VILLAGE OF GRANVILLE COUNCIL MEETING MINUTES November 15, 2000
CALL TO ORDER (by Mayor Robertson at 7:32pm)
ROLL CALL (7:32pm) Those responding to the roll call were Councilmembers Crais, Lucier, and McGowan; Vice Mayor Wernet, Mayor Robertson, Manager Hickman, and Robert Erhard (sitting in for Law Director Rufus Hurst). Councilmember Crais made a motion to excuse Councilmembers Bellman and Moore; second by Vice Mayor Wernet. Motion passed.
CITIZENS’ COMMENTS (opened by Mayor Robertson at 7:33pm) Jerry Martin, 15 Briarwood Drive (representing Brew’s Café). Informed Council that Brew’s would like to be able to serve wine. Since there are no available permits in the Village, one would have to transferred in. Since such transfers only happen if there is a compelling economic reason behind the request, Mr. Martin asked for a letter of support signed by the Mayor and the Village Manager, stating that it would be advantageous to the Village in terms of increased revenues and possible increased employment. Councilmember Lucier stated she had no objection to the request but felt Mr. Martin should build the economic-justification case, not Council. Mayor Robertson asked Mr. Martin to work up some numbers and come back to the next Council meeting. In order to ensure Council’s being able to vote on the request at it next meeting, Councilmember Lucier asked Mr. Martin submit his proposal in advance. Mayor Robertson closed Citizens' Comments at 7:42pm. NEW BUSINESS (7:42pm) Ordinance No. 24-00, An Ordinance To Amend Ordinance No. 43-99 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2000 And Revising Sums For Operating Expenses, was introduced by title only by Vice Mayor Wernet; second by Councilmember Crais. Mayor Robertson set the public hearing for Ordinance No. 24-00 for December 6, 2000. (7:43pm) Resolution No. 00-39, A Resolution To Award The Bid For Cedar Street Sidewalk Plans, As Per Specifications, And To Authorize The Village Manager To Enter Into An Agreement Therefore, was introduced and read in full by Vice Mayor Wernet; second by Councilmember Crais.
Discussion: Councilmember Lucier asked for confirmation that there was no relationship between Robertson Construction and Mayor Robertson; there is not. Councilmember McGowan asked if the new sidewalk would be handicapped accessible. Manager Hickman said the contractor was expected to meet code at the two intersections (Cedar/North Pearl and Cedar/Granger).
A voice vote on Resolution No. 00-39 yielded five (5) ayes. Resolution No. 00-39 is adopted.
(7:45pm) Resolution No. 00-41, A Resolution To Authorize The Village Manager To Advertise For Bids Fro The Purchase Of Water And Sewage Treatment Chemicals, was introduced and read in full by Vice Mayor Wernet; second by Councilmember Crais. There was no discussion. A voice vote on Resolution No. 00-41 yielded five (5) ayes. Resolution No. 00-41 is adopted.
(7:46pm) Resolution No. 00-42, A Resolution To Establish The Time And Place Of A Public Hearing For The 2001 Municipal Budget As Proposed By The Village Manager, was introduced and read in full by Vice Mayor Wernet; second by Councilmember Crais.
Discussion: Councilmember McGowan asked for assurance that the proposed budget would be available in the Library. Manager Hickman responded that it would.
A voice vote on Resolution No. 00-42 yielded five (5) ayes. Resolution No. 00-42 is adopted.
OLD BUSINESS (7:48pm) Councilmember Lucier reminded Council that she had asked (about six ago) whether the Village could annex Village property situated in the Township (e.g., Fanchion Lewis Park and the Service Building on South Main Street) into the Village proper. At the time, the answer was “no” due to the pending merger study. Her question now is whether we could proceed with that process since the study was defeated. Manager Hickman and Mr. Erhard said we could.
Councilmember McGowan, citing the GBPA’s announcement that they would not be sponsoring anything next Halloween, asked if the Village could resolve the problems stemming from this year’s event before next year, in the hopes that GBPA would reconsider their decision. He also emphasized that coverage of the downtown area should be a first priority with the Police Department (i.e., other entities requesting Police assistance for that evening need to pay for a special-duty officer). Vice Mayor Wernet strongly agreed, adding that he also had concerns about constitutional issues given that an employee on the Village payroll at the time had been working for a church. There was general concern that the Police Department Monthly Report Supplement, showing that a special-duty officer had been at Spring Hills, conflicted with Chief Cartnal’s statement at the last Council meeting that Spring Hills’ request for service had been met by a regular-duty officer. [Manager Hickman left the table momentarily to ask the dispatcher on duty in the Police Department to check the records on this issue.] He gave his word to Council that “we can do better and intend to” for next year, starting with having more officers on duty. Mayor Robertson emphasized that requests for special-duty officers elsewhere should not take precedence over downtown needs. Councilmember McGowan stated that scheduling adjustments may need to be made during large public occasions and that Manager Hickman should convey this Council directive to Chief Cartnal. Manager Hickman noted that he was attending a GBPA lunch the next day and invited any available Council members to join him in discussing the Halloween concerns. Councilmember Lucier will attend.
MAYOR'S REPORT (7:56pm) The Mayor's Court Report for the month of October was presented for review. Vice Mayor Wernet made a motion to accept the report; second by Councilmember Crais. Motion carried. Mayor Robertson directed the report be filed with the Clerk. A copy of said report is attached as part of these minutes.
MANAGER'S REPORT (7:56pm) The Manager's Report for the month of October was presented for review. Vice Mayor Wernet made a motion to accept the report; second by Councilmember Crais. [Councilmember Crais asked about variances in the leaf-pickup schedule. Manager Hickman cited machine breakdowns and weather problems. He added that they are on double shirts now and plan to run at least through Thanksgiving.] Motion carried. Mayor Robertson directed the report be filed with the Clerk. A copy of said report is attached as part of these minutes.
REVIEW AND APPROVAL OF MINUTES (7:57pm) Councilmember Crais made a motion to accept the minutes as submitted; second by Councilmember McGowan. Motion carried.
COMMITTEE REPORTS (7:58pm) Development Committee (Councilmember Crais). No report.
Finance Committee (Councilmember Moore). No report. Newark-Granville Joint Committee (Mayor Robertson). No report.
Personnel Committee (Councilmember McGowan). No report.
Planning Commission (Councilmember Lucier). Among the applications considered at the most recent meeting was one from Denison University re another dorm and parking lot. Minutes from the special meeting, containing the resolution regarding the heritage overlay replacing the transportation corridor, are still unavailable.
Rec Commission (Councilmember McGowan). Still in the planning stages for the construction of an activity structure between the ball fields. Winter programs are in order. Last year was a great year and participation continues to rise.
Street Light Committee (Councilmember McGowan). Will be presenting a budget for additional replacement lights (possibly the last group!).
Streets & Sidewalks & Utilities Committee (Vice Mayor Wernet). Charged Manager Hickman to proceed with the South Main Street/bike-path crosswalk (with lights and brick). Discussed options re the College/Pearl intersection. Endorsed the proposed scanning project, feeling it makes good sense to give an advance “virtual reality” look at streetscapes with improvements. Scans will be done on an as- is basis, with proposed projects layered in as needed. Manager Hickman will bring forward an appropriation request. The total expenditure would be $33,000 if the “base map” scan and engineering are done as a unit, $36,000 if they are done separately ($16,000 for the “base map” scan and $$20,000 for the engineering). Manager Hickman expressed a preference to move quickly on this matter and suggested amending Ordinance 24-00 (previously introduced at this meeting and set for public hearing on December 6, 2000). Vice Mayor Wernet moved to amend Ordinance 24-00 to create line item A1-6B-230, in the amount of $33,000, for “Contract Services.” Second by Councilmember Crais. A voice vote yielded four (4) ayes and one (1) abstention. Motion-to-amend passed.
Manager Hickman reported that the grant money to do the bike path section under the Raccoon Creek bridge will be received shortly. Councilmember Crais wondered if that alternate route meant we might be able to save approximately $30,000 on the South Main Street crossing by eliminating the proposed speed table and installing only the brick paving and lights. Councilmember McGowan asked about the status of the Broadway crosswalk. Manager Hickman responded that the upcoming scan will enable finalization of the design work for the crossing, but we still have to wait for the final elevation of the pavement to be determined. Councilmember McGowan noted that this crossing is “the prime concern of the businesses” on Broadway. Councilmember Crais felt the two proposed crosswalks were a package and we should wait for the scan before finalizing either one. Vice Mayor Wernet said he shared Councilmember McGowan’s frustration at the “glacial pace of change” but also agreed that the two crosswalks are on parallel paths. He also felt that access to the scan would go a long way toward resolving the many differences of opinion about what downtown should look like.
Tree and Landscape Committee (Councilmember Moore). No report.
Union Cemetery Board (Councilmember Lucier). No report.
OTHER: (8:17pm) Mayor Robertson. Reported that Abram Kaplan, Director of Environmental Studies at Denison, is teaching a course on environmental issues in relation to planning.
Councilmember Crais. Asked why there still were no trees on South Main Street. Manager Hickman reported they should be going in any time now. He also said some trees had been planted last week on the Broadway Boulevard.
Councilmember Lucier asked if there were any news on the Law Director search. There is not.
Vice Mayor Wernet asked if we still needed a new Planning Commission member. We do and Manager Hickman will check to see about an ad in the paper and notice on the Village web site.
Manager Hickman reported that the officer on duty at Spring Hills Church the night of October 30 was paid by the Village for two hours of overtime. Councilmember Lucier asked Manager Hickman to clarify why the Police Report says “Special Duty” since this was obviously not a freelance situation. He will check and report back. Council expressed general concern about the constitutional issues involved when the Village pays time-and-a-half for an employee to work for a church. Councilmember McGowan reiterated Council’s agreement that any extra duty anywhere should be paid for by the event sponsor, not the Village. Manager Hickman said this instance would be straightened out and would not be repeated. MEETING ANNOUNCEMENTS Next Special Meeting for Council – December 2, 2000 (8:00- 10:00am) Next Village Council meeting – December 6, 2000
ADJOURNMENT Councilmember McGowan made a motion to adjourn the meeting at 8:37pm. Second by Vice Mayor Wernet. Meeting adjourned.