VILLAGE OF GRANVILLE COUNCIL MEETING MINUTES December 2, 1998
CALL TO ORDER Mayor Bellman convened the meeting at 7:33pm. ROLL CALL Those responding to the roll call were: Vice Mayor McGowan Councilmember Robertson Mayor Bellman Councilmember Minklei Law Director Hurst Councilmember Rader Manager Hickman
Councilmember Robertson made a motion to excuse Councilmember’s Wernet and Lucier. Councilmember Rader second. Motion carried. PUBLIC HEARING A public hearing was held on Ordinance No. 26-98, An Ordinance To Amend Ordinance No. 22-97 Providing For Adjustments Of The Annual Budget For The Fiscal Year 1998 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 26-98. The public hearing closed at 7:34 pm.
A public hearing was held on the 1999 Municipal Budget.
No one appeared to speak for or against the 1999 Municipal Budget. 1999 Municipal Budget Discussion (Council/Staff) Manager Hickman noted that with proposed projects, the net balance in the budget at the end of 1999 will be $321,588. He stated that he is looking forward to street improvements, storm sewer, and curb and sidewalk extensions to South Main Street. He stated that this project could be possible with the Village and area merchants working together. He stated that grant money is being requested for the area from Munson Street to Broadway. He noted that this significant project has been delayed the last two years due to the lack of grant money. He recommends that Council consider bonding this project if grant money is again not approved. Noting that this is a state route, Service Director Zarbaugh will look into the possibility of reimbursement from the State of Ohio for pavement work on this project. Mayor Bellman noted that he is not in favor of this project unless merchants in the area update signage and building facades to conform with Village zoning. Without that cooperation, he feels that only improving the road will not make things look nicer.
Manager Hickman noted that the Tree & Landscape Commission is requesting a part-time/seasonal landscape person to work under the supervision of the Service Director. As suggested, Joe will look into automatic watering systems. Council agreed this was a needed position. Manager Hickman noted that West Maple Street, one of the last Village streets to be "overhauled", needs to be re-done. He noted that the portion of Main Street to Cherry Street will be funded by the General Fund. He then added that the portion of Cherry Street to Shepardson will be funded with $175,000 from the Road Improvement Reserve. He noted that $200,000 will still be available in the Road Improvement Reserve after funding of this project. He stated that completing this project this year will put the Village ahead of schedule.
Service Director Zarbaugh stated that the Newark Granville Road project is scheduled for completion in the year 2002 of his long range plan.
It was noted that E. Maple Street and Sunrise Street are the only remaining streets in the Village without curb and gutters.
Manager Hickman advised that new light poles from Holophane for the Broadway project were "lost" at the factory. These poles will not be available until the spring of ’99 of which funds have already been encumbered. He noted there have been very few special appropriations from the 1998 Budget of which he gave credit to the staff for their accurate projected estimates.
There was a discussion about the Strategic Land Reserve Fund. Councilmember Robertson stated that recent surveys, etc., reflected citizens desire to have things preserved and she would like to see this fund receive additional funding and possibly be renamed the Preservation Fund. Mayor Bellman asked Council to consider possibilities for this fund. It was noted that the Park Land Reserve Fund could not be combined with the Strategic Land Reserve Funds as the Park Land Reserve Fund has statutory considerations limiting the use of its funds.
There was some discussion of the Bennett property and the possibility of working out a temporary arrangement to close off some openings to the lot and stripe the street to accommodate more parking in that area. Mayor Bellman volunteered to explore this idea.
Manager Hickman asked if Council would approve the use of funds from the Lands and Building Funds for improvement to the Council Chambers. He noted the allotment of $10,000 for this project. Council agreed to this project and it was suggested this room could be made available as a community meeting space.
Manager Hickman also noted that Keith Myers will do a review of traffic flow and street light issues within the Village which will be funded by the Engineering Fund.
It was mentioned that there were alternatives to using funds for a wage study in 1999. It was suggested that the Personnel Committee, along with several members of Village staff do a study of their own for an agreeable solution. There was discussion about funds allocated for computers. Following a discussion, it was recommended that the staff could possibly look into a silent bidding process to dispose of discarded computers.
Councilmember McGowan also raised the question of the use of Education Funds. It was noted that conferences, seminars, tax meetings, planning meetings, Hazmat, police training, etc. is money well spent for training of Village employees.
Mayor Bellman asked the Manager to look into the issue of a truck weighting system in the Village.
Planner Wimberger noted that the Design Review Standards Committee is looking into the completion of this project. She noted that the committee is still in the process of a legal review of which changes are needed.
REVIEW AND APPROVAL OF MINUTES
The minutes of the regularly scheduled meeting of November 18, 1998, were presented for review. Councilmember Rader moved to approve the minutes as submitted. Councilmember McGowan second. Motion carried.
The minutes of the special meeting of November 23, 1998, were presented for review. Councilmember Robertson moved to approve the minutes. Councilmember Rader second. Motion carried.
Vice Mayor McGowan reported on the Recreation Commission. He noted that rent for the Wildwood Shelter House has been raised from $10 to $20 for Granville resident’s due to the increased usage of water and the new restroom facilities. Non-profit Granville groups may use the shelter for free with 30 days advance notice. All out of town groups are required to pay $30 whether non-profit or not. He also mentioned that the idea is being discussed to pave the old ice rink on the south side of the bike trail for skate boarding. He noted the idea was mentioned of paving an area for a basketball court on the south side of the bike path. He stated that flood plain dug outs at the new Raccoon Valley fields should completed.
Following a discussion, Law Director Hurst noted that the Recreation Commission is required to request Council’s approval for such projects and they as a Commission cannot do anything to Village owned property without Council’s permission.
Mayor Bellman noted his attendance at the JEDD meeting last evening. He noted the discussion related to the area being developed as residential, multi-development. He said that Charlie Greib stated that in order to make sure the property is marketable, there is a need for mixed use.
Council discussed the fact that the original selling point for this project was that it would not be residential or retail but for commercial businesses only. Council feels the JEDD is not going it the direction as originally intended.
Mayor Bellman noted other issues raised were contributable water capacity, police services, and maintenance services. He feels that the JEDD has had an immediate benefit in that it has forced communities to sit down together developing relationships.
Clifton Crais, 234 N. Pearl Street noted that Mr. Howarth has not contacted any of residents in regard to thru truck traffic meetings. He said he is in favor of regional discussions on this subject. He feels traffic issues could be better pursued in house while continuing to pursue other discussions with neighboring communities.
Ordinance No. 26-98, An Ordinance To Amend Ordinance No. 22-97 Providing For Adjustments Of The Annual Budget For The Fiscal Year 1998 And Revising Sums For Operating Expenses, was reintroduced by Councilmember Bellman. Second by Councilmember Rader
Roll Call Vote: McGowan yes, Robertson yes, Minklei yes, Rader yes, Bellman yes. Five yes votes. Ordinance No. 26-98 is adopted.
Ordinance No. 19-98 & Ordinance No. 20-98 - It was suggested that discussion of these ordinances be put off until the next meeting due to the absence of two Councilmembers.
Ordinance No. 24-98, An Ordinance To Amend Sections 313.11 Of The Codified Ordinances Of The Village Of Granville, was introduced, its title read by Councilmember Rader. Mayor Bellman set the public hearing for December 16, 1998.
Ordinance No. 25-98, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 1999, was introduced, its title read by Councilmember Minklei. Mayor Bellman set the public hearing for December 16, 1998.
Ordinance No. 28-98, An Ordinance To Establish The Granville Village Manager’s Salary For 1999, was introduced, its title read by Councilmember Bellman. Mayor Bellman set the public hearing for December 16, 1998. Employee Letters - Councilmember Robertson suggested Council respond to the two letters of concern from employees. She is interested in pursuing and feels these letters should not be ignored. Council made the decision to meet with Village employees in January, 1999 for a discussion regarding staff’s concerns.
Jim Harf - Keny Annexation Mr. Harf, Granville School Board Representative, advised Council of an agreement between the Granville School District, Newark City Council, and Schottenstiens (developer for the Keny property). He noted a commitment to the School Board for 50% of the proceeds from the sale of the14.8 condominium acres. He noted the density issue was important noting 361 single family homes are projected. He noted a 5.2mil has been set on each property for a period of 20 years. He said the feeling is that the goal of covering all capital costs in the school district was met. Schottenstien predicts that the first occupancy will be late 2000 with approximately 50 homes per year. He noted that the Newark City Councilmembers have been most gracious throughout this process, having been adamant that they would address the problems and resented the fact that some people didn’t believe that. A Board will be formed consisting of four members of the County Commission and three members appointed by the Newark City Council and Granville School Board, to perform administrative functions. Councilmember Rader feels the citizens of Granville owe Mr. Harf a great deal of gratitude for his efforts. He asked if traffic issues generated by this development had been discussed. Mr. Harf stated that his perception is that the Newark City Council understands this concern but felt this discussion was not about trucks but about kids. Mr. Harf stated "when push came to shove", Mr. Schottenstien, his lawyer, and the Newark City Council acted honorably. Mayor Bellman recognized the contribution from the Newark City Council as they clearly acted honorable and feels this leaves the foundation for the communities to work together. He looks forward to the resolution of other issues. Mr. Harf stated that the School Board intends to present a resolution to Schottenstien’s, and Newark City Council to formally thank everyone involved in this resolution. Vice Mayor McGowan suggested that Village Council also entertain doing the same thing for the School Board, Newark City Council, and Schottenstien’s thanking them for their efforts over this lengthy period.
Zoning Issues -
Law Director Hurst noted two zoning issues that are different from mainstream and asked Council for input. He asked if Council would consider the construction and showing of prefabricated modular homes as a permitted use within the Community Service District, Section 1167.02(a)(1). He also asked if a spa was considered a permitted use in Planned
Commercial Development District, Section 1171.02(b)(1)(a-g). He reiterated that the issues at this time are strictly on uses and not specifics. He then asked for a short Executive Session to discuss a matter based on Section 1109.12 of the Codified Ordinances.
Councilmember Rader made a motion to enter into an Executive Session for the purpose of discussion on Section 1109.12 of the Codified Ordinances. Second by Councilmember McGowan.
Roll call vote: McGowan yes, Minklei yes, Rader yes, Robertson yes, Bellman yes.
Time In: 9:50 pm
Councilmember Rader made a motion to return to regular session at 10:15pm. Councilmember McGowan second.
Roll call vote: McGowan yes, Minklei yes, Rader yes, Robertson yes, Bellman yes.
Councilmember McGowan moved to adjourn the meeting at 10:15pm. Councilmember Minklei second. Motion carried.