CALL TO ORDER Mayor Bellman convened the meeting at 7:32pm. ROLL CALL Those responding to the roll call were: Vice Mayor McGowan Councilmember Rader Councilmember Lucier Councilmember Minklei Councilmember Robertson Mayor Bellman Councilmember Wernet Manager Hickman Law Director Hurst
PUBLIC HEARING A public hearing was held on Ordinance No. 07-99, An Ordinance To Amend Chapter 1167.02 Of The Codified Ordinances Of The Village Of Granville, Ohio. Hearing no comment Mayor Bellman closed the public hearing on Ordinance No. 07-99 at 7:33pm.
A public hearing was held on Ordinance No. 08-99, An Ordinance To Amend Section 925.13(b)(1) & (2) Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Water Regulations And Charges. Hearing no comment Mayor Bellman closed the public hearing on Ordinance No. 08-99 at 7:34pm.
A public hearing was held on Ordinance No. 09-99, An Ordinance To Amend Section 921.04(c )(1) Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Sanitary Sewer Regulations And Charges. Hearing no comment Mayor Bellman closed the public hearing on Ordinance No. 09-99 at 7:34pm.
CITIZENS COMMENTS Those signing the register were: See attached list.
Don Armour, an engineering consultant from Fuller, Mossberger, Scott, & May Engineers, Inc., has been employed by the Department of Natural Resources to do a study of the South Fork Licking River Watershed. He recognized that this is a 300 square mile area which includes the Village of Granville, Granville Township, etc. Granville is in the Raccoon Creek watershed which is a sub watershed of the South Fork Licking River. The goal of this study is to put together a flood management plan which will meet the criteria of cost effectiveness, the broad base support of citizens throughout the watershed, and at the same time make sense. A citizens advisory group has been formed of which he has asked for an "open minded" volunteer from the Granville community to participate. The role of this person will be to serve on the committee to help build consensus, play a communication role, and an advocacy role. According to Mr. Armour there will be a newsletter published in the future, and a web site at southforkwatershed.org. Noting that she has a couple of people in mind that may be interested in serving on this committee, Councilmember Lucier will make the contacts and respond to Mr. Armour accordingly.
Maxine Montgomery, member of and representing the Fanchion Lewis Park Committee, asked Council for its consideration of a Cooperative Conservation District Agreement. This agreement will help the Committee manage natural resources and develop a management plan for the park. This will be accomplished by soliciting the help of the Conservation District in conservation programs, pond restoration, watershed management, and forestry and land management. Dan Blotter, from the Conservation District, assured Council there were no hidden conditions to this agreement. The Village is under no obligation according to this agreement as this document is simply authorization by the Village to provide assistance. Council is in favor of this agreement. Ms. Montgomery noted a memorial sign had been designed by Andrea Lloyd from the drawing class at Granville High School. Mike Robertson, park committee member, announced that April 24th - 25th is "clean up" weekend at the park. The Community will be invited. The idea is to help with cleaning projects or just enjoy the park for the day. Several projects being discussed by the committee: 1)the committee feels the "loafing" barn needs to be torn down as it is a hazard and not in the best of shape, 2)the lower pond will be dredged in late February/March, 3)there has been discussion for the need of a light in the parking lot, 4)currently the Committee has decided to leave the "red barn" structure as it is. There have been a number of ideas and suggestions for the use of this barn. The Committee will discuss this at a later date. The next Committee meeting will be March 1, 1999.
Jerry Miller, Director of the Recreation Commission, asked for Council’s blessing in moving forward with projects at Wildwood Park. The Commission would like to put a basketball court in the old parking lot along the south side of the bike trail. It has also been suggested to re-pave the old ice skating rink (also on the south side of the bike path) to make a skateboard park. He noted that the Recreation Commission was approached by a group of youths interested in a skateboarding facility. It is noted that the group would be responsible for the cleanup/maintenance of this part of the park. The Commission would also like to put in a Volleyball Court near the shelter house, however, setback issues will need to be addressed. There will also be some picnic tables and grills replaced on the south side of the bike path. Councilmember Minklei expressed concern of the location of the skateboarding facility. As the field is in a remote secluded area, she is afraid it will attract undesirable activities. The field is rural in character and serves a purpose as a place to contemplate and enjoy nature. When asked why the facility could not be located at the new Raccoon Park, Mr. Miller noted that the need for a skating facility was immediate and there was not an area set aside for such a facility in the original design of Raccoon Park. Councilmember Lucier feels this is a good idea and is pleased that the interested individuals came to the Commission with a proposal. It is a good use of space as there have been several complaints regarding skateboarding on downtown sidewalks. The Recreation Commission will need to schedule the projects soon and asked Council to give its approval within the next several council meetings. Law Director Hurst questioned whether the skateboarding facility is just for skateboarding or do they contemplate an inline skate/hockey arena also in the area. A young gentleman in the audience noted that with the equipment set up to be used for skateboarding, there would not be room to play hockey. Although, inliners wishing to use the equipment will be able to do so.
NEW BUSINESS Resolution No. 99-05, A Resolution In Support of Establishing Granville 2005 Bicentennial Commission, was read in full by Mayor Bellman. Second by Vice Mayor McGowan. Motion Carried. Resolution No. 99-05 is adopted.
OLD BUSINESS Ordinance No. 07-99, An Ordinance To Amend Chapter 1167.02 Of The Codified Ordinances Of The Village Of Granville, Ohio, was reintroduced, its title read by Councilmember Rader. Second by Councilmember Minklei.
Following discussion of the proposed "Attachment A", Councilmember Wernet made a motion to amend "Attachment A" of Ordinance No. 07-99. Second by Councilmember Rader.
Roll Call Vote on Amendment: McGowan yes, Lucier yes, Robertson yes, Minklei yes, Wernet yes, Rader yes, Bellman yes. Seven yes votes. Amendment for Ordinance No. 07-99 is adopted.
With regard to the modular home proposal, Mayor Bellman raised concerns about layout and potential impact on the surrounding areas. It was noted that it was the Planning Commission’s function to review such issues. He stated for the record that by approving this Ordinance, Council is in no way suggesting to the Planning Commission that the layout for the modular home business proposal is acceptable and that concurrence on the use is not an endorsement. Roll Call Vote for Ordinance: McGowan yes, Lucier yes, Robertson yes, Minklei yes, Wernet yes, Rader yes, Bellman yes. Seven yes votes. Ordinance No. 07-99 is adopted. Ordinance No. 08-99, An Ordinance To Amend Section 925.13(b)(1) & (2) Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Water Regulations And Charges, was reintroduced, its title read by Mayor Bellman. Second by Councilmember Rader.
Manager Hickman noted that this Ordinance sets the initial charge for connection to Village water facilities. He stated this fee increase goes beyond being competitive with other communities, is based on our real costs, and is justified. The funds go to the Capital Improvement Funds. Councilmember Wernet questioned whether these capacity fees would raise sufficient funds to build a new plant if needed. Manager Hickman said these funds were for the Water Capital Improvement Funds. He noted that some of the funds this year were being used to put a new water main on Sunrise and to replace water services on Broadway. If something was needed at the water plant, the Village would need to "bankroll" funds to avoid bonding.
Roll Call Vote: McGowan yes, Lucier yes, Robertson yes, Minklei yes, Wernet yes, Rader yes, Bellman yes. Seven yes votes. Ordinance No. 08-99 is adopted.
Ordinance No. 09-99, An Ordinance To Amend Section 921.04(c )(1) Of The Codified Ordinances Of The Village Of Granville, Ohio, Establishing Sanitary Sewer Regulations And Charges, was reintroduced, its title read by Mayor Bellman. Second by Councilmember Rader.
Roll Call Vote: McGowan yes, Lucier yes, Robertson yes, Minklei yes, Wernet yes, Rader yes, Bellman yes. Seven yes votes. Ordinance No. 09-99 is adopted.
NEW BUSINESS Ordinance No. 10-99, An Ordinance To Amend Ordinance No. 25-98 Providing For Adjustments Of The Annual Budget For The Fiscal Year 1999 And Revising Sums For Operating Expenses, was introduced, its title read by Vice Mayor McGowan. Mayor Bellman set the public hearing date on Ordinance No. 10-99 for March 3, 1999. Ordinance No. 11-99, An Emergency Ordinance Enacted By The Village Of Granville, Licking County, Ohio, In The Matter Of The Hereinafter Described Improvement, And To Request Cooperation By The Director Of Transportation, was introduced, its title read by Councilmember Rader. Mr. Rader read the Emergency Clause. Second by Mayor Bellman.
Roll Call Vote on Emergency Clause: McGowan yes, Lucier yes, Robertson yes, Minklei yes, Wernet yes, Rader yes, Bellman yes. Seven yes votes. Emergency Clause is adopted.
Roll Call Vote on Ordinance No. 11-99: McGowan yes, Lucier yes, Robertson yes, Minklei yes, Wernet yes, Rader yes, Bellman yes. Seven yes votes. Ordinance No. 11-99 is adopted.
MAYOR’S REPORT The Mayor’s Court Report for the month of January was presented for review. Mayor Bellman directed the clerk to file the report. A copy of that report is attached as part of these minutes. MANAGER’S REPORT The Manager’s Report for the month of January was presented for review. Councilmember Lucier noted that several citizens had commented on the number of trees that have been removed lately. Manager Hickman noted that the Tree & Landscape Commission, in coordination with the Street Department, carry the responsibility of the removal of dead trees throughout the Village. Mayor Bellman directed the clerk to file the report. A copy of said report is attached as part of these minutes. REVIEW AND APPROVAL OF MINUTES The minutes of the regularly scheduled meeting of February 3, 1999, were presented for review. Councilmember Rader moved to approve the minutes as amended. Councilmember Wernet second. Motion carried.
COMMITTEE REPORTS Following Vice Mayor McGowan’s questioning of the possibility of the use of parking spaces on Broadway in front of the Bennett property, Mayor Bellman noted a conversation with Kevin Bennett wherein he relayed prior conversations with GBPA to use the property on a temporary basis, he will have more to report during the next Council meeting.
Mayor Bellman reported on a meeting between the newly formed Newark/Granville Committee. The Committee will meet the second and fourth Friday of each month and all community members are welcome to attend these meetings. Vice Mayor McGowan welcomed this cooperative venture between Newark and Granville as it is a positive thing for both communities to work together on issues that may affect us 10 years from now.
Manager Hickman reported that Holophane had incorrectly measured for light poles on Broadway. Mr. Hickman is currently working with Holophane to correct this error.
Councilmember Robertson reported on the meeting between Council and Village employees which she, Councilmember Lucier, and Councilmember Wernet attended. She copied the David Baer, spokesperson for Dispatchers and Police Officers, notes to Council and summarized his issues. She noted that the employees had voiced their appreciation for the opportunity for this meeting which set the tone for a good atmosphere. She stated that pay seemed to be the largest concern which consisted of 1)starting pay too low, 2)pay levels across board are too low, 3)it takes too long to reach the end of the payscale, and 4)upon reaching the end of payscale, pay never rises. She reported Mr. Baer’s comments that all of the dispatchers and some of the Police Officers actually qualify for welfare benefits. She also noted their concern of the high turnover of dispatchers and police which is costly to the Village (training, uniforms etc.). From the Service Department she got the feeling that they like working together, which is probably what keeps them with the Village, however, they have some of the same complaints about the payscale. She referenced a statement that was made that employees can’t afford to live in the Village. There was some voiced desire for a chance for advancement as incentive to stay with the Village. The Police Officers also say that the space they have to work in is quite inadequate. For example - there is only a small room for interviewing and that staffing is too low to man the shifts in an efficient manner. There was concern that Dispatchers must stay in the radio room for their entire 8 hour shift. She also noted that the employees expressed dissatisfaction in getting a bonus at the end of the year. Councilmember Robertson noted that it doesn’t seem right to her that the people who work for the Village could qualify for welfare. Councilmember Lucier stated she did not want the meeting to be disputatious, as this was simply information that was presented to Council by employees, however she felt some of the information presented was incorrect. She stated that out of curiosity, she look in the census bureau’s data and Department of Health and Human Services to see what the poverty guidelines are in 1998 for different families. She does not feel the employees of Granville should be living in poverty, however, she found it hard to see what the employees reference to welfare eligibility was based on. She got the impression that the people that work in the Service Department, particularly the Water Department, were really very satisfied except they would like to get a regular raise every year. She feels this again raises the issue that there is a need to update the Village’s salary schedule. Councilmember Wernet expressed a concern that it appears few employees live in Granville either because they can’t afford to or don’t wish to live in Granville. He feels there would be a benefit to the Community to having the employees such as the Police personnel as members of the community. By being part of the community, the employee may get a better sense of what can and should be going on. There is a heightened benefit to the Village by having the police officers more intricately involved with the Village. He suggested having an Personnel Committee Meeting with Council as a whole. Following discussion on the parameters expected and what the study will be based on Mayor Bellman noted that his experience has been that collecting statistical information can be overwhelming which can also become paralyzing in terms of making a decision. Councilmember Lucier suggested the idea of making an effort to hire Village residents when there is an opeining instead of trying to make the compensation big enough that a resident from someplace else could afford to live here. Councilmember Robertson feels a sense of urgency in addressing these issues as the employees are doing a good job for the Village. It was decided that Council needs to discuss these issues to see the underlying values and set goals and concepts to be addressed in a salary survey study. This discussion will be added to the agenda for the meeting of March 3, 1999.
MEETING ANNOUNCEMENTS Feb 20,1999 - 3:30pm - Park Lanes - Big Brothers/ Big Sisters Bowling Event.
Feb 27, 1999 - 10:00am-2:00pm - Council Retreat - Slayter Hall (Denison University) ADJOURNMENT Councilmember Wernet moved to adjourn the meeting at 9:37pm. Councilmember Rader second. Motion carried.