Granville Community Calendar

Council Minutes November 20,1996

VILLAGE OF GRANVILLE
COUNCIL MEETING MINUTES
NOVEMBER 20,1996
CALL TO ORDER
Mayor Marshall convened the meeting at 7:30 P.M.
ROLL CALL
Those responding to the roll call were:
Councilmember McGowan
Councilmember Bellman
Councilmember Drake
Mayor Marshall
Law Director Hurst
Manager Plunkett
Councilmember Bellman moved to excuse absentee Councilmembers Eisenberg and
Montgomery. Seconded by Councilmember McGowan. Motion carried.
It was noted that Vice Mayor Freytag would be late.
Mayor Marshall welcomed the Boy Scouts from Granville who were present working for
a merit badge.
PUBLIC HEARINGS
A public hearing was held on Ordinance No. 389- 6,A "n Ordinance Terminating The
Existing Lighting Agreement And Authorizing The Village Manager To Enter Into A New
Agreement For Street Lighting For The Village Of Granville."
No one appeared to speak for or against Ordinance No. 38-96. The public hearing closed at 7:32 p.m.
A public hearing was held on Ordinance No. 39-96,A "n Ordinance To Amend
Ordinance No. 37-96 Providing For Adjustments Of The Annual Budget For The Fiscal Year 1996,And Revising Sums For Operating Expenses."
No one appeared to speak for or against Ordinance No. 399-6. The public hearing closed at 7:33 p.m.
Vice Mayor Freytag arrived.
1997 Municipal Budget
citizen. Councilmember McGowan excused himselffrom the Council table in order to speak as a
Councilmember Bellman asked ifthe department heads could give their budget presentation's before the public hearing?
Manager Plunkett stated that the department heads were present to answer any questions concerning the budget. He stated that the 1997 budget is recommendations and the product ofthe
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entire staff and that a lot ofwork had gone into that budget. He stated that overall recommended
budget expenses amount to $3,924,788 and revenues are $3,665,413 which decreases
expenditures from 1996 11.14%Ma.nager Plunkett asked department heads to go through the
major sections ofthe budget and answer any questions Councilmembers might have.
Police Chief Steve Cartnal explained the Police Department budget, stating that it was
much the same as last year. He stated that salaries and wages refiected the proposed3%cost of
living increase,supplies and materials were up slightly,and Capital Outlay was slightly down
because the department will be replacing only one cruiser. He stated that the overall increase is
3.63%
Councilmember Bellman questioned the salaries and wages increase from last year. He
stated that he would like to see each individual expenditure in that account because he felt that the
account should be considerably less.
Manager Plunkett explained that the Cops Fast Grant would be paying only 1/3 of a patrol
officers salary this year compared to the entire salary for an officer in 1996. He stated that he would get the requested information.
Manager Plunkett stated that the Street Lighting Account included $ 33,000 additional for
the purchase of street lights, and explained several other accounts in the proposed budget that
were similar to 1996 appropriations.
Councilmember Bellman stated that the Streets and Sidewalks Committee had met before
tonight's meeting and one ofthe items discussed had been Newark-Granville Road. He asked if
the $ 200,000 is still available for that project.
Manager Plunkett stated that most of those funds are available,however,some ofthat
ampopnreoyprhiaadtiobneen spent for engineering. He stated that those funds are proposed for re- to replenish that account in 1997.
Service Director Mark Zarbaugh explained his areas ofthe budget. He stated that Street Construction was for miscellaneous road improvements,micro surfacing,necessary storm sewer and curb work for 1997,as well as for Newark Granville Road. He stated that Chuck Coghlan of pBriordjeacnt.d Bull would attend the December 4th meeting to discuss the NewarkG- ranville Road
Vice Mayor Freytag asked how much ofthe 1$.7-2$.2 million estimated for the Newark Granville Road project was for the road?
Mr. Zarbaugh stated that the entire project is broken down into three categories: Bikeway,storm sewers,and roadway improvements. He stated that approximately6 $00,000 for road improvements. He stated that the road should last 12 to 15 was maintenance. years depending on the
Vice Mayor Freytag stated that the proposed financing of20 year bonds will not be acceptable if the road does not last that long.
Manager Plunkett stated that the bond consultants would not agree to that unless an engineer certified that the road wiltlast 20 years. He stated that the staffis scrambling with each element ofthe project at this time,trying to find alternatives to the current problems. He stated that he would have a fuller explanation ofthe project at the December 4 meeting.
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Service Director Mark Zarbaugh stated that the salaries and wages accounts reflect the
proposed3%cost of living increase and explained several other accounts.
Councilmember Bellman asked why transfers was increasing?
Mr. Zarbaugh stated that in 1996, the entire $ 40,000 was not included in the Equipment
Reserve Fund.
Manager Plunkett explained that there is a formula for all new equipment using life value
and expected service. He stated that at the end of that life cycle,there are funds available for
replacement. He stated that in 1997,there are at least 2 pieces ofequipment not included in 1996.
Councilmember Bellman stated that that seemed out of line and directed the manager to gather more detailed information.
Mr. Zarbaugh stated that $15,000 in the Storm Sewer Account is proposed in 1997 for
mapping updates in order to keep system maps up to date. He stated that account mostly
consisted of operating supplies for maintenance of existing storm sewers. He stated that in the sidewalk fund should expenses drop quite a bit because in recent years the West Broadway Sidewalk
extension and New Burg Street pathway were completed; extensive sidewalk replacement
throughout the downtown too, had been completed in 1996.
Vice Mayor Freytag questioned the amount budgeted in 1996 for the South Pearl Street
storm sewers. He asked what amount that had been budgeted in 1996?
Mr. Zarbaugh stated that a$107,000 had been appropriated in 1995 and again in 1996,and
stated that the project had now been dropped because of the inability to obtain an easement. Vice Mayor Freytag stated that South Pearl Street had been a high priority project at one time.
Manager Plunkett stated that other priorities now need to be addressed. He stated that the village had tired unsuccessfully to obtain the necessary easement. He stated that eminent domain
process had never been directed, and the stafffelt that other projects need to be undertaken.
Vice Mayor Freytag stated that the higher priority projects should be competed first even ifit means taking an easement. He stated that the project had been talked about for three years and ifit is a high priority project,the village should pursue it.
Mayor Marshall agreed and stated that the conversation should be removed from the budget discussions.
Law Director Hurst stated that if one was to pursue the necessary litigation,it would be five to seven months before the matter would be resolved,and could be out 6fthe 1997 construction time.
Vice Mayor Freytag stated his opinion,that the money should be appropriated to build the storm sewers in 1997.
date, Mayor Marshall stated that he would like to hear again the details ofwhat has happened to before any action is taken.
Mark Zarbaugh stated that 2$0,000 is proposed for paving ofthe Service Department lot and explained several other items budgeted for 1997. He stated that two pickup trucks are budgeted in the equipment reserve account as is as a tank for the AMZ machine's material. Manager Plunkett stated that Finance Director Shirley Robertson and soon to be appointed Assistant Finance Director Molly Roberts were present to discuss the administrative 1
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budget. He stated that Shirley Robertson will be retiring in 1997 and will miss some time in
January for medical treatments. He stated that as ofJanuary 1, he would appoint Molly Roberts as
Assistant Finance Director and when Shirley retires,promote Molly to permanent Finance
Director.
Manager Plunkett stated that the administrative budget is self explanatory. He stated that
the proposed budget reflects the promotions of Income Tax Commissioner Molly Roberts and
Clerk. Carie Miller. He stated that the Clerk's replacement is scheduled to start next week,in
order to provide a smooth transition in January when Carie and Molly's promotions take effect.
He stated that he had proposed,and the Personnel Committee had agreed,to eliminate StepjA
from the wage and salary schedule. He stated that the minimum wage had increased and will
increase again in 1997, and eliminating Step A would bring some positions in line with the
minimum wage requirements and would change the current salary scale from nine steps to eight.
He stated that lately,there has been difficulty hiring a laborer for the service department willing work for Step to A. He stated that the same difficulty had been found in replacing the clerk and the Planner.
Manager Plunkett stated that 23%of village employees are at the top ofthe pay scale and will not receive a raise unless there is a cost of living increase.
Finance Director Shirley Robertson stated that minimum wage will increase to $5.25 next
year and the Village's Step A is below that in some areas. She stated that when the accounting
clerk had been hired a few months ago, it had been hard to find someone qualified for the job who would work for the wages offered at step A.
Manager Plunkett stated that there is close to 2$0 million ofwater equipment and 8$0,000 in trucks and the like that the staff is responsible for. He stated that the Village needs to be able to hire qualified people.
Councilmember Bellman asked ifManager Plunkett had thought ofdownsizing?He stated that private corporations are doing this and perhaps the administrative staff could be downsized. He stated that he was wondering if having a water office in the front ofthe building was necessary. Manager Plunkett stated that over 4$0,000 a month is collected in water payments. He asked how the money would be accounted for ifthe accounting clerk position was eliminated? Councilmember Bellman suggested that perhaps the police dispatchers could take water payments.
After a discussion,Councilmember Drake suggested the manager take a look at the Village staff and see ifwe are getting the maximum potential out ofthe entire staff and ifnot, look for ways to improve that.
Vice Mayor Freytag stated that he did not see the need for the suggested elimination of Step A in the salaryw/age scale. He stated the positions to be affected by the minimum increase should be raised,however he did not wage stated that the see the need for the entire elimination of Step A.He stated reason there is trouble hiring currently is because there is a full economy .He that when there is a downturn in the economy,a number ofpeople will be willing to work aabt oSvteep A. He stated that the manager should have the authority,at his discretion,to start people Step A when necessary.
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Mayor Marshall stated that the Personnel Committee had not considered a downturn in
the economy.
Manager Plunkett stated that a proposed wage and salary study to look at all factors is
proposed for 1997.
Vice Mayor Freytag stated that he did not see a need for a study at this time. He stated
that a study had been performed in 1991, and a cost of living adjustment had been given each since that time. year He stated that nothing should be out of kilter,since a cost of living had been given
each year. He stated that in 1990,some employees received massive raises. He stated that he
could not see spending $ 8,000 to redo such a study at this time.
Mayor Marshall stated that the Personnel Committee felt that after five years,maybe the
pay scale deserves a restudy. He stated that the committee had felt that everyone would benefit
from an outside consultant reviewing wages.
After a discussion, Vice Mayor Freytag stated that there is no reason to drop Step A at this time,and the Manager should use his discretion as to when to start someone above Step A.
Councilmember Bellman stated that he felt Councilmembers should have a budget for
expenses such as photo copying, postage, etc. He stated that he has had several out of pocket
expenses this year and would like to see some kind of account for this.
After a discussion,Councilmember Bellman was directed to inform the Manager with an amount to be appropriated for Councilmember's expenses.
Vice Mayor Freytag questioned the 5$,000 appropriated for a sound recording system. Manager Plunkett stated that that figure had been a rough estimate and would be rdduced
now that the staff had an idea ofthe actual amount being spent.
Village Planner Reza Reyazi explained the Boards and Commissions Account. He stated that no major changes from last year were proposed. Some funds are to be appropriated for digitializing maps for the Planning,Utilities,and Tax Departments. He stated that he hopes to coordinate with Denison University for an intern to help with this project. He stated that there had been a minor increase in supplies to allow for computer upgrades.
Manager Plunkett explained the large increase in the law budget for 1997. He stated that the Law Director now had office hours on Wednesday afternoons,which increased his hours. He stated that the Prosecutor is paid out ofthis account as are outside Counsel for various cases. He stated that he is unsure ofcoming expenses with potential law suits regarding the moratorium and annexation issues,and had budgeted 5$0,000 for contractual services in 1997. Witter Superintendent Larry Fruth explained the proposed water department budget for 1997. He stated that in 1997,money is appropriated for purchase of a C02 tank. He stated that the tank currently at the department is leased at $10,000 a year,plus maintenance costs. He stated that the department felt it would be more efficient and cost effective to purchase such a tank. Manager Plunkett explained the remaining water budget.
1997. Assistant Village Manager Joe Hickman explained the Sewage Collection Budget for
1 Councilmember Bellman asked about debt service.
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Manager Plunkett stated that sewer customers pay a monthly debt service charge which is
used to pay two primary debts. He stated that one is for the sewage treatment plant and the other
is for sewer improvements in 1996.
Councilmember Bellman stated that monthly water bills have gone up substantially and he
wondered why. He stated that he would like to see a breakdown mathematically.
Manager Plunkett stated that he would gather that information.
Constance Barsky stated that she had attended a council meeting at budget time several
years ago and asked what happened to the graphs that use to be made,outlining the budget.
Manager Plunkett answered that Council had changed and the present Council had asked
to see the actual numbers rather than graphs.
Matt McGowan of 330 Spellman Street stated that he had removed himself from the table
as a Councilman to address the same issues he had raised last year at this time when he was told it
was too late. He stated that he had called twenty five municipalities and talked to twenty five
finance directors who received a questionnaire to fill out regarding raises. He stated that he hadn' gotten all the t responses back yet,but no municipality is getting increases like Granville
employees. Mr. McGowan read a prepared statement outlining percentages of raises in other municipalities.
Councilmember Drake stated that he had raised the question before when he had first
come on Council years ago. He stated that the question was still in his mind about increases for
tehveemryoanuetoamnadtiacaclolys.t of living increase. He stated that he could see awarding raises but not getting
Councilmember McGowan continued stating percentage of raises for municipal workers in other communities.
Mayor Marshall stated that based on the conversation,spending the 8$,000 for a salary study seems like a good idea.
issue. After a discussion,Vice Mayor Freytag suggested a work session to discuss the salary
REVIEW AND APPROVAL OF MINUTES
The minutes ofthe regularly scheduled meeting ofNovember 6, 1996,were presented for review. Councilmember Drake moved to approve the minutes as corrected. Seconded by Councilmember McGowan. Motion carried.
MAYOR'S REPORT
The Mayor's Report for the month ofOctober was presented for review. Mayor Marshal noted that speed citations had increased substantially and everyone one should know why.N (orth Pearl Street Speed Limit Strictly Enforced)
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Councilmember Drake stated that one could sit in his driveway and find the same number
of citations.
Mayor Marshall directed the clerk to file the report. A copy ofthat report is attached as
part of these minutes.
MANAGER'S REPORT
The Manager's Report for the month of October was presented for review.
Councilmember Drake moved to accept the report. Seconded by Councilmember
McGowan. Motion carried. A copy ofthat report is attached as part ofthese minutes.
CITIZENS COMMENTS
Bill Wernet stated that he had heard that Dave Longaberger's gated/riveway would be affected by the moratorium and Mr. Longaberger would be unable to get a permit for
construction. He stated that the moratorium excludes single family residents and stated that although the mansion is a massive structure,it was a single family residence.He stated that the moratorium was not intended to affect Mr. Longaberger and asked that Mr. Longaberger be allowed to build ifit was legally allowed.
Councilmember Drake stated the material sent from Manager Plunkett did not indicate anything with that thought in mind. He suggested that the village administration look at the situation with that aspect in mind. He stated that one can't tell what people intended to do. Mayor Marshall stated that this may be a case of unintended consequences.
Carl Wilkenfeld stated his opinion that two items on the agenda underN "ew Business"subject to the moratorium and should not be dealt with. He stated those items are Setting the Appeal Hearing Date for Country Hearth Inn. were Fackler and
Constance Barsky stated that Mayor Marshall and former Mayor Eisenberg should be complimented for the standards they have set in Mayor's Court. She stated that Granville's reputation is known statewide and she is happy to see that.
COMMITTEE REPORTS
Councilmember Drake stated that he had been Council's representative at the Comprehensive Plan meeting last night. Although Council had initially directed that there not be a nominating committee,he had not heard subsequent objections. He stated that the committee will meet again Sunday night to try to figure to the next steps. Vice Mayor Freytag stated his opinion that it was imperative for the village do its part in the moratorium process within six months. He stated that residents in the township do not have the same constraints that the village is under. He stated his opinion that the moratorium needs to conclude in six months or the Village will increase the likelihood oflawsuits. He stated that he
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had heard comments that were way off the mark from the original intent of the moratorium. He
stated that people had been talking about re-doing the comprehensive plan when there was only
fine tuning needed. He stated the that he did not think it was advisable to go back to the beginning of process.
Councilmember Drake agreed that something needed to be done within six months.
Vice Mayor Freytag suggested the issue be put on the agenda for the next meeting.
Councilmember Bellman reported on the Street S&idewalks Committee meeting. He stated that the committee had started the process oflooking at Cherry Valley Road. He stated that the committee will meet again in January because many ofthe committee members had several things going on at this time. He stated that committee did review the proposed 1997 budget and he would like to see money put aside for land acquisition.
Mayor Marshall reported on the Planning Commission's November 18 meeting. At that meeting,the Commission had approved several applications.
OLD BUSINESS
Ordinance No. 38-96,A "n Ordinance Terminating The Existing Lighting Agreement And Authorizing The Village Manager To Enter Into A New Agreement For Street Lighting For The Village OfGranvillew,"as reintroduced,its title read,and moved for adoption by Mayor Marshall. Seconded by Vice Mayor Freytag.
Councilmember McGowan stated that he would like to know how much money had been spent per fixture per year and how many replacements had been done. American Electric Power Representative Steve Reaves stated that the Ordinance adopts the tariff that is now applied to all municipalities and terminates the old agreement that expired two years ago.
Councilmembers Drake and Bellman noted that they would be unable to vote on the coordninflaicntcoefbinetcearuesset. their law firms represented American Electric Power and it may be a
Councilmember McGowan moved to table the Ordinance. Seconded by Vice Mayor Freytag. Ordinance No. 38-96 was tabled.
Ordinance No. 399- 6,A "n Ordinance To Amend Ordinance No. 37-96 Providing For Adjustments OfThe Annual Budget For The Fiscal Year 1996,And Revising Sums For Operating Expensesw,"as reintroduced,its title read,and moved for adoption by Councilmember Drake. Seconded by Vice Mayor Freytag. Roll call vote: Eisenberg absent,McGowan yes,Bellman yes,Montgomery absent, Drake yes,Freytag yes,Marshall yes. Five yes votes. Ordinance No. 39-96 was adopted.
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Resolution No. 96-58,A "Resolution To Adopt The Plan Of The Street Light
Committee For Replacement Of Street Lights Throughout Granville.
Councilmember McGowan moved to remove Resolution No. 96-58 from the table.
Seconded by Vice Mayor Freytag. Motion carried.
Vice Mayor Freytag asked if the Resolution adopted the Street Lighting Committee's recommendations to which Councilmember McGowan answered that it seemed to be what
the committee had agreed to at the last meeting.
Assistant Village Manager Joe Hickman stated that the Planning Commission had
recommended not adopting the Light Committee's plan because the lights would greatly interfere with Denison University's star watching program.
Mayor Marshall stated that he would not vote in favor for the resolution because AEP would replace all the old incadensecent and mercury vapor lights at no cost to the Village,and a reduction ofthe power bill. He stated that he saw no reason to spend 3$3,000 this year and 33,000 next year on Street Lights when there are higher priority projects. He stated that he was in favor ofthe downtown decorative fixtures,but would not vote in favor ofthe resolution. After a discussion, a roll call vote was taken: McGowan yes,Bellman abstain,Drake abstain,Freytag yes,Marshall no. Resolution No. 96-58 was defeated.
NEW BUSINESS
Ordinance No. 41-96,A "n Ordinance To Amend Ordinance No. 379-5 Providing For Adjustments OfThe Annual Budget For The Fiscal Year 1996 And Revising Sums For Operating Expensesw,"as introduced and it title read by Councilmember Drake. Mayor Marshall set the public hearing on Ordinance No. 41-96 for December 4,1996, at 7:30 p.m.
Resolution No, 96-61,A "Resolution To Authorize The Village Manager To Enter Into An Agreement With Frank Elmer Associates For Preparation And Drafting OfA Design Review Ordinance And Reporting To The Village Council Thereonw,"as introduced,read in full,and moved for adoption by Councilmember Drake. Seconded by Vice Mayor Freytag. Motion carried. Resolution No. 96-61 was adopted.
Resolution No. 966- 2.A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase OfA Vibratory Tandem Rollerw,"as introduced,read in full,and cmaorrvieedd.for adoption by Councilmember Bellman. Seconded by Vice Mayor Freytag. Motion Resolution No. 96-62 was adopted.
Resolution No. 966- 3,A "Resolution To Accept The Facilities At The Glen At BEerilnlmwaoond. Phase II,w"as introduced,read in full,and moved for adoption by Councilmember Seconded by Councilmember Drake.
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It was noted that slow plowing should not occur if there are no houses in the
subdivision.
Motion carried. Resolution No. 96-63 was adopted.
Councilmember Bellman stated that he had faxed a revised Finding of Fact to the
Village Offices earlier,changing the form somewhat from what had been proposed.
Law Director Hurst stated that the previous resolution had been put together quickly
because of time constraints and it had been his gut reaction that the BZBA had exceeded its
jurisdiction when they ruled on the no left turn restriction. He stated that Council found the
previous resolution to be s"loppya"n,d ordered an answer. He stated that it had been his
opinion that the BZBA did not have jurisdiction to impose those restrictions. He stated that
the appeal of two conditions had come before Council and one condition can't be ignored. He
stated that the form of the resolution is not in question,however the no left turn issue needed to be addressed.
Councilmember Bellman disagreed with Law Director Hurst's opinion.
Vice Mayor Freytag moved to add paragraph eight to the Finding of Fact stating that
the BZBA does not have jurisdiction in this case to have considered the no left turn issue and
should not reconsider it in the this case. Seconded by Councilmember Drake. Motion carried.
The Resolution was amended.C (ouncilmember Bellman voted against the motion.)
Resolution No. 96-64,A "Resolution Of Remand With Instructionsw,"as introduced,
read in full,and moved for adoption as amended by Vice Mayor Freytag. Seconded by
Councilmember MeGowan. Motion carried, C(ouncilmember Bellman voted against Resolution No. 96-64.)
Set Appeal Hearing Date -Country Hearth Inn Site Plan
Mayor Marshall set the appeal hearing date regarding Country Hearth Inn's site plan for December 18, 1996,at 7:30 p.m.
ADJOURNMENT
Vice Mayor Freytag moved to adjourn the meeting at 11: 55 p.m. Seconded by Councilmember Drake. Motion carried.

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