoroughly evaluated. He stated it is unwise to endorse a proposal he heardjust 10 minutes ago. Mayor Marshall suggested 2.5%and no cap to Councilmember Bellman.
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Vice Mayor Freytag asked if the Manager's salary was considered separately. He
suggested the Council take up the matter ofManager's salary before approval ofthe budget.
Councilmember Drake moved to table Ordinance No. 42-96. Vice Mayor Freytag seconded the motion.
Ordinance No. 43-96,A "n Ordinance To Establish The Granville Village Manager's Salary For 1997w",as introduced,its title read,and moved for adoption by Councilmember
Marshall. Seconded by Vice Mayor Freytag.
Councilmember Bellman suggested that the salary stay the same as in the current year and
to establish a bonus plan for the Village Manager.
Mayor Marshall stated his reservation about the suggestion. He askedw "hy single out the Manager to get no increase?"
Vice Mayor Freytag stated there had never been a direct link between the Manager's salary and the rest of the staff.
Mayor Marshall stated the Manager's salary has often been lower in percentage changes than the rest of staff This should be a matter offairness.
Councilmember Drake stated an agreement with Mayor Marshall's comments. Mayor Marshall recommended a compromise 1997 salary of $66,500.
Councilmember McGowan stated that last years manager's salary increase was actually higher than the rest of employees.
Councilmember Bellman would stilltike the Council to look into a bonus structure. He stated the bonus would be subject to discretion with the money set aside. He suggested October 1997,as a starting point.
Mayor Marshall stated that after having worked in situations ofboth bonus and increase, he is opposed to the idea of a bonus.
Vice Mayor Freytag stated an increase to 6$7,500 was a3%cost ofliving increase. Mayor Marshall stated he would vote for that.
definiteCouncilmember McGowan stated that he would change his previous vote of abstain to a no.
Councilmember Drake expressed a discomfort with Vice Mayor Freytag's 3%increase for the Manager if not for everyone else.
Councilmember Marshall suggested a compromise of $67,000. Councilmember Bellman stated he still feels very strongly about the bonus situation. Mayor Marshall stated he is very strongly against the bonus plan. Councilmember Bellman felt the bonus plan forces Council to set standards. He stated that this would send an important message that Village Council sets precedent and is in charge. good jobMayor Marshall stated that it is the end of the year and Manager Plunkett has done a very and he would support an increase now. Councilmember Drake stated he would support 6$7,000 as long as it is review process next year. a part ofthe
somethiVngice Mayor Freytag stated he would support the 6$7,000 as he is reluctant to go to new in this short a time frame.
Councilmember Bellman stated he would like to agree but at this time feels very strongly taobout this. He stated that ifthere were some way to work out a bonus plan tonight,he will agree a fixed salary tonight.
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December 18, 1996
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Mayor Marshall stated that all should agree to review this concept thoroughly next year.
Councilmember Bellman stated that he felt a priority should be set for review in January.
Vice Mayor Freytag stated that nothing he has heard tonight was unreasonable, and that
there are just differences of opinions. He stated he would like to steer the same course as set
previously.
Councilmember Bellman stated he would like to consider the bonus situation next year and
in January agree to set forth performance standards. He expressed concern about bonus establishing a plan.
Vice Mayor Freytag asked for the purpose of performance standards. He stated that it
would cause too much paperwork for Council and he is not for adding that kind of empty procedure. He stated it is the duty ofCouncil to keep a personal eye on the Village Manager. He stated he is not willing to agree to any written performance standards.
Councilmember Bellman recommended adding sections to the Ordinance regarding evaluation of the Village Manager.
Vice Mayor Freytag commented that it was just more paperwork that he would not support. He stated that there already was a multip-age evaluation form for Council to complete. Mayor Marshall stated he had a problem with that also. He stated that in the Village Ordinance Codes Charter section 4.04,powers and duties ofthe Manager are listed.
Vice Mayor Freytag offered a suggestion to table these Ordinances and hold a special meeting.
Councilmember Bellman again suggested that he felt very strongly that the salary should stay right where it is and any additional increases should be in bonus form.
OrdinaitMcea.yor Marshall stated that it was not necessary to write these agreements as part ofthe
Councilmember Bellman again moved to add the bonus plan.
It was decided that a Special Council Session will take place on December 30, 1996 to discuss Ordinance No. 429-6,Ordinance No. 43-96,and Resolution No. 966-5,which were all tabled this evening.
Mayor Marshall suggested going through Councilmember Bellman's suggested adjustments to the budget and a discussion occurred.
Councilmember McGowan expressed concern that there was nothing in the budget regarding the bike path and restricting truck traffic.
Manager Plunkett stated that the Village did not own the bike path. He stated a three part easement agreement had been signed by the Village,and there had been no cooperation by the other parties involved. He stated that Granville cannot access land it doesnt' control. Councilmember Drake expressed a concern about spending valuable time discussing Councilmember Bellman's proposal considering the absence oftwo Councilmembers. He stated he didn't wish to do this now ifCouncil would need to red-iscuss when absent Councilmembers were present.
list ofaCdjouusntmcilednetsci)ded to briefly go through the budget adjustment proposal. s e(e attached for
1. Mayor Marshall stated he is against.
McGow2a.n hadMayor Marshall,Councilmember's Drake,Freytag against. Councilmember. no opinion.
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3. Mayor Marshall stated strong feelings against while Councilmembers Drake,
Freytag,and McGowan were in favor.
4. Mayor Marshall and Councilmember Drake were in favor. Vice Mayor Freytag
did not approve.
5. Mayor Marshall was strongly against. Vice Mayor Freytag,Councilmembers
Drake and McGowan also opposed. Service Director Zarbaugh passed out worksheets regarding
road improvements necessary in the Village.
6. Mayor Marshall,Vice Mayor Freytag and Councilmember Drake supported.
7. Mayor Marshall,Councilmember Drake and Councilmember McGowan supported.
Vice Mayor Freytag remained neutral.
8. + No vote needed as this is just a comment.
9. Councilmember Drake opposed. Councilmember Bellman stated this is a sizable increase for the Law Director.
Law Director Hurst explained several issues. He stated that since 1990,he track has kept of all hours expended each month. He stated he does not directly receive payment for this position. It is paid to his law firm. Originally,the number of hours committed to the Village were in the vicinity of 12 hours per month, He stated that this year, 1996,it has been in excess of 25 hours per month. He stated that the compensation was never enough to cover expenses to begin with. He stated it has gotten to the point that the hours have more than doubled and are continuing to go up. He stated he cannot continue to lose money,and there needs to be some adjustment. He said the fee has got to get closer to the range of his fees. He stated there are other Village services done through his law firm that he would be happy to assign elsewhere. However, it is being done for substantially less by his firm. He stated that currently litigation is at 9$0.00h/r. He suggested on two different occasions that cases should be done by Resolution with a set fee by boothaerdr than counsel. He said that the Law Director's position has never been considered a spring to profit.
Councilmember Bellman stated that the Law Director position should be a civic duty. He stated it also costs him to be on the Village Council.
Law Director Hurst stated that it is not fair to his law partners and he cannot continue to Galrloawnvtihllee constant day to day interruptions considering the additional litigation surrounding at this time.
Councilmember Bellman suggest this position be considered for in the bonus plan also. Mayor Marshall opposed. -
Councilmember Drake stated his opposition as he is well aware ofthe time spent and money lost in the Law Director's position.
Vice Mayor Freytag was also opposed.
It was noted that this will be included in the discussion in January. 10. Councilmember Drake opposes. Set for discussion in January 11. Set for discussion in January. 12. Set for discussion in January.
11-13. It was noted that this will require a special council session. 14. MayorMarshall,Vice Mayor Freytag,Councilmember Drake oppose. 15. Mayor Marshall oppose. Vice Mayor Freytag,Councilmember Drake stated that iss1u0e0 tpoebrecoduisnccuisl smeedmber as budgeted was sufficient. Councilmember McGowan wished the in January.
16. Councilmember Bellman wishes to disregard this adjustment.
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17. Councilmember Bellman stated his concern about the 230 account under
Professional Services. He stated he is nervous about appropriating money to this account and
would like time to look at it closer. He asked Manager Plunkett ifthere is the possibility to list
account 230 expenses for the Council.
Manager Plunkett stated this account was equipment maintenance,contracts,
memberships,meals,and incidentals. He added that there were costs of memberships to
associations that Village Council and staffbelong to. He stated there are professional journals and
regular publication subscriptions,which are shared with Council members.
Councilmember Bellman questioned that kind of expense. He stated that it was a waste of
money to subscribe to such publications as Cities V&illages w(hich Councilmember Bellman
pulled from the Council packet and discarded onto the floor).
Vice Mayor Freytag suggested there was no need to debate the expenditures tonight. 18. Recommendation -no need for action.
Councilmember Drake moved to table Ordinance No. 43-96. Vice Mayor Freytag seconded the motion.
Resolution No. 966- 5,A "Resolution To Amend Pay Classifications And Salary Rates For The Several Departments OfThe Village ofGranville"I.t was noted that this Resolution will remain tabled until the December 30 special session.
Councilmember McGowan expressed a concern with sodium lights being put up in village. Manager Plunkett stated there was no appropriation or agreements with AEP. Possibly AEP is using stock to replace burned out lights.
Councilmember McGowan stated that the contract was to not replace with sodium lights. He stated that he saw seven lights that had been replaced in a week.
Manager Plunkett stated he would call AEP tomorrow and report back to Council.
NEW BUSINESS
Resolution No. 966- 9,A "Resolution to Award The Bid For The Purchase OfA Tandem Roller And To Authorize The Village Manager To Enter Into A Contract With Lorenz Equipment Thereforw",as introduced,its title read,and moved for adoption by Vice Mayor Freytag. Seconded by Councilmember McGowan. Resolution No. 96-69 was adopted.
Resolution No. 967- 0,A "Resolution To Appoint Members To The Comprehensive Planning Committeew",as introduced,its title read,and moved for adoption by Councilmember Drake as amended. Seconded by Councilmember McGowan.
this committee. He stated there had been great participation from the community and he was very
Councilmember Drake stated that he wished to thank everyone involved in working on
appreciative.
and Councilmember Bellman thanked Councilmember Drake for his dedication to this project a job well done.
expresseFdorthteheir raepcporerdc,iaatliloVn.illage Council members agreed that this is a good committee and
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December 18, 1996
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Manager Plunkett made note to the Council that a total of four positions will be available
in January on the BZBA and Planning Commission. He suggested solicitation begin.
Vice Mayor Freytag suggested we move forward with all due speed on the proposal from
Randall Arendt. Council was in agreement.
EXECUTIVE SESSION
Vice Mayor Freytag made a motion to move to an Executive Session to discuss the lawsuit
brought forth by the Moratorium and the Referendum Petition failure. Councilmember McGowan seconded.
Time in 9:58pm.
Roll call: Eisenberg absent,McGowan present,Bellman present,Montgomery absent,Drake present,Freytag present,Marshall present.
Councilmember Bellman excused himself from Executive Session, the law citing a potential conflict with firm where he is employed.
Councilmember McGowan made a motion to return to regular session. Councilmember Drake seconded.
Time Out 10:45pm.
ADJOURNMENT
CouncilmCoeumnbceilrmember McGowan moved to adjourn th9 meeting at 10:45pm. Seconded by Drake. Motion carried.

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