CALL TO ORDER Mayor Bellman convened the meeting at 7:30pm.
OATH OF OFFICE (Two Incumbent, Two New Members) Law Director Hurst administered the oath of office to newly elected Councilmembers Dan Bellman, Clifton Crais, Matt McGowan, and Candi Moore.
ROLL CALL Those responding to the roll call were: Mayor Bellman Councilmember Robertson Councilmember Crais Councilmember Wernet Councilmember Lucier Vice Mayor McGowan Law Director Hurst Councilmember Moore Manager Hickman
Mayor Bellman summarized the past two years as having been very satisfying for him. He truly felt proud to represent this community as Mayor. In addition to feeling proud of serving the community, he has had a lot of pleasure in getting to know the staff, and expressed heartfelt appreciation for its members. Since this body is a team effort, he feels it is time for others who might wish to serve as Mayor to have that opportunity. With that said, Mr. Bellman nominated Councilmember Robertson for Mayor and Councilmember Wernet for Vice-Mayor. Councilmember Wernet expressed appreciation for Mayor Bellman’s fine service, as he leaves this role having developed very good relationships with other entities and surrounding communities. He appreciates the significant contribution Mr. Bellman has made to Granville. ELECTION OF MAYOR - OATH OF OFFICE Councilmember Bellman nominated Councilmember Robertson. Councilmember Wernet second. Councilmember Lucier nominated Vice Mayor McGowan.
Vice Mayor McGowan, reiterating Mr. Bellman’s comments, also stated that it has been an honor to serve a as Councilmember and Vice Mayor for the past two years. He has given a lot of consideration to the Mayor position, and feels he would not have the time to commit to such a position. He has had several inquiries regarding communication and would like to spend his time and energy in that aspect. He withdrew his nomination.
Councilmember Moore moved to close the nominations for Mayor. Councilmember Wernet second. Motion carried.
Roll call vote: Bellman yes, Crais yes, Lucier yes, McGowan yes, Moore yes, Wernet yes, Robertson yes. Seven yes votes. Lyn Robertson became Mayor of Granville.
Mayor Robertson thanked everyone for their vote of confidence. She considers this position one of a facilitator, since all members are equal on Council and the Mayor’s job is simply to help everyone pull together. She would like to see all of Council work with Councilmember McGowan in his efforts to improving communication.
ELECTION OF VICE MAYOR - OATH OF OFFICE Councilmember Bellman nominated Councilmember Wernet. Second by Councilmember Crais.
Councilmember Moore moved that the nominations for Vice Mayor be closed. Second by Councilmember McGowan.
Roll call vote: Bellman yes, Crais yes, Lucier no, McGowan no, Moore yes, Wernet yes, Robertson yes. Five yes votes.
Bill Wernet became Vice Mayor of Granville.
Councilmember Wernet feels this Council should pull together to resolve its issues, and looks forward to working together in this process. Each member of Council has strong attributes that will continue to benefit this community. Mr. Bellman administered the oath of office to Lyn Robertson.
Mayor Robertson administered the oath of office to Bill Wernet. APPOINTMENT OF CLERK OF COUNCIL - OATH OF OFFICE There is a proposal in the 2000 Budget for the purpose of pursuing a Deputy Clerk to attend Council meetings and prepare minutes of said meetings. Ms. Adzic would continue to be responsible for the remainder of clerical/clerk duties. Manager Hickman recommended that Council re-appoint Beverly Adzic to the Clerk of Council position and appoint a Deputy Clerk at the time the position is filled. Ms. Adzic, also Executive Secretary to the Village Manager, would acquire additional duties of assisting various office personnel. Councilmember Lucier suggested this position be appointed as "Acting Clerk of Council" until such time as Council has more of a chance to consider this proposal. She then made the motion to appointed Ms. Adzic as Acting Clerk. Second by Councilmember McGowan. Roll call vote: Bellman yes, Crais yes, Lucier yes, McGowan yes, Moore yes, Wernet yes, Robertson yes. Seven yes votes. Ms. Adzic was appointed Acting Clerk of Council. Mayor Robertson administered the oath of office to Ms. Adzic as Acting Clerk of Council.
PUBLIC HEARINGS A public hearing was held on Ordinance No. 37-99 , An Ordinance To Amend Ordinance No. 25-98 Providing For Adjustments Of The Annual Budget For The Fiscal Year 1999 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 37-99. Mayor Robertson closed the public hearing at 8:02 pm. A public hearing was held on Ordinance No. 38-99, An Ordinance To Establish The Granville Village Manager’s Salary For 2000. No one appeared to speak for or against Ordinance No. 38-99. Mayor Robertson closed the public hearing at 8:03 pm. A public hearing was held on Ordinance No. 40-99, Authorization For The Village Of Granville To Pick Up The Statutorily Required Contribution To The Public Employees Retirement System Of Ohio For The Employees Of The Village Pursuant To I.R.C. Section 414(H)(2). Finance Director Molly Roberts noted that Ordinance No’s. 40-99 & 41-99 simply allow the employee an opportunity to defer state and federal taxes from their portion of PERS and Police and Firemen’s Disability and Pension Fund. No one appeared to speak for or against Ordinance No. 37-99. Mayor Robertson closed the public hearing at 8:04 pm. A public hearing was held on Ordinance No. 41-99, Authorization For The Village Of Granville To Pick Up The Statutorily Required Contribution To The Police And Firemen’s Disability And Pension Fund Of Ohio For The Employees Of The Village Pursuant To I.R.C. Section 414(H)(2). No one appeared to speak for or against Ordinance No. 37-99. Mayor Robertson closed the public hearing at 8:05 pm. A public hearing was held on Ordinance No. 42-99, An Ordinance To Amend Section 1305.01 Of The Codified Ordinances Of The Village Of Granville. Village Planner Kathryn Wimberger noted that an increase was appropriate in order to balance the expenditure/revenues. No one appeared to speak for or against Ordinance No. 42-99. Mayor Robertson closed the public hearing at 8:13 pm.
A public hearing was held on the 2000 Municipal Budget. Chief of Police Steve Cartnal discussed the plan for truck weighing scales. In his research, he has discovered that it would be more cost effective to use a platform scale instead of portable scales. A platform scale offers the ability of weighing trucks any time, at the same time requiring only one officer to implement. There needs to be a decision made as to the location of said scales. One suggestion is to install them at in the Service Department area. Another idea is to install the scale in the right of way area on South Main Street, in front of the Denison Steam Plant. The South Main Street location is considered more favorable as it would create a visual deterrent effect.
Once again there was discussion about the need for a defibrillator in each cruiser. It will cost approximately $3,500/unit. Consensus is that If only one person is saved, it will be worth it. At this time, the defibrillators are not proposed within the 2000 Budget. An appropriation will be made from the General Fund to make this purchase.
Street Lights - Holophane and AEP are working together to straighten the arms on the lights on Broadway. The Street Light Committee will be making location decisions for the installation of next years lights. Community Service - $2,000 has been budgeted for the Bicentennial Committee. This may be addressed at a later date should more funds be needed. $3,000 has been budgeted for contract services related to landscaping upkeep for Broadway flower beds, Village offices, Post Office, Opera House Park, etc. This year the hope is to hire someone more inclined to do this type of labor. An automatic sprinkler system will be installed on Broadway later this week. Service Director Mark Zarbaugh addressed the Capital Improvements Project Plan for the year 2000. The South Main Street Project will consist of new storm sewer systems, removal of existing sandstone curbs, installation of new curbs, milling and paving, and repair of driveway approaches along the roadway. There are plans to replace pavement and curbing along West Broadway from the corporation line to Main Street. Water line service will be switched from an old 4" line to an existing larger line. A curb is proposed along the inside of the cul-de-sac island on Pinehurst. There is $125,000 proposed for the consideration of a boulevard median installation on Broadway, from Main to Pearl Street. It was noted that this project is only in the conceptual stages. There needs to be some consideration given to the effect of a boulevard on the 4th of July festivities Proposed upgrades to the crosswalk on Broadway are to include recessed lighting (activated by motion detectors), and a decorative crosswalk indicator. This project is also in the preliminary stages. When asked about excessive street painting and the quality thereof, Mr. Zarbaugh noted that the installation of thermoplastic markings are being considered . These would be applied as updates are made to pavement. This is a more expensive application but it lasts longer. Cedar Street Sidewalk - In 1999, the Village received estate tax money that was given for the specific purpose of sidewalk installation on Cedar Street. These funds must be used for that purpose only.
Village Planner Kathryn Wimberger reported that approval had been received from the Planning Commission for improvements to the outside of the Village Office Building. The installation of a new roof, and awnings, are planned for this project. Brick improvements to the front of the building and outside lighting are also planned and scheduled within 1999’s budget. Council requested an opportunity to review the color scheme for the outside of the building prior to implementation. Lands & Building Funds - Possibilities are being considered for downtown signage such as: a kiosk, a sign directing to police department, and replacement of street signs. There is also consideration being given to the replacement of concrete benches with a more decorative bench, replacing trash containers, and more definition to the entrances of the Village. Ron Sheldon, 278 Llanberis Drive, welcomed new members, Clifton Crais and Candi Moore, to Council. He also has appreciated everything exiting members, Lisa Minklei and Ben Rader have done for Granville. With respect to the Granville Comprehensive Plan, he reminded Council that funds need to be budgeted for the implementation and updating of the Master Plan. Mayor Robertson closed the public hearing at 9:47 pm. CITIZENS COMMENTS Those signing the register were: See Attached List.
Chief of Police Steve Cartnal welcomed Clifton Crais and Candi Moore. January 14th - 15th, 2000 or February 25th - 26th, 2000 are the scheduled dates for Mayor’s Court training. As required both Mayor Robertson and Vice Mayor Wernet will be attending Mayor’s Court training. Should Council wish to appoint him as Magistrate, Councilmember Bellman offered to continue conducting Mayor’s Court until the end of the year. Councilmember McGowan pointed out that the Magistrate fee is $85.00/hr., whereas the current Mayor’s fee is $50/session. Councilmember Bellman stated his intention was to offer his services as a favor to the Village and will conduct Mayor’s Court, as Magistrate, for $50/session through the end of the year. Council agreed and Councilmember Bellman will conduct Mayor’s Court through the end of 1999.
Jeannetta Pyle, 122 S. Prospect, feels that the vacant space left by Bank First National (County Savings) in this building is unattractive. She asked Council to move on this issue.
Mayor Robertson suggested Council take a break at 9:48pm.
Meeting reconvened at 9:55pm
OLD BUSINESS Ordinance No. 37-99 , An Ordinance To Amend Ordinance No. 25-98 Providing For Adjustments Of The Annual Budget For The Fiscal Year 1999 And Revising Sums For Operating Expenses, was reintroduced, its title read and moved for adoption by Councilmember Lucier. Motion second by Councilmember McGowan. Roll Call Vote: Lucier yes, McGowan yes, Robertson yes, Wernet yes, Crais yes, Moore yes, Bellman yes. Seven yes votes. Ordinance No. 37-99 is adopted.
Ordinance No. 38-99, An Ordinance To Establish The Granville Village Manager’s Salary For 2000, was reintroduced, its title read and moved for adoption by Councilmember Bellman. Motion second by Councilmember McGowan.
Roll Call Vote: Lucier yes, McGowan yes, Robertson yes, Wernet yes, Crais yes, Moore yes, Bellman yes. Seven yes votes. Ordinance No. 38-99 is adopted.
Ordinance No. 40-99, Authorization For The Village Of Granville To Pick Up The Statutorily Required Contribution To The Public Employees Retirement System Of Ohio For The Employees Of The Village Pursuant To I.R.C. Section 414(H)(2), was reintroduced, its title read and moved for adoption by Councilmember Bellman. Motion second by Councilmember McGowan.
Roll Call Vote: Lucier yes, McGowan yes, Robertson yes, Wernet yes, Crais yes, Moore yes, Bellman yes. Seven yes votes. Ordinance No. 40-99 is adopted.
Ordinance No. 41-99, Authorization For The Village Of Granville To Pick Up The Statutorily Required Contribution To The Police And Firemen’s Disability And Pension Fund Of Ohio For The Employees Of The Village Pursuant To I.R.C. Section 414(H)(2), was reintroduced, its title read and moved for adoption by Councilmember Bellman. Motion second by Councilmember Wernet.
Roll Call Vote: Lucier yes, McGowan yes, Robertson yes, Wernet yes, Crais yes, Moore yes, Bellman yes. Seven yes votes. Ordinance No. 41-99 is adopted.
Ordinance No. 42-99, An Ordinance To Amend Section 1305.01 Of The Codified Ordinances Of The Village Of Granville, was reintroduced, its title read and moved for adoption by Councilmember Robertson. Motion second by Councilmember Crais.
Roll Call Vote: Lucier yes, McGowan yes, Robertson yes, Wernet yes, Crais yes, Moore no, Bellman yes. Six yes votes. Ordinance No. 42-99 is adopted.
Radon Referring to Radon awareness, Councilmember Bellman again proposed placing ads in the Sentinel. He will continue to work on this idea.
NEW BUSINESS Resolution No. 99-46, A Resolution Of Appreciation To Lisa Minklei, was introduced and read in full by Councilmember Bellman. Second by Councilmember Wernet. Motion carried. Resolution No. 99-46 is adopted. Resolution No. 99-47, A Resolution Of Appreciation To Ben Rader was introduced and read in full by Councilmember Wernet . Second by Councilmember Bellman. Motion carried. Resolution No. 99-47 is adopted. Vice Mayor Wernet added a personal note. Although he and Ben disagreed on a lot of issues, he grew to appreciate Ben’s honesty, integrity, and willingness to talk through issues toward a resolution.
Resolution No. 99-48, A Resolution To Award The Bid For The Purchase Of Water Treatment Chemicals, was introduced and read in full by Councilmember McGowan . Second by Councilmember Bellman. Motion carried. Resolution No. 99-48 is adopted.
Ordinance No. 43-99, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2000. (Budget Ordinance) introduced by Councilmember Lucier. Second by Councilmember Crais. Mayor Robertson set the public hearing on Ordinance No. 43-99 for December 15, 1999. Ordinance No. 44-99, An Ordinance Adopting The OBOA One, Two and Three Family Dwelling Code As It Pertains To The Construction Of Such Facilities. Introduced by Councilmember Crais. Mayor Robertson set the public hearing on Ordinance No. 43-99 for December 15, 1999.
Appeal Hearing Date set - Council received a request from Dan Rogers and Barbara Franks for an appeal of the BZBA’s decision regarding setback variances for a garage located at 210 E. Maple Street. According to the homeowner’s wishes, Mayor Robertson set the appeal hearing for January 19, 1999. The Clerk of Council will send notification in compliance with Granville Codified Ordinances, Section 1137.01 REVIEW AND APPROVAL OF MINUTES The minutes of the regularly scheduled meeting of November 17, 1999, were presented for review. Councilmember Bellman moved to approve the minutes as amended. Councilmember Lucier second. Motion carried.
COMMITTEE REPORTS Mayor Robertson requested Councilmembers express to her their interest for serving on the various Council committees.
Councilmember McGowan questioned why there had not been a committee report given during the last meeting regarding a Utility Committee meeting with Kendal Corporation. He stated that the following evening, during a joint meeting between Village Council and Township Trustees, a list was presented by the Township as criteria for water/sewer extension. He is concerned that this was presented as a decision of Council when it had not been discussed by this Council. Mayor Robertson explained that this list of criteria was still in the discussion stages between Kendal Corporation and the Utilities Committee and she, too, was surprised that they were being presented as Council decisions. She stated that she voiced this concern during the joint meeting. These points or criteria were simply preliminary discussions during the Utilities Committee meeting and as such were not reported to Council. It was noted that the list of criteria was given to the Township Trustees by Kendal Corporation attorney and not from anyone from this Council. Councilmember McGowan is concerned with Councilmembers statements that they are attending meetings as concerned citizens when in fact they appear to be speaking as Councilmembers. Councilmember Moore voiced concern for the need for Committee Meeting minutes to record a sense of what is being discussed or considered at these types of open public meetings. Council needs better clarification on these types of issues and Mayor Robertson suggested that this discussion be added to the agenda for the Council Retreat.
OTHER Mayor Robertson thanked the Manager for a wonderful job in the recent renovation of Council Chambers.
There was discussion regarding Council’s confusion resulting from a resolution passed by the Township Trustees. Councilmember Wernet noted that the action of the Township does not represent an opinion of anyone on this Council. Councilmember Crais feels that the resolution passed by the Township is simply an innocent reflection of their enthusiasm, on a faster track, for addressing this issue. The hope is to have as much public input as possible relative to water/sewer extension. Discussions will begin during the January 5, 2000 meeting, and the Sentinel is asked to make the date and topic known to the public. The Utility Committee will prepare a report for Council prior to this meeting for better clarification of the discussions between the committee and Kendal Corpation. Councilmember Moore questioned what constitutes a public meeting and what information discussed during such a meeting could ultimately be deliberated. Council asked for advice from the Law Director for guidance on the laws as they apply to what constitutes a meeting, the necessity of available minutes, and how many members need to be present before topics of discussion constitute a meeting.
The Village Council Retreat is scheduled for January 15, 2000. 10am - 1pm. Topics will include: process, communications.
Mayor Robertson suggested that Council begin to discuss the space recently vacated by the Bank First National and requested that this be added to December 15th meeting agenda.
Law Director Hurst referenced a memo he sent to Council regarding legislative authority. He would like input from Council as soon as possible for their decision on how they wish to proceed.
MEETING ANNOUNCEMENTS Next Village Council Meeting - December 15, 1999
Councilmember McGowan moved to adjourn the meeting at 10:50p.m. Councilmember Crais seconded. Motion carried.