Granville Community Calendar

Council Minutes 12/18/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES December 18, 2002 

CALL TO ORDER (by Mayor McGowan at 7:35 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the roll call were, Councilmembers Hartfield, Robertson, Bellman, Main, Mayor McGowan, and Vice Mayor Moore; Manager Hickman, Law Director Crites. 

 Councilmember Main made a motion to excuse Councilmember Crais. Council member Robertson second. Motion carried 

APPROVAL OF AGENDA (7:36pm) Manager Hickman recommended Council strike Resolution 02-48 as noted and add proposed Resolution No. 02-51, relating to the Spring Valley Committee. Councilmember Main moved to approve the agenda as amended, seconded by Councilmember Hartfield. Motion carried. 

CITIZENS’ COMMENTS (7:37pm) All topics – None

Pyles Comunications – Kaki Reckard, a representative from Pyles Communications, and Ann Ormond, who was representing Granville Business and Professional Association, were present to answer questions regarding a funding request. The GBPA approached Pyles Communications to discuss the probability of creating a “brand” for Granville that would be current and have longevity. The purpose and objective is to service Granville by, encouraging local residents to be more supportive of area business, encourage the Denison community (students/faculty) to experience and support the local merchants, and re-create the idea that Granville is a day destination. Pyles Communications develops and builds brands for communities that encourage long term results. In the course of this process, feedback is also provided and shared with individual business owners. The idea is to set up a good business model for the “brand” so that individual businesses can benefit. Ms. Reckard suggested that a good brand can last forever, although campaigns may change. It is important to start with a good foundation, because although a situation can change, the message about the brand should continue to draw business. Consistency and frequency generate results. The portion of funds from the Village will be used solely for media/marketing purposes. Ms. Reckard verified that Pyles Communications will be entrusted to write the marketing strategy and will help implement the plan including lure brochures, professional and retail business brochures, and logos. Vice Mayor Moore asked if other communities, like Granville, had conducted similar marking campaigns. It was noted that previous experience has proven rare for a community the size of Granville to embark on this type of an endeavor. Ms. Rechard does not know if there will be any access to comparison data to demonstrate as studies are expensive to conduct and hard to track. Community branding is a cutting edge concept and for a community this size it could be very significant. However, Ms. Reckard will provide Council with data prior to the January 15, 2003 meeting and report on the information during that meeting. It was noted by Ms. Ormond that there has not been any opposition between merchants and professionals and the hope is that the plan will be a benefit to all.

Councilmember Bellman arrived (7:51pm)

 Councilmember Bellman suggested a survey of the local community be conducted to produce feedback for area businesses.

Mayor McGowan closed citizens’ comments at 8:05 pm. 

PUBLIC HEARING (8:05pm) 2003 Granville Village Budget. No one appeared to speak for or against the 2003 Granville Village Budget.

 Ordinance No. 25-02, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2003. No one appeared to speak for or against Ordinance No. 25-02.

Mayor McGowan closed the public hearing at 8:06pm. 

NEW BUSINESS (8:06pm) Spring Valley Task Force (Councilmember Hartfield - recused) Councilmember Robertson proposed that Council appoint all individuals that expressed interest in this committee. Councilmember Main second. Motion carried. The Committee members are: Ted Barclay, Ben Barton, Carla Beckerley, Kitty Consolo, Clifton Crais, Alan Falquet, Jerry Griffin, Roger Kessler, Liz Maher, Christie Pappas, Tym Tyler, Tom Sharp, Beth White.

 Resolution No. 02-49, A Resolution To Authorize The Village Manager To Seek Bids For Pinehurst Improvements was introduced by Councilmember Hartfield; second by Councilmember Main. Motion to adopt carried (6-0). Resolution No. 02- 49 is adopted.

 Resolution No. 02-50, A Resolution To Authorize The Village Manager To Re-Seek Bids For North Cherry Valley Road/State Route 16 Intersection Improvements was introduced by Councilmember Main; second by Councilmember Hartfield. Discussion: Manager Hickman noted that the bids came in well below estimated costs, unfortunately the best and lowest bidder failed to complete the bid package properly. After consulting with the Village Law Director and project engineers, Mr. Hickman feels it is best to re-bid this project. It was also noted that since the bid opening, it has become apparent that Alternate C (driveway between Galway and Wendy’s) would not be feasible at this time. Rd-bidding this project would provide the opportunity to seek bids based entirely on night time construction and no Alternative C. Bids did come in at a considerably lower than expected by approximately $450,000. It was a concern of some Council members that re-bidding this project might bring higher bids therefore losing the opportunity for this low bid. Manager Hickman feels caution should be given as awarding the bid to the lowest and best bidder in this case could cause the bid to be challenged by another contractor, causing delay of the project. Mayor McGowan feels that the next best bidder should be awarded the project. Law Director Crites advised that there is always the option to reject the bids or award the contract to lowest and most responsible bidder, as indicated that is subject to protest by either the lowest or second lowest bidder. Mr. Crites is comfortable defending this situation either way, noting that rejecting all bids is without recourse. There was some discussion regarding the procedure and requirements of bidding projects for the Village. Councilmember Bellman feels re-bidding the project would minimize risk of litigation and delays. Councilmember Main supports the Manager’s decision to re-bid. Councilmember Hartfield concurred, adding that she feels the policy of re-bidding should be discouraged and agrees with the need to review the contract bidding procedures. Noting that this Ordinance for bidding procedures had been adopted in 1970, the Law Director feels the language of our bidding statute should be reviewed. He noted that the state language reflects “the lowest, and most responsive, and most responsible bidder”. There is case law that constitutes what is responsive and responsible, which allows guidelines in making a decision.

 Motion to adopt carried (Aye – 5) (Nay – 1, McGowan). Resolution No. 02-50 is adopted.

 Resolution No. 02-51, A Resolution To Appoint A Committee To Study The Spring Valley Property was introduced by Vice Mayor Moore; second by Councilmember Main.

Discussion: (Councilmember Hartfield – recused) Vice Mayor Moore noted that this Resolution reflects instruction for the Spring Valley Review Task Force Committee. There were discussion and friendly amendments to the Resolution and it was decided the Committee would appoint a Chairperson during its first meeting.

 Motion to adopt carried (6-0). Resolution No. 02- 51 is adopted. 

OLD BUSINESS (8:59pm) Ordinance No. 25-02, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2003 was reintroduced by Councilmember Hartfield. Second by Councilmember Main.

Discussion: Friendly Amendments to proposed Budget. Bryn Du Mansion Funding – Funds should be put in the same account, although listed by line item, i.e. maintenance, improvements, etc. A1-7-E 260 Debt Service - Approximately $30,000 would be appropriated for interest payment with $70,000 for principal pay down. A1-4-F 230 Community Service - Add $7,500 for Spring Valley Committee expenses. Strategic Land Reserve Fund– Add $25,000 to the balance of $4,200. Council discussed whether to eliminate or increase this fund. Theoretically these funds could be used for green space purchases, park land purchases, or additional funding for other projects. A1-7-B 230 Legislative – the $10,000 earmarked for the GBPA marketing contribution is within this fund. F2 250 Equipment Reserve Fund – Skid Loader, as previously proposed, will not be purchased. A Leaf Machine will be bought instead. Seasonal Laborer – The idea is to hire someone to work with the Old Colony Cemetery, with Mr. Siegel (Tree & Landscape), and with the Service Department, as needed. Councilmember Main noted that he had a conversation with Flo Hoffman, of the Union Cemetery Board, concerning the restoration in the Old Colony Burial grounds. Restoration project experts need an intern-type person that can be of assistance. The thought is that this position could also be utilized and reimbursed by the Township for work done in the Maple Grove Cemetery. The idea is to use a Denison University student for summer employment, similar to and paid along the same scale as a DU students. This position could be an assistant to the Village Manager, and an extra set of hands during peak activity time. Hopefully this individual would receive exposure to the operation of a small town government. Councilmember’s Robertson and Main will work in conjunction with DU to secure details for this position. Vice Mayor Moore questioned the need for appropriating property tax funds for the Bryn Du Property. She noted that the tax for 2002 should be paid by Longaberger and considering the closing date of December 16, 2002, only a portion of the month of December will be the responsibility of the Village. Manager Hickman will clarify with the Finance Director the reasoning behind this appropriation.

Roll call vote: YES (6 - Robertson, Main, Bellman, Hartfield, Moore, McGowan), NO (0) Ordinance No. 25-02 is adopted. 

REVIEW OF MINUTES (9:40pm) Regularly Scheduled Meeting of December 4, 2002. Councilmember Robertson moved to accept the minutes as presented; seconded by Councilmember Hartfield. Motion carried, 6-0. 

MAYOR’S COURT REPORT – November (9:40pm) The Mayor’s Court Report for the month of November was presented for review. 

Vice Mayor Moore moved to accept the report; second by Councilmember Hartfield. Motion carried, 6-0 

Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – November (9:42pm) The Manager’s Report for the month of November was presented for review. 

Councilmember Robertson moved to accept the report; seconded by Councilmember Main. Motion carried 6-0.

Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No report.

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) No report.

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) No report.

Street Light Committee (McGowan) No report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Next Meeting – January 3, 2003 – 8:30am

Tree & Landscape Committee (Moore) No report.

Union Cemetery Board (Main) No report. 

EXECUTIVE SESSION Councilmember Main moved to enter into Executive Session, pursuant to ORC 121.22 (G)(3), for the purpose of conferencing with an attorney for the public body concerning disputes involving the public body that are the subject of pending and imminent court action. (Speedway SuperAmerica). Second by Councilmember Hartfield.

 Due to topic content, Vice Mayor requested recussal from this Executive Session. Mayor McGowan advised that Council would adjourn immediately upon returning to regular session.

 Roll call vote: YES (5 -Robertson, Main, Bellman, Hartfield, McGowan). Recused (1-Moore). NO (0). Motion carried.

Time in: 9:50pm

 A discussion with the Village Law Director concerning the Speedway/SuperAmerica appeal previously filed in Licking County Common Pleas court was had.

 Councilmember Bellman moved to return to regular session at 10:02pm. Councilmember Hartfield second. Roll call vote: YES (5 - Robertson, Main, McGowan, Hartfield, Bellman). NO (0). 

ADJOURNMENT At 10:02pm, Council unanimously moved to adjourn the meeting. Motion carried, 5-0. Meeting adjourned.

Council Minutes 12/4/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES December 4, 2002 

CALL TO ORDER (by Mayor McGowan at 7:32 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL Those responding to the roll call were Mayor McGowan, Vice Mayor Moore, Councilmembers Hartfield, Robertson, Bellman, and Main; Manager Hickman. Sitting in for Law Director Crites was Attorney Jim Gorry. 

 Councilmember Bellman moved to excuse Councilmember Crais. Unanimously seconded.

APPROVAL OF AGENDA (7:33 pm) Councilmember Robertson moved to approve the agenda as printed, seconded by Councilmember Bellman. Motion carried.

CITIZENS’ COMMENTS (7:33pm) Hearing none, Mayor McGowan closed citizens’ comments at 7:33pm.

PUBLIC HEARING Ordinance No. 20-02, An Ordinance To Approve The Development Plan For The Medical Office At 1179 Cherry Valley Road, Granville, Ohio, With Conditions. No one appeared to speak for or against Ordinance No. 20-02.

 Ordinance No. 21-02, An Ordinance To Amend Ordinance No. 39-01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 21-02.

 Ordinance No. 22-02, An Ordinance To Approve The Conveyance Of Approximately 16.12 Acres Of Land To The Trustees Of Granville Township. Skip Keyes, a resident of Erinwood requested clarification regarding acreage listed in Ordinance 22-02 (16.12 acres) and a subsequent Memo of Understanding (19.8 acres). Vice Mayor Moore explained that a review estimated the value of the (polo) field at $860,000 ($26,674.94 per acre). Therefore, half of that value, or $430,000 (green space funds offered by the Township), calculates to 16.12 acres to be conveyed, instead of the estimated 19.8 acres as previously stated in the Memo of Understanding. An addendum is attached to this Ordinance that clarifies the difference.

 Ordinance No. 23-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses No one appeared to speak for or against Ordinance No. 23-02.

Mayor McGowan closed the public hearing at 7:39 pm. NEW BUSINESS (7:40pm) 2003 Budget – Staff Presentation Manager Hickman began by introducing staff members who were present; Finance Director Molly Roberts, Service Director Mark Zarbaugh, Village Planner Seth Dorman, and Chief of Police Steve Cartnal. A PowerPoint presentation followed highlighting a few noteworthy appropriations.

 A1-1-A Police – Chief Cartnal noted that vehicles used in this type of activity become high maintenance after approximately 70,000 miles. Rotation of these cruisers produces a need for annual replacement.

 A1-1-C Street Lighting – This is the sixth and final year of the street light replacement program. Funds are being made available within this budget for additional Esplanade replacements, and post lights at Cherry Valley Road. Manager Hickman noted that the power poles currently lining the west side of Cherry Valley Road (Westgate Drive area) will be changed to post lights with underground electric. This project will cost the Village approximately $20,000. Mr. Hickman noted that making this improvement during road construction is the perfect opportunity. He is working with AEP, Alltel and Adelphia to accomplish details for running cables/wires underground. At this time the pole on the east side of CVR at Westgate will remain in its current location. If bids reflect a smaller figure than expected Mr. Hickman will consider running the lines underground for the eastside pole also. Councilmember Bellman asked how to respond to residents who may feel this type of service should have been done in the area of South Main Street during 2001 construction. Manager Hickman noted that to accomplish this type of project on South Main Street would have been an expense for the Village of $200,000. However, on Cherry Valley Road the construction project requires widening of the road, which will use of the entire right- of-way. Therefore, AEP is required to move the poles and incur most of the cost for this type of project (with the exception of $20,000).

 A1-4-F Community Service (Contractual Services) Contractor Services – The Village’s experience with outside contracting for mowing, mulching, weeding, etc. has proven effective so far. It was noted that this fund includes projected maintenance costs related to the Bryn Du property. . Mr. Hickman also noted that a $600 contribution donated by the BluesFest will be used for Downtown Beautification. (Capital Outlay) Memorial Benches - The new memorial bench replacements have been received well. There have been so many requests for additional benches that we may be running out of areas to install them. Councilmember Robertson suggested that the Manager look into possibly extending the bench seating areas further west on Broadway and suggested the Manager solicit space in preparation for future placement. A1-6-A Street Construction – Several photos of before and after 2002 street construction projects were shown. Manager Hickman noted that the Village has the funds to do an additional capital improvement in 2003 and asked for Council’s consideration of improvements to Burg Street or Fern Hill. Pinehurst Drive – Even though the Village got a late start on this project in 2002, residents have been pleased with the progress. Mr. Hickman noted that cold patching would be done yet this year with bidding and final completion of the project in 2003. Service Director Zarbaugh explained that the road started with a poor sub- base, required rehabilitation. He stated that 60-70% of the concrete will be replaced while some of the flatter areas, which are holding together well, will not require replacement for several more years. Mr. Hickman noted that the residents understood and are satisfied with this arrangement. Burg Street –This area comes to attention as Denison plans street improvements and modifications for the rear entrance to the University at Burg Street. They hope to re-route that road to eliminate the ingress/egress near Shepard Place and move it directly across from Thresher Street. Consideration should be given to improvements at Burg Street during Denison’s improvements. Improvements would include possibly widening the street (currently 18ft wide - to possibly 20ft wide), replacement of brick (elevation problems, deteriorating brick, etc.), re-doing curbs, and storm sewer improvements (adding catch basins). Several years go Service Director Mark Zarbaugh conducted a survey of residents in the area whereby consensus appeared to be mixed. Many neighbors do not want the street widened due to speeding concerns and additional traffic. Manager Hickman recommended that if Council wasn’t ready to improve/widen Burg Street at this time, possibly waiting a few more years would be the appropriate action. Although improvements are needed the road is currently passable and dependable. Fern Hill – This Street is deteriorating quickly and if not improved this year should definitely be considered in 2004. 

 A1-7-E Lands & Buildings (Capital Outlay) - $150,000 has been appropriated for improvements to Bryn Du mansion. Although nothing specifically is suggested, these funds will be available should a direction from Council for improvements be considered. 

 A1-7-F Boards & Commissions - Village Planner Seth Dorman explained that the GIS plotter, originally budgeted for 2002, was not purchased as intended. Instead, office equipment such as a desk, computer, and software were purchased as part of a 4-5 year program. The plotter will be an important addition as the Zoning Department begins to produce maps such as parcel maps and zoning district maps. Manager Hickman noted that the GIS plotter program will also be used by the Utilities and Service Departments while working with storm sewer planning, etc. 

 A2-7-E Municipal Building Fund – These funds are intended to be used for improvements to the Village Offices, as recommended by Downtown Beautification and staff. Suggestions that have been given are; changes to the front entrance including installing a wooden door with side lights and wood trim, and possibly new windows. New railing installation is also being considered, and fence style railing for the rooftop to hid mechanicals. Councilmember Bellman suggested consideration be given to fence and railing colors possibly matching poles, benches, etc. for consistency throughout the downtown. Mr. Bellman also suggested installing wooden grates as a cost effective way of changing the look of the front windows, instead of replacements. C3 Sewer Replacement & Improvement Fund Bryn Du Generator - Manager Hickman noted a lift station on Newark-Granville Road is in need of a generator. An outbuilding type structure, similar to architecture of the existing home, will be built to conceal the generator. Cedar Street Lift Station – This is one of the older stations with a relatively small capacity. This lift station is also in need of a generator. Samson Place Rehab – Sanitary sewer improvements are needed in this area. This is the first phase of improvements to follow for the Chapin/Samson Place area.

 E91 Water Capital Improvements Burg Street Generator – Currently Denison University is making improvements to the campus water system. This generator improvement was originally scheduled as part of the 2002 Budget, however the University’s improvements haven’t met their design criteria and therefore the funds weren’t used in 2002. This booster station services not only the campus but Burg Street, Thornwood, the Middle/High School, and Alexandria as well. 

 F1 Park Maintenance – Although funds have been set aside there are no current plans for improvements to Wildwood or Sugar Loaf. Service Director Mark Zarbaugh noted that the Lewis Park Committee is requesting renovations to the red barn at the park. He said pricing for improvements are being reviewed, which will include electric to the park.

 F2 Equipment Reserve – The Service Department is currently operating with only one leaf machine. As a Tree City USA community another machine is necessary to keep up with the increased volume of leaves. Research shows that leasing a machine is not cost effective. 

 A1-7-B Legislative - Manager Hickman noted that GBPA has requested the Village participate in marketing promotions for downtown. 

 Discussion: Councilmember Robertson made an inquiry regarding the procedure for considering which streets will receive improvements. She specifically referred to East Maple Street which she feels is in need of improvements. Service Director Zarbaugh said he operates from a five year capital improvement plan, of which East Maple Street is ranked very low on the list at this time. He stated that once a street is improved, other streets in surrounding areas are usually reviewed and improved to give continuity. The Manager and Service Director will again review East Maple Street for improvement needs.

 Councilmember Main inquired as to the adequacy of available funds in the 2003 Budget for future imminent lawsuits. Manager Hickman feels that the A1-7-K Law Fund provides an adequate preliminary figure of $25,000 for Professional Services of this type. It was noted that these funds could be quickly diminished, at which time additional funds will be appropriated if necessary.

 Resolution No. 02-45, A Resolution To Establish The Time And Place Of A Public Hearing For The 2003 Municipal Budget As Proposed By The Village Manager was introduced by Councilmember Hartfield; second by Councilmember Main. Discussion: Mayor McGowan scheduled a public hearing on the 2003 Budget for December 18, 2002. 

 Motion to adopt carried (6-0). Resolution No. 02- 45 is adopted

 Resolution No. 02-46, To Award The Bid For The Purchase Of Water Treatment Chemicals. Introduced by Councilmember Hartfield; second by Councilmember Main.

 Motion to adopt carried (6-0). Resolution No. 02- 46 is adopted.

 Resolution No. 02-47, A Resolution Authorizing The Village Manager To Enter Into A Joint Partnership Agreement With Licking County Communities And Townships For Storm Water Management. Introduced by Councilmember Main. Second by Vice Mayor Moore.

 Discussion: Service Director Zarbaugh advised that the Clean Water Act requires that all communities must create a Storm Water Management Plan. The letter of intent to comply must be submitted by March 10, 2003 with a five year implementation period. Licking County Commissions have suggested the best way to accomplish this requirement is to create a joint plan with surrounding communities. A participation fee of $3,000 is required.

 Motion to adopt carried (6-0). Resolution No. 02- 47 is adopted.

 Ordinance No. 25-02, An Ordinance To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Granville, State Of Ohio, During The Fiscal Year Ending December 31, 2003 was introduced by Councilmember Hartfield; second by Councilmember Robertson. 

 Mayor McGowan set a public hearing date of December 18, 2002 for Ordinance No. 25-02. Ordinance No. 26-02, An Ordinance Providing For The Issuance Of $1,500,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Acquiring Real Property And Buildings For Village Purposes, And Declaring An Emergency was introduced by Vice Mayor Moore. Second by Councilmember Hartfield

 Discussion: Vice Mayor Moore confirmed with Finance Director that the interest rate was 1.95% for one year Bond Anticipation Note issued by National City Bank..

 Vice Mayor Moore Moore read in full and made a motion to adopt the emergency clause. Second by Councilmember Hartfield. Roll call vote on Emergency Clause: Main, Robertson, McGowan, Hartfield, Moore, Bellman (6-0). Emergency Clause for Ordinance No. 26-02 is adopted.

 Roll call vote: Hartfield, Main, Moore, McGowan, Bellman, Robertson (6-0) Ordinance No. 26-02 is adopted.

OLD BUSINESS (8:20pm) Ordinance No. 20-02, An Ordinance To Approve The Development Plan For The Medical Office At 1179 Cherry Valley Road, Granville, Ohio, With Conditions was reintroduced by Vice Mayor Moore. Second by Councilmember Hartfield. Discussion: Councilmember Bellman noted that he and the applicant knew each other on a social basis. Council agreed there would be no conflict of interest with Mr. Bellman’s participation.

 Roll call vote: Robertson, Main, Bellman, Hartfield, Moore, McGowan (6-0) Ordinance No. 20-02 is adopted.

 Ordinance No. 21-02, An Ordinance To Amend Ordinance No. 39-01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses was reintroduced by Councilmember Hartfield. Second by Councilmember Bellman. Discussion: None.

 Roll call vote: Moore, Hartfield, Robertson, Main, McGowan, Bellman (6-0) Ordinance No. 21-02 is adopted.

 Ordinance No. 22-02, An Ordinance To Approve The Conveyance Of Approximately 16.12 Acres Of Land To The Trustees Of Granville Township was reintroduced by Vice Mayor Moore. Second by Councilmember Hartfield. Discussion: Vice Mayor Moore made a friendly amendment to Section 2 adding the language “as amended” referencing the addendum to the Memorandum of Understanding. She noted that this allows for a flexible arrangement with the Township as provided in the Real Property Exchange Agreement. Councilmember Bellman would like to see language in the Ordinance which would restrict the Township of using this property only for green space. A discussion ensued as to whether the Green Space Agreement allows for property to be sold (possibly to a developer) as long as funds were returned to the Green Space Fund. Council conceded that language should be included in Section 2 as follows: “as permanent green space subject to the Real Property Exchange Agreement,” also a friendly amendment. 

 Roll call vote: McGowan, Main, Robertson, Bellman, Hartfield, Vice Mayor Moore, (6-0) Ordinance No. 22-02 is adopted.

 It was suggested that the Village Manager and Law Director review of copy of the Green Space Agreement specifically addressing the issue of re-sale and use thereof of green space. Council also agreed that the Village Manager is authorized to sign the Real Property Exchange Agreement as referenced (“other documents”) in Section 4 of Ordinance No. 22-02.

 Ordinance No. 23-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses was reintroduced by Councilmember Hartfield. Second by Robertson

 Discussion: None. 

 Roll call vote: Robertson, Main, Moore, McGowan, Bellman, Hartfield. (6-0) Ordinance No. 23-02 is adopted. Vice Mayor Moore was excused at 8:50pm.

REVIEW OF MINUTES (8:51pm) Regularly Scheduled Meeting of November 20, 2002. Council unanimously moved to accept the minutes as amended. Motion carried, 6-0. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No report. Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) No report. 

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) No report.

Street Light Committee (McGowan) No report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman reported that the Committee met last week to discuss access roads on Cherry Valley Road at Wendy’s and Westgate. Village Engineer Jerry Turner advised that an access road would be required at some point with preference of eliminating a left turn into Wendy’s. There were representatives from Wendy’s, Licking Memorial Hospital and Westgate Family Practice also in attendance at the meeting. The Westgate representative expressed a desire to have a connector on the east side of Cherry Valley Road that would offer vehicles on Westgate a different access. Manager Hickman noted that intersection improvements (of CVR) extending to Galway will proceed with bids scheduled to come in on December 9th. The connector road project is still pending.

Tree & Landscape Committee (Moore) No report. 

Union Cemetery Board (Main) Councilmember Main reported that the Board discussed last year’s accomplishments and the completed restoration project at the Old Colony Cemetery. They also discussed future projects and the idea that at some point the cemetery will become a historic park. 

OTHER COUNCIL MATTERS (9pm) Senior Committee Goals – Councilmember Robertson shared with Council a list of Senior Committee goals. She noted that the Committee would like guidance from Council as to where it stood on some of the issues. For example, the Village has supported rent for the Sinnett House for a number of years. Would this Council be willing to participate in finding a solution to meet the needs of the Sinnett House Fellowship group should the current facility no longer be available. Following discussion, Ms. Robertson will report to the Senior Committee that this Council, 1) is willing to entertain the possibility of using a facility at Bryn Du for a Senior Center that could include a meeting place for the fellowship group, senior daycare, and other help functions for seniors, and 2) will continue funding the fellowship in terms of a place to meet, to include the entertaining the idea of relocation, if needed. 

 Planning Commission/BZBA – Council advised that advertisement should begin right away as appointments will need to be made the second meeting of January (15th). Councilmember Main advised members of the Planning Commission to submit letters of interest for re- appointment.

 January 1, 2003 – Council decided to cancel the regularly scheduled meeting of this date due to the holiday, and only call a special meeting prior to January 15th (next regularly scheduled meeting) should the need arise. Councilmember Hartfield inquired about the maintenance of the split rail fence at the bike path entrance on South Pearl. Manager Hickman will have the fence repaired. ADJOURNMENT At 9:26pm, Councilmember Bellman moved to adjourn the meeting. Councilmember Hartfield second. Motion carried, 6-0. Meeting adjourned. 

Council Minutes 11/20/02

VILLAGE OF GRANVILLE COUNCIL MINUTE November 20, 2002 

CALL TO ORDER (by Mayor McGowan at 7:30 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL Those responding to the roll call were Mayor McGowan, Vice Mayor Moore, Councilmembers Hartfield, Robertson, Bellman, Main and Crais; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA (7:33pm) Councilmember Crais moved to approve the agenda as printed, seconded by Councilmember Hartfield. Motion carried.

CITIZENS’ COMMENTS (7:34pm) Hearing none, Mayor McGowan closed citizens’ comments at 7:35pm.

PUBLIC HEARING Ordinance No. 17-02, An Ordinance To Establish The Granville Village Manager’s Salary For 2003. No one appeared to speak for or against Ordinance No. 17-02.

 Ordinance No. 18-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 18-02.

 Ordinance No. 19-02, An Ordinance To Amend Chapter 145 Of The Codified Ordinances Of Granville, Ohio. No one appeared to speak for or against Ordinance No. 19-02.

Mayor McGowan closed the public hearing at 7:35pm.

CITIZENS COMMENTS (7:38pm) Dick Daly, Granville Bicentennial Committee Chair, advised Council that the Ohio Bicentennial Commission has encumbered funds to help defer the cost of Bicentennial markers throughout Ohio. These markers will be produced much like the Ohio Historical markers with a 15 word maximum. The Committee originally considered marker language that included mentioning the Granville, MA settlers. It was noted, however, that 40% of the settlers were also from Granby CT. Therefore, in order to be historically correct, the Committee chose to use the language “New Englanders”. Following discussion by Council it was decided that “A Planned Village and Early Center of Education Founded By New Englanders In 1805” would be appropriate language for the Bicentennial Marker. Mr. Daly thanked Council for their input and will proceed. 

NEW BUSINESS (7:39pm) Acknowledge Receipt of 2003 Budget - Council acknowledged receipt of the Budget. Staff presentations will be given during the meeting of December 4, 2002.

 Resolution No. 02-43, A Resolution Transferring Funds From the Road Improvement Reserve Fund To The General Fund was introduced by Councilmember Hartfield; second by Councilmember Crais. Discussion: Manager Hickman advised that the Road Reserve Fund currently has $600,000+ of unencumbered funds. It was decided earlier this summer that if the Bryn Du property was purchased by the Village $300,000 of the Road Reserve Fund would be transferred to the General Fund to be used towards a down payment for the property. 

 Motion to adopt carried (7-0). Resolution No. 02- 43 is adopted.

 Ordinance No. 20-02, An Ordinance To Approve The Development Plan For The Medical Office At 1179 Cherry Valley Road, Granville, Ohio, With Conditions was introduced by Vice Mayor Moore; second by Councilmember Main. Mayor McGowan set a public hearing date of December 4, 2002 for Ordinance No. 20-02.

 Ordinance No. 21-02, An Ordinance To Amend Ordinance No. 39-01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses was introduced by Councilmember Crais; second by Councilmember Hartfield. Mayor McGowan set a public hearing date of December 4, 2002 for Ordinance No. 21-02.

 Ordinance No. 22-02, An Ordinance To Approve The Conveyance Of Approximately 16.12 Acres Of Land To The Trustees Of Granville Township was introduced by Vice Mayor Moore; second by Councilmember Hartfield. Mayor McGowan set a public hearing date of for December 4, 2002 for Ordinance No. 22-02.

 Ordinance No. 23-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses was introduced by Councilmember Hartfield; second by Vice Mayor Moore. Mayor McGowan set a public hearing date for December 4, 2002 for Ordinance No. 23-02.

 Ordinance No. 24-02, An Ordinance Providing For The Issuance Of $265,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Refunding The Village’s Outstanding Municipal Building Bonds Dates As Of February 15, 1992, And Matters Related Thereto, And Declaring An Emergency. 

Discussion: Finance Director Molly Roberts notified Council that 1.97% would be the interest rate for this bond. The original purpose of this funding was for the purchase of the current Village Office Building in 1992 with a calling date of February 2003. Therefore, this is the earliest date the Village is allowed to retire and refund these bonds and with the interest rates as low as 6¾% this is a perfect opportunity. Over the course of this bond term $100,000+ interest fees will be saved by refunding at this time. 

 Vice Mayor Moore introduced the emergency clause; second by Councilmember Crais. Roll call vote (emergency clause): YES (7 - Crais, Robertson, Main, Bellman, Hartfield, Moore, McGowan), NO (0). Emergency clause is adopted.

 Vice Mayor Moore introduced the Ordinance; second by Councilmember Main. Roll call vote (Ordinance): YES (7- Robertson, Main, Bellman, Hartfield, Crais, Moore, McGowan), NO (0). Ordinance No. 24-02 is adopted.

OLD BUSINESS Ordinance No. 17-02, An Ordinance To Establish The Granville Village Manager’s Salary For 2003 was reintroduced by Councilmember Crais. Second by Councilmember Hartfield.

Discussion: None. 

 Roll call vote: YES (7 - Crais, Robertson, Main, Bellman, Hartfield, Moore, McGowan), NO (0) Ordinance No.17-02 is adopted.

 Ordinance No. 18-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses was reintroduced by Councilmember Hartfield, second by Vice Mayor Moore. 

Discussion: Manager Hickman advised that this would appropriate funds for replacing and improving the existing storm sewer on Fern Hill Drive, eliminating current rain water run- off issues. Councilmember Robertson noted that the Fern Hill development isn’t that old and expressed concern that this storm sewer, originally installed by the developer, is in need of repair and replacement so soon. Future projects should be carefully reviewed for longevity.

 Roll call vote: YES (7 - Main, Bellman, Hartfield, Crais, Robertson, Moore, McGowan), NO (0) Ordinance No.18-02 is adopted.

 Ordinance No. 19-02, An Ordinance To Amend Chapter 145 Of The Codified Ordinances Of Granville, Ohio was reintroduced by Councilmember Crais, second by Councilmember Hartfield.

Discussion: Finance Director Molly Roberts advised Council that this Ordinance provides conformity between Resolution No. 02-41 (Pay Classification and Compensation) and Chapter 145 (Personnel Policy) of the Codified Ordinances. Councilmember Robertson noted that she would be abstaining from this issue as she had previously spoken against Resolution No. 02-41 (which did away with “step” increases ) and is not satisfied with the new arrangement (“pay range” scale). At Councilmember Bellman’s request, and since he was absent during a portion of the November 6th meeting, Council briefly re-iterated their opinions on Resolution No. 02-41.

 Roll call vote: YES (6 – Bellman, Hartfield, Crais, Main, Moore, McGowan), ABSTAIN (1 - Robertson), NO (0). Ordinance No.19-02 is adopted.

REVIEW OF MINUTES (8:08pm) Regularly Scheduled Meeting of November 6, 2002. Vice Mayor Moore moved to accept the minutes as amended; seconded by Councilmember Hartfield. Motion carried, 7- 0. 

MAYOR’S COURT REPORT – October (8:09pm) The Mayor’s Court Report for the month of October was presented for review. 

Discussion: Referencing an apology letter she had read from a DU student in the Sentinel, Councilmember Robertson applauded the Magistrate on this type of sentencing.

Councilmember Crais moved to accept the report; second by Councilmember Hartfield. Motion carried, 7-0 

Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

MANAGER’S REPORT – October (8:10pm) The Manager’s Report for the month of October was presented for review. 

Councilmember Crais moved to accept the report; seconded by Councilmember Robertson. Motion carried 7-0.

Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore reported that Owens Corning representatives attended the November 15th meeting and advised the Committee of the following: • They are currently in the process of consolidating their employees offices to the western portion of their campus on SR 16, and will lease the remaining buildings as Research and Development facilities. • Hope to create a partnership in developing the remaining 147 acres into additional R&D or lighting manufacturing facilities. • Expressed an interest in possible involvement in the JEDD process. • Hope to obtain a dialogue with Village and Township officials.

Ms. Moore also noted that the GBPA has been working with Pyles Communication in putting together a marketing plan for Granville Businesses. The GBPA will fund the research but have asked the Township and Village to fund the implementation, i.e. brochures, advertising, etc. The next Committee meeting is December 13, 2002.

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) Councilmember Main reported that the Planning Commission has noticed an increase in the number of people coming before the Commission with applications for projects that have already been completed. He doesn’t feel there has been an increase in activity but that it appears the current Village Planner is more apt to notice this type of activity than past Planners. The Commission will begin the process of changing the application to indicate more strongly the necessity of returning to the Commission should there be a need to change their approved plan. Notification will also be given to the community so that citizens are reminded of the procedure and made aware that citations will result from non-compliance.

Recreation Commission (McGowan) Meeting the first week of December.

Senior Citizen Committee (Moore, Robertson) Ms. Robertson distributed a list of Committee goals to Council. She asked for Council’s consideration and feedback of these goals. She also asked that this topic be added to the December 4th Council agenda.

Street Light Committee (McGowan) No report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) The next meeting has been scheduled for Wednesday, November 27th at 9:30am. Manager Hickman updated Council on the progress of the crosswalk signal, poles and signage. There also was a discussion regarding the need for more u-turn enforcement in downtown area. 

Tree & Landscape Committee (Moore) No report.

Union Cemetery Board (Main) No report.

OTHER COUNCIL MATTERS Vice Mayor Moore offered a brief explanation in reference to Ordinance No. 22-02, which was introduced this evening. She said that the idea at this point is to sell the Township Trustees half of the “polo field” for $430,000 and deed to them the other half. An appraisal for the front (“polo”) field that was done for the Village came in at approximately $700,000. However, Longaberger gave a $1,000,000 value to the same piece of property. Considering the average of these two estimates, $430,000 would an average value of approximately half of the “polo field”. As there have been many excellent ideas that would make it difficult to come to a conclusion in the next several weeks, Ms. Moore suggests the consideration of entering into an agreement with the Township Trustees at this time. This agreement would stipulate that the Village has the option, for the next three years, of land swapping all or part of the deeded parcel for another portion of the property of equivalent value. In her conversations with Township Trustees and the Law Director she noted that they all concur that such an agreement would be appropriate. This proposal would solve the immediate concern regarding which portion of the field should be “green space” by providing an option that could be re-configured later with a land for land swap agreement. Ms. Moore asked for Council’s thoughts and concerns prior to the meeting of December 4th.

 Spring Valley – Due to a conflict of interest Councilmember Hartfield asked to be recused from this discussion. Ann Ormond stated that this property was appraised at $750,000 approximately 5 years ago. She does not think the family will be willing to accept any offer less than $1,000,000. Ms. Ormond noted that the family had recently met with a developer that had some wonderful suggestions. The developer produced drawings depicting access from SR 16 to the entire property while developing the road frontage and keeping the pool intact. Councilmember Robertson reminded everyone that Council had recently voted to create a task force to review the prospects of this property. Following discussion, Council decided that the most appropriate way to appoint a task force would be to advertise for volunteers and then make appointments from those interested. The Village Manager was directed to advertise for this role, similarly to that of the Longaberger Advisory Committee. The Spring Valley task force will be appointed during the December 18, 2002 meeting.

EXECUTIVE SESSION Councilmember Crais moved to enter into Executive Session, pursuant to ORC 121.22 (G)(3), for the purpose of conferencing with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. (Speedway SuperAmerica). Second by Councilmember Bellman.

 Vice Mayor Moore asked to be recused from the Executive Session due to a conflict of interest with the topic. Mayor McGowan advised that Council would adjourn immediately upon returning to regular session.

 Roll call vote: YES (6 -Crais, Robertson, Main, Bellman, Hartfield, McGowan). NO (0). Recused (1 – Moore). Motion carried.

Time in: 8:42pm

 A discussion with the Village Law Director concerning the Speedway/SuperAmerica appeal filed on November 15, 2002 in Licking County Common Pleas court was had.

 Councilmember Main moved to return to regular session at 9:04pm. Councilmember Robertson second. Roll call vote: YES (6 - Robertson, Main, McGowan, Hartfield, Crais, Bellman). NO (0). 

ADJOURNMENT At 9:04pm, Councilmember Main moved to adjourn the meeting. Second by Councilmember Robertson. Motion carried, 6-0. Meeting adjourned.

 

Council Minutes 11/6/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES November 6, 2002 

CALL TO ORDER (by Mayor McGowan at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL Those responding to the Roll Call were Councilmembers Hartfield, Main, Crais, Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA Councilmember Crais moved to approve the agenda as printed. Seconded by Councilmember Robertson. .

CITIZENS’ COMMENTS (7:34pm) All topics: Jim Davis, 127 South Main Street, Granville. The day after election with the failing school levy places our schools in financial crisis, but also suggests that the public is no longer willing to subsidize new residential development. They not only oppose it, they also don’t want to pay for the costs to develop it. It seems that we need a way to manage the pace of residential development directly, emphatically, not a case at a time so that we are not always trying to deal with it in a reactive way. Davis asked Council to explore statutory options within the village and to encourage the township council to explore statutory options as well to manage the pace of development. One that might be a good model is the one that was affirmed by the appellate court for Hudson, Ohio. Hudson is dissimilar than Granville in many ways, but found the only way they could keep from being engulfed by Cleveland and urban sprawl was to seize statutory control. They put a cap on the number of building permits for new residential permits that could be issued in a year. They are further along in the nightmare of urban sprawl than Granville. They have been fighting it for years. They finally decided to annex the township. That is not necessary here as the township could issue their own cap. But Hudson now awards 50 building permits (township/village being one entity now) every six months by lottery. It was controversial, the developers took them to court and sued and eventually federal district court in February 2000, affirmed that it was an utterly prudent and constitutional use of government to prevent someone’s use of private land from incurring public expense. That is what government is for and to be reasonable and prudent to look at that as well. This is not a panacea but it could manage the pace of development at a rate our school districts could afford. Davis said he believes the citizens would support such a proposal if they would have the chance to do so. Could Council examine some of the ways Hudson’s solutions might be helpful and encourage the township to do the same?

Ginny Sharkey, 117 S. Plum Street, Granville. Sharkey said she came to Council representing two groups, St. Luke’s Church for which she is a Senior Warden, and Nest Feathers, a consortium of antique dealers and crafts people. Nest Feathers has contacted St. Luke’s and has asked to rent the bottom floor of 118 S. Main Street, that the Village owns formerly known as Sensibilities now known as the Parish House of St. Luke’s. St. Luke’s had agreed to do that, now it must be brought to Council. Ed Vance has also been contacted. Now liability insurance is an issue. However, the groups must come to Council first before proceeding at all. The liability insurance may preclude this from happening, but approval from Council is needed before proceeding.

Manager Hickman commented to Council members to review a letter included in the meeting packet, which he said described the proposal. He said part of the challenge was to get direction from Council whether or not this request was reasonable. Ms. Sharkey would still need to go to the Planning Commission because they propose a changed use of the property from a church use to a retail use. It is Council’s pleasure to determine what it may want to do. This could be a process similar to what was used for the Café, the Deli or Victoria’s, where this group could come back and renew, perhaps in September, if they wanted to try this again.

Sharkey responded to Manager Hickman and Council that their proposal would be for a one-time use. She said their contractor bids were coming in. Presently, they plan to take out the old addition to upgrade it for educational use. After that is done they want to open their arms to the community. She said she did not think it would be applicable again except for weekend use.

Councilmember Hartfield said she thought it was a great idea and liked the proposed use for retail, which she said is sagging downtown. She said it was nice to see Sharkey come before Council with a fresh idea and wished her well with her ideas.

Sharkey responded she and others thought it would help the downtown businesses.

Mayor McGowan asked Sharkey to clarify that they wanted to be open for two months or just exactly what time period they wanted.

Sharkey responded that they wanted to do seasonal shows. She commented that generally, there were weekly shows, but they thought a seasonal use of the property in this way might be more successful.

Mayor McGowan commented that he had no problem with the one-time use but added if it were recurring it could be a problem if it interfered with any existing businesses in the village. He reiterated a one-time use should pose no problem.

Councilmember Main asked what would have to be done to make such a proposal work and when Council would have to do it?

Law Director Crites responded that the best way to proceed would be with a resolution. He said he had one prepared if Council wanted to look at it and act on it. He said Council could act now. The resolution states it is contingent upon the approval of the Planning Commission and contingent upon Sharkey’s group getting liability insurance.

Vice Mayor Moore said she thought it might be better if Council moved quickly since the proposed use is seasonal.

Law Director Crites said he had prepared something for the meeting in the case Council wanted to move quickly on the matter.

Councilmember Crais moved the agenda to include Resolution 02-44 and to add Other Council matters. Councilmember Hartfield seconded the motion.

Mayor McGowan asked for a voice vote. The measure was adopted 6-0. 

Mayor McGowan asked for further public comments on the matter.

Vice Mayor Moore asked if insurance coverage was listed in the resolution?

Law Director Crites commented that standard language was used when he prepared the resolution late in the day and used language similar to what was used with Victoria’s and other businesses. He said that the coverage was at least as much as Council required of Sensibilities. 

Mayor McGowan asked if there was further comment. Hearing none he asked if there was a motion on the resolution.

Vice Mayor Moore moved the resolution, seconded by Councilmember Crais.

Mayor McGowan asked for a voice vote. Resolution 02-44 was adopted 6-0.

Mayor McGowan wished Sharkey well with her plans then asked for other Citizens’ Comments. Hearing none Mayor McGowan closed Citizens’ Comments at 7:45pm. 

PLANNED COMMERCIAL DEVELOPMENT PLAN HEARING – (7:45pm) 1179 Cherry Valley Road.

Councilmember Crais asked Mayor McGowan to be recused from the discussion of the topic. 

Mayor McGowan accepted Councilmember Crais’ request. Law Director Crites called for a 5-minute break to allow the court reporter to set up her equipment.

Mayor McGowan allowed the break for the court reporter.

Mayor McGowan called the meeting back to order at 7:47pm

Law Director Crites described the need for the hearing for a planned development as prescribed by Code for the application made by Dr. Jeff Oster for the premises located at 1179 Cherry Valley Road. He described the procedures that would take place according to Ohio Revised Code Chapter 1171 and the Codified Ordinances of Granville that require a hearing on a planned development that would require approval or disapproval of Council. He said two witnesses would testify, Dr. Jeffrey Oster and Village Planner, Seth Dorman, who would provide testimony and answer any questions Council might have.

Court Reporter Marilyn Murphy Houck was present to transcribe the proceedings of this hearing. Ms. Murphy swore in all witnesses at 7:49pm.

Law Director Crites asked Seth Dorman to give his full name and occupation for the record.

Seth Dorman, Village Planner, 141 East Broadway, Granville. Dorman said the Planning Commission conducted a work session with Dr. Oster on July 22, 2002, to discuss the idea of converting the residence at 1179 Cherry Valley Road into a medical office. Dorman said Oster also discussed the changes that he proposed to the interior and exterior of the building as well as the site. Oster then filed his application on September 17, 2002. The lot is zoned planned commercial district and the proposed use is permitted under Section 1171.02 (B) (3) Business and Professional Offices. Dorman said he analyzed the proposal under 1171.03 and found there were no deviances to the guidelines as it was being proposed. The Planning Commission then held the public hearing on September 23, 2002, and made their decision the same night. Finally, the Planning Commission did recommend approval with modifications, specifically listing six conditions that can be seen in the motion provided in the meeting packets.

Law Director Crites whether the property qualified as a permitted use and asked if the required statutory analysis of the property was performed. He also asked whether traffic considerations had been considered as well. He then asked Dorman if the Planning Commission had reviewed the traffic impact, ingress/egress issues and the increased traffic issues as required by the code. He also asked if the off-street parking met Code?

Dorman responded yes to all the above questions.

Law Director Crites discussed the Findings of Facts by the Planning Commission and the analysis that was discussed by the Planning Commission. He said there was a motion in the packet and asked about the six conditions the Commission made and asked if they were unanimously approved.

Dorman responded yes to the above questions.

Law Director Crites asked for the next witness to state his name and address for Council.

Dr. Jeffrey Oster, 4049 Goose Lane, Granville. 

Law Director Crites asked Oster to relate to Council what his application was about and his proposed use for the property.

Dr. Oster said he wanted to move his office from the Bloomberg Eye Center into the location at 1179 Cherry Valley Road. 

Law Director Crites asked Oster if his application was made on September 17, 2002, and if he was present at the public hearing on September 23, 2002, at the Planning Commission, and asked if he was aware of the six conditions and to tell Council if he had any difficulty with approving those. He also asked Oster if he had the opportunity to review the motion that was acted upon and approved unanimously by the Planning Commission.

Dr. Oster asked to see the conditions and Law Director Crites approached the witness with the conditions.

Dr. Oster said the only change since September 23rd was in Condition 4. He said they had several bids on paving the parking lot and chose to not pave the parking lot at this time. He said his architect had approached the Village Planner to inform him of this change in their decision not to pave the parking lot.

Law Director Crites, for the record, fully described Condition 4, which said such a proposed parking lot had to be approved by Council.

Dr. Oster said his original intent was to pave the parking lot, but since they had decided not to do so, they would not need to approach Council with those previous plans.

Law Director Crites asked Oster to describe his intentions for the use of the building.

Dr. Oster said in his practice they see 20-25 patients a day. They practice 3-4 days a week. He described the proposed usage as fairly low-level, about one patient every 15 minutes. The conversion of the house will change its approx. 1000 sq. ft. into a facility that would have 3 treatment rooms, a reception area, business office and a x- ray and lab area.

Law Director Crites asked both witnesses Oster and Dorman to show and describe the development plan to Council.

Vice Mayor Moore asked if Oster had met with the Tree and Landscape Commission?

Dr. Oster responded that he had and asked Dorman for their findings that Oster said approved his plans. Oster described the findings of the Tree and Landscape Commission from June 2002. Dorman discussed the findings utilizing a drawing of the proposed use for the site. Screening was discussed by Oster and Council.

Law Director Crites asked Oster again whether or not he intended to install an asphalt parking lot.

Dr. Oster responded not currently.

Law Director Crites said if at some point Oster planned to do so, would he comply with Condition 4?

Dr. Oster responded yes, he would do so then asked to make an additional comment. He said this was the first step in many little steps that eventually becomes a bigger and bigger project. Not with his property but with others as he said he had witnessed in other hearings for property development issues before Council. He said as property on Cherry Valley Road becomes more and more important to the Granville community, Council should look at this property as part of Granville. Currently it is zoned as Granville Village, but it has a Newark zip code and a Newark telephone number. He asked Council to consider this saying that at some point it would be potential at some time in the future to facilitate this change.

Councilmember Robertson asked what control Council might have to change zip codes and phone numbers.

Village Manager Hickman responded said that Alltel was not too helpful to change phone numbers but that it was possible to change the zip code – unfortunately, he said there had not been consensus in getting this through in the past. He added the post office had been cooperative the two times it had been attempted and said he would be happy to try it again but would need Council’s input and suggestions about how to get unanimous support from the people who live there.

Law Director Crites reviewed what had occurred at the meeting as to process and stated that he would prepare the ordinance for the next meeting.

Mayor McGowan described to Oster the process of the public hearing and how long it would take to have a public hearing for it.

Dr. Oster asked if he should be present at future meetings.

Mayor McGowan said it was not necessary to do so but that if questions arose, it might be wise to be in attendance to answer them.

Law Director Crites said hearing from no others this would conclude the public hearing at 8:02pm. 

PUBLIC HEARING None scheduled. 

NEW BUSINESS – (8:03pm) Resolution No. 02-39, A Resolution Adopting The Council Findings Of Fact Concerning The Development Plan Of Speedway SuperAmerica And Proposed Ordinance No. 14-02 . Introduced by Councilmember Crais; seconded by Councilmember Main. .

Vice Mayor Moore asked to be recused from the discussion.

Mayor McGowan accepted Vice Mayor Moore’s request for recusal.

Discussion:

Mayor McGowan asked Law Director Crites if Council needed to vote on the measure now or if Council should wait to vote on it when all members of Council could be present. Law Director Crites suggested that although Council could do as they pleased as there were no specific requirements set forth in the Charter or Ordinances; he recommended that they act sooner rather than later. 

Discussion continued among Council members whether or not they wanted to vote without all members present.

Law Director Crites said that adoption of the resolution would approve the findings of fact which set forth the rationale of the Council for its disapproval of the development plan. 

Mayor McGowan asked for Council’s preference whether or not to vote on the measure.

Councilmember Robertson responded that she was ready to vote but had a question about which version they were looking at.

Mayor McGowan said the measure in tonight’s packet was correct.

Councilmember Crais moved to introduce the motion, again seconded by Councilmember Main.

Councilmember Crais asked Law Director Crites about the 2nd paragraph and 3rd paragraph and whether or not they were subsections of the 2nd paragraph.

Law Director Crites responded no.

Councilmember Crais said there was a typographical error on paragraph 3, the comma was left out on the 3rd line after the word “when”. At number 9, line 6, at this point is not appropriate because Council was done with it and moved to strike it. 

Mayor McGowan declared these friendly amendment and asked for other corrections and/or changes.

Hearing none, Mayor McGowan asked for a roll call or voice vote. 

Council members responded a voice vote would suffice.

Mayor McGowan called for a voice vote.

Motion carried 6-0. Resolution No. 02-39 was adopted.

Councilmember Bellman arrived at 8:07pm.

Ordinance No. 17-02, An Ordinance To Establish The Granville Village Manager’s Salary For 2003. Introduced by Councilmember Crais; seconded by Vice Mayor Moore. Mayor McGowan set the public hearing for November 20, 2002.

 Ordinance No. 18-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Introduced by Councilmember Hartfield; seconded by Councilmember Crais. Mayor McGowan set the public hearing for November 20, 2002.

 Ordinance No. 19-02, An Ordinance To Amend Chapter 145 Of The Codified Ordinances Of Granville, Ohio. Introduced by Councilmember Crais; seconded by Councilmember Hartfield. Mayor McGowan set the public hearing for November 20, 2002.

 Resolution No. 02-40, A Resolution To Authorize The Village Manager To Advertise For Bids For The Purchase Of Water Treatment Chemicals. Introduced by Councilmember Crais ; seconded by Vice Mayor Moore. .

Discussion:

Village Manager Hickman said this resolution was just for the purchase of lime and it is done every year.

Motion carried 7-0. Resolution No. 02-40 was adopted. 

 Resolution No. 02-41, A Resolution To Establish Pay Classifications And Compensation Plans For The Several Departments Of The Village of Granville. Introduced by Councilmember Hartfield; seconded by Councilmember Main.

Discussion:

Councilmember Crais asked about the history of this resolution. 

Mayor McGowan said there was confusion about pay steps and pay scale adjustments that had not been made in a long time. He described the changes and indicated new classifications for individuals and salary ranges. All of the top salaries had been adjusted 8% or 10% or so. Also he said there were several individuals who had been reassigned to new classifications. A 2 ½ pay was provided for those that work on holidays, etc., and the modifications go along with merit pay increases as well which will allow those who are perhaps a little more diligent to be rewarded for their work within a range area. He said this would give the manager flexibility to make certain changes as needed.

Councilmember Hartfield said the ranges were based on the pay scales provided by the past 10 years that were mathematically adjusted to go along with the Consumer Price Index. She said that should be typically looked at to adjust for inflation, etc.

Councilmember Crais asked who was reclassified.

Village Manager Hickman said two employees were reclassified, the tree trimmer and the court clerk which were reclassified only in their pay grade that they get and were upgraded by one pay grade.

Councilmember Robertson commented that the Personnel Committee that looked at this was not unanimous in their recommendation. She disagrees with moving the step arrangement that had been in effect in the past.

Mayor McGowan asked for further comments.

Councilmember Crais asked about the discussion that was had on the steps and their need to be abolished. 

Councilmember Hartfield said the steps were found to not be in sync with inflation. Some employees were okay, some were skewed. The steps had not allowed supervisors or managers to handle situations where someone was borderline as an employee. The measure would give them flexibility as far as determining merit. She said if two people were doing the same job, but one was doing far better, this would allow a higher raise to go to the employee who was doing an outstanding job.

Councilmember Crais asked about the maximum annual compensation adjustment.

Councilmember Hartfield said this was similar in the past to the steps. Technically, she said it reflected the pay ranges of the old A through H. She said if Councilmembers would look at how similar these are to the steps and how they are achieved, it could be possible for one employee to get there sooner than another.

Councilmember Crais asked about performance adjustments and the procedure used to determine what pool of resources these types of compensation would come from.

Mayor McGowan and Councilmember Hartfield said Council determines the ranges from year to year.

Councilmember Crais said if it represented a substantial change in rates of pay shouldn’t Council specify if they are doing it in Section 3 and how it will be implemented?

Mayor McGowan said he thought he recalled that the Personnel Committee would make these recommendations.

Councilmember Hartfield responded that in Section 5 the mechanism for implementation of the rates and how they would be determined would be done by Council.

Councilmember Crais commented he thought there was some slipperiness and ambiguity and thinks it should be cleared up in Section 3. Crais asked Village Manager Hickman what his sense was on how adopting the change would impact personnel morale.

Councilmember Bellman left the meeting at approximately 8:22pm.

Village Manager Hickman responded that honestly, he was not sure. Hickman said what Council does now if there is an employee that is not performing well, that employee does not get a raise for a year, goes on review for 6 months, or just gets a cost-of-living allowance. The change would put the village closer to what the private sector does as it would provide the flexibility needed to give different percentages of raises based on different evaluations of employees. He said the step system had been easier for him. To change it, he said he would need to discuss the evaluations with Finance Director Molly Roberts and would need to bring in each employee for evaluations, which might be “trickier.”

Councilmember Robertson said the reasons she gave during the Committee meetings were along these lines. She said Manager Hickman has had the power not to move someone a step for years. With a step arrangement she said it had been possible to adjust raises in a way which was clear to employees and is what they accept. Merit pay, no matter how much the private sector enjoys it, causes jealously among employees. She said she thinks it will be detrimental to morale. She said most village employees work very hard. For one who does not meet the expectations, they can be counseled and if they do not continue to meet them, that person can be fired and another can be hired in their place. The proposed system would make it tricky for the Village Manager and will add bureaucracy. Council does not need to do it.

Vice Mayor Moore said the Village does not have an unlimited pot of money so Council must husband it carefully. She asked how many times an employee had not been moved up a step.

Village Manager Hickman responded 1 or maybe 2 employees each year.

Vice Mayor Moore asked out of how many employees?

Village Manager Hickman responded 50.

Vice Mayor Moore said she thinks this would give people the expectation that they will get a raise each year. She said the new plan will require people to evaluate their employees more closely.

Mayor McGowan called the motion for a voice vote.

Motion carried 4-2 (Robertson, Crais). Resolution No. 02- 41 was adopted. 

 Resolution No. 02-42, A Resolution To Establish The Maximum Annual Compensation Adjustment For Fiscal Year 2003. Introduced by Councilmember Main; seconded by Councilmember Hartfield.

Discussion:

Councilmember Crais asked where the 3.5% figure came from.

Councilmember Hartfield said typical ranges of private sector raises were 3-5% and this would keep the village in line with common practices. 

Mayor McGowan said he read in a Columbus paper that they gave a employees a 3% raise and the process they used to determine it was the same as this one.

Vice Mayor Moore asked if it was recommended by the majority of the Personnel Committee. She thinks that it was a little high. She said Council would see in the coming year salaries will increase 3-3 ½ percent and there is no cost of living on top of that.

Councilmember Crais asked what the top would be?

Vice Mayor Moore asked if 5% was the maximum?

Councilmember Hartfield responded yes.

Mayor McGowan asked Village Manager Hickman if he could now move someone 2 steps? Village Manager Hickman responded that could not happen under this system because the steps would be gone. It would be something he said he would have to bring back to Council if he had a special need. Mayor McGowan asked Hickman if this would allow him to hire at a higher rate than in the past, yes or no?

Village Manager Hickman said it would be easier, yes.

Councilmember Robertson asked how much it would cost the Village if all employees got a 5% increase?

Molly Roberts, Village Finance Director said it would add $40,000 across the board, from general fund and utility funds.

Councilmember Robertson asked how much the Village receipts had grown over the last year in terms of taxes?

Finance Director Roberts responded that income tax collections had increased 10%.

Councilmember Robertson said then the Village was taking in more this year than last despite the economy.

Councilmember Hartfield said the Village was not a business, and the funds were not sales receipts, but taxpayer dollars and that looking at this in terms of receipts is not prudent.

Councilmember Robertson said she was just trying to determine if the Village could handle at least a 5% raise for everyone.

Mayor McGowan asked Finance Director Roberts to clarify whether or not the $40,000 amount would equal everyone getting a 5% raise and if that would include benefits, or just salaries?

Finance Director Roberts responded that would just cover salaries.

Councilmember Crais asked Roberts how much the receipts had increased over the past 5 years and whether or not the 10% increase was atypical?

Finance Director Roberts said this was typical.

Mayor McGowan said following this logic, would that mean Council should reduce the taxes the village is collecting if it goes that route?

Councilmember Crais said that the agreement seemed to be that 1) the village should move more toward the private sector model and, 2) the village was not a business.

Councilmember Hartfield said she was talking about employees. Employees that operate a backhoe whether for the government or a general contractor, they do the same task. Council needs to see where those funds come from that pay them, general receipts of a business or tax dollars.

Mayor McGowan said the salary ranges were what more municipalities were moving to in trends of compensation during the last 10 years.

Village Manager Hickman commented that he had hoped the discussion would not bring employees into the argument whether the Village charges too much for taxes or not. He said he thinks the employees have done a great job as they have done in the past. A 5% increase is fair and appropriate. He said the Village has some very good employees and the projects they did this year, they deserve a fair increase. He asked Council to consider it favorably.

Mayor McGowan asked for further discussion on the resolution. Hearing none, he called for a voice vote.

Motion carried 5-1 (Crais). Resolution No. 02-42 is adopted. 

OLD BUSINESS (8:37pm)

 Bryn Du Mansion Purchase – Law Director Crites said with the positive vote of November 5th, if council were to move forward, the closing must occur within 30 days of the certification of the results to the County Board of Elections. He said a call was placed the day after election, but no one could answer the question. An answer will be found out tomorrow exactly what that day will be. There will be a lot of things to get accomplished at the next meeting, in two weeks. 

Mayor McGowan asked Council if Law Director Crites should begin his work on the necessary resolutions?

Councilmember Crais said he thought Council should move forward.

Mayor McGowan asked if the Law Director needed anything more from Council in order to move forward.

Law Director Crites said he would prepare an ordinance to transfer $300,000, and prepare an emergency ordinance for $1.5M in notes with bond council involvement.

Vice Mayor Moore said Council will need to see how the township contribution will affect the transaction.

Mayor McGowan suggested that anyone with concerns take them to Vice Mayor Moore.

Law Director Crites said there would also be an appropriations ordinance to transfer $200,000 from Park Lands to the General Fund, and an ordinance to sell part of the property to the Granville Township Trustees, which he said would be completed in 5-6 days for review.

Vice Mayor Moore asked if a lot split would be needed to do that?

Law Director Crites said he would look into that again and get back to her.

Councilmember Robertson said Council needs to free up enough money to make the purchase and asked if a determination had been made or a recommendation been made as to what fund the money from the sale would go back to?

Vice Mayor Moore asked Councilmember Robertson what fund she was referring to?

Law Director Crites responded that the Village might want to have 2 simultaneous closings. 

Councilmember Moore said the trustees had been talked to about sharing costs so it would make sense to do it all at one time.

Mayor McGowan asked for additional comments. Hearing none, Mayor McGowan moved forward to the minutes of October 16th.

MINUTES (8:42pm)

Regularly Scheduled Meeting of October 16, 2002 Councilmember Crais moved to accept the minutes as amended. Vice Mayor Moore seconded. Motion carried. 

Special Meeting of October 24, 2002 Councilmember Crais moved to accept the minutes as amended. Councilmember Robertson seconded. Motion carried. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore said the Committee will meet Fri., Nov. 15, 7:30am, at the Village Offices. She said officials from Owens-Corning would be present at the meeting to talk about their plans.

Finance Liaison (Moore) 

Granville Foundation (Main) 

JEDD (Bellman, Crais) 

Newark/Granville Committee (Bellman, Main) 

Personnel (Hartfield, McGowan, Robertson) 

Planning (Main) 

Recreation Commission (McGowan) Mayor McGowan commented a report showing 256 people had played basketball this year and that the facility has seen a lot of use during the school construction. He said it seems bigger and better than ever.

Senior Citizen Committee (Moore, Robertson) 

Street Light Committee (McGowan) Mayor McGowan said the Committee was to meet tonight but could not, and another meeting would be scheduled in the near future. Councilmember Main said they would be going out to bid now for Cherry Valley Road, but needed to get to the Committee to address other things.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) 

Tree & Landscape Committee (Moore) 

Union Cemetery Board (Main) Councilmember Robertson said the Committee would meet next week and would bring a report to Council concerning what Council could be doing for Senior Citizens in the Village. 

OTHER COUNCIL MATTERS

Comprehensive Plan Review Update Village Manager Hickman would like to go to January. On November 20 he said he hoped to look at Spring Valley discussions and a comprehensive plan. He said January would be better if it would be okay with Council. Council had no objection to the change. 

Bicentennial Marker Village Manager Hickman described a picture sign northbound into town in the shape of the State of Ohio, black and white, acknowledging Denison. He said the Bicentennial Committee wants to secure two new signs in addition to those signs with specific language. They proposed to do this with grants.

Councilmember Hartfield asked the Village Manager where the sign would be located. Village Manager Hickman said on the Northside, and others on the Southside in a convenient area.

Councilmember Hartfield said if the signs were put somewhere where they could be read, fine, but not where it would be distracting.

Village Manager Hickman said he would e-mail Council with the proposed language for the signs.

Councilmember Robertson asked if Council planned to do this right away.

Village Manager Hickman responded that the Bicentennial Committee would like to do it soon and asked Councilmembers to send their comments to him right away.

Councilmember Robertson commented that she thinks historic markers are meant for people to get out of their cars, stop and read them. Robertson believes the sign should not just say, “New Englanders,” but should say instead, “Granville, Massachusetts,” which is an important part of Granville’s history. She said she does not care if there are more words on the signs because she thinks people should stop and read the signs.

Mayor McGowan said that he thinks there are two different types of signs, one that is a symbol, but that signs with a lot of words should be where people can get out of their cars, etc., to read them. The square would be perfect, but a welcome or entrance sign is simpler.

Village Manager Hickman said he would get back with Council.

Vice Mayor Moore commented that whatever was decided about the signs, they should be really seated well into the ground.

Councilmember Crais moved to give Village Manager Hickman the ability to move forward getting the information from Hudson that held up in court on growth.

Village Manager Hickman responded what he did when looking at this he had Seth Gorman contact Jim Gorrey, one of Law Director Crites associates, and Seth was instructed to clip the news article(s) and go down through them line by line and address whatever concerns he might have so that all them were answered once and for all and see what could be done with them. He said they would have something within 30 days.

Councilmember Crais responded that 30 days would be fine.

Vice Mayor Moore asked Village Manager Hickman for the number of residential building permits requested in the last 5 years. Others asked for village and township permits as well.

Mayor McGowan also asked for the division of permits by school district.

Village Manager Hickman said getting all the additional information might take 45 days.

Mayor McGowan said that would be fine.

Councilmember Robertson said she would like a committee that would cross all of those boundaries to work on this together.

Councilmember Main said it seems like one of the things is the burden of growth on the schools. Main said he had not seen statistics on how many new students had been generated by the new development. He asked if that data existed. Main also said he heard before the last levy that Park Trails development had generated 38 children. Granville Schools grew by 144 students this year but he said he was not sure what part of that was the 38 students. It is an important issue. When a house sells, someone moves in with children. He suggested that Council might need to address more than building permits.

Vice Mayor Moore said Councilmember Main’s point was well taken. She commented that she recalled a larger number of folks moving into existing houses, rather than new houses being built.

Village Manager Hickman said he would get that information for Council.

Councilmember Robertson said these are good reasons to limit, but that there are other reasons as well. 

MEETING ANNOUNCEMENTS 12 Nov 2002 7:00pm Tree & Landscape 13 Nov 2002 7:30pm Planning Commission 14 Nov 2002 8:00am Senior Committee 14 Nov 2002 7:00pm BZBA 20 Nov 2002 7:30pm Village Council 25 Nov 2002 7:30pm Planning Commission

OTHER MATTERS Councilmember Main asked Village Manager Hickman if he would prepare for the next meeting a list of appointments that Council needs to be thinking about making for the next year for the Planning Commission, BZBA, etc., so that all would know about terms, etc., in order that those positions could be advertised adequately in advance to attract interest in those positions.

Mayor McGowan asked if Halloween seemed to go well this year. Councilmember Hartfield said yes, it went fine. She thanked Village Manager Hickman for all that he did to get the police downtown, etc. She said there were typical pranks but that she and the GPBA wanted to publicly thank Village Manager Hickman for all of his efforts.

EXECUTIVE SESSION Vice Mayor Moore moved to go into Executive Session at 9:10pm to consider employment and compensation of a public employee or official pursuant to ORC 121.22 (G)(2). Seconded by Councilmember Main. .

Roll call vote was 6-0 (YES: Councilmembers Robertson, Crais, Main, Hartfield, Vice Mayor Moore, and Mayor McGowan).

 Thereafter a discussion of the employment and compensation of a public employee or official was had in Executive Session.

Councilmember Craise moved to return to session at 9:37pm. Second by Councilmember Main.

Roll call vote was 6-0 (YES: Councilmembers Robertson, Crais, Main, Hartfield, Vice Mayor Moore, and Mayor McGowan). 

ADJOURNMENT At 9:38pm, Councilmember Crais moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 6- 0. Meeting adjourned.

 

Submitted by Susan Dean Byrnes 

Council Minutes 10/16/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES October 16, 2002 

CALL TO ORDER (by Mayor McGowan at 7:34 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the Roll Call were Mayor McGowan, Vice Mayor Moore, Councilmembers Hartfield, Robertson, Bellman and Crais; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA (7:35pm) Mayor McGowan moved to change the order of the agenda for Old Business, Ordinance No. 14-02, to be discussed before hearing any new business to accommodate a request of a councilmember who may need to leave early. There were no objections to this change. Councilmember Robertson moved to approve the agenda as amended, seconded by Councilmember Crais. Motion was accepted without objection. 

BRYN DU ADVISORY COMMITTEE (7:35 pm) Presentation/Report Keith Myers, Committee Co-Chair, said 16 folks significantly contributed to the completion of the study. They began their work on Sept. 12th to define the scope and agree to the purpose of the study. The purpose was to provide Council and the public an assessment and develop strategies on disposition of the property. Three committees were established: 1) the Architecture Committee whose purpose was to study the structure of the property; 2) an Economic Analysis Committee who reviewed similar case studies of other properties the and economics of the property; and 3) the Land Use Committee whose purpose it was to make a determination of the development potential of the property.

At the first meeting several consultants were identified and the Committee settled on working with Schooley Caldwell & Assoc. with Robert Loversedge being the principal in charge. This is the firm that did the restoration of the state capital in Ohio and Utah and had already worked on Bryn Du mansion in the past. The Committee felt their qualifications were adequate.

The Economic Analysis Committee visited 3 properties: the Gelpi House in Dublin, Jeffrey Mansion in Bexley and the Reese Peters House in Lancaster. All were different and done with different funding sources and all were being used for different purposes, the details of each are contained in the detailed report submitted tonight. The Land Use Committee examined zoning on the land and discovered there are at least 48 dwelling units that could be built on the front part of the property. Land Use folks and others felt green space and the open field in front (preservation of) was important. The Committee felt there would be a strong potential to develop the land, which will challenge the village if they don’t own it. On Sept. 15th, we toured the property and buildings. Some members were a little surprised at the construction that had been begun but was not completed. On Oct. 7th the Architecture Committee reported & Loversedge’s report showed that the mansion was structurally sound and would cost $1.3-2.5 M to complete depending on the level of completion desired. This would not include renovation of the outbuildings. On Oct. 10th a public meeting with an open house format was held. Quite a number of people came through and citizens’ comments are now in the back of the report presented in the appendix. Over the last weekend strategies for the property were developed and finalized.

7:40 pm Councilmember Dick Main arrived.

Rob Drake, Committee Co-Chair, said the committee saw 2 strategies that can be found in the report: 1) The “Do Nothing” option which is don’t buy it and see what happens; 2) “Do Something” option which is purchase the property a) rezone the front part to insure the green space is preserved and immediately return the back parcels for sale on the market and try to recoup as much monetary investment as possible, or, take the back parcel and put the buildings into a state of minimal maintenance which is detailed in Loversedge’s report and study what could be done with the mansion in terms of its uses and funding sources available to realize those uses. This could include disposing of the mansion if no viable uses/funding can be found. Council could look to find a viable way to utilize the parcel as another option. If it comes to the point of renovation the Committee suggests that these issues be put back into the public domain. The 3rd scenario is to buy the property and renovate it with public and private funding sources. 

Drake said several committee members were present and could answer any questions council may have. He said the report would not look as good as it does without the services of Seth Dorman, the Village Planner, to whom he said all owe a public debt of thanks.

Mayor McGowan thanked the Committee and Seth for all of their hard work. 

Discussion: Mayor McGowan asked for clarification on the number of houses that could be developed on the property. Drake responded that the committee based its numbers on the historical densities that had been allowed in the past which could allow this much development. Drake said also that there was not an exact answer to that question because there is flexibility allowed in the zoning process. Keith Myers said that the flat area in the front of the property would be the quickest to develop – the rear of the property would not be as easy.

Councilmember Crais asked if Council adopted the “Do nothing” strategy, could the front be developed quickly? Drake said the Committee did not know how much time that might take but that it would be easy to develop considering its location. 

Drake also said that the Committee and Seth Dorman had said that this report could be put on the Village website and thought it would be a good idea for those who would not have time to see it at the library or in the village offices.

Councilmember Bellman asked how quickly could the report be placed on the website.

Village Manager Hickman responded that it could be on the website by Monday.

Councilmember Crais asked for an emergency meeting to discuss the report before the election because Council might want to issue a statement or resolution on the report.

Councilmember Bellman said council could do this by resolution of council.

Councilmember Robertson said even with the report out to the public, people will still have questions. She said she would favor having something where people could see pictures and ask more questions before the election.

Councilmembers discussed what would be the best day and time to hold the special meeting.

Mayor McGowan announced that an emergency meeting would be held at 7:00 pm on Thursday, October 24th in Council Chambers to discuss the Bryn Du Commission report.

Law Director Crites said council should do this by motion and a voice vote would suffice.

Councilmember Crais moved to have a 7:00 pm meeting on Oct. 24th to discuss the report of the Bryn Du Mansion, Councilmember Robertson seconded.

The motion carried without opposition. 

CITIZENS’ COMMENTS ( 7:55 pm) All topics

Dorothy Garrett, 45 Donald Ross Drive, asked if the meeting on Thursday, Oct. 24th would be a public meeting and what the format of that meeting would be. 

Mayor McGowan responded that the special meeting would be a public meeting with a question and answer session.

Steve Mershon, 405 East College said it was good to give the public a chance to have input on this purchase. He urged Council to reconsider accepting money from the township to help fund the purchase of the Bryn Du property. He thinks that would go a long way to ease some of the concerns voters have about the purchase.

Joe Magdich, Seasongood & Mayer (Ord. 16-02) Village Manager Hickman announced that Molly Roberts, Finance Director of the Village would speak on behalf of Mr. Magdich. Roberts discussed the annual renewal of the re-issuance of the village notes – paying down $175,000 in principle leaving the village note at $635,000, at a rate of 2.09%, saving the village over $6,000 on interest. 

Vice Mayor Moore asked what were the rates on the bonds that had been replaced by the notes? Roberts responded that the rates on the bonds were 6 ¾%.

Mayor McGowan closed Citizens’ Comments at 7:57 pm. 

PUBLIC HEARING Ordinance No. 14-02, An Ordinance To Approve The Development Plan For The Speedway Gas Station And Convenience Store At State Route 16 And Cherry Valley Road, Village of Granville, Ohio with Conditions. Mayor McGowan opened for public comments at 8:00 pm.

Comments: Vice Mayor Moore recused herself from the discussion.

Jeff Brown, attorney for the applicant, said this was a situation where the property was already zoned. He said they were seeking approval of their planned development. He said they had attended numerous meetings -- both formal and informal with the Planning Commission. The memorandum of explanation about the Planning Commission’s position is on file. He said they discovered some further concerns with traffic at the Council meeting and thinks that they have met all of those concerns about traffic. He said they had done everything Council’s traffic consultant has asked them to do as his concerns related to traffic. The property was zoned, the proposed use was a permitted use, and they had done everything the Planning Commission asked them to do and everything that the village’s traffic consultant had asked them to do. He said they had met Council’s requirements in code as they relate to traffic so they respectfully requested Council approve their plan as submitted with all the conditions that were agreed to.

Mayor McGowan closed the public hearing at 8:01 pm.

Ordinance No. 15-02, An Ordinance To Amend Chapter 921.02, Sewer Regulations, Of The Codified Ordinances of Granville, Ohio. Mayor McGowan opened for public comments at 8:02pm.

No comments.

Mayor McGowan closed the public hearing at 8:03pm

OLD BUSINESS (8:03 pm)

Ordinance No. 14-02, An Ordinance To Approve The Development Plan For The Speedway Gas Station And Convenience Store At State Route 16 And Cherry Valley Road, Village of Granville, Ohio with Conditions. Re-introduced by Councilmember Main; seconded by Councilmember Hartfield. 

Vice Mayor Moore recused herself from the discussion.

Discussion: Councilmember Crais asked if Council was ready to vote tonight or at the next meeting?

Law Director Crites informed Council that they could defer this to the next regular meeting if Council desired to do so. He said he had two amendments to the ordinance that he had brought to council’s attention as initially introduced and described them as simply housekeeping matters regarding the turn lanes in Section 2 (b) including the language of the dual westbound left turn lanes, and Section 3. Crites informed Council that under Section 1171.03 (C) (2) Council would be required to make specific findings as to ingress & egress and traffic impact. 

Mayor McGowan asked if Councilmember Bellman wanted to address this issue?

Councilmember Bellman said he would vote against the ordinance because there was not adequate ingress and egress and it does present a safety and welfare problem. This particular type of business would pull more traffic conflicts into the area and create significant problems. The layout of the plan is clearly not in conformance with the village code in that parking is in the front instead of the rear.

Mayor Mcgowan said he shared some of Councilmember Bellman’s concerns of traffic around Cherry Valley Road. He said he had concerns because the traffic study was done before the closing of River Road, which subsequently had considerably increased the traffic on Cherry Valley Road. And the curb cut on the right in was taken out of Certified which forced traffic into the IGA Drive causing shared access. IGA was not happy with the curb cut and being somewhat close to the intersection, while it was stated it should not be an issues, it could be an issue. Mayor McGowan also said he was concerned if Council approved the measure tonight it could be referended in 30 days or so and the matter would drag it out even further. If Council turned down the ordinance, the village could be sued and those are the issues he said he was dealing with at that moment.

Councilmember Crais said he based his decision on code analyses and the comprehensive plan adopted by Council by ordinance. The comprehensive plan and codified ordinances convinced him that he was unable to support the ordinance. The particular areas Crais stated objection to were:

Section 1171 failed to meet that condition in Sections D and E.

In Section 1171 (3) c) (2) a) Crais said the code says that such planned development ingress/egress should not adversely impact traffic flow and the safety and welfare of the public – and on 7 counts the development fails to meet that burden.

In 1171 (3) b) Crais said there was testimony that cars would park in front of the business. Crais said he consulted the comprehensive plan [on page 10], which says the development shall be to …primarily serve the needs of the local community not those of transient markets.

Crais noted a number of inadequacies concerning the methodology and estimation of the peak travel times from their own traffic study

Lastly Crais was struck that there was no discussion on what would be sold at the convenience store thus no discussion about the safety issues on the possible sale of beer at a major intersection.

Crais concluded by reminding Council and talked about the 2-2 vote of the Planning Commission and the 1995 ruling of judge frost that has direct relevance to the matter at hand.

Mayor McGowan asked for other comments.

Jeff Brown, attorney for Speedway, asked to make a comment.

Councilmember Bellman said Council was at a decision- making process and this could impede that process.

No further comment was made by Jeff Brown. 

Mayor McGowan closed the public hearing for Council’s decision on SuperAmerica at 8:18pm.

Councilmember Crais asked what Council would be voting on.

Councilmember Bellman explained to council what they would need to do in order to move forward.

Law Director Crites said Council could, as suggested by Councilmember Bellman, introduced a motion to amend the ordinance and after that, act on the underlying motion whether it was amended or not, then act by resolution and adopt the findings of fact if it needs to be disapproved. What Crites said he could do would be to take the information presented at the meeting and put together a proposed “Findings of Fact” and submit it to Council at their next meeting and introduce a resolution that can be acted upon at that time, if that would be the pleasure of Council.

Mayor McGowan asked if anyone would make a motion on the amendments as presented by Law Director Crites. On page two, in section 2B in the second line, after the word “impact,” add the words regarding the dual westbound left turn lanes and dual northbound left turn lanes, and a new section 3, council specifically finds that the subject development plan meets all the requirements set forth in Section 1171.03 (c) (2) of the codified ordinances of Granville…

Councilmember Robertson asked for clarification of the modification of section 2B and if it brought the total number of lanes to 6.

Director Crites responded that was correct.

Councilmember Main moved that the amendments be included in the ordinance as stated, Vice Mayor Moore seconded.

Councilmember Bellman commented about the westbound lanes and the need for Section 3.

Director Crites said the amendment was a clarification of what was already agreed to.

Councilmember Bellman asked again about section 3

Director Crites said Section 3 had to be in the ordinance before Council acted on it because Council is required to make specific findings.

Councilmember Crais said given the recent decisions of Council he wanted to remove the 6-lane requirement from the motion.

Mayor McGowan asked if there were any other councilmembers who objected to the 6-lane language.

Law Director Crites asked for a point of clarification from Council if they were opposed to this in total or just the amendment? Did Council want the whole of paragraph B? That was put in there because that was part of the agreement that was struck. 

Councilmember Robertson said she was not aware of any agreement that was struck. She thought that was an awkward way to recollect the discussion.

Law Director Crites said he included those conditions for Council’s consideration. If Council wants to delete it, they can.

Mayor McGowan asked if there was a motion to delete “B”

Councilmember Crais moved to delete “B”.

Jeff Brown said he thought the motion would have to reflect the amendment that the applicant had made, if the ordinance is adopted or not, of what was agreed to. He said he thought that was what had to be reflected. He suggested if Council didn’t like it, not to vote for it. But he said, Council should reflect what was agreed to.

Mayor McGowan asked if Council was obligated to have section “B” in the proposal.

Law Director Crites responded that Council could do whatever they chose to do. They have that authority. Crites said if Council were to decide to strike language, they have the authority to do so.

Councilmember Main withdrew his first motion. Councilmember Hartfield seconded.

Mayor McGowan asked if there was more discussion.

Hearing none, he asked for a roll call on removing the 6 lane?

Yes – 6 (Councilmembers Crais, Robertson, Bellman, Hartfield, (Vice Mayor Moore recused); Mayor Mcgowan, Councilmember Main). No – 0.

Councilmember Crais moved to adopt Section 3, Councilmember Main seconded. No discussion.

Motion was adopted without objection at 8:20 pm

Mayor McGowan informed Council they were back to the ordinance itself, as amended, and asked if there was any discussion.

Councilmember Main said that as a representative to the Planning Commission, they looked in-depth at how this plan set according to the ordinances and zoning codes and the Planning Commission, on individual items, felt that the plan did meet the requirements under the code—some of which obviously reached the point of opinion. He said they talked about finding of facts, and some of those were opinions when talking about safety and welfare of the public. In certain instances these can be opinions that can opined in any way. Main said he thought the Planning Commission did a good job and spent an enormous amount of time considering this. He said it seemed to him that this plan did meet the codes as they had been gone over in the Planning Commission and as far as the applicant had gone in his opinion, was beyond, in his opinion what was reasonable in adjusting their architecture, etc. The issue was, had the applicants met the requirements of the code? In Main’s opinion they had. He said he knew other councilmembers had some other differing opinions on businesses at major intersections.

Roll Call Vote: No – 4 (Crais, Robertson, Bellman, McGowan) Yes – 2 (Main, Hartfield). Ordinance No. 14-02 is defeated. 

NEW BUSINESS (8:25 pm)

Development Plan Hearing (1169 Cherry Valley Rd) – Jeff Oster) Councilmember Crais recused himself from discussing the issue. Mayor McGowan scheduled the hearing for Planning Application #02-128 for November 6, 2002. 

Ordinance No. 16-02, An Ordinance Providing For The Issuance Of $635,000 Of Notes By The Village Of Granville Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Refunding The Village’s Outstanding Sewer System Mortgage Revenue Refunding Bonds Dated As Of May 1, 1991, and Constructing Improvements To The Municipal Sanitary Sewer System, And Matters Related Thereto, And Declaring An Emergency. Introduced by Vice Mayor Moore, seconded by Councilmember Crais.

Discussion: Vice Mayor Moore said in section three, 2.09% - please change. Moore said it was part of the plan that Council did when revenue bonds were refunded with general obligation notes.

Roll Call Vote: Yes – 7 Crais, Robertson, Main, Bellman, Hartfield, Vice Mayor Moore, Mayor McGowan.. No – 0. The Emergency Clause carried.

Councilmember Moore moved to adopt Ordinance No. 16-02; seconded by Councilmember Crais. . 

Roll Call Vote: Yes – 7 (Hartfield, Crais, Moore, Bellman, Main, Robertson, McGowan). No – 0. Motion carried. Ordinance No. 16-02 is adopted.

Councilmember Robertson asked Mayor McGowan and Council to be excused at 8:28 pm. Resolution No. 02-35, A Resolution To Award The Bid For Fern Hill Drainage Improvements, Per Specifications To Columbus Asphalt Paving, Inc. And To Authorize The Village Manager To Enter Into An Agreement Therefore. Introduced by Councilmember Crais; seconded by Councilmember Main. Discussion: Village Manager Hickman said there was a friendly amendment to say “agreement thereof” to correct a problem the village has with an existing storm sewer. He said he had selected the lowest bid out of seven. 

Vice Mayor Moore asked if this was the lowest bid? Manager Hickman responded it was the lowest and best bid. Motion to Adopt made by Mayor McGowan, seconded by Councilmember Main. 6 yes, 0 no. Motion carried. Resolution No. 02-35 is adopted. 

Ordinance No. 15-02, An Ordinance To Amend Chapter 921.02, Sewer Regulations, Of The Codified Ordinances of Granville, Ohio. Introduced by Councilmember Main; seconded by Councilmember Moore.

Discussion: Village Manager Hickman said the ordinance would take care of some problems the village has had with some landscapers and property owners where they have filled in over existing manholes. This measure would put the responsibility back on the owners and the landscapers to free up plugged up manholes.

Roll Call Vote: Yes – 6 (Hartfield, Crais, Moore, Bellman, Main, McGowan). No – 0. Motion carried. Ordinance No. 15-02 is adopted. 

MINUTES (8:38 pm) Regularly Scheduled Meeting of September 18, 2002 Minutes as submitted were amended and accepted. 

 Regularly Scheduled Meeting of October 2, 2002 Councilmember Crais moved to accept the minutes as drafted; seconded by Councilmember Bellman. Motion carried, 6-0. 

MAYOR’S COURT REPORT – September (8:43pm) The Mayor’s Court Report for the month of September was presented for review. 

Discussion: Councilmember Hartfied asked of there had been more sirens and runs in the last 3 or 4 weeks more than usual?

Meagan Schaffer, a reporter for the Denisonian commented from the audience that there have been a lot of false alarms and some serious matters on campus requiring siren runs.

Vice Mayor Moore moved to accept the report; second by Councilmember Hartfield. Motion carried, 6-0, without objection.

Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

 

MANAGER’S REPORT – September (8:44pm) The Manager’s Report for the month of September was presented for review. 

Discussion: Councilmember Crais said he had heard concerns from a lot of people about speeding on Granger Street. He also asked whose responsibility is was to maintain clean-up of copious amounts of vomit on a regular basis in front of a certain village business establishment—that he felt was related to Denison. Village Manager Hickman responded that businesses were really responsible for cleaning up sidewalk messes. Crais asked what could be done if a business does not take care of this kind of mess? Hickman asked Crais to pass along the name of the business to him and said he would check into it.

Vice Mayor Moore said she concurred that she has seen this also.

Councilmember Crais moved to accept the report; seconded by Councilmember Main. Motion carried 6-0, without objection.

Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) A meeting scheduled 7:30am at Granville coffee shop this Friday, Oct. 18th. A Denison student will talk about how businesses can better serve students and the selection of a PR firm to help develop an identity or “brand” for Granville.

Councilmember Crais asked to excused At 8:47pm to celebrate his wedding anniversary.

Mayor McGowan and Council excused Councilmember Crais.

Finance Liaison (Moore) No report.

Granville Foundation (Main) The foundation met last night. Main did not attend because of the Planning Commission meeting and he had an emergency dental patient. He asked for a report from “Jack Burris,” a foundation committee member, who reported from the audience that the commission did not discuss any pressing issues.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) No report.

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) No report. Street Light Committee (McGowan) No report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Village Manger Hickman said there was a meeting tomorrow night at Denison University that has been posted to the neighbors to see their proposed improvements to Burg Street, at 7pm. Hickman will attend to see what they might have in mind. If they are planning on making an improvement 2003, the Street & Sidewalk Committee might want to look and see if there is anything they want to do as well at that time.

Tree & Landscape Committee (Moore) Vice Mayor Moore reported that they were getting ready for fall tree plantings and looking for locations to plant trees.

Union Cemetery Board (Main) Main reported they were having a work session this Sat. (volunteer) at 9:00 am at the Union Cemetery (Old Colony Burial Grounds). The cemetery board folks will be patrolling the cemetery during trick or treat night hours to make sure that no vandalism takes place. There will be lighted path through the cemetery so folks can walk through it.

Village Manager Hickman said the future of Sinnett House would be discussed at a meeting tomorrow night at 7:00 pm.

Councilmember Bellman said a street and sidewalk committee meeting needed set for next week to discuss information about Wendy’s and the access road, and Burg street. Manager Hickman said he would send out an email to determine what might work best.

 OTHER COUNCIL MATTERS Councilmember Hartfield asked again if there would be adequate police, etc., for Halloween night.

Manager Hickman responded affirmatively and told Council they had gotten back all of the stolen signs. The replacement signs will be erected very quickly. He said they would use the extra signs another time in other ways.

Councilmember Hartfield reminded Council that they needed to schedule another Executive Session.

Manager Hickman responded there would be adequate time at the next meeting and asked to have other issues discussed then as well.

 

ADJOURNMENT

At 8:54 pm, Vice Mayor Moore moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 5-0. Meeting adjourned. 

Submitted by Susan Dean Byrnes

Council Minutes 10/2/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES October 2, 2002 

CALL TO ORDER (by Mayor McGowan at 7:31 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL Those responding to the Roll Call were Councilmembers Hartfield, Main, Crais; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. 

Councilmember Main moved to excuse Councilmembers Robertson and Bellman, Vice Mayor Moore seconds.

APPROVAL OF AGENDA Councilmember Crais moved to approve the agenda as printed. Second by Councilmember Main. .

CITIZENS’ COMMENTS (7:34 pm) Bryn Du Advisory Committee – Rob Drake, Committee Reporter and Co-Chair. The Committee has been meeting regularly starting with a tour of the mansion and have met weekly since then. After the initial meeting, the group divided into three committees: Land Use, to evaluate potential uses; Economic Analysis; and an Architecture Committee to look at structures and what it would take to bring it back to full use. The Economic Analysis Committee has visited three different houses that are used by different communities in the area—the Gelpi House, the Reese Peters House, and the Jeffrey Mansion in Bexley. It is a complicated picture as all serve different functions. The Architecture Committee has consulted with Bob Loversidge, an architect with Schooley- Caldwell in Columbus that did the State Capital renovations. Loversidge offered interesting ideas and promised he would dictate a letter to Village Council. The next public meeting will be held on Thurs, Oct. 10 at 7:00 p.m. at the St. Luke’s Parish House. This meeting will be in an open house format and hopefully interested members of the public will come. Pictures of the property will be available along with a power point presentation and a slide show. The Committee will return to Council by October 16 with a report.

Mr. Drake expressed particular thanks to Keith Meyers, the Chair of the Bryn Du Advisory Committee, and to Seth Dorman, Village Planner for their hard work. Mr. Drake and Ben Rader are here tonight to answer questions and collect as much information as possible in the brief time period given. A number of community people have appeared and have joined the committee, too. 

Vice Mayor Moore expressed thanks to everyone who has been working on this on behalf of Council.

Drake encouraged Councilmembers to come to the open house and thanked Council for their support. He said the process had so far been interesting and fun. 

Councilmember Crais asked if today’s paper recap of the conversation with the Columbus architecture firm about the discussions so far accurately reflected what had occurred. Ben Rader said it had. Crais asked if the article referred to the Mansion only, or all the buildings. Rader responded that the discussions on the evening in question referred to the mansion only and cost per square feet.

Drake said that the Committee had asked for figures on the minimum cost of bringing the structure back to usable space. He said it was suffice it to say there were many things that would have to be done, but there were also many positive things about the mansion as well.

Rader said the building at one time was used for public assemblage when Bill Wright had it as a restaurant. When Longaberger bought it they removed the handicap ramp and made it a residential use. The use would have to go back to (public assemblage use).

Vice Mayor Moore asked about the discussion regarding sprinklers and whether or not the Committee’s discussion included obtaining a waiver from that requirement because the building is historic. Rader replied that they had discussed that but discovered that if sprinklers were installed, it would have to be all or nothing – the law does not allow sprinklers to be installed in just one area, all would have to be changed even if they aren’t used. They sprinklers aren’t there to save lives but to save the building. At $3.00 a square foot, it is not prohibitive, but it is not required, either, nor is an elevator in an historic building. The Jeffrey Mansion did not put in an elevator and found that they store a lot of things on the third floor and have to carry them up. 

Councilmember Crais asked how the discussions had unfolded about possible uses.

Rader and Drake replied that discussion would occur at their next meeting. It’s all over the board when looking at the other buildings because they are all used differently by different communities.

Councilmember Main asked if there had been any discussions concerning the recreation (multi-purpose) building.

Rader said they talked about what it would take to make it a public use building, since it wasn’t constructed that way and said it would take some work.

 Mayor McGowan closed Citizens’ Comments at 7:44 pm.

PUBLIC HEARING None scheduled.

NEW BUSINESS (7:44 pm) Ordinance No. 14-02, An Ordinance To Approve The Development Plan For The Speedway Gas Station And Convenience Store At State Route 16 And Cherry Valley Road, Village Of Granville, Ohio With Conditions. Introduced by Councilmember Main; second by Councilmember Hartfield. Mayor McGowan set the public hearing for October 16, 2002.

Ordinance No. 15-02, An Ordinance To Amend Chapter 921.02, Sewer Regulations, Of The Codified Ordinances Of Granville, Ohio. Introduced by Councilmember Main; second by Councilmember Crais. Mayor McGowan set the public hearing for October 16, 2002.

Resolution No. 02-34, A Resolution To Accept The Colony At Bryn Du Subdivision. Introduced by Vice Mayor Moore; second by Councilmember Main.

Discussion: Village Manager Hickman said that Resolution No. 02-34 basically allows the Village to accept the roads, water, sewer infrastructure, etc., The Village will now be responsible for plowing and enforcing the traffic. 

Vice Mayor Moore asked if the developer had done all that was agreed to with the trees, etc.? Hickman responded that the developer has addressed those issues as requested.

Mayor McGowan asked if the roads were up to Village approval. Hickman responded affirmatively.

Motion carried 5-0. Resolution No. 02-34 is adopted. 

OLD BUSINESS (7:47 pm) None scheduled.

Councilmember Main left after explaining to Mayor McGowan and Councilmembers that he needed to leave for another meeting.

MINUTES (7:47 pm)

Regularly Scheduled Meeting of August 21, 2002 Councilmember Crais moved to accept the minutes as amended. Vice Mayor Moore second. Motion carried. 

Regularly Scheduled Meeting of September 4, 2002 Councilmember Crais moved to accept the minutes. Councilmember Hartfield second. Motion carried. 

Regularly Scheduled Meeting of September 18, 2002 Law Director Crites asked that we suspend review of the minutes until he has a chance to review them and check them against the transcript. Mayor McGowan and Council agreed that would be fine. COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore said the next meeting is October 18 at 7:30 p.m. at the Granville Coffee Shop, but have not yet confirmed that location. A student from Denison University will share some thoughts about what can be done to better serve that segment of the Granville economy.

Finance Liaison (Moore) Vice Mayor Moore said she talked with Molly Roberts, the Village Finance Director and informed Council of a couple of things coming up with regard to the Village’s Sewer Debt refinancing, and they are also looking at the bonds on this building and refinancing or paying its debt off early because of the interest rate on the existing bond. She said they are looking for some savings there. Moore also informed Council that Village revenues are still coming in strong, at 10% ahead of last year.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) Councilmember Hartfield said they have a few items that they need to discuss with Law Director Crites and others. Mayor McGowan asked if Hartfield was referring to the Manager’s employment contract. Village Manager Hickman said that discussion was meant for Executive Session.

Mayor McGowan said that aside from that issue, Council also had a few things to sort out for the salary ordinance. He asked Law Director Crites if Council could do that yet this evening. Law Director Crites responded that he would be available whenever Council would like.

Planning Commission (Main) No report.

Recreation Commission (McGowan) Mayor McGowan said the Village is more involved in fall activities and will soon have winter programs out.

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson said at their last meeting Trudy Knox brought someone from the Columbus Foundation to see how they could assist in endowing (not Village Council, but the community) services for senior citizens. At the next meeting which will be held on October10, at 8:00 a.m. in the Village offices, Doug Plunkett will represent the Granville Foundation as they are interested in exploring what can be done.

Village Manager Hickman informed Council that the Village Finance Director would also be attending the Columbus Foundation to learn about their grant-writing process and to see how the Village could participate.

Street Light Committee (McGowan) Village Manager Hickman said he talked to AEP last week and that they were working to get the lights up yet this year.

Mayor McGowan asked Hickman if the Village had budgeted money for one more year for the street lights. Hickman responded that was correct. 

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report. 

Tree & Landscape Committee (Moore) Vice Mayor Moore said their next meeting would be held on October 8th. 

Union Cemetery Board (Main) No report. 

OTHER COUNCIL MATTERS Councilmember Hartfield asked Village Manager Hickman about the status of the striping of the parking spaces. Hickman said they should be finished next week and added the staff has been waiting 3-4 weeks. He said they had also looked at other ways to get it completed with no success.

Councilmember Hartfield asked Hickman about the planters. Hickman responded that they were the slowest masons he had ever seen. Hickman said they were supposed to finish up Friday weather permitting. As soon as the planters are done, the electrician is supposed to have the decorative posts in for pedestrian signals and a matching decorative post will be installed in the middle with a pedestrian signal. Hickman stated there would be a motion detector that will sense someone in the crosswalk. He added that If it works well, he would like to put in a similar system on South Main Street. Hickman said the new fluorescent green signs will be installed; they will also be put up on Main Street. He said the Village does have someone who wants to purchase new green signs. 

Mayor McGowan asked how the motion detector would work. Hickman responded it would have a fan pattern that would catch all motion in the area.

Councilmember Hartfield asked if it would be completed by the holidays or the end of the year. Hickman responded he hopes it will be completed this year.

Councilmember Hartfield asked how the welcome signs are mounted now. Hickman said that there are two pieces on either side with steel rods down through those pieces— secured with a lock nut on the top with the threads stripped.

Councilmember Robertson asked if any of the missing signs had reappeared. Hickman said they had not.

Hickman said he will have the Service Department bolt down one leg of the benches and added that they weigh 300 lbs.– not an easy carry, but added that a few people together could lift it into the back of a truck. 

Vice Mayor Moore asked about security, etc., for Halloween? Hickman said the Village may be better off this year because two officers are back and are now healthy. Hickman said he had not yet heard from GPBA. Councilmember Hartfield said she is in charge of GBPA and will talk to fraternities for volunteers and to GBPA for volunteers to talk to kids and walk around the Village Halloween night. Last year Denison University students were a good presence for the trick-or-treaters. The Fire Department also came and rinsed shaving cream off sidewalks at Taylor Drugs. She added that they will do their best to make sure things don’t get out of hand. 

 MEETING ANNOUNCEMENTS 07 Oct 2002 7:00pm Bryn Du Advisory Committee 08 Oct 2002 7:00pm Tree & Landscape Committee 10 Oct 2002 8:00am Senior Committee 10 Oct 2002 7:00pm BZBA 14 Oct 2002 7:00pm Bryn Du Advisory Committee 15 Oct 2002 7:30pm Planning Commission EXECUTIVE SESSION Councilmember Hartfield moved to enter into Executive Session at 8:26pm to consider the employment and compensation of a public employee. Second by Vice Mayor Moore. Motion carried 4-0.

 Councilmember Hartfield moved to return to regular session at 8:50pm. Second by Vice Mayor Moore. ADJOURNMENT At 8:51pm, Councilmember Crais moved to adjourn the meeting. Second by Vice Mayor Moore. Motion carried, 4- 0. Meeting adjourned. 

Council Minutes 9/18/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES September 18, 2002 

CALL TO ORDER (by Mayor McGowan at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the Roll Call were Mayor McGowan, Vice Mayor Moore, Councilmembers Hartfield, Main, Robertson, and Crais; Manager Hickman, Law Director Crites. 

APPROVAL OF AGENDA Councilmember Crais moved to approve the agenda as printed. Seconded by Councilmember Robertson. 

CITIZENS’ COMMENTS (7:34 pm)

{Councilmember Bellman arrived at 7:34pm}

Skip Hayes (address unknown) uses the intersection at Cherry Valley Road and Route 16 everyday and it is a disaster at least for Cherry Valley road traffic. Some of the suggestions to improve may work. He pleaded that Council move carefully to see if the intersection corrections will actually facilitate better movement of traffic.

Ben Rader, 39 Briarwood Drive, has received email from Councilmember Crais about the proposed improvements and subsequently reviewed notes he had taken when he was on Council at a time when their was discussion about a grassy medium and some gutters, egress and ingress off Cherry Valley Road. He said times have changed since those meetings. At the time, Council was looking at development of Faeckler’s and the Reese farm. Council watched that area develop and thought that there would be a lot more development of the area, but that has not transpired. Rader believes the plan that Council is considering today with the money from the state would work—but cautioned Council to not proceed with the boulevard approach which he says could be put off until the future. The other problem he sees with the discussions Council had in 1997 was that there was not much public input at the time. 

Lori Weaver, 207 Wicklow Drive, spoke to the Speedway/SuperAmerica issue. Weaver said she does not have all the facts and came to listen to the facts. She asked whether or not a convenience store was part of the proposal and if so, how many hours each day would it be open? She said she is not anti- development but is for smart development. She is also concerned about the Cherry Valley Road issue. She believes with four traffic lanes coming from Columbus someday it could be like a truck stop there. The area is loud already and the impact traffic at a gas station on existing traffic would be tremendous. She asked Council to carefully consider what is allowed to be built there at this time and would appreciate getting all of the information out to the community before deciding if Speedway/SuperAmerica is the way to go.

Bill Moore, 111 Bantree Street, rose to echo remarks of others and said he was attending Council to educate himself. He asked Council to use good care because of the good real estate in the area and urged Council to seriously think about the traffic issues. Moore said he has no problem getting gas in Granville and believes a new station will only bring more transits to the area.

John Cort, 1632 Newark-Granville Road, thanked the Planning Commission for turning down the proposal for Speedway/SuperAmerica. He said the residents on Granville Road are seriously impacted by what happens there. Old timers remember that Route 16 used to be the bypass but what has happened because the intersection is so bad is that people are bypassing the bypass and coming through the village to get to the other side to go on to Columbus. There are lots of families with small children that live on Newark-Granville Road and more traffic will be dangerous to them. In 1993, Cort said Council is on record maintaining Granville Road as a residential road. Cort said the Mayor at that time said if the village has to put a stoplight it would do so, but the village would keep it as a residential road. Cort said he hopes this Council will confirm the decision made most recently by the Planning Commission. 

Richard Salvage, 73 Berline Court, introduced himself as Chair of the Planning Commission. He said the Commission did not make a recommendation and has no right to approve or disapprove this application. What the Commission did was try to make a recommendation, but it was not done. He told Council that the Commission had several meetings with the applicant and tried to get through all the issues. The end Findings of Facts is what the Commission brings to Council tonight and he came to answer any questions members might have about what happened at the Planning Commission meetings.

Jeannette Pyle, 132 South Pearl Street, stated she was not here to talk about the things others had mentioned. She is worried about other projects that have happened in the past such as the sidewalk by the golf course. She said not too long ago this was constructed and then was torn up and reconstructed. She wanted to know why such projects aren’t done right the first time. She asked about the changes in the parking spaces in the village that are much too narrow now, creating another problem. She brought up the issue of the stolen signs and said it seems like there is not enough planning. She is also concerned that the benches are not permanently set yet and expressed her fears about potential vandalism of the benches. She asked about the trees planted on South Main Street across from Granville Lumber and why they weren’t watered and allowed to die. She thought Council should have also thought to plan a watering schedule along with the planting schedule. She asked about the cost of the speed bumps and asked how much they cost the village to install.

Village Manager Hickman responded that the speed bumps cost $10,000 each to install.

Pyle asked the village to consider installing rubber temporary speed bumps similar to those she has seen in coastal towns. Pyle cautioned Council that there is not an endless supply of money and urged Council to be careful in spending money and be careful with planning the projects. Pyle asked if a private citizen purchased signs for the bike path on Main Street?

Village Manager Hickman responded no, but said the village did have an individual that would do so but it has not happened yet.

Vice Mayor Moore responded to Pyle’s questions about the trees and said that they were watered.

Councilmember Hartfield told Pyle that she was not the only one who noticed the need to widen the parking spaces in the village and assured her that the village was in the process of fixing that.

Mayor McGowan closed Citizens’ Comments at 8:46pm. 

PLANNED COMMERCIAL DISTRICT REVIEW HEARING (8:47pm) Speedway/SuperAmerica Court Reporter Marilyn Murphy Houck was present to transcribe the proceedings of this hearing. Please see her transcript for a verbatim record of the hearing.

Vice Mayor Moore recused herself from the issue.

Law Director Crites advised Council that Chapter 1171 of the Granville Codified Ordinances required a public hearing on the Planned Commercial District development plan submitted by Speedway/SuperAmerica. Law Director Crites further advised Council that the development plan was before the Council on a 2-2 vote of the Granville Planning Commission with no recommendation and that it was arguable whether the 2-2 vote constituted an action by the Planning Commission under Chapter 1171. Accordingly Law Director Crites had consulted with Jeffrey Brown, Attorney for Speedway SuperAmerica, and acquired a waiver of procedural deficiencies, if any, associated with the 2- 2vote and no recommendation, so that the application could be heard at this time by Council. Councilmember Bellman raised a concern about waiving any procedural deficiencies stating that, as for himself, he reserved the procedural issue because normally he likes to see a decision from the Planning Commission on an application such as this before proceeding. After noting Councilmember Bellman’s & Crais’s concerns, and noting no other objections to the procedure, the Council agreed to proceed with the hearing as laid out by Law Director Crites.

Law Director Crites introduced, on behalf of the Village, an exhibit book containing 10 exhibits. Mr. Jeff Brown, Legal Counsel for Speedway/SuperAmerica, had three witnesses to bring before Council and the Village had one. 

The Court Reporter swore in all witnesses at 7:52pm. Mr. Brown, attorney for the applicant, entered his appearance and sought Council’s approval of his client’s development plan. 

Jonathan Wocher, a land use planner with the firm McBride Dale Clarion, representing Speedway/SuperAmerica, testified about the project that he had worked on since the beginning of 2000 and stated he had attended most of the Planning Commission meetings. He discussed the building, land and traffic issues at the site and the changes Speedway/SuperAmerica had made to accommodate the wishes of the Planning Commission. 

Discussion/questions followed (see transcript).

In response to a question asked by Councilmember Crais, John Stevens, a representative of Marathon National Petroleum, said if beer is to be sold at the location, it would have to go through the regular permit process.

Doyle Clear, Parsons Transportation Groups, Columbus, Ohio, testified that he was a traffic consultant hired by the Village to look at the traffic study submitted by Speedway/SuperAmerica. Clear found errors in the traffic volume data and believes that Speedway/SuperAmerica made no effort to mitigate the increase in traffic, which their development will create. He described the changes that would need to be made to mitigate the traffic problems.

Discussion and questions followed by Council, representatives from Speedway/SuperAmerica and Mr. Clear.

Jeff Brown of Speedway asked if he could ask the Chair of the Planning Commission a question?

Law Director Crites responded that he could.

Richard Salvage, Chair of the Granville Planning Commission, was sworn in at 9:35pm

Discussion and questions, which included Mr. Salvage took place. 

Law Director Crites recommended a 5-minute break at the request of the court reporter.

Mayor McGowan asked for a recess of Council at 9:35pm.

Mayor McGowan reconvened the meeting at 9:45pm.

Jeff Brown of Speedway/SuperAmerica told Council that he thought Speedway/SuperAmerica had complied with all of the requests made by the Planning Commission, but learned tonight during the testimony of Mr. Clear about the need for dual left lanes northbound and westbound. Mr. Brown further advised that his client would agree to those improvements if Council so required. Brown said they did not think they were necessary, but since Clear, the village traffic consultant, thinks additional improvements are needed, while they may not agree, in order to move forward, his client will agree to them. According to Mr. Brown, what his client has done is try to solve all the problems that they have been faced with from the architecture of the building, the landscaping, set backs to the building materials, his client is attempting to go the extra mile in terms of the traffic improvements. In consideration of his client’s agreement to these additional improvements, he then asked Mr. Clear to consider the inclusion of these extra improvements on traffic flow. 

Mr. Clear said again from the standpoint of mitigating the impact, which is what traffic engineer’s typically do, he thinks his recommendations of dual westbound left turn lanes and dual northbound left turn lanes will mitigate the traffic problems at SR 16 and Cherry Valley Road. 

Mr. Brown asked Mr. Clear about the planned development providing adequate ingress/egress? Do we, with these changes, provide adequate in/egress?

Mr. Clear responded that the site plan provides the best ingress and egress that can be developed given the location of SuperAmerica.

Mr. Brown asked again if it would be adequate? Mr. Clear responded yes.

Mayor McGowan asked Council if they had additional questions of the witnesses.

Councilmember Bellman asked Mr. Clear whether he was conditioning his statement that there was adequate ingress and egress.

Mr. Clear said that with SuperAmerica and Bob Evans Drive being so close to SR 16 it does not allow the creation of an ideal access situation. Given the constraint on the development of the site plan, he again said that he believes Speedway/SuperAmerica had developed the best site access system that can be developed. Councilmember Bellman asked if it was not true that the site plan’s ingress and egress is not really adequate, but merely the best they can do with the site they have. Mr. Clear said essentially yes.

Mr. Brown again asked Mr. Clear if considering the circumstance and the condition of the property and the improvements which his client had agreed to, whether he would consider the ingress and egress to be adequate?

Mr. Clear responded that it still comes back to the situation where the intersection of Bob Evans and the SuperAmerica Way’s close proximity to SR 16 during certain time frames is going to be problem some in movements to and from the site. For the majority hours of the day, it (what has been proposed) is adequate. It is the best site access system you can put there if you are going to serve development in the southwest quadrant.

Councilmember Crais asked Mr. Salvage whether or not the Planning Commission discussed the Comprehensive Plan when they discussed the project.

Salvage said the Planning Commission looked at it, but did not find any specific items in the Comprehensive Plan that they could address in this Planned Development.

Village Manager Hickman asked Clear if the new alignment of the road along the south side would align with what the Village is planning to do on the north side. Clear said yes.

Hickman asked if there were additional southbound movement, would the Ohio Department of Transportation (ODOT) allow the Village to put in another lane there.

Clear responded that the village would have to approach ODOT but thinks the median will allow it. Right now the calculation is that the left turn lane must be 700 ft. long. It might be more acceptable to make it shorter but make it 2 left turn lanes. But it will have to be approached at the ODOT District Office.

Mayor McGowan asked Council if there were further questions.

Discussion and questions followed about traffic in and around the intersection of Cherry Valley Road and SR 16.

Law Director Crites said that without other questions, the public hearing could close at 9:53pm.

Mayor McGowan reopened the meeting at 9:55pm and informed Council they could vote, discuss it, or put it on the agenda at the next meeting. 

Brown indicated he would need the court reporter to stay.

Law Director Crites said Council could do that. To approve the development plan will require that an Ordinance be introduced and approved. The village charter nor do the Codified Ordinances specifically address the procedure to disapprove a development plan, but if it is the pleasure of this body to disapprove the plan, Law Director Crites suggested that a resolution disapproving could be prepared. Law Director Crites also stated that he believes that Council is required to adopt findings of fact if its decision is to reject the plan. In light of that, he said he did not know if any action could be taken tonight, as a Resolution or Ordinance needs to be prepared. He emphasized that he was not suggesting Council take either course, that he was only identifying their options.

Councilmember Main asked what was Council going to discuss. Are we going to have an ordinance to discuss or a resolution or are we just going to talk about?

Mr. Crites responded that it was not his decision to make. He said he would prepare both but needed some direction from Council.

Mayor McGowan said Council could decide now if there are strong feelings or contact Mr. Crites next week.

Councilmember Bellman said he didn’t think there was an option. He thought Council would have to introduce an ordinance—that these issues must be mandated handled by an ordinance.

Mr. Crites responded that technically the Charter only requires that a development plan be approved by Ordinance.

Councilmember Bellman asked what would be the case if Council was not taking a vote tonight and asked then, if Council needs to do an ordinance to approve or disapprove.

Councilmember Robertson said that she thought Crites meant that Council would need a resolution not an ordinance. 

Law Director Crites said he could prepare an ordinance to approve and a resolution to disapprove. He informed Councilmembers that they could introduce both if they wanted to do so. In the alternative, Council can just introduce an Ordinance to approve the development plan, and then can go ahead and vote it up or vote it down after the public hearing. You will need to adopt findings of fact, if you disapprove the plan.

Mayor McGowan responded that an Ordinance will be introduced and a public hearing will be held at the following meeting.

Mr. Brown asked if Speedway/SuperAmerica would need to be at that meeting if it is only introduced?

Law Director Crites said that the Ordinance will only be introduced at the next meeting, but it is possible that during public participation there may be some questions. If you feel you would like to be here, you are certainly invited.

Councilmember Crais asked if an expedited copy could be prepared.

Crites responded yes. Mayor McGowan concluded the public hearing at 10:02 pm 

PUBLIC HEARING Ordinance No. 13-02, An Ordinance To Amend Ordinance No. 39-01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. 

No one appeared to speak for or against the Ordinance.

Mayor McGowan closed the public hearing at 10:02pm. 

NEW BUSINESS (10:03pm)

Resolution No. 02-31, A Resolution To Authorize The Village Manager To Seek Bids For Fern Hill Storm Sewer Improvements.

Introduced by Councilmember Hartfield; second by Vice Mayor Moore. Motion carried, 7-0. Resolution No. 02-31 is adopted. 

Resolution No. 02-32, A Resolution To Authorize The Village Manager To Seek Bids For North Cherry Valley Road/State Route 16 Intersection Improvements.

Introduced by Councilmember Hartfield; seconded by Councilmember Main. 

Village Manager Hickman brought drawings to the attention of Council.

Discussion: 

Councilmember Hartfield said she thought there had been some questions laid out concerning what will happen out there and why it is not a conclusive project. The grant money expires in July. This particular project will not deter any particular phase from occurring down the road. This does not preclude access roads or a boulevard from being put in. The problem now is that there are property purchases, easements, costs, storm sewer issues, and gutter issues, all kinds of cans of worms that have not been addressed in any shape or manner. There are resident access issues that need to be addressed on the north side of the road. Hartfield would like to see the actual residents there spoken to directly about this rather than forcing them to live with Council’s decision. 

Councilmember Robertson asked what was being specified in this Resolution—is it the plan that we were shown last week? Village Manager Hickman said it was. This is what I would take to ODOT for their approval. It addresses stacking to Galway.

Robertson asked if this could be seen as Phase I if Council makes those other changes? She asked if the other changes could be made to that plan. Hickman responded that is how he would approach it. Clear said the curbs on the north lane will never have to be moved. That part would stay constant and from that point forward the plan would fit in. He restated it does fit into a long-range plan. Robertson asked if a median fit into that, would it suffice as Phase I. Manager Hickman responded yes, as it was extended. Other in/egress issues can be faced later. Robertson asked if the plan would have to be altered significantly and expensively if these other issues are addressed. Hickman responded that it would not.

Vice Mayor Moore said a median would mean Council would have to build these other roads.

Councilmember Bellman said that’s both true and not true. Some earlier designs allow a median and still allow access to Wendy’s and to Eastgate. It allowed a stacking lane if you turn into Westgate and a stacking lane if you turn to Wendy’s. It would be a mistake to say we would have to have a median now. Bellman recommended Council proceed easily and promptly with changes to Cherry Valley Road and Wendy’s and give them full access that was not anticipated when BZBA did their study of the area years ago. That would mean that Council could close off Wendy’s to full access yet leave full access to Westgate. Simultaneously, Council should have a resolution to look at a Westgate access to see if this could be a complete median all the way down.

Councilmember Crais asked if the author of the Resolution would be sympathetic to another section specifying these improvements constitute the first phase.

Councilmember Hartfield responded she was fine with that. She said she doesn’t feel adversely about that. The perception to the public has been given that this is what were doing and nothing else is being done. To show the public that that isn’t the case is fine.

Councilmember Crais asked about additional language specifying what other phases might include. Councilmember Hartfield said it should be limited to what those phases are but she is not sure how Council could do that. Her concern is even though with the Wendy’s access, if Council is talking about access roads, Council does not know the cost. What if they come back with an inordinate amount? It’s a nice idea, but what if it comes back as 1 ½ Million? Crais asked Manager Hickman whether or not this would be in accordance with the Comprehensive Plan as this is right now? Hickman responded that the Comprehensive Plan of 1998 says there should be a boulevard from Cherry Valley Road to Newark-Granville Road. Crais suggested that the proposals outlined are substantially similar to the sorts of roads you see on suburban sprawl. He asked Hickman, as Village Manager if he felt that this type of road is very distinctive or is it similar to types of roads that typify suburban sprawl? Hickman responded that the proposal is what he had to work with right now.

Councilmember Bellman asked Hickman if he was choosing not to answer the question. Hickman said that was his answer. But said if Council wants this road off Galway and it takes right-of-way acquisition to do it, is Council willing to trade acquiring that property to put in the road? Does Council have $150,000 in spending to do that? I think that is about what it would cost.

Councilmember Bellman asked if the costs could be charged to other lots that might be developed there because they would be required to build them anyway? Hickman responded that giving the Village the right-of-way has a value. Bellman said if they are required to build it they should pay for it. The future front on Cherry Valley Road might offset the Village’s cost and investment. Hickman said it was a fair chance that would be the case for them to have that access.

Councilmember Moore suggested to add to the Resolution that the Village Manager have engineering proposals prepared showing these potential phases completed, along with discussions with the property owners about the potential phases and options for acquisitions of the property.

Mayor McGowan asked Vice Mayor Moore if she wanted this included into the Resolution being considered or another? Vice Mayor Moore responded in the current Resolution and asked if there were any takers. Mayor McGowan asked what would it mean if the Village Manager comes back with a bid and we don’t have that information. Vice Mayor Moore said that is precisely why Council needs to get more detailed information and need to hear from property owners, get public input, etc. Let’s get going on it.

Councilmember Main cautioned that a lot of public input would be necessary, as Council doesn’t know how the neighbors feel about these access roads.

Manager Hickman informed Council that he had already talked to many of the residents and that most are very pleased. He said he was only aware of one that would have difficulty with access.

Vice Mayor Moore said that the proposal being considered is only one phase, but what Council is looking at down the road is the whole thing with access roads along the way. Council does not have the engineering work done on those things, nor does Council have costs for land acquisition. There haven’t been any good discussions on all the potential improvements. The Manager’s plan doesn’t prohibit Council from doing anything else, but we need to consider it in the whole.

Councilmember Main said he would be more comfortable if Council separated the issue and not muddy up the Resolution and get bids with an amendment to start the ball rolling for engineering studies on the other things. Let’s separate the issues into two Resolutions rather than bulking it into one.

Vice Mayor Moore asked if she could do it by motion and not part of the Resolution. Law Director Crites responded yes, she could. It can then be reduced to writing that’s adopted at the next meeting. Then we have a history of it. It would be adopted as a Resolution.

Councilmember Robertson said she wanted to see this attended to before Council proceeded on the Resolution. She asked that Council table this Resolution.

Law Director Crites reminded Council there could only be one issue on the floor at one time.

Councilmember Bellman said in this Resolution we are only talking about Galway to SR 16. Tonight we are actually talking about building one small portion. If we are going to build it then this is the time to build in the median. It makes no sense to have to dig up what we do later to put in the median, if that is what we want to do. We can easily incorporate the median proposal tonight. Later we can put more focus on the other portions. The only way we will get the full benefit of the stacking lanes is to eliminate all the conflicts to SR 16. We will clog up the advantages in places where we want traffic to go straight and not worry about any other conflicts. We have to get Wendy’s out of the equation and talk about an access road. He said that it then makes no sense to build this thing and tear it out later. That is what the Comprehensive Plan came up with in 1998. 

Manager Hickman asked the traffic analyst to address the median.

Doyle Clear said the median will be there and it is being designed, essentially, the way things are going the cross section of the road on the north side, what the manager proposed in terms of roadway improvements are the exact same cross sections we have in the long term plan. The long-term plan has the median in the middle as soon as we can resolve Westgate Drive and Wendy’s. The reason we are going this way is that we are under pressure with funding deadlines. The way Jerry Turner is designing that, when we get rid of the left turn to Wendy’s and Westgate, this median can be dropped in and it would not mean tearing it back up, but putting in grass and curbs, etc. We know that the Comprehensive Plan called for this and what is wanted to do in terms of access management and beautification. 

Councilmember Bellman said the 1997 drawing from Jerry Turner shows something different with a median now. Clear said the reason we didn’t do this is because we were trying to make the intersection work better and force some right-of-way issues right now. Bellman said it could be done with less right-of-way if you put the median in now. Clear said when the 1997 drawing was done by Jerry Turner, it was done without traffic engineering information, it was only civil engineering. This would back up traffic past Galway. The long lane will become the left turn lane, a long through lane and a long right through lane. If traffic volumes and capacity are put to it, it will not be as functional as you think. Ultimately, we will have that – the drawing in 1997 will not accomplish it. Until you get rid of Westgate, you don’t solve anything. In the long term the left turn lane, where you want to put the median, would interfere with the turn lane we hope to get and that is required by the Ohio manual.

Councilmember Crais said that he realized this proposal was designed for the peak traffic periods where there is a lot of stacking, but he asked what about the slow periods of the day. Will the design encourage higher vehicular speeds? Clear responded that he did not think so. He asked about turning Newark-Granville Road into a bypass of the bypass—could this encourage traffic to cut up that way? Clear said no, primarily this will assist Village residents in getting access to SR 16.

Councilmember Robertson moved to table Resolution No. 02- 32, Councilmember Hartfield second. Motion carried.

Vice Mayor Moore made a motion to authorize the Village Manager to proceed in having complete engineering proposals prepared for Cherry Valley Road and SR 16, including medians, access roads at Galway and across Galway, and all associated costs for all potential phases of road completion, along with discussions with the property owners about the potential phases and options for acquisitions of the property. Seconded by Councilmember Main. The motion passes without objection.

Councilmember Robertson moved to remove Resolution No. 02- 98 from the table. Councilmember Main second.

Motion carried, 5 yes, 2 no (Crais, Bellman). Resolution No. 02-32 is adopted. 

Resolution No. 02-33, A Resolution Accepting The Amounts And Rates As Determined By The Budget Commission And Authorizing The Necessary Tax Levies And Certifying Them To The County Auditor. 

Introduced by Vice Mayor Moore; seconded by Councilmember Crais. 

Discussion: None. Motion carried, 7-0. Resolution No. 02-33 is adopted. 

OLD BUSINESS (10:42pm)

Ordinance No. 13-02, An Ordinance To Amend Ordinance No. 39-01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. 

Re-introduced by Councilmember Main; seconded by Councilmember Hartfield.

Discussion: Manager Hickman said there are a couple areas of community service involving the buzzards, if passed; the village will begin buzzard mitigation. Vice Mayor Moore asked about the varmint removal. Hickman responded there have been more varmints in town this year than he can remember in past. The village is removing varmints village-wide which was started it a couple years ago as a public service. This has blossomed into a big business. Granville now has a set of criteria to limit individuals to a certain number of varmint removals per year. Moore asked under what circumstances does the village pay for this. Hickman responded if there is a call about a skunk or raccoon, a pest control company is called to go out and trap the varmint. Sometimes Hickman has discovered multiple calls for the same address and the village has stopped that practice. Distemper is one of the reasons the village became involved in the first place. Granville has had a lot of skunks. It is council’s preference on whether or not we continue to perform this as a public service.

Mayor McGowan asked if Council could decide to continue to pay for this and continue the practice this year, but discuss it in the next budget. Hickman said the resolution would cover varmint removal for the rest of the year. It can be discontinued later. He asked if Council was ok with the buzzards?

Ordinance carried 7 yes, 0 no votes, no opposition. Ordinance No. 13-02 is adopted.

MINUTES (10:55pm)

Mayor McGowan moved that all further business be postponed until the next Council meeting with the exception of pressing comments. Seconded by Councilmember Hartfield.

Vice Mayor Moore said she was walking 5 miles in support of breast cancer research and asked for sponsors.

Mayor McGowan reminded Council that GBPA has a breakfast tomorrow morning. 

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) No report. 

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report. 

 Personnel (Hartfield, McGowan, Robertson) No report.

Planning (Main) Main alerted Council they might get calls arising from the last meeting when a discussion was had with the folks from Springhill Baptist Church about some changes they want to make with their parking lot, etc. There were some complications because of the church location being in a PUD that will take longer to get through. Main said he had already talked to some Council members earlier and the proposal may need to come through Council for approval. The folks at Springhill want to do the improvements before the weather changes, but he cautioned that there could be time constraints making this difficult.

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) No report.

Street Light Committee (McGowan) No report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report.

Tree & Landscape Committee (Moore) No report.

Union Cemetery Board (Main) No report. 

MEETING ANNOUNCEMENTS 23 Sep 2002 7:30pm Planning Commission ADJOURNMENT At 11:31pm, Councilmember Crais moved to adjourn the meeting. Seconded by Councilmember Robertson. Motion carried, 7-0. Meeting adjourned.

 

Submitted by Susan Dean-Byrnes 

Council Minutes 9/4/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES September 4, 2002 

CALL TO ORDER (by Mayor McGowan at 7:37 pm)

PLEDGE OF ALLEGIANCE

ROLL CALL Those responding to the Roll Call were Councilmembers Hartfield, Main, Robertson, and Crais; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Councilmember Bellman arrived after roll call was taken.

APPROVAL OF AGENDA Councilmember Crais moved to approve the agenda as printed. Second by Councilmember Hartfield.

CITIZENS’ COMMENTS (7:39pm) Hearing none, Mayor McGowan closed Citizens’ Comments at 7:40pm.

PUBLIC HEARING None scheduled.

NEW BUSINESS (7:41pm) Cherry Valley Road Discussion: Manager Hickman introduced Village Engineer Jerry Turner who gave a brief update on the SR 16/Cherry Valley Road north intersection improvement project. He explained that the completed project would include three lanes added from the intersection of SR 16 to the Westgate Drive area. The first phase of the project, which was submitted and approved for $181,000 in grant funding, will encompass approximately 50 feet from the intersection to Westgate Drive. The second phase will be from Westgate Drive to Galway, with the third phase from Galway to Newark- Granville Road. There is another phase being considered that would include re-milling and re-paving Cherry Valley Road South, from the present improvements to the Corporation line. Manager Hickman noted that it will cost the Village approximately $550,000 for the second and third phase, which could be funded through the Village Budget 2003. In a traffic study done by Parsons Engineering, a number of scenarios were considered with traffic counts based on existing zoning use within the area. All scenarios and future configurations were taken into account in the design of the road. In conjunction with this project, modifications are being considered for the traffic signal, i.e. timing issues. In order to take advantage of grant funding, bidding for this project needs to begin in November, 2002, with construction starting March 1, 2003, and completion by July 1, 2003. Councilmember Bellman voiced a concern that the completed project will not be of Granville standards and will not accomplish much presciently. He would like to see a traffic management plan to consider how to deal with traffic density created by new development in the area. He is afraid the first few developments will use all the capacity acquired with this project. He also feels the traffic conflicts between Galway and SR 16 have not been effectively avoided, and adding extra stacking lanes will not accomplish anything. Mr. Bellman stated he was in favor of adding extra lanes, however, in a year or so people may feel this didn’t accomplish much. Manager Hickman noted that additional road improvements could be funded in the future by developers in the area. Although not financial, for the current project, Wendy’s is required to give right of way land to the Village as a portion of their participation in this project. Councilmember Hartfield, a member of the Streets & Sidewalks Committee, feels this project would accomplish relief of local traffic congestion from the east side of Granville. Vice Mayor Moore agrees there is an immediate need for addressing current traffic problems at this intersection. Councilmember Bellman would like to see a “complete” job in the area by insuring the connection between Galway and Wendy’s occurs at this time, even if it means the Village funds the project. He also feels the Village should fund a Galway connection to East Westgate Drive. Councilmember Hartfield noted that a connection at Galway/Westgate would require the purchasing of property that the Village does not currently own. At the meeting of September 18th, Manager Hickman will bring before Council a Resolution for approval to go to bid for this project.

Resolution No. 02-26, A Resolution To Authorize The Village Manager To Advertise For Bids For The Sale Of Surplus Equipment. Introduced by Councilmember Bellman; second by Vice Mayor Moore. Motion carried, 7-0. Resolution No. 02-26 is adopted.

Resolution No. 02-30, To Authorize The Village Manager To Enter Into Easement Agreements For Extension Of Granville South Sanitary Sewer. Introduced by Councilmember Main; second by Councilmember Bellman. Councilmember Hartfield recused herself from discussion. Discussion: An easement agreement would allow the Village to install a gravity sewer main through real estate, and provide a working area for installation of said gravity sewer main. Manager Hickman noted that the easement agreement would allow each property affected to receive up to a 2” capacity, which is based on water capacity. Construction fees would still be the responsibility of the property owner; however the capacity fee would be waived, which is currently valued at $13,000 for a 2” capacity. Law Director Crites noted that language has been incorporated into the agreement which would make it clear that access, in any way, to the sewer system, would require annexation. Councilmember Crais questioned procedures for possible revisions to agreements of this type. Law Director Crites explained that although the document must be recorded with the Recorder’s Office of Licking County, amendments are possible, but would require a Resolution of Council.

 Tom Mitchell, Kendal of Granville, asked that consideration be given to allow greater footage with respect to the width of easement allowed for construction. Manager Hickman noted there are areas along the path of the easement where it is only 20 feet wide.

Motion carried, 5 yes, 1 no (Crais), 1 recusal (Hartfield). Resolution No. 02-30 is adopted.

Ordinance No. 13-02, An Ordinance To Amend Ordinance No. 39-01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Introduced by Councilmember Main; second by Councilmember Hartfield. Mayor McGowan set the Public Hearing for September 18, 2002.

OLD BUSINESS (8:40pm) Bryn Du Mansion/Longaberger Property Advisory Committee - There were thirteen individuals interested in serving on the Advisory Committee. (*Note: it was discovered after the meeting that Tim Ryan had been inadvertently left off the list of interested citizens – He has been added to the list of committee members) Councilmember Robertson proposed that the committee be expanded to include all individuals that expressed interest in the committee. The expert knowledge from each member would allow the committee to work more efficiently. Councilmember Main feels that bigger isn’t necessarily better. He feels a smaller group would be more beneficial at this time, with the committee being expanded later should the November election warrant purchase of the property. Councilmember Bellman noted that there are a number of issues that require different aspects of expertise and thinks the committee, as a whole, could be divided into groups to discuss different considerations. Vice Mayor Moore appreciated the fact that so much interest was shown in this committee. She would like to see an initial committee of five with the possibility of adding other members for sub committees. Councilmember Crais concurred with Councilmember’s Robertson and Bellman. He feels this pool of people represent the community well and urged that Council not err on the side of inclusivity. Councilmember Crais made the motion to appoint everyone that expressed interest to the Advisory Committee. Second by Councilmember Robertson. Councilmember Hartfield is also in favor of starting with a core group and then include the remaining individuals in sub committees. Mayor McGowan agrees that a core of five members is manageable and sub committees can be created. Tracee Karaffa, 311 N. Pearl Street noted that it appears the difference is deciding who gets the vote, i.e. the core committee vs. full committee where everyone gets a vote. Keith Myers, 229 E. College Street, having worked with committees as a professional, noted that nine is the average number used when choosing committees. He also noted there were seventeen members on the Comprehensive Plan Review Committee. Considering the level of interests in the CPRC Committee everyone was committed. However, volunteers provided less commitment in the sub committee efforts. As this issue is ultimately before the voters, he feels the Village would be best served by broadening and reaching out rather than narrowing the focus and excluding any of those that have expressed interest. Kim Miles, community member, business owner, and property owner in the Village, noted she was a member of the Comprehensive Plan Review Committee and feels from that prospective her value on this Committee is important. Nancy Recchie, noting that she is also a property owner in the Village, said that if it was a problem for a non- resident of the Village to be on the committee she would be happy to be a resource contact because she cares about this property and issue. Councilmember Robertson summed the situation by noting that the Village should be thrilled that there are this many good people who are willing to contribute their time and energy and Council should welcome all. Councilmember Robertson again called the question. Motion carried, 7-0.

Council appointed Keith Myers to co-chair the committee. Another co-chairperson will be chosen by the committee during the first meeting of Thursday, September 12, 2002 at 7pm.

The Advisory Committee: Don Dean, Rob Drake, Ross Halloran, Tracee Karaffa, Mac Kennedy, Kim Miles, Jerry Miller, Keith Myers, Ben Rader, Nancy Recchie, Tim Riffle, Tim Ryan, Bill Seegers, and Fred Wolf. 

MINUTES (8:57pm) Regularly Scheduled Meeting of August 21, 2002 Councilmember Crais moved to table the review of minutes until the meeting of September 18, 2002. Second by Councilmember Bellman. Motion carried, 7-0. 

 COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore reported there was a meeting on August 23, 2002. At that meeting Mike Frasier reported that the GBPA is considering a proposal from a public relations firm. There was discussion about the lack of cleanliness downtown. They talked about merchants taking care of sidewalks, including snow removal. The Village currently takes care of trash containers, streets, and gutters. There was a report from ODOT, who has agreed to do a study on the River Road issue. ODOT is claiming the project may cost 1.5M. The township is working on signage for some of the River Road businesses. Some future meeting topics: student member of the Committee will talk about ideas for business to better serve students; Owens Corning will give a presentation on how they turned their facility into an R&D Park. 

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) Meeting scheduled for 6:00pm, Monday, September 9, 2002.

Planning (Main) No report.

Recreation Commission (McGowan) Fall programs are under way.

Senior Citizen Committee (Moore, Robertson) Meeting scheduled for 8:30am, Thursday, September 12, 2002.

Strategic Land Acquisition Committee (Bellman, Crais, Moore) Councilmember Crais suggested this Committee be deleted from the agenda pending further instructions from Council or the need to reconvene. 

Street Light Committee (McGowan) There is one more year in the phase of original street light replacement. Manager Hickman noted that it may be next year before this years lights are up. We are on the list. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Hartfield noted that Cherry Valley Road was discussed. Denison University (Burg Street) was reviewed and the Committee will now wait on DU before proceeding. 2003 Village Projects were also discussed. Council will be given a presentation of proposed projects at a later date. In answer to a previous question from Councilmember Main, Manager Hickman noted that Pinehurst will probably be milled and paved during 2003 at a cost of approximately $95,000. 

Tree & Landscape Committee (Moore) Meeting scheduled for 7pm, Tuesday, September 10, 2002. They will be reviewing a design for Mt. Parnassus/Broadway needs and fall tree planting sites. During the last meeting there was a question about who is responsible for the sprinklers on Broadway. Manager Hickman noted that this was the responsibility of the Water Department. There is also a major concern with what to do with the landscaping in front of the Village offices as nothing will grow in the area under the awning. Union Cemetery Board (Main) No report.

OTHER COUNCIL MATTERS Comprehensive Plan Tentative date for review of the Comprehensive Plan is October 16, 2002.

MEETING ANNOUNCEMENTS 09 Sep 2002 6:00pm Personnel Committee 09 Sep 2002 7:00pm Lewis Park Committee 09 Sep 2002 7:30pm Planning Commission 12 Sep 2002 8:30am Senior Committee 12 Sep 2002 7:00pm BZBA 18 Sep 2002 7:30pm Village Council ADJOURNMENT At 9:15pm, Councilmember Moore moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 7- 0. Meeting adjourned.

Council Minutes 8/21/02

 GRANVILLE VILLAGE COUNCIL MINUTES August 21, 2002 

CALL TO ORDER: (by Mayor McGowan at 7:37 pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL Those responding to the Roll Call were Councilmembers: Mayor McGowan, Vice Mayor Moore; Clifton Crais, Lyn Robertson, Richard Main, Dan Bellman, Melissa Hartfield. Discussion: Vice Mayor Moore moved to amend the agenda to remove 5 a) from the public hearing portion of the agenda to the new business and to remove Sections 5 b) and 6 d) altogether. 

CITIZENS COMMENTS John K, 550 Granville Road, described the village and township as joined at the hip. He asked what this will mean to the schools and a number of new houses possibly being built in the green space are not desirable. He expressed confusion about what he read in the paper. $2.4M for the acreage seems cheap for developers. Apparently there is a problem with the village accepting money from the township. He thinks the village should want to keep control of the greenspace.

Discussion: Mayor McGowan said he voted for the village to accept the township money in the amount of $430,000. Councilmember Crais moved to amend the agenda. Ordinance 11-02 could not heard because it had not yet been considered under New Business. Law Director Crites said the ordinance must be introduced although it is an emergency, according to the Village Charter. Vice Mayor Moore recused herself from the discussion on this issue. Mayor McGowan asked Council’s preference on scheduling the issue on the 4th or 18th. Councilmember Main requested the public hearing on Speedway/Super America scheduled on September 18th, 2002. PUBLIC HEARING

Ordinance No.11-02 , An Ordinance To Place On The Ballot The Question Of Whether The Village Of Granville Should Purchase The Bryn Du Mansion For $2,400,000And Accept The Donation Of 32.24 Acres Of Additional Land From The Longaberger Company, As Is Provided For In Ordinance 08-02 And Ordinance 09-02 And To Declare An Emergency. Introduced by Councilmember Crais, Councilmember Bellman seconded. 

Discussion: Councilmember Crais read the ordinance to council in its entirety. Councilmember Moore discussed a change to Section 4. Moore talked with Longaberger a number of days after petitions were taken out and circulated to place the issue on the ballot. The timing is such that the petitioners could not get the issue on the ballot until May of 2003 elections. The Longaberger Co. is not interested in this. Longaberger has agreed that if Council puts the issue on the November ballot and the vote is favorable for the purchase after the elections, they will extend the contract for 30 days past the November election. If it’s not approved, then the contract becomes null and void. This is included with the materials that accompany the proposal. Mayor McGowan asked Councilmember Moore if the information was just received tonight? Councilmember Moore responded yes and asked that public comment be allowed since it had not been heard before. Mayor McGowan asked for public comment.

Dorothy Garret, 45 Donald Ross Drive, asked council if the measure is on the ballot would they allow the community to have more input and provide more information about the costs, etc., than what has been provided? Garret thinks that most signed the petition because they felt they did not have enough information, not that they really opposed the purchase of the property. Mayor McGowan commented that he supports the formation of an Advisory Committee to look at possible uses of the property. To maintain the front lawn, the village must buy the whole property – but at least the process would be started allowing the further discussion of using the property. All kinds of possibilities exist. Councilmember Robertson believes Council should put something into place that insure the usage of the property and that it should take place over time to accommodate the changes the community will have for the property in the future. If greenspace is purchased, it will remain that way, but the uses for the rest of the grounds and buildings properly ought to change over time. Robertson supports changing the language to extend the usage committee into perpetuity as good stewardship of the property. Council should not speculate with public money to buy property and if we do, it should stay in public use forever.

Law Director Crites says Council must be very careful with the ballot language. Council needs to meet certain requirements for the ordinance. This is an advisory election—there is authority for it—it was sent to the County Prosecutor’s office to make sure it gets on the ballot. He advised Council to be very careful when attempting to change it in any way. Councilmember Robertson wants language like Lewis Park and other parks she’s seen in England, Washington, D.C., etc. Lois Rose, 103 Bantree, went to her neighbors as a petition holder and asked them if they wanted the issue on the ballot. Over 90% want to be able to give council input before council spends their money. The property has changed hands several times. 1) People want to vote on how their money is spent; 2) Council should give people more info so voters can make a good decision. 

Mayor McGowan closed public comments at 8:04pm

Councilmember Crais asked if the voter’s decide to spend $2.4M to purchase the property, subsequent to that could Council decide to sell a portion thereof outside the greenspace? Law Director Crites responded that the measure only allows for the purchase and accepting the donation of 32 additional acres. If the measure gets to the ballot and is approved, the Village would close within 30 days and then Council could discuss the conveyances of the subject property. It is an advisory election—Council could then be able to decide what to or not to do. Councilmember Crais said the popular vote of the people should mean something and for Council to then go and sell the property seems odd. Councilmember Main said Council can sell any property the village owns as long as it is not under greenspace ordinances. Law Director Crites said that can occur as long as you have supermajority (5 votes). Councilmember Bellman asked if Council votes on the Emergency Clause first? Law Director Crites said yes. Councilmember Main said if Council decides this should always be owned by the village, the whole property, if Council writes language to prohibit this from ever happening, it could preclude Council from selling it to another independent entity, government or otherwise, to run the facilities. Council should not preclude them from doing so. Councilmember Robertson said the Commission she proposes would not rule out the possible sale of the property in the future. Mayor McGowan said he sees this as the only way to see this happen, with the letter from the Longaberger folks in file, is to allow the vote in November. Councilmember Moore said the reason for the Emergency Clause is that the Resolution must be submitted by 4:00 p.m. tomorrow, certified to the County Board of Elections.

Councilmember Crais shared Councilmember Robertson’s concern about the Commission and is not happy voting for the measure unless this could be done. Councilmember Robertson suggested Council table the resolution momentarily. Robertson presented a Section 5 to add to the resolution to expand the Committee into a Commission. It would be part of the explanation that would go to the public and would help folks vote for it. Councilmember Main seconded Councilmember Robertson’s motion to table the resolution momentarily. There was no objection to the motion. 

NEW BUSINESS Resolution 02-29, A Resolution To Authorize Creation Of The Bryn Du/Longaberger Advisory Committee. Introduced by Mayor McGowan, Councilmember Moore seconded. 

Councilmember Crais asks for a point of order if the mayor can introduce this resolution. Councilmember Hartfield moved the motion, Councilmember Moore seconded. Councilmember Robertson proposed an amendment to Section 5: If and when the property is purchased by the Village, the advisory committee shall recommend an advisory commission whose purpose is to oversee the uses over time of this historic property. Discussion: Mayor McGowan discussed the terms of members on the commission and asked Law Director Crites if Council could determine this now. Law Director Crites responded Council could do this. Councilmember Bellman said this advisory committee can be short term. Perhaps Council could add something saying this committee makes a recommendation on how the terms of the members of the commission could be serve. Councilmember Moore asked if it was being suggested that the language be modified to make this a duty of the advisory committee. To determine how the long-term commission should be set up? Councilmember Bellman said there could be another way to achieve this by allowing the committee to determine how the commission should be created, etc. Councilmember Robertson agreed this could stay as part of Section 5 and could read the committee could recommend the structure of the long-term commission, followed by the rest of my of my language; it would work. The language could read: If and when the property is purchased by the village, the committee shall recommend the structure of the advisory commission whose purpose is to oversee the historic over time use of this property.

Mayor McGowan asked Council if this was a friendly amendment. No objection. The amendment was accepted as a friendly amendment. 

 Law Director Crites suggested clarification that the property is referred to as the Bryn Du Property and Longaberger Mansion instead of just the “property,” for purposes of the resolution. Councilmember Crais said he had concerns about Section 4 from the comments tonight and from the last meeting. Crais suggested Section 4 may not be enough to generate the types of information the people need by the November election. He saw no mention a) through f) about expenses and said he knows Council has heard from a lot of citizens concerned about expenses. Crais suggested Council either create a new section or modify the existing section. b) States at least 2 hearings should be held. Crais said Council should mandate more hearings than 2. Monthly reports may not be sufficient either. Council only have September and October and that is not enough time. Council needs bi-weekly reports to generate the types of information residents say they need. Councilmember Bellman said he had similar concerns on expenses and wants to see due diligence on that. For example, Bellman said he would like to see from Longaberger what the expenses have been over the past several years. Additionally, as to the 5 citizens as proposed, Bellman suggested Council not only need citizens, Council needs experts that would be able to lend their insights and control the brainstorming process and bring folks back down to earth with their planning. Council needs architects and others to temper the wonderful ideas with reality. Especially a landscape architect to figure out what can fit where, such as Keith Meyers who reluctantly agreed to be part of this process. It would be wonderful if Council could find someone to serve as architect – be a citizen - but have that kind of background. Bellman said he had one person in mind, but maybe there are others. He suggested Bob Erhardt, a realtor, who will know about property. What about Ben Rader and Maxine Montgomery – ex-council members with experience to see this through?

Councilmember Crais asked for a few minutes recess to work up some language. Recess was granted without objection.

Councilmember Bellman recommended an amendment be added to Councilmember Robert’s amendment to say in Section 2 in line 1 following of the words “at least,” and a new sentence at the end of section 2 beginning, Preferred backgrounds include: architect, landscape architect, realtor, developer, former members of Village Council and the committee members will have the right to add members after the committee is formed. Mayor McGowan asked whether or not Council should council oversee the amount of members that could be added? Councilmember Bellman said no. Mayor McGowan asked if the amendment was considered a friendly amendment and if there were questions about the amendment. Hearing none, the amendment was accepted without objection.

Councilmember Crais recommended a new Section 4 (a) to read “Identify expenses and costs to maintain, correct and improve Bryn Du Manor and the Longaberger Property. This would mean that what is currently Section 4 (a) would become Section 4 (b); Section 4 (b) would become Section 4 (c); In Section 4 (c) increase the number of required public hearings from 2 to at least 3, and create a new Section to follow what was Section 4 (b) that will say “Identify and utilize expert analysis. Crais then added that the committee of 5 in Section 2 could go beyond 5 depending upon needs. Councilmember Crais also recommended reports be made to each and every council meeting until the election unless Council does not meet. Councilmember Crais also said after his newly proposed Section 4 (d) council would want to report, however provisional, that summates to date the work of the committee—prior to the election. The committee will be accumulating information and needs to be able to put out a preliminary report of their findings two weeks prior to the election. Mayor McGowan asked if the committee will have 4 weeks to do this by the time the resolution is approved? Councilmember Crais responded that the report should be published at village expense in the Sentinel. Councilmember Bellman said if Council wants the committee to make a report, this current proposal will not give them the time they need. Councilmember Crais said the village should also include language to provide resources to the committee to accomplish the goals beginning with an allotment of up to $10,000. Councilmember Hartfield asked for clarification if the resources would not exceed $10,000. Mayor McGowan said the earliest Council can adopt the language about the committee is a week from Monday. He stated he had concerns with the timeframe for the report. In 4-6 week the committee will have some information gathered to report, but may not have the process finished by the time the election begins. Councilmember Bellman said the calendar shows Tuesday, November 5th. Council has meetings on October 2nd and 16th. He asked what date Councilmember Crais would want them to present their information to Council? Tuesday, October 22nd is two weeks before the election, would council want a special council meeting? Councilmember Crais said yes, a special council meeting would be desirable. Publishing timeframes were discussed. Councilmember Robertson suggested reserving a page in the Sentinel such as a levy committee do from time to time. Councilmember Bellman said if the report to council will be needed earlier than Oct. 22nd. Bellman suggested the middle of October saying this will give the committee 6 weeks to come up with a summary report to give to Council and to the people two weeks prior to the election. Mayor McGowan asked the petition circulators in the audience whether or not this would serve their needs? Lois Rose, who spoke earlier as a petition circulator, said yes. Mayor McGowan said Council had two news reporters in the audience, this will be on the web site, and will be published. Councilmember Bellman said the number of public hearings Council is requiring might be too difficult for the committee to accomplish. Bellman requested the language say preferably 3 hearings instead of mandating 3 hearings. Councilmember Crais said it was unclear whether this was a meeting, or a public hearing. Councilmember Moore asked if the language was really necessary since the meetings are already public. Councilmember Bellman said Council should say have public meetings and receive public input without mentioning how many meetings by number. Councilmember Main asked about the cost to publishing the preliminary report if it ends up 60 pages or more. Councilmember Crais suggested that an executive summary might be better and having the full report available for viewing in Council offices. Councilmember Main agreed that would minimize costs if the report became lengthy. Councilmember Crais suggested an amendment to the amendment to say an executive summary be published with the full report available at the library, Council offices, etc. Councilmember Moore asked for clarification about the dates that were decided. Mayor McGowan asked Council if the amendments to the amendment were considered friendly. All members voted in the affirmative. Motion carries.

Councilmember Main moved to take Ordinance No. 11-02 off the table, seconded by Councilmember Hartfield. Motion carried 7-0.

Councilmember Crais asked if there was nothing to keep Council from dropping the commission into one of these sections? Law Director Crites responded by asking what could be accomplished by this? It won’t be printed as part of the ballot language. It has already been approved and once signed by the Mayor it will happen anyway. Councilmember Crais withdrew his question.

Vice Mayor Moore move to adopt the emergency clause (Section IV) of Ordinance No. 11-02. Councilmember Main seconded the motion.

Roll call vote on emergency clause: McGowan yes, Moore yes, Main yes, Robertson yes, Bellman yes, Crais yes, Hartfield yes. The emergency clause is adopted. 

 Roll call vote on Ordinance No. 11-02: McGowan yes, Moore yes, Main yes, Robertson yes, Bellman yes, Crais yes, Hartfield yes. Ordinance No. 11-02 is adopted.

Mayor McGowan advised filing by 4 p.m. at the Licking County Board of Elections.

OLD BUSINESS (none scheduled)

REVIEW AND APPROVAL OF MINUTES Regularly Scheduled Meeting – August 7, 2002 (Robertson) moved to change the following: the name under citizens’ comments section, 4th witness, to Ed McCaul. For the next witness, Kitty Consolo, next to last sentence correct the word “pool” to “property” so the sentence should read “The property has the potential of being used year-round and that, too, is important.” Under Eloise Dezwarte’s comments, 12th line down, “a tax person” should be changed to “Brett Griffith.” Gloria Joseph (the next citizen) should be “Lori” Joseph, and “Ogilbey” Park should be spelled “Oglebay.” (Moore) moved to correct Maxine Montgomerty Citizens’ Comment to say “Maxine Montgomery, 345 Shannon Lane was encouraged and applauded the young people who came to Council this evening to get involved.” (Robertson) moved to correct the second motion under New Business, Resolution No. 02-27 to say “Introduced by Councilmember Crais, second by Councilmember Roberson.” (Crais) moved to correct his comments under the discussion portion of New Business Resolution 02-27, 7th paragraph, 1st sentence to say: “Councilmember Crais said it is his understanding that Law Director Crites had written the resolution and made reference to the fact that the purpose of the resolution written by the law director is the process of due diligence.” In the second paragraph from the bottom of page 6, Councilmember Crais moved to correct his comments to say “Councilmember Crais stated he believes it is necessary and he and Councilmember Robertson are commited to a slow process of looking into this issue.” Crais also corrected a roll call vote on page seven, third paragraph from the bottom on Res. No. 02- 27 where the word “abstention” should read “recusal.” And, on page 8, at the bottom, the vote should read 5 for, 1 against, and 1 recusal. (Bellman) “OLD BUSINESS,” page 9, first line last sentence should read “he is not sure that is where Council was in the discussion.” (Robertson) page 9, 3rd full paragraph to say “She remembers discussing project “D” and remembers it as Councilmember Crais did, and that project “A” came in after project “C.”

 (Robertson) page 10 to correct a misspelling in the 3rd paragraph, 3rd line down, last sentence, to read “Drake thought it looked like all pieces could be dealt with from a management point of view.” In the next paragraph, 2nd sentence, she moved to correct her comments to say “If project “C” didn’t work due to an inability to get easements, Council wanted the project to happen, and project “A” could happen. Under the Presentation portion, Councilmember Moore moved to correct her comments, page 9, in the last paragraph, last sentence, to say “An appraisal of $430,000 for development rights and an appraisal of $675,000 for fee ownership was obtained for the field and a proposal was made…” (Moore) Page 11, 2nd paragraph, last sentence “On July 17, 2002, the township acted to include sharing the costs with the village. (Moore) 3rd paragraph, last sentence, correct the interest rates to be 1.6% to 2.5%. (Moore) 6th paragraph, first sentence, correct the word “proposed” to possible. (Moore) 7th paragraph, second sentence, correct “Skeeters” to read “Reese-Peters.” (Moore/Hickman), page 12, second paragraph, 3rd sentence, correct to read “add the word “not” after the words “It will…” (Crais), page 13, second paragraph, 2nd sentence, correct it to read “He’s concerned Council might be buying something that requires a lot of money and we don’t even have a range of what that might be. (Moore) 3rd paragraph,5th sentence “facilty/area,” correct to say “they woud have to maintain 2/3rd of it but they will agree to take less. She favors giving them more so they would maintain more. (Robertson) 6th paragraph, 1st sentence, remove the word “departmental” after the word budget and remove the words “such as fire” after the word services. (Moore) 6th paragraph, last sentence, replace “principle” with “principal.” (Robertson) page 14, 1st paragraph, add after Bryn Du “but believes many questions must be answered.” 2nd paragraph, last sentence, replace “don’t” with “doesn’t.” (McGowan), 7th paragraph, 2nd sentence, remove it. (Robertson) 8th paragraph, 1st sentence, after “vote” remove the words “for the ’88 General Assessment” and add the word “proposal,” and after the word “current” change Council to “offices.” (Main), 9th paragraph, 4th sentence, strut should be changed to “structural” before the word engineers. (Bellman), 10th paragraph, 2nd sentence, the sentence should read “It’s historic value, the tax issues for the schools—purchasing the mansion and green space would save the schools in the long run. (Main), page 15, 6th paragraph, change $2.1M to “$3.1M” and add “M” after $1.3. (Bellman) page 16, 1st sentence, change “isn’t” to “aren’t.” (Robertson) noted that for the remainder of the discussion beginning midway in the 3rd paragraph that her name had been misspelled. Correct all further “Robinson” to “Robertson.”

Ordinance No. 08-02 change five (5) yes votes to six (6) with Robertson voting for it; Ordinance No 10-02, change the “no” vote to “Bellman” and add “Crais” to the abstentions. Owens Corning Rededication. McGowan corrected the comments to reflect he had attended the rededication. MAYOR’S COURT REPORT Mayor McGowan said he had not had to use the Magistrate’s Court because there had been no contested cases. Councilmember Main moved to accept the report, Councilmember Robertson seconded. No objection.

MANAGER’S REPORT Councilmember Crais asked about the project at Summit and Pearl and commented there was a lot of tar on them and need cleaned. Village Manager Hickman responded yes, that this is on a punch list of items to be cleaned again. Robertson moved to accept the report, Crais seconded. No objection.

COMMITTEE REPORTS a. Economic Development Committee (Crais, Moore, Robertson) Councilmember Moore said the committee will meet Friday, 7:30 a.m. at the Village Coffee Shop. b. Finance Liaison (Moore) c. Granville Foundation (Main) Councilmember Main said they met last night and discussed foundation efforts for the rest of the year. He brought an informational brochure about giving donations, and another brochure talking about all Ohio Community Foundations. He has them available to other Councilmembers if so desired. d. JEDD (Bellman, Crais) e. Newark/Granville Committee (Bellman, Main) f. Personnel Committee (Hartfield, McGowan, Robertson) Councilmember Hartfield said Personnel members needed to decide upon a meeting. It was decided they will meet Aug 29th, 7:00 p.m. at Village Council Offices g. Planning Commission (Main) Councilmember Main said they had a brief meeting the last week. Next week’s meeting is canceled due to the fact that no applications were filed. h. Recreation Commission (McGowan) Mayor McGowan reported the meeting is canceled. i. Senior Citizen Committee (Moore, Robertson) Robertson said the Senior Committee will meet September 12th. j. Strategic Land Acquisition Committee (Bellman, Crais, Moore) Councilmember Crais said they are postponing future meetings as they await direction from Council. k. Street Light Committee (McGowan) Mayor McGowan said they will meet Weds, Aug 28th, 7:30 p.m. at the Village Council Office. l. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman said they will meet Weds, Aug. 28th, 7:30 p.m. at the Village Council Office. m. Tree & Landscape Committee (Moore) n. Union Cemetary Board (Main) 

 OTHER COUNCIL MATTERS Village Manager Hickman provided Council with language about the purchase of potential easements. Hickman would like to come back September 4th with a resolution to proceed. He thinks he has agreements with the owners and believes the village to be very close to where it needs to be. Mayor McGowan asked Hickman if the brick crosswalks would be finished. Hickman responded that they would be working on the upcoming Saturday to open the street between Main and Prospect. The hold up at the crosswalk puts the village in a bad place for traffic. The village is moving along will do all possible to meet the deadline. By the 28th of August the improvement will be noticeable when the Denison students move in and by Jazz Fest, the changes will be even better. Councilmember Bellman asked about the west corner of Main and Broadway being included in the improvements as it appears the sidewalks and curving do not match. The wide sidewalk and narrow entrances doesn’t look right. Manager Hickman responded that ADA requirements dictate how sidewalk improvements must be made and created the unusual appearance at the site. He will take a closer look at it to see if it can be remedied in any way. Councilmember Bellman asked if downtown parking had been made narrower? Manager Hickman said it was true, mostly in front of Village Council Offices. He had hoped to create an extra parking space, but in doing so discovered that different car sizes parked in the area could make it difficult to exit your vehicle. Councilmember Main said he had heard complaints about a speed table on College Street. Manager Hickman responded he would talk to the contractor about that. He said it does feel like vehicles hit it head on and do not get over it as easily as others. But, said that the residents who live there like it because it works by slowing down traffic. Councilmember Bellman said he thinks the Village can accomplish the same purpose even if it is changed. Councilmember Crais asked if the northwest corner curve at Pearl and Broadway was changed? Manager Hickman said the radius was changed and it was done out of necessity to accommodate a catch basin there. In order to get the water where it needed to be an 18” adjustment or wideneing to the curve was made. Councilmember Crais asked about the College Street “bump” design was so “interesting” Manager Hickman said the imprinting design came from the City of Columbus and asked Council if they would like to see something different. He asked if the whole width should be imprinted? Councilmember Crais said he thought Council was going to move it West to be used as a crosswalk on the road. Manager Hickman said there would be drainage problems if that was done and traffic needed to be slowed down in that area. Councilmember Crais said brick would call more attention to it and would be better. Manager Hickman responded that should not be a problem at this point as this was the one bump the Village engineered and is the one that has more problems than others. Councilmember Bellman said it is more a bump than a speed table. Councilmember Robertson suggested Council let school start and see what the reaction is. She thought it solved some of the speed problems there. Manager Hickman commented he observed the fire truck drive over it without difficulty but he will talk to them to verify that they didn’t have a problem. Councilmember Main said he had not been called by neighbors to comment about the speed table. Everyone else had called him and talked to him about it an extremely negative matter saying they are unhappy Council is building them. Manager Hickman said that a petition of 47 or so was received to put in these speed bumps which he passed along to Council. He said he will work to make them as smooth as possible to navigate. Manager Hickman asked Councilmembers for feedback about the “Welcome to Granville” signs. Council gave a thumbs up and great. Several members asked what was the purpose of the blank signs? Manager Hickman said that they are for service. One each at the South and North entrance to the Village. The larger sign at the Boulevard will have some ground lights. Now everyone will need to make their signs the same and will provide they are standardized. Councilmember Moore asked about the sewer easement and whether or not the same easement would apply to both? Manager Hickman responded in the affirmative.

MEETING ANNOUNCEMENTS

ADJOURNMENT

Councilmember Crais moved to adjourn the meeting at 10:35 p.m. Councilmember Moore seconded. Motion carries 7-0. 

Council Minutes 8/7/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES August 7, 2002 

CALL TO ORDER: (by Mayor McGowan at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL Those responding to the Roll Call were Councilmembers: Mayor McGowan, Vice Mayor Candy Moore; Clifton Crais; Lyn Robertson; Richard Main; Dan Bellman; Melissa Hartfield

CITIZENS’ COMMENTS (7:33pm) All Topics Mr. Ben Rader, 39 Briarwood Drive, sent an e-mail that was successfully received by all but Dan Bellman for whom Mr. Rader had an incorrect address. Mr. Rader addressed the purchase of all or part of the Bryn Du Mansion. One year ago Mr. Rader said he was asked by a public official to look at the Jeffrey Mansion in Columbus, Ohio, which he stated might be similar to Bryn Du. He had access to the Jeffrey Mansion books and operations and saw it was a very large project. He learned the Jeffrey Mansion was donated and was expensive to maintain. He urged council to take a hard look at the mansion and the associated costs of running it. Mr. Rader recalled many years ago when he was a member of Granville Village Council that Council attempted to institute an income tax and the issue was placed on the ballot. The tax did not pass. He suggested Council place the issue of the Bryn Du Mansion purchase on the ballot, too. Jean Binkovitz, 258 Carmarthan Way, expressed her concern about the Spring Valley pool and what will happen to it. As a parent of a member of the swim team, she believes Council should keep it as a swimming pool because it keeps kids busy and is a good family experience.

Sara Jean Wilhelm, 202 Thresher Street, favors purchasing Bryn Du and the Spring Valley pool. She stated the mansion is historic and she feels that the village needs to preserve the green space. If upkeep becomes a problem, she suggested the village sell it or rent it. According to Mrs. Wilhelm, Spring Valley pool is deeded in such a way that dedicates it as a community facility. She says that in a 1974 survey the village did not include it in the survey because the pool was believed to be part of a community project. Mrs. Wilhelm supports purchasing both properties.

Dave McCall, 112 Victoria, is against the purchase of Bryn Du. He has serious concerns about renovations. He asked council about what renovations would need to be performed if the mansion became a public facility in regards to disabilities, asbestos mitigation, etc. He said that as you go by the property you could see it needs a lot of work now. He asked what it would be used for? Mr. McCall believes it will cost beyond current costs to get it up to speed and that maintenance will be expensive and long term. He asked how much that would be? Where the funds will come from? He is concerned about the initial and long-term costs. He believes there are too many unanswered questions to support the purchase.

Kitty Consolo, 18 Samson Place, commended Council for the time and for listening to all the public comments and for the process of taking the time to review all the issues. She encouraged elected officials not to rush into the project. Ms. Consolo expressed she has a lot of questions and agrees a lot with what has been already stated. Ms. Consolo says Council should not rush, but should not wait too long to do something either. Regarding the Spring Valley pool, what does it give us as a community? It is a place that fosters community spirit! Because of its graduated shallow end the pool provides a place where mothers can come together with their children. It has lanes for those who are into fitness, as is Ms. Consolo. She said because of Spring Valley, she was able to become a member of the swim team and then become a lifeguard, etc. She talked about it being more than a pool with its hiking trails, meeting rooms, basketball, volleyball, and picnic areas, and mentioned that recently, the facility held over 400 at a recent music concert. Ms. Consolo asserted Spring Valley is more than just a pool but more of a community gathering place. She said it has a lot of history and many come back to Granville in the summer just to go to the pool. The pool has the potential of being used year-round and that, too, is important. She urged Council to take their time, get all the costs, assets & liabilities.

Eloise Dezwarte, 338 East College Street, said she was very glad Council is considering both projects. She says Council probably won’t get another chance like this and will be glad they did it now. Dezwarte suggested that if it doesn’t work out that the rest will be manageable; Council will find a buyer later as the property will always be in demand. She says if the mansion is sold, Council will be unable to buy it back. One of the objections she has heard about the purchase is what it would do to the taxes that wouldn’t go to the school – that evens out because if the front part is developed, she asks Council to think how many kids would be added to the school system. Ms. Dezwarte asserted that Spring Valley is a gorgeous piece of property and thinks that kind of green space won’t be available any more. She said purchasing it will not take much from the schools because the tax area isn’t as high there. Ms. Dezwarte checked with a tax person for the schools who told her that they get about $60,000 from Bryn Du – $6,000 from land around the pool. Both spaces are beautiful pieces of property and is the village’s last chance for preserving it. Council should grab them and use the many talented people they have in the area to make the properties if not profitable, at least, sustainable.

Gloria Joseph, 251 Sunrise Street, read a letter from her sister, a former resident. Coming from someone who has seen beautiful surroundings in exclusive resorts, the letter describes the pool and surrounding property in lovely terms. Spring Valley pool is one of Ohio’s only spring fed pools, which makes it economically viable. She mentioned Ogilbey Park in Wheeling, WV, as an example. Many city pools are hot because they are not spring fed like Spring Valley. She appreciates what she had now that she doesn’t have it. The letter is signed, Terry Joseph, former Granville resident.

Gloria Gerber, 1746 North Granville Road, stated she lives across Newark-Granville Road from the mansion. She has traffic concerns. She informed Council that a car in the crosswalk area at Jones and Newark-Granville Road already hit her child. She wants to know whether or not it will be opened and/or create more traffic. She wants answers to her questions before she can support the mansion’s purchase by the village.

Liz Mahr, 354 North Granger Street, talked about how Spring Valley, as far as open spaces, is one the prettiest places that she knows. With Spring Valley pool you would get 48 acres of park, spring, buildings, a picnic shelter, and a huge pool, which is friendlier to small children and parents than any other pool in the area. She hopes to keep it the way that it is. 

Donna Childers, 115 North Granger, a Spring Valley parent, she says her daughter has been there since she is 5 and is much older now. Ms. Childers supports the purchase of the property. She knows Council needs to consider the cost and liability, etc., but stressed she wants to keep it the fun, safe place that it is. Ms. Childers said a lot of other communities where they travel for swim meets have pools and knows Granville can afford this—as the places they go are much smaller. When they are teens and at the pool and having a good time it is healthy and the community needs to promote that kind of thing – and nurture our kids. Also, the kids are there together as a team. She said it’s unusual as a team sport to have kids of all ages playing together from 7 to 17. The mentoring that goes on is a very valuable thing to see as a parent. Also, a lot of older people are at the pool doing laps so it’s not just for the kids. If councilmembers haven’t been at the pool Ms. Childers believes they don’t have a sense of what it brings to the community. 

Jeff Gress, 161 New Gran Drive, thanked Council for listening to public comment. He agrees with Ms. Childers, people need to give careful thought to a recreation center for the community. He does not believe the village will be able to operate the pool as it has been operated in the past. Parking and access is inadequate. Can the village do the same things as that a private owner can do? What changes will come to Spring Valley if it is publicly vs. privately held? 

Mr. Gress explained that the mansion is right across the street from his house. It is a great purchase to make if the proper discussion is had prior to the purchase. This may be an appropriate place for all publicly operated divisions in the area to be located. If township facilities, library, recreation center, and senior citizens center are all located there, it will return to the commercial tax base because of the trade-off that will be beneficial to the community as a whole. He hopes that as Council continues to look at both that they will look at all aspects carefully.

Dorothy Garrett, 45 Donald Ross Drive, was a swim team mother. She believes both properties, sound lovely to purchase. The village and township need to get together to see how they can coordinate the activities before they purchase anything. Before a commitment is made, the village should look at all the financial consequences beyond the purchase price of the property such as maintenance and upkeep. People talk about the uses of the mansion and moving all village services there – what will that do to the village? What about the post office? People have objected to this in the past. These services are what bring people to town. She encouraged Council to give this more consideration. Ms. Garret said the village has only known for a couple of weeks about the purchase of Bryn Du and the pool. It may be more appropriate for the Recreation Commission to purchase the pool.

Maxine Montgomerty, 345 Shannon Lane, encouraged applauded the young people who came to Council this evening to get involved. She believes the community needs a lot more information. She believes there could be capital expenses and maintenance that Council is not aware of right now. She again stressed that Council needs more information. Ms. Montgomery would like to see both issues on the ballot. She would like to hear some discussion from council on financing plans for both purchases. She wants to hear about the loss of revenue to schools. She encouraged Council to give this lots of talk, time and share it with the community to help everyone understand what decision Council wants to reach and why.

Carol Roberts, 243 Denison Drive, stood to publicly state she loves Spring Valley pool and if she hadn’t seen it with a realtor she would not have moved here. She wants to see Council’s plans for it and how it will be run and to see if the physical land will change. She asked Council whether or not Denison was kicking some money in for the purchase.

Carol Goland, 843 Burg Street, expressed her strong support for preserving Spring Valley pool. She said it is a treasure for the community, a natural and cultural treasure, and what makes a place distinctive, is what weaves the fabric of that community. Spring Valley pool is a place that does just that for Granville. People have been heard saying that the Heath pool will suffice, but to her that is like saying we don’t need 4th of July in Granville – Columbus fireworks will suffice. She encouraged Council to give it strong thought and be open. Most will appreciate and understand the financing of this village and how you can accomplish this purchase.

Kathy Minks, 3889 Granview Road, said she has lived here a little over a year. She and her family came from a community with explosive growth that was not handled well. They came to Granville because of the small town feel that it has. She sees Spring Valley pool as unique to the village and to the community and knows it is a wonderful place to meet your neighbors and learn about what is going on, like the meeting this very evening. She said she doesn’t know about tax bases, etc., but had risen to speak from her heart. It is a wonderful resource for the entire community and buying it will help control growth. She said she very much wants to maintain the small sense of community and uniqueness that the village now has.

Barb Franks, 210 East Maple, talked about the land that runs along the street into town, Route 16, as a place where a great restaurant or something on top the hill could be built that would generate a great deal of money and funds for the school district. But, she said if Council uses the land for revenue purposes we get to keep the land and the revenue.

Howard Garrett, 45 Donald Ross Drive, stated that the bottom line with Bryn Du is that it is totally irresponsible to go ahead with this purchase due to lack of knowledge, lack of planning, a lack of information, etc. Those who think otherwise, Mr. Garret said, would likely be welcome to work for Arthur Anderson. Lisa Miller, 217 East College Street, Granville. Ms. Miller says Spring Valley is all she has ever known. Her daughter is a 4th generation Spring “Valleyan.” She encouraged Council to leave it a part of Granville, as it is a treasure.

Mayor McGowan closed Citizens’ Comments at 8:07pm.

Kendal Rob Drake, 142 Brennan Drive, representing the Kendal Corporation, said he is not sure whether Kendal can support the current proposal that was passed or not. He had originally cued the language as closely as possible to the words in the resolution and said Kendal officials are very concerned that what was adopted is less clear about what was being said. He said Kendal’s request is that the objectionable words should be replaced with other words. He stated that there is a report later in the agenda about the sewer options. He asked Councilmembers to please tell Kendal officials and the community as quickly as possible about what proposal they believe is most feasible and which direction Council intends to take. Kendal folks need to know which option is feasible so they can collect bids from contractors in order to accurately determine what the real costs of the projects will be. He asked Council to please revise their motion and again expressed hope that Council would soon be able to tell Kendal representatives what is needed so they can proceed quickly in obtaining their estimates.

Councilmember Crais moved that this topic be moved up the agenda to New Business. Councilmember Moore seconded this motion. Motion carried. 

PUBLIC HEARING (8:07pm) Ordinance No. 08-02, An Ordinance to Authorize The Purchase of 18.040 Acres And 2.5 Acres of Land Located at 537 Jones Road. No one appeared to speak for or against the Ordinance. Mayor McGowan closed the Public Hearing at 8:08pm.

Ordinance No. 09-02, An Ordinance To Accept The Donation of 32.24 Acres of Land on Newark Granville Road. No one appeared to speak for or against the Ordinance. Mayor McGowan closed the Public Hearing at 8:09pm.

Ordinance No. 10-02, An Ordinance To Approve the Conveyance of Up To 19.8 Acres Of Land To The Trustees Of Granville Township. No one appeared to speak for or against the Ordinance. Mayor McGowan closed the Public Hearing at 8:09pm

 

NEW BUSINESS (8:45pm) Resolution No. 02-27, A Resolution To Authorize The Village Manager To Enter Into Negotiations With Representatives Of The Spring Valley Company, Inc. To Purchase The Spring Valley Property. Introduced by Councilmember Crais; second by Counciomember Hartfield. Councilmember Hartfield then recused herself from discussion. 

Discussion: Councilmember Main asked why the proposal was in the present format? Councilmember Crais responded that the village Law Director told him they needed to put together a purchase contract and an ordinance would include that. He simply followed the Law Director’s advice in this matter. Councilmember Robertson reminded Council that this is a process. Councilmember Crais and she held one meeting, open to the public for input. Councilmember Moore noted that in past property discussions Council has had a difference of opinion on different aspects of this project. Will the Manager have direction? Will the property remain the same, or will we be able to develop or sell parts of it? Should the village own, acquire and run the pool? Can a separate group do that? How can the manager negotiate without direction? Councilmember Main had questions as to the Spring Valley property and what it would mean to the village if purchased. The fact that Spring Valley is a local treasure is obvious. However, there are serious questions as to whether or not this should be a village purchase, since it is in the township. He said he is not sure that he’s willing to send the Village Manager to negotiate a purchase if Council has not done their due diligence. Councilmember Robertson recollected discussing this during executive session, and that negotiations could be a way of accomplishing this purchase. She believes the more delicate details of this can be discussed during additional executive sessions of Council. Councilmember Crais said it is his understanding that the purpose of a resolution is part of the process of due diligence. This would allow Council to get into writing precisely the information and issues they have been discussing. The resolution simply asks the Village Manager to start the ball rolling to accumulate the information needed to answer the questions that have been asked and to begin working forward toward a possible purchase ordinance. Councilmember Moore stated that she would like to see Council continue to seek further investigation of this property. Her earlier question indicated she was just not sure that the proposal Council was discussing would allow the Village Manager to do what it is they want him to do. Councilmember Crais stated he believes it is necessary and he and Councilmember Robertson are committed the slow process to looking into this issue. Councilmember Moore stated her concern of what she’s read in the paper. It appeared that terms of a contract were being discussed that were different than what Council had previously discussed. Mayor McGowan commented that two years ago the Recreation Commission’s opinion was that they did not want to run the pool due to liability issues and traffic and parking issues. There has been a lot of talk from a broad spectrum of interested parties, residents, and elected officials about the need for a community center with an indoor and outdoor pool, and it was suggested that the students could use a pool built near the school. The township trustees looked at this five years ago and said they were not interested as they had other items of higher priority on their lists. McGowan thinks Council needs to have the support of the township to proceed. Additionally, Council has not seen financial records of Spring Valley; at least he has not seen any. He said that as there is another facility in the township, government should not compete with another business of a similar nature located so close. He said he cannot support the resolution as written. Councilmember Crais commented that Spring Valley is a chlorinated pool and that their financial reports have been upstairs for over a year as a part of the appraisal Council contracted. Councilmember Robertson believes that having one sort of recreation area should not preclude having another. It could be entirely possible to have an indoor pool somewhere and to maintain the Spring Valley area, too. She reminded everyone that Spring Valley is not just a pool. There is a whole lot more out there. As stated tonight, it is a treasure, a gem. A lot of people like to go to both of Granville’s outdoor facilities in the community and preserving them is an important thing to do. She sees this as one way of preserving thecommunity because Spring Valley is part of our history, community culture and where neighbors meet one another, etc.

Councilmember Crais moved the question.

Councilmember Main requested that additional questions be permitted before proceeding and asked the Law Director Crites if there were any problems with the village buying the property outside the village. Law Director Crites stated that title seven of the Ohio Revised Code has a section that allows municipalities to buy properties outside its boundaries for recreation purposes.

Councilmember Crais again called the question; seconded by Councilmember Robertson.

A Roll call vote yielded three (3) affirmative votes (Councilmembers Crais, Robertson and Bellman, three (3) no votes (McGowan, Moore, Main) and one (1) abstention (Hartfield). Resolution No. 02-27 is not adopted. 

 Councilmember Moore made the motion for reconsideration of this proposal with amendments. Law Director Crais suggested Council introduce a new resolution, not reconsideration, as the previous motion failed.

Resolution No. 02-28, A Resolution To Authorize The Village Manager To Enter Into Negotiations With Representatives Of The Spring Valley Company, Inc. To Purchase The Spring Valley Property. Introduced by Vice Mayor Moore; second by Mayor McGowan.

 Discussion: Councilmember Moore re-read the proposal explaining that Section One’s modification direct the Village Manager to carry out due diligence and only Council orders on the Spring Valley property. Councilmember Crais asked what Council’s direction is since it was decided in Executive Session, except for the agreed upon process. Councilmember Moore responded that usually those discussions make it clear how people feel about these things. Council agreed on a price in Executive Session, which was the only thing she was clear about. Councilmember Bellman said he sees both resolutions as being virtually identical. Bellman stated that even if Council had passed the first resolution, Council would have to have had a few more details than what is presently being discussed. However, he feels that the language being written now was implied in the first resolution. Since Council is making changes however, he suggested an amendment to Sections 3 and 4. In Section 3, Bellman proposed adding the following language: “Council shall appoint a Task Force to review, evaluate and consider the cost of operation of the facility should the village decide to agree to purchase the property.” Bellman suggested this after hearing the community discussion about the pool. He contended that it is difficult to put the kind of detail Council wants to put into this in just one Council meeting. Bellman believes Council can get business people in the area who can talk numbers (such as Ben Rader) to do the work. He said that there are others with good backgrounds from whom he would like to hear review on how this will work, what it will cost, etc. Bellman said these are ideas Council could ultimately take or leave but it would be helpful to do it now. Councilmember Robertson seconded this motion. Motion carried (5-1-1abstain)

Mayor McGowan requested further discussion. Councilmember Main asked how the Task Force would report to Council? Councilmember Bellman responded that the report could be given during Executive Session or publicly. 

OLD BUSINESS Kendal – Request for motion amendment.

Councilmember Crais moved to accept the language as recommended in the attachment. Councilmember Main seconded the motion.

Discussion: Vice Mayor Moore commented that the only change in the language was to remove the words “in principle.” Mr. Drake representing the Kendal Corporation answered that only a few minor changes were made. Councilmember Bellman commented that taking out the word in principle didn’t bother him. His biggest concern was that Council was promoting project “C” or as close to that as possible. Now with the amended language he is sure that is where Council was in the discussion. Rob Drake responded that the motion was based on the language of July 17, 2002, meeting as taken from the original minutes for the July 10, 2002, meeting. Drake said Kendal raised the questions at Council whether or not people had made recommendations on the language. He said that Kendal felt there had been language in written amendments covering the issue. He then took the language from the July 17, 2002, meeting to create the language for the amendment. Councilmember Crais recalled that the majority of Council was in favor of project “C;” but was not in favor of project “B” or “D,” and that there was a substantial minority that was committed to project “A”. Of the four, projects “C” and “A” were the only projects favored. Councilmember Bellman thought there was another proposal Council had thought seriously about but did not recall that being project “A.” Councilmember Robertson suggested it would be meaningful to look back at the actual approved minutes. She remembers seeing section “D;” and remembers it as Councilmember Crais did, and that project “A” came in after that. Robertson said project “A” is pretty much what Kendal wants to have in place. Councilmember Main said the minutes of the July 10, 2002 meeting were not accurate which is why they were changed at the July 17, 2002, meeting. Village Manager Hickman described the different sewage systems and talked about what easements might be necessary. Hickman said today we could construct the sewer via private easements, as described in version or project “C.” Vice Mayor Moore asked if the requirements for the easements were something Council would have to approve? Hickman said that presently there are several requests for taps at point of consideration, some annexation requirements, and one property that wants one tap and another that wants one or more taps. He believes the taps would have to be tied to annexation. Councilmember Bellman brought up another issue. He said if there is nothing on paper about the prior meeting in question, Council does have an audiotape of the meeting. He suggested that Council listen to the tape and hear verbatim what was said so there would be no question what was passed that night. Rob Drake commented that he and others from Kendal had told Council in early January that they needed an answer by the end of July - a deadline given to them by an external financial source. He encouraged Council not to go back and take additional time because he believes they must to go further now. Drake said Kendal needed Council to vote yes or no, now. Councilmember Bellman responded that he would agree if the second sentence was eliminated. Mayor McGowan asked Mr. Drake if Kendal wanted to remove the second sentence at this time? Mr. Drake stated that without the second sentence, as illustrated by Councilmember Robertson, there really wasn’t anything that they could use. Mayor McGowan suggested amending the proposal to say: “Or project “A” or “consideration of”. Councilmember Crais asked Mr. Drake whether or not Kendal’s concern with the previous document was that it was “mushy.” Drake replied that Kendal folks thought the language was “technically mushy.” Mayor McGowan asserted that he did not believe a majority of Council had agreed that project “A” was acceptable. He thought the issue was that Council could not agree on project “C” because of the easement issues. Mr. Drake explained that Kendal’s reason for liking project “A” is that there were fewer wild cards. Kendal has a time pressure from within and without which is their reason for preferring project “A”. Drake though it looked like all pieces could be dealt with from a management point of view. Councilmember Roberson said that was how she recalled the discussion. If project “C” didn’t work due to easements, Council wanted the project to happen, and project “A” could happen. That is how she understood why project “A” was there in the first place. Manager Hickman stated that project “C” could work. He would be comfortable with the technical aspects of project “A” or a modification of projects “C” or “A.” 

 Motion for amendments was approved (5-0 with 2 abstentions). Motion carried Ordinance 08-02, An Ordinance To Authorize The Purchase of 18.040 Ac And 2.5 Ac of land located at 537 Jones Road. Re-introduced by Vice Mayor Moore; second by Councilmember Main.

Ordinance No. 09-02, An Ordinance To Accept The Donation of 32.24 Acres Of Land On Newark Granville Road. Re- introduced by Vice Mayor Moore; second by Councilmember Main.

Ordinance No. 10-02, An Ordinance To Approve The Conveyance Of Up To 19.8 Acres Of Land To The Trustees Of Granville Township. Re-introduced by Vice Mayor Moore; second by Councilmember Hartfield.

Presentation: Vice Mayor Moore presented a slide projector presentation of Bryn Du Manor after receiving a request two (2) weeks ago from the Village Manager to do a presentation for the Rotary Club. Moore said it provided a lot of good information for citizens and hoped it would for Council. There are a few new facts in this presentation. The history about Bryn Du is that a few years ago after a second green space levy was passed, a Green Space Committee was formed to recommend properties to protect from development, of which she served on that committee. It rated the Longaberger (Bryn Du) property as the number one (#1) property for preservation. The Strategic Land Acquisition Committee that consisted of Councilmember Crais and others, also determined the Longaberger property as key to green space preservation in the community. At the time the owners of the property were not entertaining offers, although the estimated value was approximately $3.2M. However, development rights were still an issue. Longaberger said if they decided to sell they would talk to the village first. An appraisal of $440,000 to $650,000 was obtained for the field and a proposal was made to the owners. The owners said they were getting other offers on the property and asked if the village wanted to buy the whole property. Therefore, what might be an acceptable price was discussed. If the village wanted the field, it became evident that the whole property would have to be purchased. The cost of this would be approximately $2.4-2.5M with the field being donated. With these figures, the following proposal was derived. Two (2) parcels, 32 acres are in the front parcel, 20 acres are on the rear parcel. $2.4 Mwas suggested for the 20 acre rear parcel and the building; 32 acres would be donated to the village by the Longabergers. $430,000 in green space money would be used to keep development from occurring in the area. At each step along the way what was happening was reported to Council. In June, the township was given a proposal to consider. On July 17, 2002, Council acted to include sharing the costs with the township. Therefore, Ordinance No. 08-02 commits to purchase 20 acres & the buildings; Ordinance No. 09-02 accepts the donation of the 32 acre field in the front of the property; and Ordinance No. 10- 02 sells part of the front field to the township in order to obtain the contribution of green space monies and to subsequently share in the maintenance costs of the field. This can be accomplished by expending $500,000 in capital reserves and borrow $1.47M in/notes with current interest rates at 1/6 to 1.25% Councilmember Moore believes that in the long term the purchase will clearly be in the best interest of the village, the township and the schools. The reasons are: Development pressure (PUD zoning = 48+ new homes), High probability of development, Willing seller, Location, Scenic view, Historic value, Green space needs on the East side of Village, Senior needs, Art recreation, Meeting and office space, Easy accessibility in village could provide for additional tourism With every new house with a child comes a loss to our schools. Our school board says it costs $7400 a year to educate one child. $3900 per house on average is what is paid to schools with the property tax rollbacks. There are two (2) kids, on average in each home. It will cost more to educate than to preserve the land (net cost to schools each year $355,000+). That kind of intense residential growth must be limited to protect our schools. The community has said this over and over again. The proposed uses on the property include: Manor house – 11,000 sq. ft., Indoor tennis building; Pool equipment building; Pool guest building; Laundry building; Play house and spring house; Barn. Vice Mayor Moore even wondered whether or not the field could be used as a walking path? The mansion could serve as an art gallery or studio and the village could look for a partner to lease space. And she suggested fees could be charged to stage events in or on the property, Renovation costs could be offset in other ways. Lancaster, Ohio recently did this with the Skeeters Mansion. The Ohio Arts and Sports Facility Commission gave them $1.5M to assist in the renovations of the mansion. Volleyball, aerobics, etc., could be held in the other buildings. A 20-yard pool would work for aerobics, and/or a lap pool. The Ohio Nature Works Program, the village, the township, private funds and or grants, etc., could be generated along with user fees. These are by no means an exhaustive list. These ideas demonstrate that there are needs and uses for this property. Comments about the structural report followed. Joe Hickman had Melvin Ree do an inspection of the property and found that it was in sound condition. Hickman said Mr. Ree happened to have prior history with the Bryn Du mansion. He knew it when Sally Jones owned the property. The condition is about the same although it will need a fair amount of work. Operating costs would mostly be for lawn maintenance and snow removal, utilities, insurance, building repairs and maintenance. Additional amounts will depend on type of use Council determines the property will have. It will cost a lot to keep the status quo. Village staff found that it cost about $11,000 a year in gas and electric costs. The buildings are kept at 55 degrees year-round. The insurance carrier says it will cost the village an additional $8,000 per year to insure the property. All the buildings are sound and need only minor repairs. Hickman suggested that Councilmembers look at the current annual maintenance and repair costs of $14,000for the 8,000+ sq. ft. office buildings. The 11,000sq. ft. of the mansion also includes the attic and basement space. The actual usable rooms are only about 7,000 sq. ft. Council will have to examine the need for costs based on types of use. Vice Mayor Moore presented pictures during her presentation that were taken on the tour of the home. The first floor main rooms showed one area where it has been torn down to the bare walls and pipes replaced while some areas were lovely. Some showed need for paint. The back lawn, inside the laundry building, the outbuilding in front of the barn; the pool; the pool equipment building, clay tennis courts; indoor tennis facility; front driveway; parking lot (lot of parking on site more than Vice Mayor Moore expected and room to expand parking if needed). Moore concluded by thanking everyone for their comments and ideas, not just tonight but for the past several weeks and years that the property had been discussed. She hopes that the front porch is where the village will celebrate their bicentennial celebration in three (3) years. Mayor McGowan thanked Vice Mayor Moore for the work that went into the proposal. He said a number of issues remained to be addressed in the long run but that the slide presentation provided a nice representation of the whole property.

Discussion: Councilmember Crais asked whether or not the purchase contract in Exhibit A, mentioned restrictive covenants that might be located in the deed office and if so, where might those be? Law Director Crites said that the Village does not have a copy of any restrictive covenants at this time but are attempting to use this as the legal description of the property. Councilmember Crais redirected his questions to Vice Mayor Moore. Moore responded that there were restrictive covenants with respect to Bryn Du estates. Crais also asked whether or not there were any notes discussing Paragraph 5. Law Director Crites stated that the contract was a 5-D standard contract. One of the things he would recommend is that it be considered under an environmental report and to be included in paragraph one (1) in the last two sentences of the contract. Council is supposed to receive any prior environmental reports. It is a contingency as part of the contract. Councilmember Moore also responded saying that the village would conduct its own environmental inspection. Councilmember Crais recalls the purchase price being $2.1M not $2.4M, and expressed concern with all the “whereases” in the contract…and the memorandum of

understanding between the village and the township with regard to green spacemonies. He believes Council should add this to the language. Vice Mayor Moore says there would be no problem adding clarifying language to address Councilmember Crais’s concerns as those monies would have specific strings attached. Councilmember Crais said his general comments were more about the lack of information on the cost to make the needed repairs to the buildings. He’s concerned Council might be buying something that requires a lot of money and don’t even have a range of what that might be. Finally, Mr. Crais has heard a number of times that there is a buyer lurking in the corridor ready to purchase the property from the village. Does anyone know about this? He said that we could let a potential buyer purchase the mansion and still benefit from the property around the buildings. Councilmember Robertson said that there are so many questions she has about the project. She wanted to know which part of the field could be bought with green space monies. Councilmember Moore responded the green space monies could be used to purchase the property that fronts Newark-Granville Road. Robertson said she recalled Council-having discussions in the past to preserving all of the space. Moore said if the township were to take 2/3 of the facility/area, it would only take a 2/3 levy to improve the project bids. If the township takes 2/3 they will have to pay to maintain 2/3rds. With this information, Moore favors preserving all of it. Robertson again asked who Moore might forsee overseeing the management of the building, etc. Moore responded it could be a variety depending on the use of the property. Mayor McGowan said the Recreation Commission told him they were enthusiastic about the Village purchasing the property. McGowan says Council could consider appointing a committee to oversee this and similar type projects. Councilmember Robertson asked the Mayor whether or not he could forsee establishing a commission or a group to oversee the mansion? Councilmember Moore responded that she would initially establish a group to determine uses of the property. Then how it is used will ultimately dictate who will manage it. Nothing in the law states that the village or the township will always manage the property. Councilmember Robertson asked what budget departmental services such as fire, would come out of village funds each year. Moore said the village would only pay interest the first year. Robertson asked how much that would be. Moore responded $30,000. Robertson asked about expenses after that and Moore responded that the village could roll over these costs into bonds or notes. For 25 year bonds at current rates, it would cost the village $100,000- 105,000 if there was a pay down on the principle in place. Robertson asked what the cost of utilities and insurance on top of the rest would be each year. Moore said that she’s only looked at what it will take to maintain the property, which is what was outlined previously in my presentation. Robertson asked if all costs were added together what the most per year would be? Moore asked for clarification whether or not Robertson meant to include Prinicipal and Interest costs. Moore said it would be less for notes that have a short-term interest rate and no required pay down on the principal. She restated that she again believed $100,000-105,000 per year would be the most it would cost plus maintenance costs. Councilmember Robertson stated she favors buying Bryn Du. As the pool there is very small, she asked what it could it be used for? Moore responded Aqua-aerobics, parents with small kids, etc. or it may not be the pool we want to keep, or may want to expand. Councilmember Robertson asked for clarification, did Council want to buy the mansion then spend a year deciding what Council will want to do with it? Moore said yes, the mansion should be purchased then council should take some time to decide what to do with it. There are some things that are “need” things Council has been talking about. A senior center; art facility, recreation facility, etc. This place has a lot of those things without having to build them new. We need to closely look to see if the facility will meet the needs the way we think they will. Once we find out what they cost, maybe we won’t want those things. A committee looking at this will be important. Councilmember Moore said we have a seller interested in selling now. Robertson said really she really don’t favor having the village offices there and does not support relocating the library. Mayor McGowan said he does not think Council can put a stipulation on buying without the time to really know what it is they need or want to do. Personally, McGowan doesn’t think that the property will be together next year. He thinks a lot of the decisions can be made later. Councilmember Robertson said she would not vote for the ‘88 General Assessment if Council has in mind to move the current Council out to Bryu Du. Councilmember Main stated, for the record, that he would not support it either if that were the case. Councilmember Moore said Council did know the property is a PUD. It has sewer and water. She reminded Council how fast the houses were constructed on either side of it and says it will be what will happen again. Mayor McGowan said in the next 10 years will bring what the last 10 years in building brought to the area. He thinks the numbers Moore has provided, about $132,000 each year, is fairly correct, in terms of costs to the village. Councilmember Main reminded Council about the tour of Bryn Du again where it was viewed as a tremendous opportunity. Another way of looking at is to say there is a mess and a lot to do. Speculating on maintenance costs at this point in time is just mere speculation because they are going to depend greatly on what Council decides to do to the property, mansion, and other buildings. Main said that both strut engineers have said it is in good condition—structurally sound. He instructed Council how important it was to keep this in mind. Also the building inspector from Newark did not find any particular problems. Main asked Hickman to verify his recollection. Hickman said the roof was rated good to very good; foundation-super; windows-very very good (wood sash) and there is a new steam heat system no more that two (2) years old with heat pumps to cool it that are only ten (10) years old. The inspector said the mansion has a lot of good solid pieces to it. Whatever Council does with the mansion—use or sell—it is a really good sound piece to begin with. Councilmember Bellman said he’s been a supporter of considering the mansion very carefully. It’s historic value, minus the axe to chew with schools—it was good to find that is a non-issue; purchasing the mansion and green space would save the schools in the long run. Bellman said he is open to the idea that Council open something in the community. He talked about what happened in Cincinnati where something similar was accomplished by saving an old building. Ultimately it became the natural history museum. Sometimes when building can be purchased, a community preserves it without quite knowing what its use will ultimately be. Bryn Du could be the same. He also commended Councilmember Moore for doing a great analysis of the property – which was a lot more than he expected in such a short period of time. Moore’s presentation answered some of his questions about operating costs, etc., but there is the risk that if Council does not lock into an interest rate when they are low the village could lose money. Bellman recommended further analysis on a few things. He recommended council come up with strong ideas on what is needed and run them past some people that would know what might or might not be feasible. Personally Bellman thinks the mansion would be a great recreation area – but after talking to someone he found that it’s just not workable without costs getting out of line pretty quickly. He thinks Council needs to appoint a Task Force similar to what was formed for the Spring Valley Pool. He recommended the types of people on the Task Force be a landscape architect such as Keith Myers; a construction person to eyeball to tell us what Council can do and how Council can use the buildings; and, finally a business person to look at whether the uses are “pie in the sky” or feasible. Councilmember Crais agreed with Councilmember Bellman’s comments and looks forward to voting in the affirmative. He does not think tonight is the night to do so with so may questions at the end raised. He wants to make sure that a few more “t’s” are crossed and “I’s” are dotted. Crais does not want this on a slow track, but doesn’t want it to move too quickly, either. Mayor McGowan said time is of the essence. If Council doesn’t act, he warned, he doesn’t think the mansion will be there tomorrow. If the community decides six (6) months from now they don’t want it they’re not losing anything. There is potential, as Councilmember Moore pointed out, for grant money, etc. McGowan is not sure the seller will wait around for village Council to decide. If Council appoints a Committee to make decisions about the property – then the village will have options. He does not think Council will have any opportunity to have any say about the property if something isn’t done about it tonight. Councilmember Bellman said if Council does their yearly analysis and find it cannot use the rear property because of cost prohibitions, can the rear property be sold and if so – what would the lowest price the village could expect to get for it? The Mayor said any portion of the property might go for a higher price because someone would be mowing that front lawn for perpetuity! Councilmember Bellman asked if $2M was at risk if Council decides the rear property cannot be used. The Mayor answered that he was not a real estate person but asked Council to allow him to give an – architects and others can tell the village whether or not it can use the buildings and properties or not. He did talk to an architect who said the village couldn’t do some things with a private property. But that would be only a bottom line risk if the village decided they wanted to sell it. Councilmember Main said the County appraisal was $2.1 and the mansion owners have had offers of up to $1.3 just for the mansion but he thinks it is worth more than that. Councilmember Bellman asked if there was a buyer that will buy it? And will we find that kind of buyer on resale? Main said there are houses for sale in the community right now for 700,000-900,000 that isn’t nearly a nice as this property. It probably won’t cost as much to bring the property up to a “home” than it would other things like Council is talking about. He doesn’t think that is a serious enough problem to stall. He thinks Council will always have the out to sell the property. He doesn’t think that this is a situation where the village will be “snookered” in any way. Bottom line, when he went on the tour he was very concerned about the condition of the buildings. But, the reality is this is not about buildings, it is about acquiring the green space and Council will deal with the other part at a later time. Councilmember Robertson said that Council has talked about a Task Force to deliberate what will be done about the mansion. She proposed a commission to have permanent authority over management of the mansion—to place in language that the commission will determine the uses of the facility for its lifetime. Mayor McGowan explained that is what he had in mind for the Task Force. Robertson responded that in thinking about other large properties like Bryn Du such as private foundations, etc., they don’t decide once and for all what to do about a property – they make decisions based on what happens in society— culturally, etc.. Bryn Du will always be vital to the Granville community. Councilmember Moore agreed she could see an advisory board, such as this perhaps. Councilmember Robertson stressed It would be vital to have the language she proposes because she doesn’t think a task force will determine what to do with the property a hundred (100) years now. Council should craft language that is somewhat different and have a vision to set something into motion that perpetuates itself. Robinson asked to see some of that written into the ordinance. Main asked if Robinson wanted this language as part of the purchase ordinance and Robinson responded yes, she did. Main answered he saw this type of language as a second (2nd) step. Robinson asked for assurance that this will happen. Main said that what happens is that when such purchases are made you just get in the ring and decide, the community decides. Robinson explained that Council will be responsible to place language that will require us to keep deciding. Moore said she didn’t have a problem with that. Main said that while Robinson’s proposal makes a lot of sense, he doesn’t think it makes a lot of sense to put it into part of the purchase ordinance. Robinson said if Council does do it the community will be given the sense that Bryn Du is theirs and not purchased in narrow interests that might be controlling it at the time. Councilmember Moore suggested if this proposal passes with Robinson offering a resolution following the adoption of the ordinance would that suffice. Robinson responded that some of her vote would be based on whether or not this language will be in the purchase ordinance although she said she did not have a specific amendment at the present time. Mayor McGowan said he is in favor of it, too, but not for tonight. Councilmember Bellman called the Ordinance No. 10-02 into question. If there is an emergency to do “A” & “B” why is an emergency needed to pass “C” until Council has the opportunity to have their ideas congeal a bit more. Once Council has a bit more idea where it’s might be heading is when we should do it. Main strongly disagreed. He said these three things go hand in hand. It’s part of a deal. If Council adopts the first two and jerk around the township trustees, Council is not being upfront. Bellman said he did not know where Main was getting the language, “jerk them around,” until Council has some better idea what it wants to do with the property. Council has talked tonight about the need for more flexibility, more acres, less acres. Since there is already some flexibility in there, until Council has at least a guesstimate (maybe a year to finalize it with some people that Council trusts) until it’s known--Bellman doesn’t want to get into the scene of pushing the ordinance right now. Mayor McGowan asked how the maintenance up to 75% of the lawn would be figuredBellman asked whether or not this would be taking more or less to the village’s advantage or not? 

Ordinance No. 08-02 - A Roll call vote yielded five (5) yes votes (McGowan, Moore, Main, Bellman & Hartfield), and two (2) abstentions (Robertson, Crais). Ordinance No. 08- 02 is adopted. Ordinance No. 09-02 - A Roll call vote yielded five (5) yes votes (McGowan, Moore, Main, Bellman, Hartfield & Robertson), and one (1) abstention (Crais). Ordinance No. 09-02 is adopted.

Ordinance No. 10-02 - A Roll call vote yielded four (4) yes votes (McGowan, Moore, Main, &Hartfield), one (1) no (Crais), and two (2) abstention (Bellman, Robertson). Ordinance No. 10-02 failed.

 MINUTES Regularly Scheduled Meeting of July 10, 2002 Councilmember Crais moved to accept the amended minutes. He stated they indicate a precise record; second by Councilmember Main. Motion carried, 7-0

 Regularly Scheduled Meeting of July 17, 2002 Councilmember Crais moved to accept the minutes as submitted; second by Councilmember Moore. Motion carried, 7-0 COMMITTEE REPORTS

Economic Development Committee (Crais, Moore, Robertson) No Report

Finance Liaison (Moore) No Report

Granville Foundation (Main) No Report

JEDD (Bellman, Crais) No Report 

Newark/Granville Committee (Bellman, Main) No Report

Personnel (Hartfield, McGowan, Robertson) No Report

Planning Committee (Main) Mayor McGowan reported on the Planning Commission Meeting: There were 2 - 2 votes. Council we will be hearing back from there. It was enlightening to sit there for three (3) hours. Councilmember Main commented he had diligently read the few papers he had seen reporting on the Commission meeting.

Recreation Commission (McGowan) Mayor McGowan stated he had reported already on the soccer field. Early enrollment is happening so they want to sign up for fall activities and have folks sign up in the next week.

Senior Citizen Committee (Moore, Robertson) No Report

Strategic Land Acquisition Committee (Bellman, Crais, Moore) No Report

Street Light Committee (McGowan) No Report

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No Report.

Tree & Landscape Committee (Moore) No Report

Union Cemetery Board (Main) No Report. 

OTHER COUNCIL MATTERS

Kendal at Granville - Sewer Easement update Mayor McGowan noted that the Manager is still working of obtaining easements. 

Comprehensive Plan: No discussion scheduled. Cherry Valley Road Update Manager Hickman informed Council that he is making a request to extend the deadline for completion of the project to July 1, 2003. He intents to bring a full report to Council on August 21st. 

Owens-Corning Rededication They spent time and money to use that facility with its 583 acres and some buildings looking at to lease or sell the property with some similar type businesses or for office space or use it entirely for something else. Owens is committed to do something with that property which could be a very beneficial thing with the tax base. There is potential for that in the future. 

Deputy Clerk of Council Mr. Hickman reminded Council that it was their decision to appoint the Clerk of Council. He introduced Susan Dean Byrnes who was staffing the meeting and asked Council to let him know if he needed to do anything further. 

MEETING ANNOUNCEMENTS Aug 12 – Planning Commission (7:30pm) Aug 13 – Tree & Landscape (7pm) Aug 21 – Village Council (7:30pm) Aug 26 – Planning Commission (7:30pm) 

ADJOURNMENT Mayor McGowan moved to adjourn the meeting at 10:37pm. Seconded by Councilmember Main. Motion carried, 7-0. Meeting adjourned. 

 Submitted by Susan Dean Byrnes 

Council Minutes 7/17/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES July 17, 2002 

CALL TO ORDER (by Mayor McGowan at 7:31pm) PLEDGE OF ALLEGIANCE ROLL CALL Those responding to the Roll Call were Councilmembers Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Law Director Crites. Councilmember Crais moved to excuse Councilmember Bellman; second by Councilmember Main. Motion carried, 6-0. 

CITIZENS’ COMMENTS (7:33pm) All Topics Randy Kerr, 107 Ballymore Court. Mr. Kerr raised several concerns, beginning with the trees in front of Wendy’s that have been have been cut down. He wanted to know whose decision that had been and requested that the trees be replaced with tree of the same species and same caliper. Vice Mayor Moore responded that the Tree & Landscape Committee was disturbed as well and had asked Manager Hickman to look into the matter. They understand that Wendy’s got permission from ODOT to cut down the trees and are trying to determine if ODOT has the power to make that decision. Mr. Kerr then said he understood that Bob Evans was to have planted trees as part of their construction requirements. Vice Mayor Moore responded that she didn’t know the answer to that but would find out. Mr. Kerr also asked how he would go about getting the Village to install streetlights in The Glen at Erinwood to improve safety for residents walking through the neighborhood as well as children waiting for the school bus. Mayor McGowan described the schedule by which the Village is systematically replacing Village streetlights, noting that we are in the 5th or 6th year of the schedule for which money has been appropriated. He will bring up Mr. Kerr’s request at the next Streets/ Sidewalks/Utilities meeting.

John Crecca, 1550 Welsh Hills Road (Township). Mr. Crecca expressed his appreciation to the GPD for having taken the trouble to call his home before they towed his car from in front of Taylor’s just before the Fourth of July. He then expressed his concerns about the closing of River Road and the effect that would have on the already-overworked intersection at Cherry Valley Road and S.R. 16. He asked if an overpass at River Road had been considered. Mayor McGowan reported the Streets & Sidewalks Committee had discussed the matter at length and had talked with ODOT and LCATS as well. The fact is that the final decision is a matter of ODOT’s priorities and they now have a court ruling that allows them to close the River Road intersection. He added that ODOT has rights to an area to the east of Cherry Valley Road and has long-range plans for an interchange; the specific timing of that project is unknown. Councilmember Main said he expected the issue would be forced to a decision by the volumes of traffic, which have more then doubled in the last year. Meanwhile, everyone is concerned and frustrated. Bill Heim, 225 East College Street. Mr. Heim asked that his name be corrected on the Resolution confirming his appointment to the BZBA. Vice Mayor Moore said she would take care of it when the Resolution was introduced.

Boy Scouts’ Letter of Appreciation Councilmember Robertson presented letters of appreciation for the Boy Scouts. Mayor McGowan read aloud the one addressed to Scout Ben Thomas, present at the meeting to represent the Boy Scout Troop who had worked so hard to roll and tie the copies of the Declaration of Independence distributed by Council at the Fourth of July Parade. All members of Council present signed each of the letters; once Councilmember Bellman has signed them as well, they will be mailed to Ben Thomas for distribution to the rest of the Scouts. Councilmember Robertson told Scout Thomas that she had been very impressed by the Scout who was present the night this subject came up, and his ready offer to make this happen.

Mayor McGowan closed Citizens’ Comments at 8:45pm.

PUBLIC HEARINGS (8:45pm) None

NEW BUSINESS (8:45pm) Resolution No. 02-24, A Resolution Of Appreciation For Ashlin Caravana. Introduced and read in full by Vice Mayor Moore; second by Councilmember Crais. Motion carried, 6-0.

Resolution No. 02-25, A Resolution To Fill A Vacancy On The Board Of Zoning And Building Appeals. Introduced by Councilmember Crais; second by Councilmember Robertson. Motion carried, 6-0.

Ordinance No. 08-02, An Ordinance To Authorize The Purchase Of 18.040 Acres and 2.5 Acres Of Land Located At 537 Jones Road. Introduced by Vice Mayor Moore; second by Councilmember Hartfield. Mayor McGowan set the Public Hearing for August 7, 2002.

Ordinance No. 09-02, An Ordinance To Accept The Donation Of 32.24 Acres Of Land On Newark-Granville Road. Introduced by Vice Mayor Moore; second by Councilmember Hartfield. Mayor McGowan set the Public Hearing for August 7, 2002.

Ordinance No. 10-02, An Ordinance To Approve The Conveyance Of Up To 19.8 Acres Of Land To The Trustees Of Granville Township. Introduced by Vice Mayor Moore; second by Councilmember Main. Mayor McGowan set the Public Hearing for August 7, 2002.

OLD BUSINESS (7:50pm) None.

REVIEW AND APPROVAL OF MINUTES (7:50pm) Regularly Scheduled Meeting of July 10, 2002 The following additions/corrections were requested: 1) Councilmember Crais, p. 4, 4th paragraph – modify Councilmember Bellman’s motion to reflect the changes made to his original text which appears in the Minutes. The modified text reads as follows: “Councilmember Bellman moved as follows: Council agrees in principle to extend sewer to Kendal under the proposal set forth in Project C, if feasible, or a modification thereof, or Project A, contingent upon the Village and Kendal being able to agree to terms and conditions, said terms including, but not limited to, rates, multipliers, a CEDA, payment in lieu of income tax, and tap-in fees, and any further extension to be done in conjunction with a JEDD or CEDA agreement.” 2) Mayor McGowan, p. 6, “Fourth of July” – Asked that the text of this entry be changed to counter the impression given in the Sentinel that all members of Council were against the fireworks. Members of Council were unable to agree on precisely what had been said at the meeting. Deputy Clerk Ellinger said she would produce a transcript of that conversation so this section of the Minutes could be amended at a later time. 3) Law Director Crites, p. 7, “Executive Session,” – correct the citation of the ORC to read “ORC 121.11 (G2) (G)(2).”

Vice Mayor Moore moved to approve the Minutes as modified with the provision that Councilmembers would have the ability to review and present potential future corrections to the Fourth of July section at the next Council Meeting. Second by Councilmember Main. Motion carried, 6-0.

MAYOR’S COURT REPORT – JUNE (8:08pm) The Mayor’s Court Report for the month of June was presented for review. Discussion: Mayor McGowan pointed out people have been cutting through the Village to avoid the heavy traffic on S.R. 16; they are also speeding. He suggested we consider installing “Reduced Speed Ahead” and “Children Playing” signs just to the west of Wildwood Drive/Wildwood Park. He will ask Manager Hickman about this. Councilmember Hartfield moved to accept the report; second by Councilmember Main. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 6-0.

MANAGER’S REPORT – JUNE (8:10pm) The Manager’s Report for the month of June was presented for review. Councilmember Crais moved to accept the report; second by Councilmember Main. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 6-0.

COMMITTEE REPORTS (8:10pm) Economic Development Committee (Crais, Moore Robertson) No report.

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) Councilmember Main noted he will be meeting with a Newark City Councilman next week and asked that members of Council convey any concerns to him before that meeting.

Personnel Committee (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) Councilmember Main reported the Commission has had extensive meetings involving the application of Speedway at S.R. 16 and Cherry Valley Road—all involving surprisingly few citizens who wish to comment on the issue. The vote on the application is scheduled for Monday, July 22nd. Councilmember Main offered high praise for the Planning Commission for the hard work they have done on this application, trying to apply the zoning ordinances as carefully as possible. He also had kind words for the Speedway representatives, whom he characterized as patient and cooperative. In summary, the process has been quite workable in spite of the parties being at odds on different factors. Councilmember Robertson proposed that we publicize the July 22nd meeting by putting the drawings in the window of the Village offices and e-mailing an announcement to the e-list. Mayor McGowan emphasized that the Planning Commission’s recommendation will come to Council for a decision once the vote has been taken. Council will then vote to approve or not approve the development plan.

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson noted that agenda for the next meeting will be the review of returned Senior Surveys.

Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.

Street Light Committee (McGowan) No report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report.

Tree & Landscape Committee (Moore) No report.

Union Cemetery Board (Main) No report. 

OTHER COUNCIL MATTERS (8:16pm) None

MEETING ANNOUNCEMENTS 18 July 2002 8:30am Senior Committee 22 July 2002 7:30pm Planning Commission

EXECUTIVE SESSION (8:17pm) Councilmember Main moved to enter into Executive Session pursuant to ORC 121.22 (G)(1) for the purpose of considering the employment and compensation of a public employee. Second by Councilmember Hartfield. A Roll Call vote yielded six (6) affirmative votes (Councilmembers Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan). Motion carried, 6-0.

At 8:42 pm, Councilmember Crais moved to conclude the Executive Session. Second by Councilmember Main . A Roll Call vote yielded six (6) affirmative votes (Councilmembers Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Councilmember Crais). Motion carried, 6-0. 

ADJOURNMENT Councilmember Main moved to adjourn the meeting at 8:43 pm. Second by Councilmember Hartfield. Motion carried, 6- 0. Meeting adjourned. 

 Submitted by Sandy Ellinger 

Council Minutes 7/10/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES July 10, 2002 

CALL TO ORDER (by Mayor McGowan at 7:30pm) PLEDGE OF ALLEGIANCE ROLL CALL Those responding to the Roll Call were Councilmembers Bellman, Crais, Hartfield, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Councilmember Crais moved to excuse Councilmember Main; second by Councilmember Hartfield. Motion carried, 6- 0.

CITIZENS’ COMMENTS (7:32pm) All Topics None

Boy Scouts Councilmember Crais moved that Council produce a letter signed by all members of Council to thank the Boy Scouts for their great efforts to roll and tie the Declaration copies for July 4th. Second by Councilmember Robertson, who noted that the Scouts would be in attendance at next week’s meeting. Motion carried 6-0.

Mayor McGowan closed Citizens’ Comments at 7:33pm.

PUBLIC HEARING (7:34pm) None scheduled.

NEW BUSINESS (7:34pm) None scheduled.

OLD BUSINESS (7:34pm) Work Session – Kendal Sewer Extension Manager Hickman reviewed the four options, noting that the route of the line in each option makes a critical difference (i.e., whether the line goes through private property, through a right-of-way or roadway area, through state property, etc.). The private- property routes do not involve the expensive granular compacted backfill required on state right-of-way land; they do, however, involve easement-acquisition costs that are not an issue with the public routes. Project A is a complete forced-main system. Best estimate: $658,445, including a 15% contingency, constructed to Village standards. Kendal would own, operate, and maintain the lift station at Manhole #19, located on Kendal property on the south side of S.R. 16. This system allows the addition of other users only from its terminus at Manhole #19. If at any time the Village were to grant an end-of-the-line connection to any other entity, additional construction (e.g., line and/or wet well and/or lift station) would be required to take the service up to S.R. 16 for the new connection. It has not been determined which party/parties would stand the cost of the extension. If and when multiple users are added to the line, the Village would assume the operation and maintenance of the lift station(s) and the full system. This option runs entirely through the State right-of-way. Kendal believes the forced-main system can be constructed quickly and cleanly, has the lowest installation cost, and is the most controllable (i.e., has the most known factors). Manager Hickman believes it is the most mechanically complicated and most expensive to operate. Project B is a hybrid system—forced-main from Manhole #19 to a designated point on Weaver Drive, then gravity-fed from that point to the treatment plant. Best estimate: $898,095, including a 15% contingency, constructed to Village standards. This route is the same as the Project A route. The model for this option was designed in the late 70s/early 80s and was intended to drain the entire south part of the Granville community. Project C is completely gravity-fed and, except for road crossings, is routed entirely through private property. Best estimate: $618,405, including a 15% contingency, constructed to Village standards. The same crossing point at S.R. 16 is used but the route runs further north before it turns east to cross Cherry Street, then Main Street. While the affected property owners have responded favorably so far, easement costs are unknown at this time, as are property owners’ inclinations to ask for a tap or taps. Gravity-fed systems can be tapped at any point along the line, meaning that area development pursuant to either a JEDD or a CEDA could have sewer service. If the Village can obtain the required easements within stated guidelines, this is Manager Hickman’s preferred option since gravity systems are the easiest to maintain. If Project C were not available, Manager Hickman’s next choice would be Project A (though he is concerned that “A” wouldn’t be able to serve the Weaver Drive area at all). He also would prefer that the Village not take on another lift station. Project D is also a hybrid—gravity-fed for the most part but requiring a section of forced-main line as the route drops south to Weaver Drive after crossing Cherry Street. Best estimate: $800,000-plus, including a 15% contingency, constructed to Village standards. 

Responding to various questions from members of Council, Manager Hickman noted the following: • Capacity is determined by the sizing of the wet well and the gallon-per-minute pumps installed. • “Unintended consequences” might include mechanical problems, requests for tap-ins, growth we might not want, etc. • The Village already has 8 lift stations; experience shows they are maintenance-intensive. Virtually all lines in town are 8”; the main line on Pearl Street is 30”. • The Village would build the gravity system if they were building this on their own, partly because it provides the Village with more options in the long run. • If Owens-Corning were to request a tap, the Village would look for the “lowest best point” to drain to. The first choice would be for Owens to build a line to Manhole #19. If they couldn’t do that, they could run a line down the valley and the lift station would be moved to a more appropriate spot. • The gravity-feed system is higher capital cost but lower operating cost; the forced-main system is lower capital cost but higher operating cost, especially once additional users tap in. Fees for the add-on users could compensate for the increased operating costs.

Councilmember Robertson pointed out that extension without annexation—the basic premise of these discussions—needs to be done really carefully. It may well be that a JEDD and/or a CEDA can help us do that in a way that serves our needs but we can’t continually step over that line without a formal vote to change the policy.

Councilmember Bellman stated that in order to properly size the line in either Project C or Project D, we need to decide whether or not we want the properties on Cherry Street to be developed. If we do, what kind of development would we want to see and under what conditions would we give tap-ins? He strongly opposed the granting of a tap in exchange for the granting of an easement, especially for properties adjacent to Village property. Vice Mayor Moore noted that she had been operating under the premise that we are still requiring either annexation or that the property in question be part of a JEDD or a CEDA in order to get a tap.

Councilmember Crais felt a JEDD was not workable in this instance and a CEDA provides little to the Village while creating its own set of problems. He favors Project A. Vice Mayor Moore agreed that a JEDD would not be available to Kendal but noted that all other property in the area would be eligible. In short, if we’re going to have a sewer line out there, it should be one we can tap into. Mayor McGowan added that we also need to keep potential users from heading west to the Southwest Licking district for their services. He favors Project C and urged Council to continue working on a CEDA, a JEDD, and Kendal’s contract terms.

Councilmember Bellman also favors Project C, even though we don’t yet know if the needed easements will be obtainable. He agreed that we should not give tap-ins to those outside the Village without annexation and/or a JEDD/CEDA arrangement. If Project C will not work, he favors a modified version of Project B. He added, however, that it was premature to actually choose the route at this meeting since we don’t have enough information yet.

Rob Drake, Counsel for Kendal, noted that Kendal is most appreciative of Council’s actions to date. He then summarized six points, as follows: 1) All Projects under discussion are about $100,000 short of Kendal’s total cost, given that they will need to extend the line southward from Manhole #19 to their facility. 2) Kendal was also surprised in the increase in the cost of Project A. 3) Project C is preferable in lots of ways, but issues already mentioned (e.g., easements, etc.) run Kendal too close to their deadlines. Additionally, a “yes” on Project C is illusory at this point since so many issues remain unsettled. 4) Re a CEDA, Kendal didn’t hear anything at the meeting earlier this week that indicated they should be concerned about unknown costs in that process. Project A allows for development of a CEDA or a JEDD farther along Columbus Road through taps at the terminus of the force- feed line; areas closer to the Village are excluded unless a series of wet wells and pumps is added. 5) If Council were to say it was willing to look at Project A, Kendal would have contractors investigate it to refine the pricing estimates and enable them to make an informed decision (i.e., say “OK” or “Thanks but no thanks.”). 6) Project C is intriguing but there are too many questions to answer in the time frame they have. Kendal noted that if nothing had been worked out by July 31st (the bonding deadline), they would commence work with the EPA to gain approval for a private system. Councilmember Crais proposed some sort of conditional approval (e.g., If not “C”, then “A”) to buy both parties time to continue factual exploration on both Projects. Vice Mayor Moore asked for a copy of the bond document; it will be re-sent, not having arrived previously.

Councilmember Robertson reiterated her caution about maintaining the leverage of being able to extend. There was consensus that a tap-in, if and when requested, basically would equal an agreement to annexation. Councilmember Bellman raised the issues of rates, multipliers, tap fees, and operating costs. Kendal noted that the lift station for Project A would be on the land and their electric bill. They also noted it was premature to talk rates at this meeting. Tonight, they want the clearest statement possible of Council’s willingness, to the extent that we can narrow down needed factual explorations. Something a little stronger than a letter of intent would be very helpful. Based on Kendal’s past experience with Council, they trust that a reasonable solution can be reached.

At 9:04pm, to facilitate producing a statement that would move the process along for Kendal, Vice Mayor Moore moved to take a brief break to allow language for a motion to be drafted. Second by Councilmember Robertson. Motion carried, 6-0. At 9:20pm, Council reconvened.

Councilmember Bellman moved as follows: Council agrees in principle to extend sewer to Kendal under the proposal set forth in Project C, if feasible, or a modification thereof, or Project A, contingent upon the Village and Kendal being able to agree to terms and conditions, said terms including, but not limited to, rates, multipliers, a CEDA, payment in lieu of income tax, tap-in fees, and any further extension to be done in conjunction with a JEDD or CEDA agreement. Second by Vice Mayor Moore.

Discussion: Councilmember Hartfield, not having participated in any of the previous discussion on this topic, formally recused herself from any further discussion as well as the vote on the motion on the floor.

By voice vote, Motion carried (4 affirmative, 1 negative, 1 abstention).

MINUTES (9:37pm) Regularly Scheduled Meeting of June 19, 2002 The following additions/corrections were requested: 1) Law Director Crites, p. 2, “Manager’s Report,” line 2 – “Manager Hickman reported thant one officer….”; 2) Law Director Crites, p. 4, “Executive Session,” line 1 – “ORC 121.22, G-2, (G2) to consider….” Vice Mayor Moore moved to accept the minutes as amended; second by Councilmember Hartfield. Motion carried, 6-0.

Special Meeting of June 26, 2002 Vice Mayor Moore moved to accept the minutes as submitted. Second by Councilmember Hartfield. Motion carried, 6-0.

COMMITTEE REPORTS (9:40pm) Economic Development Committee (Crais, Moore Robertson) No report.

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning (Main) No report.

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson reported she and Trudy Knox had attended the meeting of the Licking County Task Force on Aging. The Task Force would like to have someone from Granville attend their monthly meetings (9:00am, 2nd Wednesday each month); their chair will attend the Committee’s next meeting.

Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.

Street Light Committee (McGowan) No report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman reported the Committee had discussed the JEDD/CEDA issue at their meeting last Monday, including many of the issues still on the table re Kendal.

Tree & Landscape Committee (Moore) No report.

Union Cemetery Board (Main) No report.

OTHER COUNCIL MATTERS (9:44:pm) OPWC Grant (S/R 16 & Cherry Valley Road Intersection) Manager Hickman reported we are now in possession of $181,000 for intersection improvements. Design work and engineering have begun and members of Council will have plans in their packets for the next meeting. The work needs to be completed by March 1, 2003 and so must be begun as quickly as possible. Mayor McGowan noted that the Streets, Sidewalks & Utilities Committee had agreed, though not unanimously, on the five-lane plan. The completed intersection will have 3 southbound/2 northbound lanes on the north side (to match the 3 northbound/2 southbound lanes on the south). Resignation – Sandy Ellinger Manager Hickman reported that Ms. Ellinger had resigned due to a promotion at Denison to the post of Director of Alumni Affairs. Next week’s meeting will be her last.

Fourth of July Councilmember Robertson asked what purview Council has over Fourth of July activities. She had been disturbed by the inclusion of a “burning cross” in this year’s fireworks—a use of religious symbolism in a secular connection. Manager Hickman responded that permission for the entire Fourth of July celebration is granted through his office. Mayor McGowan raised the issue of songs that include references to God (e.g., “God Bless America”) and wondered if we needed to address that as well. Both he and Manager Hickman suggested we could offer guidelines for next year. Vice Mayor Moore asked about the current state of the law on this issue; Law Director Crites said it was a First Amendment issue. Mayor McGowan reminded everyone this is a Kiwanis event, not a Village one. Councilmember Bellman agreed but said he was concerned that the perception is that the event is sanctioned by the Village. Councilmember Crais expressed concern about a carnival booth selling cigarette lighters and suggested we might want to elicit a little more information from the vendors next year. Law Director Crites noted that selling cigarette lighters is not unlawful but may point out some insensitivity that might need to be addressed. He will check into the matter to see what recourse we might have. Vice Mayor Moore noted that we can’t legislate sensitivity. On another topic, she noted it had been difficult for some seniors and disabled residents to get to the fireworks. Manager Hickman and Mayor McGowan will look into it.

MEETING ANNOUNCEMENTS 11 July 2002 7:00pm BZBA 17 July 2002 7:30pm Village Council 18 July 2002 8:30am Senior Citizen Committee 22 July 2002 7:30pm Planning Commission EXECUTIVE SESSION (9:58pm) Councilmember Crais moved to enter into Executive Session pursuant to ORC 121.22 (G)(2) to consider the purchase of property for public purpose. Second by Vice Mayor Moore. A Roll Call vote yielded six (6) affirmative votes (Councilmembers Bellman, Crais, Hartfield, and Robertson; Vice Mayor Moore, Mayor McGowan). Motion carried, 6-0.

Thereafter, Council entered into Executive Session and a discussion considering the purchase of property for public purposes was had.

At 10:14pm, Councilmember Hartfield moved to return to regular session. Second by Councilmember Crais. A Roll Call vote yielded six (6) affirmative votes (Councilmembers Crais, Hartfield, and Robertson; Vice Mayor Moore, Mayor McGowan; Councilmember Bellman). Motion carried, 6-0.

ADJOURNMENT At 10:15pm, Councilmember Bellman moved to adjourn the meeting. Second by Councilmember Hartfield. Motion carried, 6-0. Meeting adjourned. 

 TRANSCRIPT OF DISCUSSION FROM JULY 10, 2002 re FOURTH OF JULY 

Page 6, “Fourth of July”

Robertson: “Matt…Matt, I have one more item to bring up.”

McGowan: “Okay. Any other Council matters? Okay.”

Robertson: “Um…I guess…I want to ask what purview the Council has over the Fourth of July activities. Because I was not present…um, I watched the fireworks from another position but it’s been told to me by numerous people that there was…as part of the fireworks display, that there was a burning cross. Um, I…I…for all kinds of reasons I find that offensive, um, the most obvious one being that the KKK uses burning crosses. And I…you know…and then of course the obvious religious symbolism, um, in a secular celebration is a problem. So I…I want to bring that up because I…I don’t know who…who planned that and I don’t whether Council is responsible but somehow I think we do give a blessing to Kiwanis to do what they do out in the street and I’m guessing we give our…our…it’s funny that “blessing” is the word that comes to my mind, isn’t it?…but we, uh…but I…I think that somehow we’r…you know, we give permission for the fireworks to happen and I…I don’t think that that’s appropriate.”

Hickman: “Really, permission is granted…uh, your permission is granted through the Village Manager so it’s my responsibility. I wasn’t aware of anything…was this at Wildwood Park? Was it…?”

Robertson: “That’s what I’ve been told. Yeah.”

Hartfield: “It was…it was a…I was there. It was a, uh, cross that lit up like a firework and I don’t think it was KKK oriented. I think it was…(Robertson interrupted; rest of Hartfield’s sentence is unintelligible).”

Robertson: “Well, I’m sure it wasn’t meant that way but… (Moore interrupted; rest of Robertson’s sentence is unintelligible).”

Moore: “The ‘Battle Hymn of the Republic’ was playing.”

Hartfield: “Right. They were playing more…I think it was more like they were going for like some sort of inspirational kind of a thing.”

Crais: “Who’s they?”

Hartfield: “I guess whoever put on the fireworks. I don’t know who they is but whoever [unintelligible words] because there was…(Robertson interrupted; rest of Hartfield’s sentence is unintelligible).”

Robertson: “Well, but I’m not implying that they meant it … Hartfield (in background while Robertson is speaking): “Right.”

Robertson: “…as a KKK cross but…but that is such a…a vivid symbol in our country’s history…”

Hartfield (in background while Robertson is speaking): “Oh, I…I agree.”

Robertson: “…that I…I would not want us to associate ourselves with that. But…but even if…if they meant it in a… as an inspirational symbol…(pause)…”

Hartfield: “I don’t think anybody….” (Robertson continued her point; Hartfield’s words become unintelligible}.

Robertson: “…it’s still not appropriate.”

Hartfield: “…I think people, I would certainly hope, had the sense enough to realize that that’s not what was intended.”

Crais: “A lot of people…

Robertson: “Well, but a lot of people… (Crais continued his point; Robertson stopped speaking).”

Crais: “…not the KKK…(unintelligible words)…when it was founded…(unintelligible words)…very troublesome.”

McGowan: “Because of the cross…. Again, I’ll interject, the Kiwanis, to my knowledge...

Crais: (interrupting) “If you’re Jewish…”

McGowan: “Well, I’m a member of Kiwanis and I’ll speak if I’m not interrupted. But the Kiwanis, I think, got sponsorship of $5,000 from each to put that on. Uh, I do think the Kiwanis…someone…I’m not on the committee but there’s a committee of two. Uh, this year it was, uh, Jim Weaver and, uh, Fred Wolfe. And again, I…I think…you, know, if we’re gonna tread down that line, again, I would probably not have done the cross myself but I wasn’t on that committee. But if we’re going to address those issues, should we have any songs that have any reference to God or anything? Because they played “God Bless America.” They played a number of songs down there and again, the way I look at it from a legal standpoint, I think the community gives them a permit, lack thereof…of a way of doing it, to do that. And again, we can make suggestions for next year. But, uh, I…I think that a lot of the Fourth of July celebrations, are…are…are we going to make a stance of Council that we want to take away any song that has a reference to God?”

Robertson: “Well, I’m…I didn’t bring up songs. I brought up the cross, and….”

McGowan (interrupting): “You brought up God and things like that. I mean…it’s a whole issue of where do we go with that. I mean, I can understand the cross. And I’m being a little defensive because perhaps I’m in the Kiwanis…I don’t think that was their intent at all. It was a firework display and they lit it up just like they…they lit up, you know, the flags.”

Robertson: “Well, …”

McGowan: “And they weren’t burning the flags.”

Robertson: “Well, I think if we go one step with it, we’ve got to go all the steps with it. And it is a secular, um, sort of celebration. And I think it’s clear in this country that…that we have alw… we’ve always stood for a separation of church and state. So if it means that we also have to take on the songs, maybe that’s what it means. But I…I just think that it…we need to do what’s appropriate here. And….”

McGowan (interrupting): “But we don’t have anything to do with that except…[interrupted; words unintelligible].”

Robertson (interrupting): “Well, that…my first question, Matt, was ‘What purview do we have over the celebration?’ And…and….”

McGowan (interrupting): “Granting a permit….” (Robertson continued her point; the rest of McGowan’s words become unintelligible.)

Robertson: “…that was answered, that Joe said that we… that, through him, we do.

Hickman: “And I’ll make sure that next year they don’t have such a display.”

Robertson: “Such a display. Yeah.”

Moore: “My question is…(words unintelligible)…what the current state of the law is, Mike. I mean…Cincinnati…didn’t they have to allow the KKK to put up their cross in the public square?”

Crites: “Yeah, about two years ago.

Moore: “About two years ago.

Crites: “In Fountain Square.”

Moore: “I mean, we have a permit process for speakers and we have a religious speaker up here ev…throughout the Fourth of July. So I’m not sure that…I guess I’m not clear what limits we can put on it.”

Crites: “And…and…and I’m not…(interrupted; words become unintelligible).”

Moore (interrupting): “And it’s a freedom-of-speech issue, also.”

Robertson: “Yes. I would agree to this. But…(words unintelligible).”

Bellman: “I’m particularly concerned about distinguishing… (words unintelligible)…there’s at least a perception… (words unintelligible)…Kiwanis…(words unintelligible)… sanction…(words unintelligible)…it’s a Granville celebration; it’s not just a Kiwanis celebration.”

McGowan: “The only suggestion I would say is do what Columbus does. And they…they have a permit fee and, again, all you do is approve it and you just need to let people know they’re in charge of the event because…again, Joe you can, you know, address some other issues. But the Village really doesn’t…overall…Council, I mean, it’s…most of that’s put up by Kiwanis money and sponsorship.”

Hickman: “I can let them know that this has been a sensive… sensitive issue. And I’ve got to believe that it was a…I would hope that it was an honest mistake and that, you know, it would not happen again. So….”

*** 

THIS CONCLUDES THE PART OF THE DISCUSSION THAT DEALT WITH THE BURNING CROSS AND SONGS THAT MENTION “GOD.” THE BALANCE OF THE DISCUSSION COVERS COUNCILMEMBER CRAIS’ POINT ABOUT THE SALE OF CIGARETTE LIGHTERS AND VICE MAYOR MOORE’S POINT ABOUT IT HAVING BEEN DIFFICULT FOR SOME SENIORS AND DISABLED RESIDENTS TO GET TO THE FIREWORKS.

 

Council Minutes 6/26/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES June 26, 2002 

CALL TO ORDER (by Mayor McGowan at 7:35pm) PLEDGE OF ALLEGIANCE ROLL CALL – Those responding to the Roll Call were Councilmembers Bellman, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Councilmember Crais had earlier indicated his inability to attend this session.

WORK SESSION (7:36pm) Kendal – Sanitary Sewer Jack Heller, Kendal Board. Mr. Heller reiterated Kendal’s July 31st deadline for a decision by Council on whether or not to provide Village sewer service as well as a decision on what kind of system is to be installed. Tom Mitchell, Kendal Board. Displayed a sewer plan done in the early 1980s, overlaid with a possible route for the Kendal line. Engineer Jerry Turner did a cost study for Kendal on the Weaver Road route and estimated a cost of slightly less than $1.7MM. The increase over previous estimates is due to the need for structural backfill for the underground road crossings. With the crossing under S.R. 16 situated as high as possible, the line at the corner of Weaver Drive and South Main Street would still sit approximately 33’ deep. Mayor McGowan proposed dividing the discussion into two sections—first to determine if Council was in favor of extension if all the details could be worked out and second, to determine what kind of a system and where it would be located. He informally polled Council and it was determined that Council would like to work with Kendal to make this happen.

Discussion on the “what” and “where” yielded more questions than answers. Of particular concern: the 300% increase in the estimated cost of the project given to the Streets/Sidewalks/Utilities Committee at last evening’s meeting, and the still-vague parameters of what might or might not be installed, and where. Several members of Council expressed their unwillingness to vote on this issue until they had more information. Manager Hickman said he could have a plan/proposal together in approximately ten days. The July 3rd meeting was rescheduled to July 10th. A second Kendal work session will be high on the agenda, including a recommendation on this issue by the Streets/Sidewalks/ Utilities Committee and an explanation of a CEDA by Law Director Crites. 

Items to be discussed/investigated/clarified between now and July 10th include: 

 · Due-diligence review of cost estimates to determine the reason for the big jump · Gravity system · Forced-Main system · Hybrid system · Weaver Road route · Cross-country route north of Weaver Road · Easements needed for each route · Road-crossing requirements for each route · Overall costs of each kind of system · Percentage to be paid by each party for installation v. operation · JEDD and/or CEDA requirements · Village/Township/Kendal joint agreements re a JEDD/CEDA · Possible future tap-ins related to a JEDD · Possible “syndicate” of possible future users to cost-share the project · Unintended consequences 

OTHER (8:55pm) Both items were moved to the July 10th agenda. Grant – S.R. 16/Cherry Valley Road Intersection Resignation – Sandy Ellinger 

ADJOURNMENT Vice Mayor Moore moved to adjourn the meeting at 8:58pm. Second by Councilmember Hartfield. Motion carried. Meeting adjourned.

Submitted by Sandy Ellinger

Council Minutes 6/19/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES June 19, 2002 

CALL TO ORDER (by Mayor McGowan at 7:30pm) PLEDGE OF ALLEGIANCE ROLL CALL Those responding to the Roll Call were Councilmembers Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Vice Mayor Moore moved to excuse Councilmembers Bellman and Crais; second by Councilmember Robertson. Motion carried, 5-0.

CITIZENS’ COMMENTS (7:32pm) All Topics None

Mayor McGowan closed Citizens’ Comments at 7:32pm.

PUBLIC HEARING (7:33pm) Ordinance No. 07-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Introduced by Mayor McGowan. No one appeared to speak for or against the Ordinance. Mayor McGowan closed the Public Hearing at 7:33pm.

NEW BUSINESS (7:33pm) Resolution No. 02-23, A Resolution To Adopt The 2003 County Tax Budget As Proposed And To Direct The Village Manager To Submit It To The County Auditor. Introduced by Councilmember Main; second by Councilmember Robertson. Discussion: Manager Hickman noted this is a required step before the Village budget discussions, which will begin in the fall. Motion carried, 5-0.

OLD BUSINESS (7:35pm) Ordinance No. 07-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Re-introduced by Councilmember Main; second by Councilmember Robertson. No discussion. A Roll Call vote yielded five (5) affirmative votes (Councilmembers Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan). Ordinance No. 07-02 is adopted.

MINUTES (7:37pm) Regularly Scheduled Meeting of June 5, 2002 The following additions/corrections were requested: Law Director Crites, p. 4, “Executive Session” – insert a new second paragraph, as follows: “Thereafter, Council entered into Executive Session and a discussion considering the purchase of property for public purposes was had.” Councilmember Main moved to accept the Minutes as corrected; second by Vice Mayor Moore. Motion carried, 5-0. 

MAYOR’S COURT REPORT – MAY (7:40pm) The Mayor’s Court Report for the month of May was presented for review. Discussion: Manager Hickman, following up on last month’s discussion re the increased number of juvenile offenses, reported that the numbers were indeed due to multiple charges for a single incident. Vice Mayor Moore moved to accept the report; second by Councilmember Main. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 5-0.

MANAGER’S REPORT – MAY (7:40pm) The Manager’s Report for the month of May was presented for review. Discussion: Manager Hickman reported that one officer had broken a leg, another is still on active duty, and the Chief had had surgery—all resulting in two part- time officers now working. Councilmember Robertson moved to accept the report; second by Councilmember Main. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 5-0.

COMMITTEE REPORTS (7:42pm) Economic Development Committee (Crais, Moore Robertson) Vice Mayor Moore reported the Committee had reviewed work being done on downtown improvement projects (e.g., status of signage, benches, street work, etc.). They also discussed a potential JEDD or CEDA for the River Road area as well as the potential closure of the River Road crossing.

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning (Main) No report. (Meeting next Monday will include a SuperAmerica discussion.)

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) No report (though Manager Hickman noted the survey will go out this week). Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.

Street Light Committee (McGowan) Mayor McGowan reported that he had met with Manager Hickman to identify lights that needed replacing this summer. Manager Hickman added that, due to AEP’s heavy schedule and work crews being down, replacements will probably be done in the fall. Councilmember Hartfield asked Manager Hickman to check on why some lights on South Main Street were apparently out last week. He will do so. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Hartfield noted the committee needed to meet to resolve the 2003 projects, Cherry Valley Road, and Jobes & Henderson. Manager Hickman noted there is no set schedule at this point for completion of the downtown projects, contrary to all the rumors. He anticipates that 95% of the concrete work will be completed this week. Weather permitting, the north side will be blacktopped next week, followed by the brick finishes. By June 28th, the north side will be as far along as the south side is now. Vice Mayor Moore relayed concerns from garden-club members that the areas where the crosswalk flower beds will be re- installed need to have proper drainage (i.e., don’t leave the asphalt in the bottom!).

Tree & Landscape Committee (Moore) Vice Mayor Moore reported that the committee had added a student member, as agreed to by Council. She inquired about the West Broadway median damage due to vehicles. Manager Hickman responded that Albyn’s had already pulled the damaged tree and planted a new one. The Village will bill the appropriate insurance company. Union Cemetery Board (Main) Councilmember Main noted the Board had held a community work session June 15th.

OTHER COUNCIL MATTERS (7:50pm) Appoint BZBA position Council received notices of interest from Don Dean and Bill Heim. Mr. Heim was present and took the opportunity to state his interest in historic preservation and his desire to volunteer for the community. Councilmember Robertson formalized the results of Council’s paper-ballot vote by moving to appoint Mr. Heim to the position. Second by Councilmember Main. Motion carried, 5-0.

Mayor McGowan noted the GBPA was hosting a picnic at Lake Hudson tomorrow at 5:30pm. All members of Council are invited.

Mayor McGowan suggested that we have multiple marshals at this year’s Fourth of July Parade—e.g., the Mayor, the Chair of the Township Trustees, and a representative from the School Board. Councilmember Robertson applauded the idea and suggested everyone available from all three bodies march and/or ride as a group. Mayor McGowan will contact everyone and see what they would all like to do. Councilmember Robertson suggested Council pass out antique- looking copies of the Declaration of Independence at this year’s parade. Manager Hickman will get the copies made. A member of the Boy Scouts, at the meeting to see about fulfilling a civic service merit badge, volunteered to have his troop roll and tie the copies before the parade.

MEETING ANNOUNCEMENTS 24 June 2002 7:30pm Planning Commission 25 June 2002 5:30pm Personnel Committee 26 June 2002 7:30pm Village Council Special Meeting/Kendal Work Session 3 July 2002 7:30pm Village Council – CANCELLED* 8 July 2002 7:30pm Planning Commission 9 July 2002 7:00pm Tree & Landscape Commission 11 July 2002 7:00pm BZBA

*Councilmember Main moved to cancel the July 3rd Council Meeting unless urgent matters are brought before the Village Manager. Second by Councilmember Hartfield. Motion carried, 5-0.

EXECUTIVE SESSION (8:02pm) Vice Mayor Moore Moved to enter into Executive Session pursuant to ORC 121.22 (G2), to consider the purchase of property for public purpose. Second by Councilmember Main. A Roll Call vote yielded five (5) affirmative votes (Councilmembers Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Councilmember Hartfield). Motion carried, 5- 0.

Thereafter, Council entered into Executive Session and a discussion considering the purchase of property for public purposes was had.

At 8:43pm, Councilmember Robertson moved to return to regular session. Second by Councilmember Main. A Roll Call vote yielded five (5) affirmative votes (Councilmember Robertson; Vice Mayor Moore, Mayor McGowan; Councilmembers Hartfield and Main). Motion carried, 5-0.

ADJOURNMENT At 8:43pm, Councilmember Hartfield moved to adjourn the meeting. Second by Councilmember Main. Motion carried, 5-0. Meeting adjourned.

Submitted by Sandy Ellinger

Council Minutes 6/5/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES June 5, 2002 

CALL TO ORDER (by Mayor McGowan at 7:32am) PLEDGE OF ALLEGIANCE ROLL CALL – Those responding to the Roll Call were Councilmembers Bellman, Crais, and Main; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Councilmember Bellman moved to excuse Councilmembers Hartfield and Robertson; second by Councilmember Crais. Motion carried, 5-0.

CITIZENS’ COMMENTS (7:34pm) All Topics Arie Janssens, 764 Newark-Granville Road (Village). Mr. Janssens expressed concern about the depth of the drop-off at the edges of the new paving on Newark-Granville Road. [Manager Hickman noted that once the work was completed the low spots would be filled with dirt, seed, and straw.] Mr. Janssens then reported that the gutter on the southwest side of the shelter house at Wildwood Park is plugged up; the resulting run-off is washing away the dirt supporting the concrete floor. [Manager Hickman will address this.] Mr. Janssens complimented the Village on the neatness of the section of the bike path between Granville Milling and Prospect Street—a big improvement over its previous state.

Pam Walczak, 89 Spring Hill Road, Mill Race (Granville Township). Ms. Walczak expressed deep concern about the effects of the possible closure of the median at S.R. 16 and River Road. She cited the increasing lag time in emergency services, the potential losses to Granville merchants once residents of the River Road area can get to Newark faster than they can get to Granville, and the increased traffic on S.R. 37 and Cherry Valley Road. [Councilmember Bellman said ODOT has emphasized that an overpass is highly unlikely. Manager Hickman suggested that Ms. Walczak’s best recourse would be to contact our state representatives (Evans and Hottinger), the Township Trustees, and/or the County Commissioners. Vice Mayor Moore added that Representative Tiberi had told her that he would only take this up if all the political leaders involved were to come out against the closure.] PUBLIC HEARING (7:46pm) None

NEW BUSINESS (7:46pm) 2003 County Tax Budget The budget was introduced by Councilmember Crais moved to acknowledge receipt of the 2003 County Tax Budget and to set the Public Hearing for June 19, 2002. Second by Councilmember Main. Motion carried, 5-0.

Ordinance No. 07-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Motion by Councilmember Main; second by Councilmember Crais. Mayor McGowan set the Public Hearing for June 19, 2002.

OLD BUSINESS (7:49pm) None

REVIEW AND APPROVAL OF MINUTES (7:49pm) The following additions/corrections were requested: 1) Vice Mayor Moore, p. 5, “Economic Development Committee,” 6th line – “…a marketing strategy for downtown Granville.” Councilmember Crais moved to approve the minutes as corrected; second by Councilmember Main. Motion carried, 5- 0.

COMMITTEE REPORTS (7:51pm) Economic Development Committee (Crais, Moore, Robertson) Meeting this Friday at 7:30am.

Finance Liaison (Moore) No report.

Granville Foundation (Main) Councilmember Main reported the Foundation was pleased to announce it had hired former Village Manager, Doug Plunkett, as its new Executive Director. Plunkett succeeds long-time Director, Carl Frazier.

JEDD (Bellman, Crais) Councilmember Bellman noted that Kendal will be asking for sewer extension and distributed, then reviewed, a summary he had prepared reflecting his own impressions of the committee’s consensus; the committee has not yet signed off on anything. Newark/Granville Committee (Bellman, Main) No report.

Personnel Committee (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) No report.

Recreation Commission (McGowan) Mayor McGowan reported that summer sports are underway (weather permitting!).

Senior Citizen Committee (Robertson) Manager Hickman noted the Senior Survey will be out within the week. Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.

Street Light Committee (McGowan) Mayor McGowan noted there are new lights by IGA. We have one more year to complete the cycle of replacement lights.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman continued the discussion of sewer extension to Kendal, focusing on the particular route that might be used (Weaver Drive?) and the particular system that might be installed (forced main v. gravity-feed). At this point, the Village would prefer the latter, Kendal the former. Councilmember Bellman a JEDD would not work for Kendal since JEDDs are primarily concerned with commercial enterprise and they do not permit the presence of electors. If Kendal were to create a CEDA, the issue of an income tax would need to be discussed and agreed to. Law Director Crites is researching the issue. Mayor McGowan noted Kendal is operating in a time frame that requires them to have an answer from Council by July 31st and suggested a special meeting to deal with this topic. Manager Hickman will check on everyone’s availability on June 26th and July 10th, then set a meeting date.

Tree & Landscape Committee (Moore) No report.

Union Cemetery Board (Main) No report.

OTHER COUNCIL MATTERS (8:24pm) BZBA Appointment. Manager Hickman reported the notice of this vacancy had appeared twice in the newspaper as well as being communicated to the e-mail list. One response has been received. Council agreed to hold the appointment over to the June 19th meeting. MEETING ANNOUNCEMENTS (8:25pm) Jun 4, 2002 7:30pm Granville Recreation Commission Jun 7, 2002 7:30am Economic Development Commission (@ Granville Coffee House) Jun 10, 2002 7:30pm Planning Commission Jun 11, 2002 7:00pm Tree & Landscape Committee Jun 13, 2002 7:00pm Board of Zoning & Building Appeals Jun 19, 2002 7:30pm Village Council Jun 24, 2002 7:30pm Planning Commission Jun 25, 2002 5:30pm Personnel Committee 

EXECUTIVE SESSION (8:25pm) Councilmember Crais moved to enter into Executive Session to discuss possible land acquisition. Second by Vice Mayor Moore. A Roll Call vote yielded five (5) affirmative votes (Councilmembers Bellman, Crais, and Main; Vice Mayor Moore, Mayor McGowan). Motion carried, 5-0. Thereafter, Council entered into Executive Session and a discussion considering the purchase of property for public purposes was had. At 9:11pm, Councilmember Crais moved to return to regular session; second by Councilmember Main. A Roll Call vote yielded five (5) affirmative votes (Councilmembers Crais and Main; Vice Mayor Moore, Mayor McGowan; Councilmember Bellman). Motion carried, 5-0.

ADJOURNMENT (9:13pm) Councilmember Crais moved to adjourn the meeting; second by Councilmember Main. Motion carried, 5-0. Meeting adjourned. 

Submitted by Sandy Ellinger

Council Minutes 5/15/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES May 15, 2002 

CALL TO ORDER (by Mayor McGowan at 7:31pm) PLEDGE OF ALLEGIANCE ROLL CALL Those responding to the Roll Call were Councilmembers Bellman, Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites.

CITIZENS’ COMMENTS (7:32pm) All Topics None

Lewis Park Mike Robertson, 342 N. Granger Street (Village), Acting Chair of the Lewis Park Committee. Other committee members were also present. Mr. Robertson recapped the committee’s efforts over the past two years, during which they examined the parklands with an ODNR forester and a soil-and-water conservation expert, dredged the pond, and rebuilt the dam. They also cleared and mulched paths, which they have been maintaining ever since. They have had two clean-up/fix-up days, installed fencing and signs at the park’s entrance, done some landscaping, erected a signboard built by Mr. Bennett’s high-school class, and supervised three Eagle Scout projects at the park. A year ago, they moved into the second phase—dealing with utilities and rehabbing the existing structures. They drilled a water-well last year. The electricity to pump the water is still pending though an easement has been negotiated with a neighbor. Tom Lewis, great-nephew of Fanchion and Raymond Lewis told Council that the committee’s overall goal is to follow the wishes of Raymond Lewis, as stated in his Will: to provide the broad community with educational opportunities for recreation, study, and group meetings in such a way as to have the minimal impact on the natural setting. He described the renderings on display and talked about the committee’s master plan for the park, including a comprehensive site layout, the Lewis residence (the oldest stone house in Licking County), the Red Barn, the old barn, and the trails/paths through the area. Mr. Bennett’s class at the high school took the Red Barn—a big metal box with a 15-foot sliding door on each end—on as a project. Their ideas are included in the drawings, especially the wood deck on the south side of the barn. In order to create an open, multi-functional space that would accommodate any kind of activity, the plan is to pour concrete aprons outside the sliding doors, extending through the barn across the south side. The north side of the building would have a wood floor, with sinks, shelving, and counters added to the north interior wall. Portable restrooms would be on an outside concrete pad on the north side. Doors and windows would be added between the existing trusses to bring good daylight into the barn. In short, the plan calls for simple construction that will result in a secure, durable structure. Mr. Lewis noted that the committee is hoping for a buy-in from Council for the concept being proposed. They would then get engineering and costing estimates before returning to Council with a request for some funding—enough to do this as a one-time project rather than in installments. Councilmember Bellman asked if the committee had plans to install heat in the Red Barn. Mark Zarbaugh responded that, since there is a natural-gas line on Jones Road, heat is certainly a future possibility. Councilmember Bellman raised the issue of the relatively flat pitch of the barn’s roof and asked if the committee had thought about changing it. Mr. Lewis responded that, since there are already trusses there, that is also a possibility, depending on available funding. Councilmember Crais asked if skylights would work on the existing roof. Mr. Lewis said that the low roof would keep skylights from having a major visual impact. Responding to Mr. Lewis’ question about the next steps, Manager Hickman stated that the committee should develop costing details, check into grant sources to help with funding, inform the sole close neighbor, inform the Township Trustees, and put out a general public notice. Mayor McGowan asked if the committee had money for the engineering work. Mr. Zarbaugh responded that there are funds available to get a preliminary cost for construction. Mayor McGowan, based on supportive comments from several members of Council, indicated that the committee should proceed with its plans, then return to Council when they had funding details. Councilmember Main asked if the Planning Commission needed to be involved. Mr. Zarbaugh responded that the Township Zoning Board was probably the more appropriate body. Maxine Montgomery, taking a break from the Bicentennial Commission’s meeting on the second floor, complimented the Lewis Park Committee on their work. Councilmember Bellman repeated his concern about the roof’s pitch, which he felt should be steeper so as to be architecturally consistent with the wood barn. If the pitch were to be changed, skylights could then be put on the north side so the “visible” south roof wouldn’t be disturbed. Mr. Lewis responded that this could certainly be a line item on the costing estimate.

Mayor McGowan closed Citizens’ Comments at 8:01pm.

PUBLIC HEARINGS (8:01:pm) Ordinance No. 06-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Introduced by Mayor McGowan. No one appeared to speak for or against the Ordinance. Mayor McGowan closed the Public Hearing at 8:02:pm.

NEW BUSINESS (8:02:pm) Resolution No. 02-18, A Resolution To Authorize The Village Manage To Enter Into A Contract With The Granville Exempted Village School District For Sewer Utility Services. Introduced by Vice Mayor Moore; second by Councilmember Hartfield.

Discussion: Councilmember Bellman asked for verification that the current document was the draft from the last discussion. Manager Hickman said it was. Councilmember Crais asked if a copy of the deed restrictions, cited in Section 1(H) on page 3 of the document, was included as part of the document. Law Director Crites stated that the Village had not yet received a copy of the deed restrictions and, therefore, had not had a chance review them. He emphasized that they are part of the contract and the School Board is agreeing to provide them, but he does not know where this stands. Superintendent Kathy Lowery said that she is also unsure of the status of this but will see that it gets done. Vice Mayor Moore asked what the effective date of the contract would be. Law Director Crites responded that it would be the same as the effective date of the current Resolution unless Council chose to insert a different date. Councilmember Crais restated his concern that the deed restrictions should be part of the contract before it is approved. Law Director Crites responded that the language of the contract says the School District agrees to include the restrictions. While actually having them is not a condition of entering into the contract, not providing them would constitute breach of contract. Council would than have 60 days to bring that to the School Board’s attention and they, in turn, would have 60 days to comply. Councilmember Crais asked if the School Board had had any discussions on writing up the language of the deed restrictions. Superintendent Lowery said they had not, at least to her knowledge, but she would prompt the Treasurer, who would write them up. Vice Mayor Moore stated that, to be fair, Council had not specifically asked the School Board to provide the text of the restrictions, even though the fact that they would be included had been discussed. Councilmember Crais stated that his concern was that language in Section 15 says that the Village “may terminate this contract.” He asked if that meant that the deed restrictions might never come into play. Law Director Crites responded that Section 15 also says that the Village “shall” notify the School District of any “neglect or violation,” and the School District “shall correct such non-compliance or violation.” Councilmember Crais reiterated his concern with “may.” Councilmember Robertson stated that Councilmember Crais’ point was an important one but she also felt it was important for Council to go as far as possible to establish and maintain trust between the bodies. She would prefer that the deed language be available at signing but is persuaded that the Village will be vigilant about seeing that it is received as soon as possible.

A Roll Call vote on Resolution 02-18 yielded six (6) affirmative votes (Councilmembers Bellman, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan) and one (1) negative vote (Councilmember Crais). Motion carried, 6-1.

Resolution No. 02-22, A Resolution Authorizing The Village Manager To Enter Into A Trademark License Agreement With The 2005 Granville Bicentennial Commission. Introduced by Councilmember Main; second by Councilmember Crais.

Discussion: Law Director Crites noted that this is a standard-form license agreement whereby the Village will pay the Commission $1 to put its trademark on Village cruisers and stationery. The Bicentennial Commission has the authority to look at the cruisers and stationery to ensure that the logo use comports with their intent. Councilmember Robertson ascertained that the logo is a tree with the slogan underneath, that we are limited by this agreement to its use on our cruisers and stationery, and that we would have to execute another agreement if we wanted to use the logo in any other way(s) (e.g., on signs). Mayor McGowan asked the time-frame of this agreement. Law Director Crites responded that the agreement would last through at least 2005 and was structured to have automatic six-month renewal periods unless either party changed it in writing. He then suggested that we could postpone the vote until we talk to a member of the commission. Manager Hickman went upstairs to the Bicentennial Commission meeting and returned with Mary Lee Van Meter and Flo Hoffman. When asked about uses in addition to the cruisers and stationery, Mrs. Van Meter said signage could definitely be included in this agreement; other uses could be approved on a case-by-case. Councilmember Robertson moved to change the second “WHEREAS” of the agreement to read, “…goods and services: on Village stationery and on Village-owned vehicles, and on a case-by-case basis as agreed to.” Second by Councilmember Main. Motion-to-amend carried, 7-0. Amended motion carried, 7-0.

OLD BUSINESS (8:19pm) Ordinance No. 06-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Re-introduced by Vice Mayor Moore; second by Councilmember Hartfield. Discussion: Manager Hickman noted that this is a bookkeeping matter, to appropriate grant money already available.

A Roll Call vote yielded seven (7) affirmative votes (Councilmembers Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan, Councilmember Bellman). Ordinance No. 06-02 is adopted.

MINUTES (8:21pm) Regularly Scheduled Meeting of April 29, 2002 Councilmember Crais moved to accept the Minutes as submitted; second by Councilmember Hartfield. Motion carried, 7-0.

Regularly Scheduled Meeting of May 1, 2002 Councilmember Crais moved to accept the Minutes as submitted; second by Councilmember Hartfield. Motion carried, 7-0.

Special Meeting of May 6, 2002 Councilmember Robertson moved to accept the Minutes as submitted; second by Councilmember Crais. Motion carried, 7- 0.

MAYOR’S COURT REPORT – APRIL (8:23pm) The Mayor’s Court Report for the month of April was presented for review. Discussion: Councilmember Robertson commented on the unusual increase in juvenile activity. Manager Hickman will check on this and bring information to the next meeting. Law Director Crites noted that the Village has no jurisdiction over juvenile matters; they are automatically transferred to Juvenile Court in Newark. Councilmember Main asked if the increase might be due to more traffic offenses. Manager Hickman reported it might, since the officers had been responding to neighbors’ complaints from the Thornwood-to-Samson Place area. He will check on the matter. Councilmember Robertson noted the increase in criminal complaints; Manager Hickman will check on that as well. Law Director Crites noted that there have been a number of criminal trespassing/damaging complaints with multiple charges filed (i.e., 5-6 Denison students charged in one episode). Councilmember Crais reported that a constituent had spoken to him about obnoxious skateboarding and unruly behavior on Summit Street, and asked if there were any recourse. Manager Hickman noted that skateboarding is not permitted on sidewalks or streets. Councilmember Robertson suggested that the Village encourage parents to work with their kids to revive the skateboard park at Wildwood. The first generation of skateboarders now have cars and there is a new group every two or three years. Mayor McGowan asked Manager Hickman to publish the community rules for skateboarding so everyone knows what they are. Councilmember Crais moved to accept the report; second by Councilmember Main. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 7-0.

MANAGER’S REPORT – APRIL (8:31pm) The Manager’s Report for the month of April was presented for review. Discussion: Councilmember Crais asked about the number of overweight trucks and whether April had been a typical month. Manager Hickman responded that April had been fairly typical though the numbers had been up a little due to the re-opening of the bridge. Vice Mayor Moore confirmed that there had been 19 stops and 1 citation issued. Manager Hickman characterized this as voluntary compliance. Councilmember Main moved to accept the report; second by Councilmember Crais. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 7-0.

COMMITTEE REPORTS (8:35pm) Economic Development Committee (Crais, Moore Robertson) Vice Mayor Moore reported that the committee had had its first meeting with Seth Patton representing Denison and Wes Sargent representing the Township Trustees. The group discussed the downtown construction project; the business people with whom they have met seem to be OK with how we are proceeding. They also talked about the GBPA getting a proposal from a communications company proposing a marketing strategy for Granville. There is also a professional service directory in the works. The committee wants to devote one meeting to discussing the OSU study and coming up with an action plan. Finally, Vice Mayor Moore asked for Council’s approval to add a Denison student to the committee. They have a volunteer, Melissa Latchen, who has some ideas on improving economic relationships with the students. There were no objections expressed; she will proceed with contacting Ms. Latchen.

Finance Liaison (Moore) Vice Mayor Moore reported that she had met with Molly Roberts. Revenues are still coming in strong—a surprising fact, given the situation with the state, the city of Columbus, and other local governments. They will continue to watch this closely. The Village is also looking at ways to fund a sewer JetVac truck, details to follow. Granville Foundation (Main) No report.

JEDD (Bellman, Crais) Councilmember Bellman noted that the group has had trouble finding a meeting time. Since they have been discussing drafting some criteria, he offered to put something together and e-mail it to members of Council.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning (Main) Councilmember Main reported “Three-and-a-half hours Monday night. That’s all I have to say.”

Recreation Commission (McGowan) Mayor McGowan reported that summer programs are starting soon; sign-ups are going well.

Senior Citizen Committee (Moore, Robertson) No report.

Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.

Street Light Committee (McGowan) Mayor McGowan reported that the 2002 installations will begin soon.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman reported that the Cherry Valley Road/Route 16 intersection had been discussed, particularly how many lanes we want on the south side of the intersection. The committee sees the need to determine this now because of pending business applications for that side of the intersection (i.e., we need to put our plans in place to effectively negotiate developer contributions to the proposed roadwork). He stated the lanes on both sides of S.R. 16 should line up. There are now five lanes on the south side. As we lay out the north side, we should go ahead and decide if we want to add a sixth lane on the south side. The traffic engineer had stated that the south side of the intersection could fail (i.e., back up so that the wait to get through the light is more than “x” minutes) whether we make improvements to that side or not. He added that the “green” on Cherry Valley Road would be of relatively short duration, the better to keep the S.R. 16 traffic moving. A wandering discussion ensued, covering such topics as right-in/right-out design, an access road, the whole north-side section from Wendy’s to Granville-Newark Road (including turn lanes, restricted ingress/egress for property-owners on the east side of the road, and boulevards), a second left-turn lane onto S.R. 16 from the south side, a sixth lane on the south side, the deleterious impact of Newark development on the intersection, the length of stacking lanes, exactly what the traffic engineer said or did not say, and whether this issue had been sufficiently processed by the committee to be discussed by Council. Councilmember Robertson noted that, if the intersection was going to fail at some points whether or not we added a sixth lane to the south side, there would seem to be little point to adding another lane. Council expressed general support for that point and agreed on maintaining five lanes. Manager Hickman cautioned there are different levels of failure. Manager Hickman stated that the grant money for the north side is due shortly and decisions must be made so the work can be done by the fall. Councilmember Bellman said that the problem on the north side is the light (i.e., we have to figure out how to maximize the number of cars that can move through the intersection on a green light). That means some dedicated lanes with adequate stacking (i.e., three southbound lanes, including a right-turn lane with an acceleration lane and continuous right turn, starting back at Galway Drive). Manager Hickman noted that ODOT will neither allow nor permit a continuous right-turn lane onto S.R. 16. He added that the committee, talking about Cherry Valley Road on the north side of S.R. 16, had agreed on intersection modifications back to Galway Drive but had not agreed on a grassy median, with three lanes the whole length of the road. Councilmember Hartfield stated they had agreed to mill and pave from Galway to S.R. 16 and agreed to look into an acceleration lane at Wendy’s. Manager Hickman added that they had discussed having two northbound lanes, with a left-turn lane into Wendy’s, and three lanes southbound (left, straight, right) with the right-turn lane tapering back to Galway Drive. Councilmember Robertson expressed complete confusion at trying to have this conversation with no visual aids, and asked for a sketch to clarify what’s on the table. Councilmember Main agreed, asking to see something like what the Planning Commission would see. Councilmember Hartfield responded that the issue was not at the Planning Commission stage yet and that it was really too soon to make the presentation to Council in this manner. Manager Hickman said that was a fair assessment but that it was also beneficial for Council to begin to understand how difficult this subject is. Further discussion touched on traffic conflicts at Wendy’s, finding other access points for Wendy’s and Westgate so we could restrict Wendy’s to a right-in/right-out on Cherry Valley Road, stacking lanes (and whether they should be sized for current or future needs), medians, the number of lanes on the north section of Cherry Valley Road, the fact that the hospital had purchased land on the east side of the road, what exactly was going to be milled and paved, and how far back the turn lane(s) to westbound S.R. 16 would extend. Manager Hickman said he would have a conceptual plan ready for the next meeting. Councilmember Hartfield asked that an additional Streets & Sidewalks meeting be scheduled to include the Kendal group (who did not get their turn at the last meeting because the intersection discussion went on so long). Councilmember Bellman suggested a special Streets & Sidewalks meeting just for Kendal.

Tree & Landscape Committee (Moore) No report.

Union Cemetery Board (Main) No report.

OTHER COUNCIL MATTERS (9:29 pm) Congressman Pat Tiberi Manager Hickman reported that Congressman Tiberi would be using the Village Hall from 6:00-8:00pm on June 29th, for meeting with constituents. He also noted that there is no policy concerning the use of the Hall.

BZBA Resignation (Ashlin Caravana) Mayor McGowan asked that this vacancy be posted on the web site and in the paper so the issue could be addressed at the second meeting in June. The Great Ohio Bicycle Adventure Manager Hickman reported that bike races will come through the Village on June 15th and 22nd. He hopes that on-duty officers can provide the needed coverage so that no extra officers will be required.

Proclamation for Lewis Park Committee Manger Hickman suggested a proclamation of appreciation for the work of the Lewis Park Committee. Council was receptive to the suggestion; Manager Hickman will provide a draft proclamation for the next meeting.

Underground Electric Manager Hickman proposed doing away with overhead electrical wires strung through the trees by sinking individual electric boxes in the ground where each of the holiday trees is set up. This would also serve vendor locations for the July 4th and Jazz Fest events. The boxes would be recessed, flush-mounted with the brick now being installed, and would have safety caps that require either a special tool or a screwdriver to open. At the same time, we would sink 5” pipe (with a surface cap) at each site to receive the trunks of the holiday trees. The electric boxes would be on the Village’s meter; charges could be prorated to the user where appropriate. It would also allow us to upgrade the available power from what we can offer now. The cost is approximately $30,000 for this long-term improvement. Since the current project is running under budget, the money for this could be appropriated as a change order. Mayor McGowan, seeing support around the table, gave Manager Hickman the go-ahead to proceed with this idea.

Lewis Park Day [Announced earlier by Tom Lewis] This Saturday, from 9:00am to 1:00pm, is the annual Lewis Park Day. At 11:00am, a memorial tree will be planted in honor of Sam Crane.

Old Colony Burying Ground Councilmember Main reminded everyone that this Saturday is also a work day for the Old Colony, with a 9:00am start time. MEETING ANNOUNCEMENTS 23 May 2002 8:30am Senior Committee (@ SharonBrooke) 28 May 2002 7:30pm Planning Commission 5 June 2002 7:30pm Village Council 7 June 2002 7:30am Economic Development Committee (@ River Road Coffee Shop)

EXECUTIVE SESSION (9:37 pm) Councilmember Crais moved to enter into Executive Session for the purpose of discussing the purchase of property. Second by Councilmember Main. A Roll Call vote yielded seven (7) affirmative votes (Councilmembers Hartfield, Main, Robertson; Vice Mayor Moore, Mayor McGowan, Councilmember Bellman, Crais). Motion carried, 7-0. At10:08pm, Mayor McGowan moved to conclude the Executive Session. Second by Councilmember Hartfield. A Roll Call vote yielded seven (7) affirmative votes (Councilmembers Main, Robertson; Vice Mayor Moore, Mayor McGowan; Councilmembers Bellman, Crais, Hartfield). Motion carried, 7-0. 

ADJOURNMENT Mayor McGowan moved to adjourn the meeting at 10:09pm. Second by Councilmember Hartfield. Motion carried, 7-0. Meeting adjourned. 

Council Minutes 5/1/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES May 1, 2002 

CALL TO ORDER (by Mayor McGowan at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL Those responding to the Roll Call were Councilmembers Bellman, Crais, and Hartfield; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Mayor McGowan moved to excuse Councilmember Robertson; second by Councilmember Hartfield. Motion carried, 5-0. Councilmember Main arrived at 7:40p.

CITIZENS’ COMMENTS – All Topics (7:33pm) Rob Drake, 142 Brennan Drive (representing Centenary United Methodist Church). Mr. Drake spoke to Ordinance 05-02 and gave Council some of the history of the site. The four corner sites have been dedicated to churches since the inception of the community. The Methodists have been on their site for over 175 years. The mortgage associated with their current project requires that the church must be on property owned by itself, not by the Village. The proposed ordinance was drafted by Mr. Drake and Law Director Crites, who worked hard to untangle the ownership of the property back to the town Plat Act of 1805, which was amended in 1831. Mayor McGowan closed Citizens’ Comments at 7:38pm.

PUBLIC HEARINGS (7:38pm) Ordinance No. 04-02, An Ordinance Approving And Adopting The 2002 Replacement Pages To The Codified Ordinances Of The Village Of Granville. No one appeared to speak for or against the Ordinance.

Ordinance No. 05-02, An Ordinance Authorizing The Village Of Granville To Enter Into A Ground Lease With The Centenary United Methodist Church In Order To Allow The Church To Expand Its Current Facilities. No one appeared to speak for or against the Ordinance.

Mayor McGowan closed the Public Hearings at 7:39pm.

NEW BUSINESS (7:39pm) Ordinance No. 06-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. Manager Hickman noted that this budget adjustment refers to manhole lids on Pearl and Broadway and technical requirements allowing the Village to access existing grant money to pay the Granville Road contractor. Vice Mayor Moore introduced the Ordinance. Second by Councilmember Hartfield. Mayor McGowan set the Public Hearing for May 15, 2002. 

OLD BUSINESS (7:40pm) Pursuant to procedural advice offered by the Law Director, Councilmember Hartfield moved to withdraw Ordinances 02-02 and 03-02. Second by Vice Mayor Moore. A Roll Call vote yielded six (6) affirmative votes (Councilmembers Bellman, Crais, Hartfield, and Main; Vice Mayor Moore, Mayor McGowan). Ordinances 02-02 and 03-02 are withdrawn by a vote of 6-0.

Ordinance No. 04-02, An Ordinance Approving And Adopting The 2002 Replacement Pages To The Codified Ordinances Of The Village Of Granville, was introduced by Councilmember Hartfield. Second by Councilmember Main. Discussion: Law Director Crites noted that this is a routine procedure whereby all ordinances passed by Council are periodically consolidated and inserted into the Codified Ordinances, along with any changes in State statues that may have an effect on the Codified Ordinances. A Roll Call vote yielded six (6) affirmative votes (Councilmembers Crais, Hartfield, and Main; Vice Mayor Moore, Mayor McGowan; Councilmember Bellman). Ordinance No. 04-02 is adopted, by a vote of 6-0.

Vice Mayor Moore and Councilmember Bellman recused themselves from the discussion of Ordinance No. 05-02. Ordinance No. 05-02, An Ordinance Authorizing The Village Of Granville To Enter Into A Ground Lease With The Centenary United Methodist Church In Order To Allow The Church To Expand Its Current Facilities. Before the Ordinance was introduced, Law Director Crites raised a point of order: Section105.01(c), Disposition of Real Property, was amended two years ago to require a supermajority (i.e., five votes) for passage of any ordinance pertaining thereto. With the two recusals, there are only four voting members present at this time. 

Mayor McGowan asked that Manager Hickman verify Councilmember Robertson’s attendance at the May 15th Council meeting, noting that it would take 30 days for any ordinance to take effect after passage, and not wishing to unduly inconvenience the Methodist Church. Councilmember Crais suggested that Council call a special meeting to address this Ordinance, including proper advance notices to the appropriate news media. Manager Hickman excused himself to try and reach Councilmember Robertson; he was unable to do so. Several dates and times were suggested for a special meeting. Manager Hickman will schedule it as quickly as possible.

Councilmember Crais asked for a report on the tenor of the Planning Commission’s discussion of this issue. Miles Waggoner, chairman of the Capital Improvements Committee for Centenary Church, reported that his committee had had three or four informal work sessions with the Planning Commission, all of which were helpful in reaching a compromise on the width issue of Linden Place as well as on a handicapped-access ramp which will go inside the building. There was some public opposition re public-square boundaries; the new building will be built within the church’s grassy areas so the existing curb on Linden Place will remain intact. The existing sidewalk will end up four feet wide (one foot wider than it is now). Councilmember Main asked Law Director Crites how Council would deal with a situation in which a majority of the members were required to recuse themselves from a given discussion and vote. Law Director Crites responded that it was an issue that needed to be looked at since in a small village, we could easily have three or four members of Council who might not be able to vote on a given issue.

Councilmember Crais moved to table Ordinance No. 05-02. Second by Councilmember Main. Motion carried, 5-0.

MINUTES (7:55pm) Regularly Scheduled Meeting of April 17, 2002. The following additions/corrections were requested: 1) Councilmember Bellman, p. 7, second line – “…Alternate #1, brick median”. 2) Councilmember Bellman, p. 7, 1st line of 3rd full paragraph – “…Alternate #1 (brick median)”. 3) Councilmember Main, p. 6, 8th paragraph – “…want it to work better and be more business-friendly.” 4) Law Director Crites, p. 6, 10th paragraph – “…decisions are presumed to be regular and appropriate legislation.”

Vice Mayor Moore moved to accepted the Minutes as corrected. Second by Councilmember Crais. Motion carried, 6- 0.

COMMITTEE REPORTS (7:59pm) Economic Development Committee (Crais, Moore Robertson) No report.

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report. 

 Planning Commission (Main) Councilmember Main reported that he and Law Director Crites had met to discuss the changing and/or updating of zoning codes. They will hold a second work session to deal with the remaining PUD pages. He added that the Planning Commission has saved Council a lot of time by doing this.

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) Vice Mayor Moore reported that the draft of the survey is being circulated to all appropriate persons. She encouraged everyone to forward comments to Manager Hickman as quickly as possible. They are hoping the survey can be included with the June 1 water bills. Strategic Land Acquisition Committee (Bellman, Crais, Moore) Councilmember Bellman asked that an Executive Session be schedule for the next regular meeting, for an update on the status of the Committee’s recommendations.

Street Light Committee (McGowan) No report.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report.

Tree & Landscape Committee (Moore) No report.

Union Cemetery Board (Main) No report.

OTHER COUNCIL MATTERS (8:02pm) Sister City Committee The Bicentennial Committee has requested that Council appoint a representative for this effort. Councilmember Hartfield volunteered, as did Mayor McGowan. Vice Mayor Moore that Councilmember Hartfield and Mayor McGowan, in that order, be designated as Council’s representatives. Second by Councilmember Bellman. Motion carried, 6-0.

Bike Paths Law Director Crites noted that when the budget was passed in December 2001, $50,000 was appropriated at the request of Ron Sheldon, who needed such proof of intent for the grant application. Because the total bike path is outside the municipal boundaries, care must be taken in expending those monies. Chapter 755 ORC provides that a township, school district, or municipality may come together in an operating or maintenance agreement to run parks, including bike paths. Section 755.16 provides that township trustees and a village could enter into an agreement to purchase, operate and maintain a bike path outside the village limits. The municipalities involved could create a board, or they could opt to create a recreational district as a separate political sub-division, with a board of trustees that could levy taxes, etc. He asked Council for some direction as to how to proceed. Vice Mayor Moore asked about the status of the grant. Manager Hickman will check. Councilmember Bellman asked for confirmation that the Township was using monies collected for the purpose of roads and bridges to pay for their share of the bike-path bridge. Manager Hickman will check. Councilmember Main noted that, regardless of the source of township funds, village residents will get most benefit from the bridge. Mayor McGowan instructed Law Director Crites to ask the Township about their funding source and to continue working on the project. Councilmember Main also asked Manager Hickman talk to Township Clerk Norm Kennedy to see what kind of cooperative entity they would be most interested in. Responding to Vice Mayor Moore, Law Director Crites stated that a Village/Township joint operation could be as simple as an agreement for operations and maintenance. Councilmember Bellman noted that, historically, the park land used to belong to the Village and was part of a land trade with the Township so each entity would have land more advantageous to its own purposes. Mayor McGowan reminded everyone that money had been appropriated for a bike pathway at the Main Street bridge and asked the status of that project. Manager Hickman noted that a contract had been signed for painting and the contractor will realign and taper the road striping to get a 4’-wide pedestrian/bicycle lane on the bridge. He added that Village engineer’s initial thoughts about such a bridge are that while access is easiest about 50’ away from the existing bridge, that means having a span of 200-250’, making that project quite pricey. A bridge within 10’ of the ODOT bridge would still be in the 200-250’ range and would also encounter fill and pier issues. They are still checking locations to see if they can site a 100-150’ bridge anywhere between the wastewater plant and the bridge.

MEETING ANNOUNCEMENTS 5/9/02 7:00pm BZBA 5/13/02 7:30pm Planning Commission 5/14/02 7:00pm Tree & Landscape Committee 5/15/02 7:30pm Village Council 5/23/02 8:30am Senior Citizen Committee (@ SharonBrooke) 5/28/02 7:30pm Planning Commission

ADJOURNMENT Councilmember Bellman moved to adjourn the meeting at 8:18pm. Second by Councilmember Hartfield . Motion carried, 7-0. Meeting adjourned.

Submitted by Sandy Ellinger

Council Minutes 4/29/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES April 29, 2002 

CALL TO ORDER (by Mayor McGowan at 6:02pm)

PLEDGE OF ALLEGIANCE

ROLL CALL Those responding to the Roll Call were Councilmembers Bellman, Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites.

COMPREHENSIVE PLAN REVIEW (6:03pm) Abram Kaplan, 843 Burg Street, stated that the committee had not tried to “wordsmith” the document, focusing rather on conceptual changes. Their intent is to have a single document that will be approved by Village Council and the Township Trustees (i.e., the 2002 document will incorporate both the 1998 document which, in turn, incorporated the 1990 document).

The purpose of the current meeting is to allow Council to review the report in the presence of members of the Review Committee. The end-point of the discussion is adoption, by ordinance, of the 2001 plan. Law Director Crites noted that, in Ohio law, counties and townships are required under the enabling legislation to have comprehensive plans; zoning resolutions at local levels are drawn up based on that requirement. In Ohio, under Title VII, there is no real specific requirement that a municipality have a comprehensive plan. However, it is his considered opinion that every municipality should have one since it also drives zoning codes.

Mayor McGowan began a page-by-page review of the Report. The resulting suggestions will be incorporated in a redline copy to be prepared by Sandy Ellinger. She will confer with Abram Kaplan to ensure that the Review Committee’s two- column format is accurately translated into the redline format. (Notes from the review will be kept in the Manager’s office; they will not appear in these Minutes.)

ADJOURNMENT Councilmember Main moved to adjourn the meeting at 7:33pm. Second by Councilmember Crais. Motion carried, 7-0. Meeting adjourned.

Submitted by Sandy Ellinger

Council Minutes 4/17/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES April 17, 2002 

CALL TO ORDER (by Mayor McGowan at 7:30pm) ROLL CALL Those responding to the Roll Call were Councilmembers Bellman, Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. PLEDGE OF ALLEGIANCE

CITIZENS’ COMMENTS – All Topics (7:31pm) Dick Daly, 2776 Burg Street (Granville Township), Chair of Bicentennial Commission. Reported on a number of projects already in place that may affect Village Council (e.g., 501 (c)3 classification and a trademarked logo). He suggested Council might be interested in a license agreement with the Bicentennial Commission (BC) to use the logo on Village trucks, etc. The BC has also initiated an affiliation with Sister City International (headquartered in Washington, D.C. and working with over 2,500 communities in 137 countries around the world) and they are brainstorming about appropriate sister cities—perhaps a location in Wales? perhaps a Granville ancestor’s home city? Their goal is to foster cultural and fun interactions (e.g., visitor exchanges, organized tours, club affiliations, and exchanges between churches, schools, technical and professional people, musical groups, and government bodies). They are building a list of committee slots (e.g., schools, organizations, our Welsh heritage, Rotary, a Village Council member, a Township Trustee, etc.). Mr. Daly asked Council to appoint a member.

Ed Vance, 248 Thornwood Drive (Village). Spoke to the proposed beautification projects, as represented by a rendering on display in the meeting room, pleased that it represented much of what the Beautification Committee had brought forward in the past. Mayor McGowan noted that nothing had been officially adopted yet and cautioned that the final plans might or might not resemble the rendering. Manager Hickman clarified that the rendering was based on initial discussions from two-plus years ago and the boulevards shown are no longer being considered. Mr. Vance asked that Council take another look at boulevards and urged them to take a long look at burying all overhead wiring. He stated that what was being proposed did not represent what a majority of people living in the community wanted and urged Council to “do this right” since it has taken 15 years of discussion to get us this far. He also suggested Council might table a decision on this issue and continue their discussions. Kay Vance, 248 Thornwood Drive (Village). Asked what Council was actually proposing since there was no drawing on display.

Councilmember Crais moved to allow members of Council to ask questions of members of the public during the discussion of the resolution. Second by Councilmember Robertson. Motion carried, 7-0.

Mayor McGowan closed Citizens’ Comments at 7:45pm. PUBLIC HEARINGS (7:45pm) Ordinance No. 02-02, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree And Landscape Requirements And To Repeal Existing Chapter 1193 Of Said Codified Ordinances. Discussion: Jim Siegel, Chair of the Tree & Landscape Commission, noted that these two ordinances were modified to bring them more into line with today’s thinking and course of action re developers and the Village. Both will eventually need a little more fine-tuning but the added and amended items were done in good faith for the benefit of the Village and the citizenry.

Ordinance No. 03-02, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree, Shrubs, And Maintenance Landscape Regulations And To Repeal Existing Chapter 909 Of Said Codified Ordinances. No one appeared to speak for or against the Ordinance.

Mayor McGowan closed the Public Hearings at 7:47pm.

NEW BUSINESS (7:47pm) Ordinance No. 04-02, An Ordinance Approving and Adopting 2002 Replacement Pages To The Codified Ordinances Of The Village Of Granville, was introduced by Councilmember Hartfield. Second by Councilmember Crais. Mayor McGowan set the Public Hearing for May 1, 2002.

Ordinance No. 05-02, An Ordinance Authorizing the Village Of Granville To Enter Into A Ground Lease With The Centenary United Methodist Church In Order To Allow The Church To Expand Its Current Facilities. Vice Mayor Moore recused herself from any participation in this item. The Ordinance was introduced by Councilmember Hartfield. Second by Councilmember Main. Mayor McGowan set the Public Hearing for May 1, 2002.

Resolution No. 02-19, A Resolution To Award The Bid For 2002 Street Painting, As Per Specifications, To Griffin Pavement Striping And To Authorize The Village Manage To Enter Into An Agreement Therefore, was introduced by Councilmember Hartfield. Second by Councilmember Main.

Discussion: Manager Hickman, responding to questions from Councilmembers Crais and Bellman, noted that Griffin is not the company we had trouble with last year, that we do less striping each successive year and are also going to thermal plastic in lieu of paint, that we don’t paint curbs anymore, and that just about every place we still use paint needs painting every year. In fact, the downtown areas could probably stand to be painted twice a year.

A voice vote yielded six (6) affirmative votes, one (1) negative vote. Motion carried, 6-1. 

Resolution No. 02-20, A Resolution To Award The Bid For East Broadway Improvements, Per Specifications, To Columbus Asphalt And To Authorize The Village Manager To Enter Into An Agreement Therefore, was introduced by Councilmember Main. Second by Councilmember Hartfield.

Discussion: It was decided to introduce the following resolution simultaneously to facilitate a more complete discussion.

Resolution No. 02-21, A Resolution To Award The Bid For East Broadway Crosswalk Improvements, Per Specifications, To Layton Companies, Inc., And To Authorize The Village Manager To Enter Into An Agreement Therefore, was introduced by Councilmember Main. Second by Councilmember Hartfield.

Discussion of both Resolutions:

Manager Hickman noted that we have already purchased and received new trash cans, bike racks, and benches. Signage is being designed and produced now, with the first phase to be in place by July 4th(where Broadway intersects with Main, Prospect, and Pearl Streets). “Welcome to Granville” signs should be in place at the corporation limits this spring (@ S.R. 661, Granville Road, West Broadway, and Cherry Street). All signs will be of similar design with white lettering on a dark green background. Mr. Hickman said that, in designing the signs, he had tried to incorporate the opinions of the Beautification Committee, the Planning Commission, the Village Council, ODOT, Village Staff, and the public—all based on their comments over time. Neither the Beautification Committee nor Broadway business owners had been consulted specifically during this particular process. Manager Hickman then moved to a Power Point presentation, including drawings and photographs, of the design options before Council.

Resolution No. 02-20, BASE BID @ $201,893. Includes: replacing curbs from Main Street to Pearl Street, with the work boundaries running from the curbs to the backs of the tree pits. New concrete will be installed wherever there is concrete now. Time frame: 45 days for work on both sides of the street. The plan is to start at Pearl Street and move from east to west for the full length of the south side, then do the same on the north side. Contract Provisions: minor time-overrun penalties; requires dust-control measures. Parking: all spaces on the south side will be unusable for 22 days; same for the north side, in sequence. Discussion: Business owners present were extremely concerned about timing and the loss of access to their businesses. Discussion went back and forth over possible start-times and specific sequences of construction. Manager Hickman emphasized that we need to have this work done in time to be ready when ODOT will be paving S.R. 661—at their expense, not ours. 

 Alternate #1: BASE BID Plus Brick to the Tree Pits @ 231,634.

 Discussion: Manager Hickman stated that brick would show off better up on the curb than on the street. It would also help delineate the accessibility ramps.

Alternate #2: BASE BID Plus Brick to the Tree Pits Plus Bricked Crosswalks @ $331,634. 

 Resolution No. 02-21, BASE BID re Mid-Block Crosswalk @ $66,660. Includes: replacing planters on both sides of the street and adding a yard hydrant on each side to help with maintenance.

 Alternate #1: BASE BID re Mid-Block Crosswalk Plus Brick Medians and/or Recessed Lighting @ $106,870.

 Discussion: Manager Hickman said that our goal for signage is to make the crosswalk simple and safe for drivers and pedestrians. ODOT has expressed no preferences about this signage and no bids have yet been asked for. There are two basic options: a mast-arm sign or a pole sign. Flashing yellow lights can stay on 24 hours a day or be push-button activated. (Per federal regulations, the lights have to be yellow, not red.) The crosswalk would be done after the curbs and after the paving, since cutting the line through finished paving gives the most precise transition from asphalt to brick. The whole time span would be six months, more or less. Mr. Vance felt, and others agreed, that Council was not ready to move ahead with this project (i.e., too much had yet to be addressed and things were too open-ended). Mayor McGowan felt there were too few business owners present for Council to assume that their views represented a consensus of all the business owners. Vice Mayor Moore added that Council had talked with citizens about this issue numerous times and the current discussions were the outcome of those discussions. Manager Hickman raised the issue of bump-outs/curb extensions, proposed in the OSU report. He stated that they were largely a safety feature intended to reduce the distance from one side of the street to the other. Vice Mayor Moore asked about overhead lines (where they are and what it would take to get rid of them). Manager Hickman responded that they run north and south at every intersection. Burying them would cost approximately $50,000 at Main/Broadway, $45,000 at Prospect/Broadway, and $60,000 for Pearl/ Broadway (in each case, taking the lines back to the first pole away from the intersection). Responding to a question from Vice Mayor Moore, Manager Hickman stated that the bids have either a 30-day or a 60- day window during which the stated price will hold. Delaying not only risks a price increase, however; it might well mean we would lose our place in line. Re business concerns, Manager Hickman said he would hold a pre-construction conference with the owners to hammer out the logistical details. Councilmember Bellman pointed out that, since local and state contract procedures are not as developed as federal ones, contractors will look to the federal regulations for clarifications not covered in their own rules. Therefore, if we seek a bid extension before the term expires, we should get one from every contractor who might be in the running. He stated that it was important to listen carefully to business owners in the room and take their needs into consideration. At the same time, we need to move with some haste so that what we might save in paving could be applied to some other enhancements of this project. After some additional discussion about whether the project should start before or after July 4th, Fred Wolfe pointed out that once business is gone, it’s gone. Granville’s businesses have had to deal with reduced traffic from the Main Street bridge work, the Granville Road bridge work, and now are faced with Broadway work—consecutive hardships that are cumulative. All the business owners present wished the work had been done in March. Manager Hickman responded that, with all the different committees working on this, with their different meeting times, quick decisions are hard to come by. Mr. Wolfe asked that, next time, the Village talk to the business owners earlier in the process. Vice Mayor Moore pointed out that these talks have been going on ever since the Beautification Committee took up this issue. Many merchants thought the project should be started May 13th, right after Denison’s graduation, and completed before the Sidewalk Sales the last week of June. Anne Ormond suggested that the timeline be adjusted to do both sides of Broadway from Main to Prospect and then Prospect to Pearl, rather than doing the whole south side, then the whole north side. Manager Hickman also will schedule a time for the business owners to come in and sit down with the contractor to figure out the schedule. The same group would then consult on the crosswalk timing. Manager Hickman noted that, in the process of doing the curbs, a big void will be created between the street paving and the new curbs; it will be patched with asphalt until ODOT comes through in August or September. At that time, they will mill in a single day, then pave in a single day. Mayor McGowan wondered if the crosswalk should be postponed until early next spring. Manager Hickman said he would check with the contractor to see if the timing would be possible and if the price would increase. It might also work to simply rebid the crosswalk for next year. Anne Ormond mentioned the farmers’ markets and the Garden Tour, both in June, that might argue for starting after July 4th. No decision was made at this time.

 Mayor McGowan asked members of Council to state their opinions on the 02-20 improvements, in order, starting with the BASE BID, Curb Replacement. Councilmember Hartfield asked for assurance that all under- street utilities were in good condition. (They are.) Councilmember Crais felt that the Base Bid (Alternate #1) was not sufficient. He preferred Alternate #2, brick crosswalks at the three intersections. Councilmember Main supported the base bid and the two alternates. Councilmember Bellman supported the base bid and said he could live with Alternate #1, but preferred Alternate #2 and bump-outs. He said he would eliminate the brick pavers to save the bump-outs, which would encourage pedestrian traffic from one business to another and improve safety by lessening time in the intersections. He noted that we essentially already have the bump-outs; they’re just done in paint rather than grass. Therefore, we would be aesthetically improving something already there. Councilmember Robertson asked if the reduction in brick due to installation of bump-outs was already in the bids. (It is.) However, a fair amount of storm-sewer work is also in the bid so there is not as much saving as one might think. In any case, deferring the bump-outs is not a desirable option. Vice Mayor Moore suggested working on the timing of the lights to give pedestrians more time to get across the street rather than spending the money on bump-outs. She felt they would be difficult for snow removal and would encourage poor drainage. In addition, curbs that are already pushed out are being marred by trucks running over them. She favored Alternates #1 and #2 as nice additions to downtown and felt that bricks along the curbside would be nice to break up some of the concrete. Councilmember Hartfield added her support for Alternates #1 and #2. She has maintenance concerns with bump-outs re drainage and snow removal and felt that safety improvements did not outweigh the potential maintenance nightmare. Mayor McGowan also supported Alternate #1 and #2 and expressed the same concerns about bump-outs, stating that parked cars create a bump-out of their own. He also agreed with Vice Mayor Moore about adjusting the timing of the lights. Councilmember Robertson added her support of Alternates #1 and #2. She liked the bump-outs as well and felt they would be traffic-calming. Councilmember Crais agreed, noting that they had been used to great effect all over the country, including places that get more snow than we do. They provide for pedestrian safety—a prime concern of the Comprehensive Plan. Councilmember Bellman stated the bump-outs would not be anywhere near the travel lanes and would therefore be protected from trucks or cars running over them. He felt that adjusting the timing on the lights would create traffic back-ups. Councilmember Main felt that bump-outs would fundamentally change the layout of the downtown, narrowing the appearance of the street. We don’t want our downtown to change, we just want it to work better and be more business-friendly.

Vice Mayor Moore moved to accept the 02-20 Base Bid, Alternate #1, and Alternate #2, not including bump-outs. Second by Councilmember Robertson. A Roll Call vote yielded five (5) affirmative votes (Councilmembers Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan) and two (2) negative votes (Councilmembers Bellman and Crais). Motion carried, 5-2.

Councilmember Crais moved to accept the bump-outs. Second by Councilmember Bellman. Discussion: Councilmember Crais asked Law Director Crites about the implications of Council voting to not enhance public safety when the opportunity existed to do so (i.e., did that constitute malfeasance?). Law Director Crites responded that Council has the right to weigh and determine what will or won’t make it safe and what risks they’re willing to accept. It is not a problem, it’s just a legislative decision. Council is vested to make such legislative decisions, balancing risks and benefits. Their decisions are presumed to be regular and appropriate. A Roll Call vote yielded three (3) affirmative responses (Councilmembers Crais, Robertson, and Bellman) and four (4) negative votes (Councilmembers Hartfield and Main; Vice Mayor Moore, Mayor McGowan). Motion not carried 3-4.

Mayor McGowan asked members of Council to state their opinions on the 02-21 improvements, in order, including the BASE BID, Alternate #1 (brick median), and Alternate #2 (recessed lighting and signage). Councilmember Crais felt a brick median was not a good idea, it was just a compromise. He was very much in favor of the crosswalk. Councilmember Hartfield was also in favor of the crosswalk but not of Alternate #1. As for Alternate #2, she would prefer to see an eye-level light that drivers could see easily. She also preferred to have it installed in the center of the street so people would have a safe place to wait and see if cars will stop. She did not like the mast- arm installation and felt that recessed lighting would be difficult to see during the day. Councilmember Main supported the base bid and Alternate #1 (brick median), stating they would both be a big aesthetic step up from where we are now. He felt it would give the appearance of a median without actually having to install one. He shared Councilmember Hartfield’s concerns about recessed lighting. Councilmember Bellman felt that recessed lighting worked on South Main Street and would work on Broadway. He preferred lights activated by the pedestrian, stating that a constantly flashing light becomes scenery after a while. Councilmember Robertson said she thought of the median as expensive striping. She felt placing the light in the middle of Broadway made a lot of sense and agreed with Councilmember Bellman’s preference for a push-button light. Vice Mayor Moore agreed with Councilmember Robertson about the median and with Councilmembers Hartfield and Main about the recessed lighting. She felt it imperative to have eye- level lighting in the downtown area. She supported only the base bid. Mayor McGowan said he was OK with the base bid but ambivalent about Alternate #1, feeling that it’s misleading to encourage people to think that pushing a button means the traffic is automatically going to stop. He asked that the newspaper reinforce the fact that pedestrians still have to look before stepping out into the street. Councilmember Crais said he wanted recessed light AND an eye-level light, since the recessed lighting would illuminate anyone in the crosswalk when it’s dark.

Councilmember Crais moved to accept the 02-21 Base Bid. Second by Councilmember Robertson. A Roll Call vote yielded seven (7) affirmative votes (Councilmembers Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Councilmember Bellman and Crais). Motion carried, 7-0.

Councilmember Main moved to adopt Alternate #1. Second by Mayor McGowan. A Roll Call vote yielded three (3) affirmative votes (Councilmember Main, Mayor McGowan, Councilmember Bellman) and four (4) negative votes (Councilmember Robertson, Vice Mayor Moore, Councilmembers Crais and Hartfield). Motion not carried, 3-4.

Councilmember Bellman moved to install recessed lighting and a supplemental eye-level system. Second by Councilmember Crais. A Roll Call vote yielded two (2) affirmative votes (Councilmembers Bellman and Crais) and five (5) negative votes (Councilmember Robertson, Vice Mayor Moore, Mayor McGowan, Councilmembers Hartfield and Main). Motion not carried, 2-5.

[Councilmember Crais excused himself from the meeting at 10:05pm.]

Vice Mayor Moore asked Manager Hickman to explore burying the power lines and bring some information to the next meeting. Manager Hickman responded that the AEP cost to bury lines would be $100,000-200,000. Vice Mayor Moore also emphasized that the resolutions were passed with the understanding that construction timing will be discussed with business owners, with a report at the next meeting. We should also consider whether or not we need to postpone any part of the project if there are issues that can’t be agreed to. Mr. Vance reiterated his opinion that we’re not ready, then thanked Council for allowing them to participate.

By voice vote, 5-2, Resolution 02-20 (Base Bid, with Alternates #1 and #2 and without bump-outs), at a cost of $331,633.75, was carried.

By voice vote, 5-2, Resolution 02-21 (Base Bid only), at a cost of $66,660-46, was carried. OLD BUSINESS (10:13pm) Ordinance No. 02-02, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree And Landscape Requirements And To Repeal Existing Chapter 1193 Of Said Codified Ordinances, was not introduced. Manager Hickman stated that further review is needed.

Ordinance No. 03-02, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree, Shrubs, And Maintenance Landscape Regulations And To Repeal Existing Chapter 909 Of Said Codified Ordinances, was not introduced. Manager Hickman stated that further review is needed.

MINUTES (10:14pm) Regularly Scheduled Meeting of April 3, 2002. Councilmember Main moved to approved the Minutes as submitted. Second by Councilmember Hartfield. Motion carried.

MAYOR’S COURT REPORT – MARCH (10:15pm) The Mayor’s Court Report for the month of March was presented for review. Councilmember Robertson moved to accept the report; second by Councilmember Hartfield. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 6-0.

MANAGER’S REPORT – March (10:15pm) The Manager’s Report for the month of March was presented for review. Councilmember Robertson moved to accept the report; second by Councilmember Hartfield. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 6-0.

COMMITTEE REPORTS (10:15pm) Economic Development Committee (Crais, Moore Robertson) No report.

Finance Liaison (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning (Main) No report.

Recreation Commission (McGowan) No report.

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson noted she had sent a draft survey to Manager Hickman via e-mail. She wants a trash-hauling question included in the final draft. The next meeting is May 23rd.

Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.

Street Light Committee (McGowan) The Village will be putting up some lights soon.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report, but Councilmember Hartfield asked if R&R Pipeline would be re-seeding the curbside areas where they had been working. (They will.) She also asked about when ODOT would be finishing the clean-up on their work area by the South Main Street bridge. Manager Hickman will check on it.

Tree & Landscape Committee (Moore) Asked if the Village had decided when they would observe Arbor Day (They have not, and do not coordinate with the national celebration.) Suggested they talk to Jim Siegel.

Union Cemetery Board (Main) Met with Flo Hoffman, who asked him to thank Council for their continued support (e.g., maintenance, water, etc.) for the Old Colony Burying Ground. More restoration is being done this year. Someone from Columbus is paying the restoration people to work for five days to restore gravestones of their own family members. Councilmember Main though it might be nice for the Cemetery Board and the Council to recognize that person in some way.

OTHER COUNCIL MATTERS (10:20pm) Council selected April 29th, 6:00-7:30pm, as the date for a Special Meeting to discuss the Comprehensive Plan Review Report. May 6th is the fallback date.

Manager Hickman reported that the Ohio EPA had notified him they have issued a permit to install a wastewater treatment system at Kendal.

Re Burying power lines, Manager Hickman noted that 90% of lines would be gone if we bury (the exception being the lines to the stoplights). He will check with AEP on pricing and on burying conduit and we will revisit this at the May 1st meeting. Councilmember Robertson asked that we say the Pledge of Allegiance without the verbal comma between “One Nation” and “Under God.”

MEETING ANNOUNCEMENTS 22 April 2002 7:30pm Planning Commission Meeting

ADJOURNMENT Councilmember Hartfield moved to adjourn the meeting at 10:32pm. Second by Vice Mayor Moore. Motion carried, 6-0. Meeting adjourned. 

Council Minutes 4/3/02

 VILLAGE OF GRANVILLE COUNCIL MINUTES April 3, 2002 

CALL TO ORDER (by Mayor McGowan at 7:32pm)

ROLL CALL (7:32pm) Those responding to the Roll Call were Councilmembers Crais, Hartfield, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. Vice Mayor Moore moved to excuse Councilmembers Bellman and Main; second by Councilmember Robertson. Motion carried, 5-0.

PLEDGE OF ALLEGIANCE (7:33pm)

CITIZENS’ COMMENTS (7:33pm) All Topics Ron Sheldon, 278 Llanberis Drive (Granville Township). Mr. Sheldon expressed his thanks to Council for their service and for the Lea Ann Parsley Day celebration, then offered his comments about the Comprehensive Plan. He referred back to the period when he served as an ex officio member, representing the School Board on the 1990 and 1998 committees. The intent of those groups was to have a governance review either every year or every other year to gauge how we were doing. Mr. Sheldon said we have a “charter differential” (i.e., those reviews have not happened). He urged Council to think seriously about the final drafts re set-asides and lot developments, and to remember the last time there was a significant development inside the Township or Village. At the same time, Council needs to remember that the School District/Board of Education has a charter on site selection and Council should heavily consider their input for guidance in the future.

Single Trash Hauler Trudy Knox, 168 Wildwood Drive. Mrs. Knox expressed strong support for a single hauler, reminding Council that she had been assessed $4,000 for paving of Wildwood Drive, which has been seriously compromised by as many as four trash trucks each week. After suggesting that the Village, itself, make the contract with the hauler and then bill residents along with their water bills, she asked for a response from members of Council. Several facts emerged as Manager Hickman responded to questions from Vice Mayor Moore and Councilmembers Hartfield and Crais. 1) This issue was considered about six years ago, when the three haulers at the time were asked to bid on a contract that would have saved residents money and reduced wear-and-tear on streets. The clear response at the time was very negative about a choice being taken away. 2) If we were to go to a single hauler, contracted by the Village, residents who had service complaints would contact the Village, who would then work with the hauler to correct the situation. 3) There is an existing report on this issue; Manager Hickman will try to find it. Councilmember Crais suggested we test the waters, either via an e-mail poll or a survey sent with the water bills, to see if opinions have changed. Mrs. Knox wanted a speedy decision but several members of Council felt that gathering the information to make a good decision would take a while. Manager Hickman said he would work with Mrs. Knox and Councilmember Crais to draft a brief survey. Councilmember Robertson noted that the Senior Committee had been discussing a community survey and wondered if this could all be rolled in together to create a comprehensive community survey (i.e., a few chosen topics and a few simple questions) to be sent with next month’s water bills. She will work with Manager Hickman, Councilmember Crais, and Mrs. Knox to design the survey. Mayor McGowan encouraged other members of Council to convey suggestions for survey questions to the Manager. The group will bring a survey proposal to Council at the April 17th meeting.

Mayor McGowan closed Citizen’s Comments at 7:49pm.

PUBLIC HEARINGS (7:49pm) Ordinance No. 01-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. No one appeared to speak for or against the Ordinance. Mayor McGowan closed the Public Hearing at 7:50pm.

NEW BUSINESS (7:50pm) Ordinance No. 02-02, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree And Landscape Requirements And To Repeal Existing Chapter 1193 Of Said Codified Ordinances, was introduced by Councilmember Hartfield. Second by Councilmember Crais. Mayor McGowan set the Public Hearing for April 17, 2002.

Ordinance No. 03-02, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree, Shrubs, And Maintenance Landscape Regulations And To Repeal Existing Chapter 909 Of Said Codified Ordinances, was introduced by Councilmember Hartfield. Second by Councilmember Crais. Mayor McGowan set the Public Hearing for April 17, 2002.

OLD BUSINESS (7:51pm) Ordinance No. 01-02, An Ordinance To Amend Ordinance No. 39- 01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses, was re-introduced by Councilmember Hartfield. Second by Councilmember Crais. Discussion: re the stand-by generator, Vice Mayor Moore asked if there were others elsewhere. Manager Hickman responded that there are three on the sewer lift stations and one at the Village Hall. There is a portable unit at the wastewater plant and he plans to include money in next year’s budget for unit a permanent one. Generators usually last about 25 years, and are turned on at least once a year for a test. A Roll Call vote yielded five (5) affirmative votes (Councilmember Crais, Hartfield, and Robertson; Vice Mayor Moore, Mayor McGowan). Ordinance No. 01-02 is adopted.

Comprehensive Plan Review Report (7:56pm) Councilmember Crais stated that this issue merited a formal discussion by the full Council and suggested that we schedule out two meetings for that purpose. Vice Mayor Moore agreed and requested that the document be put on the web site ASAP so citizens’ comments could be received. She also requested that some of the Plan’s authors be asked to return for the discussion so they could answer questions, if needed. Since the April 17th meeting is already earmarked for review of the East Broadway bids, Councilmember Crais suggested a special meeting. Manager Hickman will do an e-mail poll to find a suitable date when everyone can be available. Councilmember Robertson noted that she had to be out of town for the next seven Wednesdays and Thursdays and asked that the special meeting be on a Monday or Tuesday, if possible. Councilmember Crais moved for a special meeting of Council for the specific purpose of discussing the Comprehensive Plan Review Report, to be held within the next 35 days at a time when all members of Council will be able to be in attendance. Second by Councilmember Robertson. Motion carried, 5-0. 

MINUTES (8:05pm) Vice Mayor Moore moved to accept the Minutes as submitted. Second by Councilmember Crais. Motion carried, 5-0.

COMMITTEE REPORTS (8:05pm) Economic Development Committee (Crais, Moore, Robertson) No report; still trying for a meeting date.

Finance Committee (Moore) No report.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel Committee (Hartfield, McGowan, Robertson) No report; still trying to for a meeting date.

Planning Commission (Main) No report.

Recreation Commission (McGowan) Mayor McGowan reported 1) 100 children had participated in the Easter Egg Hunt; 2) Wildwood Park will have its spring clean-up in May; 3) there are 60 summer programs this year and there may be a draft for fall sports; 4) netting may be put up at Raccoon Park to block foul balls from the fans; and 5) one of the baseball fields will be redone to make it official minor- league size. 

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson, as discussed earlier in the meeting, noted they want to do a survey, to be sent out with the water bills. Manager Hickman said he would figure out how to reach those citizens who are not water customers. Councilmember Hartfield suggested that “Water Bill Enclosed” be put on the envelopes since the water bills are usually a postcard and we wouldn’t want anyone to accidentally throw it away.

Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.

Street Light Committee (McGowan) Mayor McGowan reported the committee will meet Friday and plan for the installation of the rest of the lights already budgeted for.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report; meeting next week.

Tree & Landscape Committee (Moore) No report; meeting April 9th.

Union Cemetery Board (Main) No report.

OTHER (8:12pm) Manager Hickman asked if Council wanted all seven Village Staff to attend the session about the East Broadway bids; they do. He will prepare five or six overviews (e.g., the base bid, the base bid plus brick, etc.). If a plan is approved at the April 17th meeting, construction could begin within 4-6 weeks.

Manager Hickman asked if all members of Council were fine with Denison having its Commencement on the Lower Campus again this year; they are.

Mayor McGowan noted that Kiwanis Pancake Day is this Saturday.

ADJOURNMENT Councilmember Robertson moved to adjourn 8:14pm; second by Vice Mayor Moore. Motion carried, 5-0. 

 Submitted by Sandy Ellinger 

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

Go to My Pay Stub and login.