Granville Community Calendar

Council Minutes 10/2/02


CALL TO ORDER (by Mayor McGowan at 7:31 pm)


ROLL CALL Those responding to the Roll Call were Councilmembers Hartfield, Main, Crais; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. 

Councilmember Main moved to excuse Councilmembers Robertson and Bellman, Vice Mayor Moore seconds.

APPROVAL OF AGENDA Councilmember Crais moved to approve the agenda as printed. Second by Councilmember Main. .

CITIZENS’ COMMENTS (7:34 pm) Bryn Du Advisory Committee – Rob Drake, Committee Reporter and Co-Chair. The Committee has been meeting regularly starting with a tour of the mansion and have met weekly since then. After the initial meeting, the group divided into three committees: Land Use, to evaluate potential uses; Economic Analysis; and an Architecture Committee to look at structures and what it would take to bring it back to full use. The Economic Analysis Committee has visited three different houses that are used by different communities in the area—the Gelpi House, the Reese Peters House, and the Jeffrey Mansion in Bexley. It is a complicated picture as all serve different functions. The Architecture Committee has consulted with Bob Loversidge, an architect with Schooley- Caldwell in Columbus that did the State Capital renovations. Loversidge offered interesting ideas and promised he would dictate a letter to Village Council. The next public meeting will be held on Thurs, Oct. 10 at 7:00 p.m. at the St. Luke’s Parish House. This meeting will be in an open house format and hopefully interested members of the public will come. Pictures of the property will be available along with a power point presentation and a slide show. The Committee will return to Council by October 16 with a report.

Mr. Drake expressed particular thanks to Keith Meyers, the Chair of the Bryn Du Advisory Committee, and to Seth Dorman, Village Planner for their hard work. Mr. Drake and Ben Rader are here tonight to answer questions and collect as much information as possible in the brief time period given. A number of community people have appeared and have joined the committee, too. 

Vice Mayor Moore expressed thanks to everyone who has been working on this on behalf of Council.

Drake encouraged Councilmembers to come to the open house and thanked Council for their support. He said the process had so far been interesting and fun. 

Councilmember Crais asked if today’s paper recap of the conversation with the Columbus architecture firm about the discussions so far accurately reflected what had occurred. Ben Rader said it had. Crais asked if the article referred to the Mansion only, or all the buildings. Rader responded that the discussions on the evening in question referred to the mansion only and cost per square feet.

Drake said that the Committee had asked for figures on the minimum cost of bringing the structure back to usable space. He said it was suffice it to say there were many things that would have to be done, but there were also many positive things about the mansion as well.

Rader said the building at one time was used for public assemblage when Bill Wright had it as a restaurant. When Longaberger bought it they removed the handicap ramp and made it a residential use. The use would have to go back to (public assemblage use).

Vice Mayor Moore asked about the discussion regarding sprinklers and whether or not the Committee’s discussion included obtaining a waiver from that requirement because the building is historic. Rader replied that they had discussed that but discovered that if sprinklers were installed, it would have to be all or nothing – the law does not allow sprinklers to be installed in just one area, all would have to be changed even if they aren’t used. They sprinklers aren’t there to save lives but to save the building. At $3.00 a square foot, it is not prohibitive, but it is not required, either, nor is an elevator in an historic building. The Jeffrey Mansion did not put in an elevator and found that they store a lot of things on the third floor and have to carry them up. 

Councilmember Crais asked how the discussions had unfolded about possible uses.

Rader and Drake replied that discussion would occur at their next meeting. It’s all over the board when looking at the other buildings because they are all used differently by different communities.

Councilmember Main asked if there had been any discussions concerning the recreation (multi-purpose) building.

Rader said they talked about what it would take to make it a public use building, since it wasn’t constructed that way and said it would take some work.

 Mayor McGowan closed Citizens’ Comments at 7:44 pm.

PUBLIC HEARING None scheduled.

NEW BUSINESS (7:44 pm) Ordinance No. 14-02, An Ordinance To Approve The Development Plan For The Speedway Gas Station And Convenience Store At State Route 16 And Cherry Valley Road, Village Of Granville, Ohio With Conditions. Introduced by Councilmember Main; second by Councilmember Hartfield. Mayor McGowan set the public hearing for October 16, 2002.

Ordinance No. 15-02, An Ordinance To Amend Chapter 921.02, Sewer Regulations, Of The Codified Ordinances Of Granville, Ohio. Introduced by Councilmember Main; second by Councilmember Crais. Mayor McGowan set the public hearing for October 16, 2002.

Resolution No. 02-34, A Resolution To Accept The Colony At Bryn Du Subdivision. Introduced by Vice Mayor Moore; second by Councilmember Main.

Discussion: Village Manager Hickman said that Resolution No. 02-34 basically allows the Village to accept the roads, water, sewer infrastructure, etc., The Village will now be responsible for plowing and enforcing the traffic. 

Vice Mayor Moore asked if the developer had done all that was agreed to with the trees, etc.? Hickman responded that the developer has addressed those issues as requested.

Mayor McGowan asked if the roads were up to Village approval. Hickman responded affirmatively.

Motion carried 5-0. Resolution No. 02-34 is adopted. 

OLD BUSINESS (7:47 pm) None scheduled.

Councilmember Main left after explaining to Mayor McGowan and Councilmembers that he needed to leave for another meeting.

MINUTES (7:47 pm)

Regularly Scheduled Meeting of August 21, 2002 Councilmember Crais moved to accept the minutes as amended. Vice Mayor Moore second. Motion carried. 

Regularly Scheduled Meeting of September 4, 2002 Councilmember Crais moved to accept the minutes. Councilmember Hartfield second. Motion carried. 

Regularly Scheduled Meeting of September 18, 2002 Law Director Crites asked that we suspend review of the minutes until he has a chance to review them and check them against the transcript. Mayor McGowan and Council agreed that would be fine. COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore said the next meeting is October 18 at 7:30 p.m. at the Granville Coffee Shop, but have not yet confirmed that location. A student from Denison University will share some thoughts about what can be done to better serve that segment of the Granville economy.

Finance Liaison (Moore) Vice Mayor Moore said she talked with Molly Roberts, the Village Finance Director and informed Council of a couple of things coming up with regard to the Village’s Sewer Debt refinancing, and they are also looking at the bonds on this building and refinancing or paying its debt off early because of the interest rate on the existing bond. She said they are looking for some savings there. Moore also informed Council that Village revenues are still coming in strong, at 10% ahead of last year.

Granville Foundation (Main) No report.

JEDD (Bellman, Crais) No report.

Newark/Granville Committee (Bellman, Main) No report.

Personnel (Hartfield, McGowan, Robertson) Councilmember Hartfield said they have a few items that they need to discuss with Law Director Crites and others. Mayor McGowan asked if Hartfield was referring to the Manager’s employment contract. Village Manager Hickman said that discussion was meant for Executive Session.

Mayor McGowan said that aside from that issue, Council also had a few things to sort out for the salary ordinance. He asked Law Director Crites if Council could do that yet this evening. Law Director Crites responded that he would be available whenever Council would like.

Planning Commission (Main) No report.

Recreation Commission (McGowan) Mayor McGowan said the Village is more involved in fall activities and will soon have winter programs out.

Senior Citizen Committee (Moore, Robertson) Councilmember Robertson said at their last meeting Trudy Knox brought someone from the Columbus Foundation to see how they could assist in endowing (not Village Council, but the community) services for senior citizens. At the next meeting which will be held on October10, at 8:00 a.m. in the Village offices, Doug Plunkett will represent the Granville Foundation as they are interested in exploring what can be done.

Village Manager Hickman informed Council that the Village Finance Director would also be attending the Columbus Foundation to learn about their grant-writing process and to see how the Village could participate.

Street Light Committee (McGowan) Village Manager Hickman said he talked to AEP last week and that they were working to get the lights up yet this year.

Mayor McGowan asked Hickman if the Village had budgeted money for one more year for the street lights. Hickman responded that was correct. 

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report. 

Tree & Landscape Committee (Moore) Vice Mayor Moore said their next meeting would be held on October 8th. 

Union Cemetery Board (Main) No report. 

OTHER COUNCIL MATTERS Councilmember Hartfield asked Village Manager Hickman about the status of the striping of the parking spaces. Hickman said they should be finished next week and added the staff has been waiting 3-4 weeks. He said they had also looked at other ways to get it completed with no success.

Councilmember Hartfield asked Hickman about the planters. Hickman responded that they were the slowest masons he had ever seen. Hickman said they were supposed to finish up Friday weather permitting. As soon as the planters are done, the electrician is supposed to have the decorative posts in for pedestrian signals and a matching decorative post will be installed in the middle with a pedestrian signal. Hickman stated there would be a motion detector that will sense someone in the crosswalk. He added that If it works well, he would like to put in a similar system on South Main Street. Hickman said the new fluorescent green signs will be installed; they will also be put up on Main Street. He said the Village does have someone who wants to purchase new green signs. 

Mayor McGowan asked how the motion detector would work. Hickman responded it would have a fan pattern that would catch all motion in the area.

Councilmember Hartfield asked if it would be completed by the holidays or the end of the year. Hickman responded he hopes it will be completed this year.

Councilmember Hartfield asked how the welcome signs are mounted now. Hickman said that there are two pieces on either side with steel rods down through those pieces— secured with a lock nut on the top with the threads stripped.

Councilmember Robertson asked if any of the missing signs had reappeared. Hickman said they had not.

Hickman said he will have the Service Department bolt down one leg of the benches and added that they weigh 300 lbs.– not an easy carry, but added that a few people together could lift it into the back of a truck. 

Vice Mayor Moore asked about security, etc., for Halloween? Hickman said the Village may be better off this year because two officers are back and are now healthy. Hickman said he had not yet heard from GPBA. Councilmember Hartfield said she is in charge of GBPA and will talk to fraternities for volunteers and to GBPA for volunteers to talk to kids and walk around the Village Halloween night. Last year Denison University students were a good presence for the trick-or-treaters. The Fire Department also came and rinsed shaving cream off sidewalks at Taylor Drugs. She added that they will do their best to make sure things don’t get out of hand. 

 MEETING ANNOUNCEMENTS 07 Oct 2002 7:00pm Bryn Du Advisory Committee 08 Oct 2002 7:00pm Tree & Landscape Committee 10 Oct 2002 8:00am Senior Committee 10 Oct 2002 7:00pm BZBA 14 Oct 2002 7:00pm Bryn Du Advisory Committee 15 Oct 2002 7:30pm Planning Commission EXECUTIVE SESSION Councilmember Hartfield moved to enter into Executive Session at 8:26pm to consider the employment and compensation of a public employee. Second by Vice Mayor Moore. Motion carried 4-0.

 Councilmember Hartfield moved to return to regular session at 8:50pm. Second by Vice Mayor Moore. ADJOURNMENT At 8:51pm, Councilmember Crais moved to adjourn the meeting. Second by Vice Mayor Moore. Motion carried, 4- 0. Meeting adjourned. 

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