CALL TO ORDER Mayor Robertson convened the meeting at 7:30pm. ROLL CALL Those responding to the roll call were: Councilmember Bellman Councilmember Moore Councilmember Crais Mayor Robertson Councilmember Lucier Vice Mayor Wernet Councilmember McGowan Law Director Hurst Manager Hickman
PUBLIC HEARING A public hearing was held on Ordinance No. 43-99, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2000. (Budget Ordinance) No one appeared to speak for or against Ordinance No. 43-99. Mayor Robertson closed the public hearing at 7:31pm.
A public hearing was held on Ordinance No. 44-99, An Ordinance Adopting The OBOA One, Two and Three Family Dwelling Code As It Pertains To The Construction Of Such Facilities. Jack Prior, Building Code Administrator, explained that the Ordinance is intended to adopt the current version of the Ohio Building Official Associations One, Two and Three Family Dwelling Code. Granville will then be consistent with other communities once this policy is adopted. Mayor Robertson closed the public hearing at 7:35pm.
CITIZENS COMMENTS Those signing the register were: See attached list.
Mark Mayer, representing the Granville High School Environmental Club, expressed concern that the water fountain on West Broadway is wasting water by running constantly. He asked if a valve could be installed. He also questioned Granville’s recycling policy. They are interested in investigating a provision for a drop off recycling center here in Granville. They are talking to ODNR about the possibility of a grant for a community recycling program. Manager Hickman noted that there has been difficulty finding a location for a recycling bin. It was suggested that the Service Department may be a good location although there was some concerns about excess traffic at that location. The environmental club will work with the Village Manager in an effort to coordinate some of the issues related to recycling. Mayor Robertson closed citizens comments at 7:45pm.
OLD BUSINESS Ordinance No. 43-99, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2000 (Budget Ordinance) was reintroduced by Councilmember Wernet. Second by Councilmember Crais. Councilmember Bellman questioned the use of the Road Reserve Fund. He feels that these funds should be used for unique projects, for example the median on Broadway, Cherry Valley Road, etc., and not for maintenance projects. He is concern that if the funds are not set aside for these projects, they may not get done as anticipated. Mr. Bellman feels there is better use of funds than for Jones Road improvements at this time. Councilmember Wernet took this opportunity to express his concern for the dangerousness of the crosswalks at Pearl/College Streets and Main/Elm Streets. There have been two recent accidents at these locations. He feels there is a need to use available funds to increase safety in these two areas. There is consensus among Council that something should be done to these intersections before someone else gets hurt. It was also suggested that a "yield to pedestrians" sign be installed at these locations. Councilmember Crais sought reassurance from the Village Manager that the budget estimates are accurate and stressed the importance of keeping projects to the highest standards. Manager Hickman is confident with these figures based on estimates from the staff. It was suggested that $100,000 remain in the Road Reserve Fund for emergencies instead of leaving in the General Fund as it may be used for something other than an emergency. There was discussion about the improvement choices listed in the Street Construction Fund. Manager Hickman assured Council that these choices are based on a five year capital improvement plan that serves as a guide to prioritizing street construction. It was agreed that the intersections concerns need to be addressed immediately. Manager Hickman also noted that by recommendation of the Utilities Committee, $47,000 has been set aside for design and widening of Burg Street near Plum and Thresher Streets. Councilmember Bellman again suggested a solution for the Westgate Drive/Cherry Valley Road intersection would be to move the Westgate Drive intersection north to cross Cherry Valley Road at Galway. It was concluded that the Streets & Sidewalks Committee would begin to look into this area.
Councilmember Bellman made a motion to take $150,000 Street Construction, line item -Main Street and the $150,000 to the Road Reserve Fund. Line item - Westgate Drive’s $10,000 be moved to an engineering Fund, and line item - Jones Road’s $75,000 also be added to the Road Reserve Fund. Funds for the Broadway crosswalk to also be included in the Road Reserve Fund to be reviewed in January for priorities. Vice Mayor Wernet second. Motion carried.
Councilmember Moore made a motion to amend Councilmember Bellman’s motion by adjusting the $150,000 - Main Street to the Road Reserve Fund to just $50,000 to the Road Reserve Fund leaving $100,000 in the Street Construction Fund - Main Street. Vice Mayor Wernet second. Motion carried.
Councilmember Bellman brought up a safety issue with the narrow bike path at the pathway in front of the Golf Course. He feels that eventually it should be widened. It was also suggested that money be appropriated for Web site re-design. An increase was suggested from $2,350 to $4,500. Motion made by Vice Mayor Wernet. Second by Councilmember McGowan. Motion carried.
The issue was once again raised regarding an increase in the Mayor’s Court compensation. It was suggested that this be an issue for the new Personnel Committee.
Some members of Council would also like consideration given to raising the amount available for Councilmember expenses. This issue will be discussed at the retreat.
Councilmember Crais noted that neighbors of Wildwood Park wish for a locked gate at the park with the gate being locked from sun down to sun up. Law Director Hurst will confirm Councils authority for installing a locked gate. He will have an answer by the next Council meeting.
Roll Call Vote for Ordinance No. 43-99: Bellman yes, Crais yes, Lucier yes, McGowan yes, Moore yes, Robertson yes, Wernet yes. Ordinance No. 43-99 is adopted.
Ordinance No. 44-99, An Ordinance Adopting The OBOA One, Two and Three Family Dwelling Code As It Pertains To The Construction Of Such Facilities, was reintroduced by Councilmember Crais. Second by Councilmember Wernet.
Roll Call Vote: Bellman yes, Crais yes, Lucier yes, McGowan yes, Moore yes, Robertson yes, Wernet yes. Ordinance No. 44-99 is adopted. Bank First National The bank’s lease does not expire until December 31, 2003. Currently the lease is for $1,091/mo for approximately 689 sq. feet. Under the lease agreement, Bank First National has the right, with the prior written consent, to assign any interest and to sublet. The lessor shall not unreasonably withhold consent provided that the sublessee intends to use the premises for consumer purposes or for office purposes. Law Director Hurst went on to explain that one matter for consideration is that if the lessee presents to the Village an acceptable tenant, and the tenant goes into default, the Village would have recourse against the original tenant. If the Village determines to take the initiative, find and determine the appropriateness of a tenant, there is an argument that the lease agreement has been terminated. The issue that was raised by a former Councilmember was the allocation of risk associated with the process of referring interesting parties to the existing tenant. Councilmember Lucier feels that this Council is being very conservative over a relatively small amount of revenue. Slightly more than $12,000 more a year is not a substantial amount of revenue. She feels that perhaps Council need not be concerned about the risk of loosing revenue and instead balance the positives of having more activity downtown. Concurring with Ms. Lucier, Mr. Wernet wondered if there would be a way to cut a deal with the bank wherein they contractually agree to continue having the risk. Councilmember Bellman also agreed and feels that consideration should be made for the downtown, its vitality, and doing things that draw business and people downtown to interact and be sociable. Council would like the administration to continue to address this issue with Bank First National.
Ordinance No. 45-99, An Ordinance To Amend Ordinance No. 31-99 And To Extend The Enforcement Date Of Ordinance No. 23-98, was introduced by Councilmember Bellman, extending the enforcement date of 23-98, as it relates to S.R. 16 south of Cherry Valley Road, to June 15, 2000. Mayor Robertson set the public hearing for Ordinance No. 45-99 for January 5, 2000. Councilmember Crais is in support of a six month extension, however, he hopes that this is not done endlessly. NEW BUSINESS Resolution No. 99-49, A Resolution To Award The Bid For Roof Renovation Of Granville Village Hall, As Per Specifications, To Robertson Construction Services, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore, was introduced and read in full by Councilmember Bellman. Second by Councilmember McGowan. Motion carried. Resolution No. 99-49 is adopted.
Council took a 5 minute break at 9:35pm Reconvened at 9:43pm
MAYOR’S REPORT The Mayor’s Court Report for the month of November was presented for review. Mayor Robertson directed the clerk to file the report. A copy of that report is attached as part of these minutes. MANAGER’S REPORT The Manager’s Report for the month of November was presented for review. Councilmember Wernet made a motion to accept the Manager’s report as presented. Second by Councilmember Crais. Mayor Robertson directed the clerk to file the report. A copy of said report is attached as part of these minutes.
REVIEW AND APPROVAL OF MINUTES The minutes of the regularly scheduled meeting of December 1, 1999, were presented for review. Councilmember Crais moved to approve the minutes as amended. Councilmember Moore second. Motion carried.
COMMITTEE REPORTS Councilmember McGowan reported that the Recreation Commission is in the process of allocating $10,000 to do a community survey on the needs and wants of the community. The phone at Wildwood Park will not be installed until spring. A storage shed will be installed at Raccoon Park. Due to the flood plain in this area, the shed will need to be "raised". Participation has increased for Raccoon Park facilities. Vice Mayor Wernet reported on the Planning Commission. The PC had previously approved a fence with barbed wire surrounding the Maple Grove Cemetery causing neighbors’ concern. It appears that most of those neighbors concerns have been satisfied by the Township Trustees. The Trustees agreed to discuss installing wrought iron fencing in a small section for the impacted property owner.
Council agreed that meeting minutes; ie, Planning Commission, BZBA, Tree & Landscape, Recreation Commission, etc., be copied to Council. Councilmember Moore again stated that she feels the law requires a record of meetings be maintained. This issue will be discussed at the retreat.
Councilmember Lucier reported that the Old Colony Cemetery discussed projects that have been completed and how wonderful it is to have an ongoing revenue for upcoming projects.
OTHER Deputy Clerk Position - Manager Hickman stated that his intention is to have a Clerk substitute begin attending Council meetings to take/prepare minutes, beginning in January, until a Deputy Clerk is hired.
Water Service Request - 1420 Loudon Street Council was not in favor of providing water service to this property which is located outside of the Village. The Alexandria water line runs in front of the property. The policy has been very clear. The only cases wherein approval for services has been given is for properties that have already been assessed but have yet to connect.
Alltel Building Councilmember Bellman would like Council to consider using the Alltel Building for Village business. He has suggested consideration for using the building to re-locate the Police Department, GPBA, public restrooms, and possibly using the space vacated by the Police Department for additional retail space in the Village Office. Alltell is considering the idea of leasing this space to the Village.
Council Retreat The Council Retreat has been re-scheduled for February 12, 2000, 10:00am-1:00pm.
MEETING ANNOUNCEMENTS Next Village Council meeting - January 5, 2000
ADJOURNMENT Councilmember McGowan made a motion to adjourn the meeting at 10:18pm. Councilmember Wernet second. Meeting adjourned.