VILLAGE OF GRANVILLE COUNCIL MINUTE November 20, 2002
CALL TO ORDER (by Mayor McGowan at 7:30 pm)
PLEDGE OF ALLEGIANCE
ROLL CALL Those responding to the roll call were Mayor McGowan, Vice Mayor Moore, Councilmembers Hartfield, Robertson, Bellman, Main and Crais; Manager Hickman, Law Director Crites.
APPROVAL OF AGENDA (7:33pm) Councilmember Crais moved to approve the agenda as printed, seconded by Councilmember Hartfield. Motion carried.
CITIZENS’ COMMENTS (7:34pm) Hearing none, Mayor McGowan closed citizens’ comments at 7:35pm.
PUBLIC HEARING Ordinance No. 17-02, An Ordinance To Establish The Granville Village Manager’s Salary For 2003. No one appeared to speak for or against Ordinance No. 17-02.
Ordinance No. 18-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses. No one appeared to speak for or against Ordinance No. 18-02.
Ordinance No. 19-02, An Ordinance To Amend Chapter 145 Of The Codified Ordinances Of Granville, Ohio. No one appeared to speak for or against Ordinance No. 19-02.
Mayor McGowan closed the public hearing at 7:35pm.
CITIZENS COMMENTS (7:38pm) Dick Daly, Granville Bicentennial Committee Chair, advised Council that the Ohio Bicentennial Commission has encumbered funds to help defer the cost of Bicentennial markers throughout Ohio. These markers will be produced much like the Ohio Historical markers with a 15 word maximum. The Committee originally considered marker language that included mentioning the Granville, MA settlers. It was noted, however, that 40% of the settlers were also from Granby CT. Therefore, in order to be historically correct, the Committee chose to use the language “New Englanders”. Following discussion by Council it was decided that “A Planned Village and Early Center of Education Founded By New Englanders In 1805” would be appropriate language for the Bicentennial Marker. Mr. Daly thanked Council for their input and will proceed.
NEW BUSINESS (7:39pm) Acknowledge Receipt of 2003 Budget - Council acknowledged receipt of the Budget. Staff presentations will be given during the meeting of December 4, 2002.
Resolution No. 02-43, A Resolution Transferring Funds From the Road Improvement Reserve Fund To The General Fund was introduced by Councilmember Hartfield; second by Councilmember Crais. Discussion: Manager Hickman advised that the Road Reserve Fund currently has $600,000+ of unencumbered funds. It was decided earlier this summer that if the Bryn Du property was purchased by the Village $300,000 of the Road Reserve Fund would be transferred to the General Fund to be used towards a down payment for the property.
Motion to adopt carried (7-0). Resolution No. 02- 43 is adopted.
Ordinance No. 20-02, An Ordinance To Approve The Development Plan For The Medical Office At 1179 Cherry Valley Road, Granville, Ohio, With Conditions was introduced by Vice Mayor Moore; second by Councilmember Main. Mayor McGowan set a public hearing date of December 4, 2002 for Ordinance No. 20-02.
Ordinance No. 21-02, An Ordinance To Amend Ordinance No. 39-01 Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses was introduced by Councilmember Crais; second by Councilmember Hartfield. Mayor McGowan set a public hearing date of December 4, 2002 for Ordinance No. 21-02.
Ordinance No. 22-02, An Ordinance To Approve The Conveyance Of Approximately 16.12 Acres Of Land To The Trustees Of Granville Township was introduced by Vice Mayor Moore; second by Councilmember Hartfield. Mayor McGowan set a public hearing date of for December 4, 2002 for Ordinance No. 22-02.
Ordinance No. 23-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses was introduced by Councilmember Hartfield; second by Vice Mayor Moore. Mayor McGowan set a public hearing date for December 4, 2002 for Ordinance No. 23-02.
Ordinance No. 24-02, An Ordinance Providing For The Issuance Of $265,000 Of Notes By The Village Of Granville, Ohio, In Anticipation Of The Issuance Of Bonds For The Purpose Of Paying Part Of The Cost Of Refunding The Village’s Outstanding Municipal Building Bonds Dates As Of February 15, 1992, And Matters Related Thereto, And Declaring An Emergency.
Discussion: Finance Director Molly Roberts notified Council that 1.97% would be the interest rate for this bond. The original purpose of this funding was for the purchase of the current Village Office Building in 1992 with a calling date of February 2003. Therefore, this is the earliest date the Village is allowed to retire and refund these bonds and with the interest rates as low as 6¾% this is a perfect opportunity. Over the course of this bond term $100,000+ interest fees will be saved by refunding at this time.
Vice Mayor Moore introduced the emergency clause; second by Councilmember Crais. Roll call vote (emergency clause): YES (7 - Crais, Robertson, Main, Bellman, Hartfield, Moore, McGowan), NO (0). Emergency clause is adopted.
Vice Mayor Moore introduced the Ordinance; second by Councilmember Main. Roll call vote (Ordinance): YES (7- Robertson, Main, Bellman, Hartfield, Crais, Moore, McGowan), NO (0). Ordinance No. 24-02 is adopted.
OLD BUSINESS Ordinance No. 17-02, An Ordinance To Establish The Granville Village Manager’s Salary For 2003 was reintroduced by Councilmember Crais. Second by Councilmember Hartfield.
Roll call vote: YES (7 - Crais, Robertson, Main, Bellman, Hartfield, Moore, McGowan), NO (0) Ordinance No.17-02 is adopted.
Ordinance No. 18-02, An Ordinance To Amend Ordinance No. 39-01, Providing For Adjustments Of The Annual Budget For The Fiscal Year 2002 And Revising Sums For Operating Expenses was reintroduced by Councilmember Hartfield, second by Vice Mayor Moore.
Discussion: Manager Hickman advised that this would appropriate funds for replacing and improving the existing storm sewer on Fern Hill Drive, eliminating current rain water run- off issues. Councilmember Robertson noted that the Fern Hill development isn’t that old and expressed concern that this storm sewer, originally installed by the developer, is in need of repair and replacement so soon. Future projects should be carefully reviewed for longevity.
Roll call vote: YES (7 - Main, Bellman, Hartfield, Crais, Robertson, Moore, McGowan), NO (0) Ordinance No.18-02 is adopted.
Ordinance No. 19-02, An Ordinance To Amend Chapter 145 Of The Codified Ordinances Of Granville, Ohio was reintroduced by Councilmember Crais, second by Councilmember Hartfield.
Discussion: Finance Director Molly Roberts advised Council that this Ordinance provides conformity between Resolution No. 02-41 (Pay Classification and Compensation) and Chapter 145 (Personnel Policy) of the Codified Ordinances. Councilmember Robertson noted that she would be abstaining from this issue as she had previously spoken against Resolution No. 02-41 (which did away with “step” increases ) and is not satisfied with the new arrangement (“pay range” scale). At Councilmember Bellman’s request, and since he was absent during a portion of the November 6th meeting, Council briefly re-iterated their opinions on Resolution No. 02-41.
Roll call vote: YES (6 – Bellman, Hartfield, Crais, Main, Moore, McGowan), ABSTAIN (1 - Robertson), NO (0). Ordinance No.19-02 is adopted.
REVIEW OF MINUTES (8:08pm) Regularly Scheduled Meeting of November 6, 2002. Vice Mayor Moore moved to accept the minutes as amended; seconded by Councilmember Hartfield. Motion carried, 7- 0.
MAYOR’S COURT REPORT – October (8:09pm) The Mayor’s Court Report for the month of October was presented for review.
Discussion: Referencing an apology letter she had read from a DU student in the Sentinel, Councilmember Robertson applauded the Magistrate on this type of sentencing.
Councilmember Crais moved to accept the report; second by Councilmember Hartfield. Motion carried, 7-0
Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes.
MANAGER’S REPORT – October (8:10pm) The Manager’s Report for the month of October was presented for review.
Councilmember Crais moved to accept the report; seconded by Councilmember Robertson. Motion carried 7-0.
Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes.
COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Vice Mayor Moore reported that Owens Corning representatives attended the November 15th meeting and advised the Committee of the following: • They are currently in the process of consolidating their employees offices to the western portion of their campus on SR 16, and will lease the remaining buildings as Research and Development facilities. • Hope to create a partnership in developing the remaining 147 acres into additional R&D or lighting manufacturing facilities. • Expressed an interest in possible involvement in the JEDD process. • Hope to obtain a dialogue with Village and Township officials.
Ms. Moore also noted that the GBPA has been working with Pyles Communication in putting together a marketing plan for Granville Businesses. The GBPA will fund the research but have asked the Township and Village to fund the implementation, i.e. brochures, advertising, etc. The next Committee meeting is December 13, 2002.
Finance Liaison (Moore) No report.
Granville Foundation (Main) No report.
JEDD (Bellman, Crais) No report.
Newark/Granville Committee (Bellman, Main) No report.
Personnel (Hartfield, McGowan, Robertson) No report.
Planning Commission (Main) Councilmember Main reported that the Planning Commission has noticed an increase in the number of people coming before the Commission with applications for projects that have already been completed. He doesn’t feel there has been an increase in activity but that it appears the current Village Planner is more apt to notice this type of activity than past Planners. The Commission will begin the process of changing the application to indicate more strongly the necessity of returning to the Commission should there be a need to change their approved plan. Notification will also be given to the community so that citizens are reminded of the procedure and made aware that citations will result from non-compliance.
Recreation Commission (McGowan) Meeting the first week of December.
Senior Citizen Committee (Moore, Robertson) Ms. Robertson distributed a list of Committee goals to Council. She asked for Council’s consideration and feedback of these goals. She also asked that this topic be added to the December 4th Council agenda.
Street Light Committee (McGowan) No report. Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) The next meeting has been scheduled for Wednesday, November 27th at 9:30am. Manager Hickman updated Council on the progress of the crosswalk signal, poles and signage. There also was a discussion regarding the need for more u-turn enforcement in downtown area.
Tree & Landscape Committee (Moore) No report.
Union Cemetery Board (Main) No report.
OTHER COUNCIL MATTERS Vice Mayor Moore offered a brief explanation in reference to Ordinance No. 22-02, which was introduced this evening. She said that the idea at this point is to sell the Township Trustees half of the “polo field” for $430,000 and deed to them the other half. An appraisal for the front (“polo”) field that was done for the Village came in at approximately $700,000. However, Longaberger gave a $1,000,000 value to the same piece of property. Considering the average of these two estimates, $430,000 would an average value of approximately half of the “polo field”. As there have been many excellent ideas that would make it difficult to come to a conclusion in the next several weeks, Ms. Moore suggests the consideration of entering into an agreement with the Township Trustees at this time. This agreement would stipulate that the Village has the option, for the next three years, of land swapping all or part of the deeded parcel for another portion of the property of equivalent value. In her conversations with Township Trustees and the Law Director she noted that they all concur that such an agreement would be appropriate. This proposal would solve the immediate concern regarding which portion of the field should be “green space” by providing an option that could be re-configured later with a land for land swap agreement. Ms. Moore asked for Council’s thoughts and concerns prior to the meeting of December 4th.
Spring Valley – Due to a conflict of interest Councilmember Hartfield asked to be recused from this discussion. Ann Ormond stated that this property was appraised at $750,000 approximately 5 years ago. She does not think the family will be willing to accept any offer less than $1,000,000. Ms. Ormond noted that the family had recently met with a developer that had some wonderful suggestions. The developer produced drawings depicting access from SR 16 to the entire property while developing the road frontage and keeping the pool intact. Councilmember Robertson reminded everyone that Council had recently voted to create a task force to review the prospects of this property. Following discussion, Council decided that the most appropriate way to appoint a task force would be to advertise for volunteers and then make appointments from those interested. The Village Manager was directed to advertise for this role, similarly to that of the Longaberger Advisory Committee. The Spring Valley task force will be appointed during the December 18, 2002 meeting.
EXECUTIVE SESSION Councilmember Crais moved to enter into Executive Session, pursuant to ORC 121.22 (G)(3), for the purpose of conferencing with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. (Speedway SuperAmerica). Second by Councilmember Bellman.
Vice Mayor Moore asked to be recused from the Executive Session due to a conflict of interest with the topic. Mayor McGowan advised that Council would adjourn immediately upon returning to regular session.
Roll call vote: YES (6 -Crais, Robertson, Main, Bellman, Hartfield, McGowan). NO (0). Recused (1 – Moore). Motion carried.
Time in: 8:42pm
A discussion with the Village Law Director concerning the Speedway/SuperAmerica appeal filed on November 15, 2002 in Licking County Common Pleas court was had.
Councilmember Main moved to return to regular session at 9:04pm. Councilmember Robertson second. Roll call vote: YES (6 - Robertson, Main, McGowan, Hartfield, Crais, Bellman). NO (0).
ADJOURNMENT At 9:04pm, Councilmember Main moved to adjourn the meeting. Second by Councilmember Robertson. Motion carried, 6-0. Meeting adjourned.