VILLAGE OF GRANVILLE COUNCIL MEETING MINUTES October 3, 2001
CALL TO ORDER (by Mayor Robertson at 7:33pm)
ROLL CALL (7:33pm) Those responding to the roll call were Councilmembers Bellman, Lucier, McGowan, and Moore; Vice Mayor Wernet and Mayor Robertson; Manager Hickman, Law Director Crites. Councilmember McGowan moved to excuse Councilmember Crais, who is ill; second by Councilmember Lucier. Motion carried.
Councilmember Moore moved to amend the Agenda to delete the introduction of Ordinance 34-01 since the School District asked to postpone the matter for two weeks while they continue discussions with the EPA and the Village. Second by Councilmember Lucier. Motion carried.
CITIZENS’ COMMENTS (opened by Mayor Robertson at 7:35pm) All Topics Broadway Medians and East Broadway Paving Jerry Martin, 15 Briarwood Drive. Mr. Martin asked about the status of both projects, worried that they might adversely affect Kiwanis at next summer’s 4th of July activities and, perhaps, even the food purveyors during the next Blues Festival. Councilmember Bellman, after taking issue with the “misleading” article in The Sentinel, confirmed that no decision has been made on medians, either by the Streets & Sidewalks Committee or by Council (both are still at the “brainstorming” stage). Mr. Martin emphasized that he wants to be consulted as an individual business owner rather than having the GPBA speak for him. Manager Hickman noted that he already has a meeting scheduled with the GPBA to discuss how best to approach the businesses. He assured Mr. Martin that there is no intent to “devastate” the 4th of July festivities. Vice Mayor Wernet agreed, stating that “if medians won’t work for Kiwanis and 4th of July, they won’t be done.” Manager Hickman said the paving schedule is still uncertain. Crosswalk improvements are out for bid, with a submission deadline within the next two weeks. At that time Council can elect to install a crosswalk, either in 2003, with the state paying, or earlier at our own cost. Businesses will be consulted. Paving itself would take less than a week, doing one side of the street at a time. The crosswalk would take a couple of weeks due to concrete curing.
Bike-Trail Bridge Over Raccoon Creek (connecting trail to Raccoon Creek Park) Ron Sheldon, 278 Llanberis Drive, speaking for the Rec Commission. Mr. Sheldon asked Council to consider setting aside funding in next year’s budget to participate in the installation of this bridge. The projected cost for purchase-and-installation is $300,000, to be split half-and- half between State entities and local entities. Granville Village, Granville Township, and the Licking County Commissioners are each being asked to contribute $50,000 to make up the “local entity” half of the total cost. At this point, the bridge has been purchased (located by Jim Riddle), its eligibility for a historical plaque has been certified, the hydrologist survey is complete, the land conservancy review is complete, and permission from all affected landowners has been obtained.
Belt Filter Press (7:50pm) Erik Holmquist (Village staff) reviewed the operation of the Wastewater Filter Plant, where the belt filter would be used to replace the current dewatering system (to compress bio-solids and squeeze the water out). This new equipment could be installed in an existing building. Savings over the current system would come from both equipment and labor. Purchase and installation of a used unit is usually between $100,000-150,000, with an expected life of 15-20 years. Bids on the proposal range from $59,900 to $188,900. The preferred bid, which best met all the specifications, came from Burch Hydroclean of Fredericktown, was $133,310 (with a top-model press with 200 hours of use—a savings of $130,000 over a new unit). The unit comes with a one-year warranty on parts and labor (same term as with a new unit). Mr. Holmquist, responding to questions from members of Council, confirmed that none of the three employees now on staff would be cut; rather they would be able to devote hours to other maintenance tasks not being fully covered now.
Mayor Robertson closed Citizens’ Comments at 8:20pm.
PUBLIC HEARINGS ( 8:20pm) Ordinance No. 32-01, An Ordinance To Approve The Terms Of A Real Estate Purchase Contract Relating To The Proposed Purchase of 5.45 Acres On Columbus Road Known As The Watson Property And To Authorize The Village Manager To Execute Said Contract, was introduced by Mayor Robertson. Jackie O’Keefe asked for a description of the location; Manager Hickman complied. Mayor Robertson closed the public hearing at 8:21pm.
OLD BUSINESS (8:21pm) Ordinance No. 32-01, An Ordinance To Approve The Terms Of A Real Estate Purchase Contract Relating To The Proposed Purchase of 5.45 Acres On Columbus Road Known As The Watson Property And To Authorize The Village Manager To Execute Said Contract, was not introduced because the title examination on the property is not yet complete. Vice Mayor Wernet moved to table the ordinance; second by Councilmember Moore. Motion carried.
Ordinance No. 17-01, An Ordinance To Amend Chapter 1189 Of The Codified Ordinances Of Granville, Ohio, was moved off the table by Councilmember Lucier; second by Vice Mayor Wernet. Motion carried.
Discussion: Councilmember Moore reiterated her earlier concerns about varying size regulations and suggested deleting Item 5 from Section 1189.05, Free-Standing Signs, for the Village Square District. Vice Mayor Wernet so moved; second by Councilmember Moore. Motion-to-amend carried. Councilmember Moore also objected to 1189.10-D, re “holiday” lighting restrictions, since it observes only Christian holidays. She moved to strike “…but only between November 15 and January 15….” Second by Councilmember McGowan. Motion-to- amend carried. Councilmember Bellman expressed concern about 1189.08, which itemizes signs allowed in the right-of- way, and 1189.10, which exempts political signs from this ordinance. He moved to add a new last sentence to Sections F, G, H, and I (to alleviate the confusion), as follows: “Signs, if placed on roadways with sidewalks, shall be placed on the opposite side of the sidewalk from the roadway. In the case of roadways with no sidewalks, the signs shall be located no closer than eight (8) feet from the edge of the road.” Second by Vice Mayor Wernet. Motion- to-amend carried.
A Roll Call vote on Ordinance No. 17-01 yielded six (6) affirmative votes: Councilmembers Bellman, Lucier, McGowan, and Moore; Vice Mayor Wernet, Mayor Robertson. Ordinance No. 17-01 is adopted.
NEW BUSINESS (8:47pm) Resolution No. 01-61, A Resolution To Authorize The Village Manager To Submit A Grant Application For 2001-2002 Capital Improvement Projects To District 17, Ohio Public Works Commission, For Funding, On Granville’s Behalf. (SR 16/Cherry Valley Road improvements, was introduced by Councilmember Bellman. Second by Vice Mayor Wernet. Discussion: Councilmember Bellman, stating that no one had yet seen the designs, urged modification of the Resolution by adding a Section III to specify that, before the grant application is submitted it would be reviewed by the Streets & Sidewalks Committee. Manager Hickman urged submitting the application first (with a deadline of October 13th), followed by the discussion. The maximum grant we can get will be $190,000 and he intends for that to cover improvements from Westgate Drive to S.R. 16. Manager Hickman added that, since the Village will have to pay for anything it wants to do above and beyond the $190,000, nothing is lost by having the engineering study occur simultaneously with submission of the application. Councilmember Bellman said he had no problem with meeting before the October 13th deadline. Councilmember Moore concurred but emphasized how important it was to make sure the application was submitted in a timely manner. She asked Manager Hickman to describe the application process (i.e., what is submitted and how definitive/binding it is). Manager Hickman responded that he submits the application itself, letter of support (which are already in hand), and a general list of projected improvements. If anything on the original list is not done in the final project, that portion of the funding is “backed out.” Councilmember McGowan brought up the traffic problems at Wendy’s and the possibility of Wendy’s assuming some of the cost to correct the situation. Councilmember Bellman agreed, suggested alternate ingress/egress locations off of Galway Drive for Wendy’s and further north on Cherry Valley Road for Westgate Drive. In short, he felt we needed to have the whole plan in place to make good decisions about the intersection itself. Vice Mayor Wernet suggested that Streets & Sidewalks meet with Manager Hickman before October 13th to come up with a mix that works reasonably well, then submit the application. Councilmember Bellman agreed to that plan. Manager Hickman will modify Item 2 on the application to read “…improvement for traffic flow…” instead of “…modification of the lanes….” it. Motion carried.
Ordinance No. 33-01, An Ordinance To Amend Ordinance No. 25- 00 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2001 And Revising Sums For Operating Expenses, was introduced by Councilmember Lucier. Second by Councilmember Bellman. Mayor Robertson set the public hearing for October 17, 2001.
OTHER (9:05pm) Alexandria Water Contract Councilmember Bellman noted that he was bringing this contract come before Council on behalf of the Streets, Sidewalks, & Utilities Committee so Council could have input on the rate structure before the contract was submitted to Alexandria. Alexandria has been paying 1.3 times the production cost. Owens-Corning has been paying last year’s production cost with no add-on; other non- Village residents pay a flat 2.0 multiplier. The current proposal for Alexandria is a “very modest” increase—1.33, with a penalty-rate of 1.5 times their rate to discourage them from exceeding their 40,000 gpd rate. (They now use about 35,000 gpd.) Councilmember McGowan urged that Council think of the long view (i.e., how much water do we want to give them in five years? ten years? twenty years?) and “get serious” about a penalty rate if 40,000 gpd is all we want to give. Vice Mayor Wernet agreed, pointing out that our policy is not to prevent Alexandria from growing, just to prevent it at our expense. There was general consensus that the Alexandria rate should be higher than Kendal’s 1.3, since Kendal is a special benefit to the community. Council agreed to a cap of 1.5, to be phased in over time. The rate for 2001 and 2002 would stay at 1.33; it will change to 1.5 in 2003 for the remainder of the five-year contract now being submitted. Starting now, however, the penalty rate for usage over 40,000 gpd will be three times the contract rate. REVIEW AND APPROVAL OF MINUTES (pm) Regularly Scheduled Meeting of September 19, 2001. The following additions/corrections were requested: 1) Councilmember Moore – p.5, under Resolution No. 01-58, add: “She also asked Manager Hickman to express Council’s dissatisfaction to the County Auditor with respect to the sexist wording of the resolution’s form.” 2) Councilmember Moore – p.6, end of the paragraph re Resolution 01-59, add: Motion, as amended, carried. [Council indicated that if Victoria’s Parlor wanted a similar time-frame, they would agree.] 3) Councilmember Moore – p.6, Development Committee: “Councilmember Crais reported the Committee had met would meet the next day with Professor Dale Bertsch….” 4) Councilmember Moore – p.7, 8th line of initial paragraph: Delete “Manager Hickman disagreed.” 5) Law Director Crites – p.5., “Discussion” under OLD BUSINESS, last sentence: “…of the $14,476.98 paid- to-date for Law Director Prosecutor services….” 6) Law Director Crites – p.6, last sentence of Ordinance No. 32- 01: “…Mayor Robertson set the public hearing for September 5, October 3, 2001.” Vice Mayor Wernet moved to accept the minutes as corrected; second by Councilmember Lucier. Motion carried.
COMMITTEE REPORTS (9:37pm) Economic Development Committee (Councilmembers Crais, Moore; Mayor Robertson). Councilmember Moore reported the committee had met with Professor Bertsch’s students (though not with the professor himself). They were joined by members of the GBPA (Mike Frazier, Eloise DeZwarte, Ruth Owen, and Melissa Hartfield). The exchange was helpful and the students provided a course outline that will help us follow their progress. The committee will next receive the students’ proposal of the scope of the study.
Finance Committee (Councilmember Moore). No report.
Newark-Granville Joint Committee (Mayor Robertson, Councilmember Bellman) No report.
Personnel Committee (Councilmember McGowan). Councilmember McGowan noted the committee will meet October 11th.
Planning Commission (Councilmember Lucier). Councilmember Lucier reported on an initial plans/initial comments work session with Speedway (the successor to SuperAmerica) in which they showed what they want to do at the intersection of Route 16 and Cherry Valley Road. The Commission is expecting the Episcopal Church’s application for renovations to the Sensibilities building. Manager Hickman noted that he had had Seth Dorman write the church to clarify that they needed to go through the lessor, who then goes to the Village.
Rec Commission (Councilmember McGowan). Councilmember McGowan reported the commission had discussed the bridge mentioned earlier by Ron Sheldon. He reiterated that the upcoming levy is a replacement one, to keep programs going. The fall sports are under way; winter ones will begin shortly.
Street Light Committee (Councilmember McGowan). Councilmember McGowan noted that lights in the core of the Village will be completed before branching out. Manager Hickman reported that three more would be put up as soon as their arms were painted. Streets, Sidewalks & Utilities Committee (Vice Mayor Wernet; Councilmembers Bellman, Crais). Councilmember Bellman noted that the Alexandria water contract had already been dealt with by Council. The committee is also discussing East Broadway improvements, along with sprinkler systems for old buildings. Re the Clear Run culvert replacement, it will involve a two-month closing since doing it one lane at a time would be prohibitively expensive. Manager Hickman noted he is trying to hold up on Clear Run until ODOT is done on South Main Street and some of the other projects are wrapped up. Councilmember Bellman reported he has received some signage ideas for the South Main bike crossing but they are far from ideal. He asked Manager Hickman to look into this and the committee will discuss it again at the next meeting. They are still undecided on the Broadway medians. As for the golf-course sidewalks, they have asked for some design work by November 15th. Manager Hickman said he wasn’t sure if it could be done by then but that he would certainly have some ideas ready. Councilmember McGowan asked when the Main Street bridge would be completed. Manager Hickman said they have run over their 75-day window and are only about half done. However, ODOT has to enforce this, not the Village. Tree & Landscape Committee (Councilmember Moore). No report.
Union Cemetery Board (Councilmember Lucier). No report.
Strategic Land Acquisition Committee (Councilmembers Bellman, Crais, Moore). No report.
JEDD Mayor Robertson reported that the joint meeting has been delayed. Council agreed on November 17th (one of the two dates proposed by the Trustees), and asked Manager Hickman to relay that to Norm Kennedy.
School Sewer System Update No report. Other Councilmember Moore reported that the Granville Land Conservancy would hold a meeting on October 4th at 7:30pm at Pilgrim Lutheran. The guest speaker will be Chris Engle, District V ODOT representative, who will cover projects in Licking County and the funding therefore. His talk will be followed by a Q&A.
MEETING ANNOUNCEMENTS October 5, 2001 – Economic Development Committee Meeting October 9, 2001 – Tree & Landscape Committee Meeting October 9, 2001 – Comprehensive Plan Review Committee Meeting October 9, 2001 – Planning Commission Meeting October 11, 2001 – Personnel Committee Meeting October 11, 2001 – BZBA Meeting October 17, 2001 – Council Meeting ADJOURNMENT Vice Mayor Wernet moved to adjourn the meeting at 9:53pm. Second by Councilmember McGowan. Meeting adjourned.