Granville Community Calendar

Council Minutes 11/1/00

CALL TO ORDER (by Mayor Robertson at 7:30pm)

ROLL CALL (7:31pm) Those responding to the roll call were Councilmembers Bellman, Crais, Lucier, McGowan, and Moore; Mayor Robertson, Manager Hickman. Attorney Robert Erhard was present to sit in for Law Director Hurst. Councilmember Crais moved to excuse Vice Mayor Wernet; second by Councilmember Bellman. Motion passed.

CITIZENS’ COMMENTS (opened by Mayor Robertson at 7:32pm) None.

Mayor Robertson closed Citizens’ Comments at 7:32pm

PROCLAMATION PRESENTATION Mayor Robertson presented a Proclamation of Appreciation to the representatives of the Granville Federation for the Appreciation of the Blues, Inc., recognizing both the success of the Festival and their donation of the proceeds to community enhancement efforts.

PUBLIC HEARINGS (7:35pm) A public hearing was held on Ordinance No. 21-00, An Ordinance To Create A Broadway Bed Fund. No one appeared to speak for or against the Ordinance. Mayor Robertson closed the hearing at 7:35pm.

(7:35pm) A public hearing was held on Ordinance No. 23-00, An Ordinance To Establish The Granville Village Manager’s Salary For 2001. No one appeared to speak for or against the Ordinance. Mayor Robertson closed the hearing at 7:35pm.

NEW BUSINESS (7:35pm) Resolution No. 00-39, A Resolution To Award The Bid For Cedar Street Sidewalk Plans, And To Authorize The Village Manager To Enter Into An Agreement Therefore, was delayed at the request of Manager Hickman due to the need to clarify a math error in one of the bids. OLD BUSINESS (7:36pm) Ordinance No. 21-00, An Ordinance To Create A Broadway Bed Fund, was reintroduced by Councilmember Bellman. Second by Councilmember McGowan. A Roll Call vote on the Ordinance yielded six (6) affirmative votes: Councilmembers Bellman, Crais, Lucier, McGowan, Moore; Mayor Robertson. Ordinance No. 21-00 is adopted. (7:37pm) Ordinance No. 23-00, An Ordinance To Establish The Granville Village Manager’s Salary for 2001, was reintroduced by Councilmember Lucier. Second by Councilmember Crais.

Discussion: Re Section 12 of the Employment Agreement, Councilmember Lucier voiced her concern about having only a 30-day notice period on the part of the Manager. All agreed this was a potential problem. Manager Hickman stated that, at the time of his annual July review, he would know what his plans for September would be, effectively creating a notification period of between 60 and 90 days depending on when in July the review was conducted.

Councilmembers Bellman and Lucier pointed out a discrepancy in the employment dates cited in Section 4—“12-month period” should read “24-month period” and “September 30, 2001” should read “September 30, 2002.” Further discussion clarified that the signing bonus was payable in two installments, one for each year.

Attorney Erhard proposed the following language to amend the agreement: 4. Compensation. “…established by the Village. In addition, in consideration of Employee agreeing to work for the 12- month period ending September 30, 2001, Employee shall receive a signing bonus of $7,500 payable in December 2000; and for the 12-month period ending September 30, 2002, $7,500 payable in December 2001.”

12. Termination. “…Section 4.06 of the Village Charter; furthermore Employee shall notify the Village at the time of his annual review of his intention to remain for the next year commencing October 1st.”

A Roll Call vote on the proposed amendments to Ordinance 20- 00 yielded six (6) affirmative votes: Councilmembers Bellman, Crais, Lucier, McGowan, Moore; Mayor Robertson. Ordinance 20-00 is amended.

A Roll Call vote on Amended Ordinance 20-00 yielded six (6) affirmative votes: Councilmembers Bellman, Crais, Lucier, McGowan, Moore; Mayor Robertson. Amended Ordinance No. 23- 00 is adopted.

REVIEW AND APPROVAL OF MINUTES (7:57pm) The minutes of the regularly scheduled meeting of October 18, 2000, were presented for review. Councilmember McGowan asked for an amendment to the discussion re employee salaries, as follows: On Page 3, in the Discussion of the motion to amend – change “…Village salaries…” to “… Village salary increases….” Councilmember McGowan moved to approve the Minutes as amended; second by Councilmember Crais. Motion passed. COMMITTEE REPORTS (8:00m) Economic Development Committee (Councilmembers Crais, Moore; Mayor Robertson). Met two weeks ago and finalized the brochure for prospective businesses. Began discussions on whether or not the Village should form an Economic Council whose intent would be to proactively try to attract appropriate businesses into existing commercial space. (Councilmember Crais said the Township Trustees have some concerns with this issue and have declined to participate at this point.) The Committee thinks it would also be helpful to have a twice-yearly “round table” to bring business owners, community members, and Village Council together to discuss the “economic landscape” of the Village and try to anticipate emerging issues. If an Economic Council were formed, the Committee feels it would be important to have broad representation (e.g., from Denison, and from the portions of the citizens who neither own businesses nor are elected officials). The basic issue at this point is to determine if this is a good idea and, if so, how proactive we want to be. Mayor Robertson noted that the Committee has been discussing small towns and retail businesses in general, focusing on how viable the two are at this point. Councilmember Crais added that a proposed budget will be part of the report on this issue so Council can make an informed decision about whether or not to fund it. Councilmember Bellman urged that this issue be considered in the larger context of the Comprehensive Plan to forestall historical-district retailers being “bled off” into outlying commercial areas. Council gave Councilmember Crais the go-ahead to pursue the idea. There was general disappointment in the Township’s decision not to participate.

Finance Committee (Councilmember Moore). No report. Newark-Granville Joint Committee (Councilmember Bellman, Mayor Robertson). Councilmember Bellman reported on the recent session with State Senator Hottinger and State Representative Evans to discuss north-south route. He appreciated Mr. Hottinger’s honesty in saying that this was a long-term project and felt we now had a good “road map” for how to get the project moving (e.g., get a lot more people on board, for starters). Mr. Hottinger warned against getting too specific too early, suggesting we promote the concept and let the details fall into place later. He also stated frankly that economic development would be the compelling argument behind the project, taking far more precedence that either safety concerns or the desire of Granville and/or Newark to eliminate certain traffic along our residential streets. Personnel Committee (Councilmember McGowan). No report.

Planning Commission (Councilmember Lucier). Met this morning. Report to be presented in two weeks.

Rec Commission (Councilmember McGowan). Meets next Tuesday.

Street Light Committee (Councilmember McGowan). All new lights scheduled for installation this year are in. Council will be asked to appropriate more money for next year’s additions/replacements.

Streets & Sidewalks Committee (Councilmembers Bellman, Crais; Vice Mayor Wernet). Councilmember Crais reported on a detailed presentation by Jobes Henderson Associates that illustrated sophisticated ways of surveying/modeling of the Broadway area that would allow us to create a virtual reality and see what projects would look like before any actual work is done. He felt the concept seems promising and stated it would go a long way toward allaying citizens’ concerns up front. The procedure is, obviously, more expensive but would seem to be warranted, especially for Broadway proposals. Councilmember Lucier pointed out that even though it may be more expensive when added on to engineering costs for a particular project, the initial scanning would then be available for future use.

Tree and Landscape Committee (Councilmember Moore) No report.

Union Cemetery Board (Councilmember Lucier). No report, except to say that the annual Halloween party— with volunteers patrolling the cemetery and answering questions—was held.

OTHER: Manager Hickman·Stated that he would be bringing a department head to every other Council meeting so Council could both ask questions and hear concerns. Tonight’s guest was Chief Cartnal. Council and Chief Cartnal discussed Beggar’s Night, noting especially the helpful presence of Denison students with safety vests in the major crosswalks. Chief Cartnal hopes to expand their presence next year. Councilmember Moore asked why there hadn’t been more of an officer presence in the downtown area, both on foot and in cruisers, to keep the kids calmed down. Chief Cartnal stated that there were three officers on duty that night, one at Spring Hills (at their request) and two in town—one of whom was dressed in the Safety Pup costume and riding the “gator.” There were no special-duty officers that evening. Manager Hickman stated that the procedure would be different next Halloween. Councilmember Crais noted that the speeds on Pearl Street were getting out of hand again and urged a little more stealth in the placement of the speed gun unit.

Mayor Robertson Displayed a certificate of award from the DAR Constitution Week Committee, presented to the Village of Granville Mayor’s Office “in Recognition of Outstanding Work in Upholding and Promoting the Ideals of the Constitution of the United States.”

Reported that the Township Trustees had proposed Wednesday, November 22nd, as the date for the joint meeting. Asked Manager Hickman to find an alternate time since that was the night before Thanksgiving.

Reminded Council that their special Saturday meeting would be December 2nd, from 8:00-10:00am.

Councilmember Bellman Reminded Council that we had spent money last year on a series of four public service radon ads and asked if we should do it again. He suggested inviting people to pass along names of contractors they’ve used so others might know where to turn. Council agreed to fund the ads. Councilmember Bellman will develop the idea with Manager Hickman.

Councilmember Crais Reported having seen the speed tables in Burlington, Vermont. He was impressed by their appearance and effectiveness and suggested Manager Hickman contact the Burlington Village Manager.

MEETING ANNOUNCEMENTS Next Village Council meeting – November 15, 2000

ADJOURNMENT Councilmember McGowan made a motion to adjourn the meeting at 8:31pm. Second by Councilmember Crais. Meeting adjourned.

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

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