VILLAGE OF GRANVILLE COUNCIL MINUTES April 17, 2002
CALL TO ORDER (by Mayor McGowan at 7:30pm) ROLL CALL Those responding to the Roll Call were Councilmembers Bellman, Crais, Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Manager Hickman, Law Director Crites. PLEDGE OF ALLEGIANCE
CITIZENS’ COMMENTS – All Topics (7:31pm) Dick Daly, 2776 Burg Street (Granville Township), Chair of Bicentennial Commission. Reported on a number of projects already in place that may affect Village Council (e.g., 501 (c)3 classification and a trademarked logo). He suggested Council might be interested in a license agreement with the Bicentennial Commission (BC) to use the logo on Village trucks, etc. The BC has also initiated an affiliation with Sister City International (headquartered in Washington, D.C. and working with over 2,500 communities in 137 countries around the world) and they are brainstorming about appropriate sister cities—perhaps a location in Wales? perhaps a Granville ancestor’s home city? Their goal is to foster cultural and fun interactions (e.g., visitor exchanges, organized tours, club affiliations, and exchanges between churches, schools, technical and professional people, musical groups, and government bodies). They are building a list of committee slots (e.g., schools, organizations, our Welsh heritage, Rotary, a Village Council member, a Township Trustee, etc.). Mr. Daly asked Council to appoint a member.
Ed Vance, 248 Thornwood Drive (Village). Spoke to the proposed beautification projects, as represented by a rendering on display in the meeting room, pleased that it represented much of what the Beautification Committee had brought forward in the past. Mayor McGowan noted that nothing had been officially adopted yet and cautioned that the final plans might or might not resemble the rendering. Manager Hickman clarified that the rendering was based on initial discussions from two-plus years ago and the boulevards shown are no longer being considered. Mr. Vance asked that Council take another look at boulevards and urged them to take a long look at burying all overhead wiring. He stated that what was being proposed did not represent what a majority of people living in the community wanted and urged Council to “do this right” since it has taken 15 years of discussion to get us this far. He also suggested Council might table a decision on this issue and continue their discussions. Kay Vance, 248 Thornwood Drive (Village). Asked what Council was actually proposing since there was no drawing on display.
Councilmember Crais moved to allow members of Council to ask questions of members of the public during the discussion of the resolution. Second by Councilmember Robertson. Motion carried, 7-0.
Mayor McGowan closed Citizens’ Comments at 7:45pm. PUBLIC HEARINGS (7:45pm) Ordinance No. 02-02, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree And Landscape Requirements And To Repeal Existing Chapter 1193 Of Said Codified Ordinances. Discussion: Jim Siegel, Chair of the Tree & Landscape Commission, noted that these two ordinances were modified to bring them more into line with today’s thinking and course of action re developers and the Village. Both will eventually need a little more fine-tuning but the added and amended items were done in good faith for the benefit of the Village and the citizenry.
Ordinance No. 03-02, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree, Shrubs, And Maintenance Landscape Regulations And To Repeal Existing Chapter 909 Of Said Codified Ordinances. No one appeared to speak for or against the Ordinance.
Mayor McGowan closed the Public Hearings at 7:47pm.
NEW BUSINESS (7:47pm) Ordinance No. 04-02, An Ordinance Approving and Adopting 2002 Replacement Pages To The Codified Ordinances Of The Village Of Granville, was introduced by Councilmember Hartfield. Second by Councilmember Crais. Mayor McGowan set the Public Hearing for May 1, 2002.
Ordinance No. 05-02, An Ordinance Authorizing the Village Of Granville To Enter Into A Ground Lease With The Centenary United Methodist Church In Order To Allow The Church To Expand Its Current Facilities. Vice Mayor Moore recused herself from any participation in this item. The Ordinance was introduced by Councilmember Hartfield. Second by Councilmember Main. Mayor McGowan set the Public Hearing for May 1, 2002.
Resolution No. 02-19, A Resolution To Award The Bid For 2002 Street Painting, As Per Specifications, To Griffin Pavement Striping And To Authorize The Village Manage To Enter Into An Agreement Therefore, was introduced by Councilmember Hartfield. Second by Councilmember Main.
Discussion: Manager Hickman, responding to questions from Councilmembers Crais and Bellman, noted that Griffin is not the company we had trouble with last year, that we do less striping each successive year and are also going to thermal plastic in lieu of paint, that we don’t paint curbs anymore, and that just about every place we still use paint needs painting every year. In fact, the downtown areas could probably stand to be painted twice a year.
A voice vote yielded six (6) affirmative votes, one (1) negative vote. Motion carried, 6-1.
Resolution No. 02-20, A Resolution To Award The Bid For East Broadway Improvements, Per Specifications, To Columbus Asphalt And To Authorize The Village Manager To Enter Into An Agreement Therefore, was introduced by Councilmember Main. Second by Councilmember Hartfield.
Discussion: It was decided to introduce the following resolution simultaneously to facilitate a more complete discussion.
Resolution No. 02-21, A Resolution To Award The Bid For East Broadway Crosswalk Improvements, Per Specifications, To Layton Companies, Inc., And To Authorize The Village Manager To Enter Into An Agreement Therefore, was introduced by Councilmember Main. Second by Councilmember Hartfield.
Discussion of both Resolutions:
Manager Hickman noted that we have already purchased and received new trash cans, bike racks, and benches. Signage is being designed and produced now, with the first phase to be in place by July 4th(where Broadway intersects with Main, Prospect, and Pearl Streets). “Welcome to Granville” signs should be in place at the corporation limits this spring (@ S.R. 661, Granville Road, West Broadway, and Cherry Street). All signs will be of similar design with white lettering on a dark green background. Mr. Hickman said that, in designing the signs, he had tried to incorporate the opinions of the Beautification Committee, the Planning Commission, the Village Council, ODOT, Village Staff, and the public—all based on their comments over time. Neither the Beautification Committee nor Broadway business owners had been consulted specifically during this particular process. Manager Hickman then moved to a Power Point presentation, including drawings and photographs, of the design options before Council.
Resolution No. 02-20, BASE BID @ $201,893. Includes: replacing curbs from Main Street to Pearl Street, with the work boundaries running from the curbs to the backs of the tree pits. New concrete will be installed wherever there is concrete now. Time frame: 45 days for work on both sides of the street. The plan is to start at Pearl Street and move from east to west for the full length of the south side, then do the same on the north side. Contract Provisions: minor time-overrun penalties; requires dust-control measures. Parking: all spaces on the south side will be unusable for 22 days; same for the north side, in sequence. Discussion: Business owners present were extremely concerned about timing and the loss of access to their businesses. Discussion went back and forth over possible start-times and specific sequences of construction. Manager Hickman emphasized that we need to have this work done in time to be ready when ODOT will be paving S.R. 661—at their expense, not ours.
Alternate #1: BASE BID Plus Brick to the Tree Pits @ 231,634.
Discussion: Manager Hickman stated that brick would show off better up on the curb than on the street. It would also help delineate the accessibility ramps.
Alternate #2: BASE BID Plus Brick to the Tree Pits Plus Bricked Crosswalks @ $331,634.
Resolution No. 02-21, BASE BID re Mid-Block Crosswalk @ $66,660. Includes: replacing planters on both sides of the street and adding a yard hydrant on each side to help with maintenance.
Alternate #1: BASE BID re Mid-Block Crosswalk Plus Brick Medians and/or Recessed Lighting @ $106,870.
Discussion: Manager Hickman said that our goal for signage is to make the crosswalk simple and safe for drivers and pedestrians. ODOT has expressed no preferences about this signage and no bids have yet been asked for. There are two basic options: a mast-arm sign or a pole sign. Flashing yellow lights can stay on 24 hours a day or be push-button activated. (Per federal regulations, the lights have to be yellow, not red.) The crosswalk would be done after the curbs and after the paving, since cutting the line through finished paving gives the most precise transition from asphalt to brick. The whole time span would be six months, more or less. Mr. Vance felt, and others agreed, that Council was not ready to move ahead with this project (i.e., too much had yet to be addressed and things were too open-ended). Mayor McGowan felt there were too few business owners present for Council to assume that their views represented a consensus of all the business owners. Vice Mayor Moore added that Council had talked with citizens about this issue numerous times and the current discussions were the outcome of those discussions. Manager Hickman raised the issue of bump-outs/curb extensions, proposed in the OSU report. He stated that they were largely a safety feature intended to reduce the distance from one side of the street to the other. Vice Mayor Moore asked about overhead lines (where they are and what it would take to get rid of them). Manager Hickman responded that they run north and south at every intersection. Burying them would cost approximately $50,000 at Main/Broadway, $45,000 at Prospect/Broadway, and $60,000 for Pearl/ Broadway (in each case, taking the lines back to the first pole away from the intersection). Responding to a question from Vice Mayor Moore, Manager Hickman stated that the bids have either a 30-day or a 60- day window during which the stated price will hold. Delaying not only risks a price increase, however; it might well mean we would lose our place in line. Re business concerns, Manager Hickman said he would hold a pre-construction conference with the owners to hammer out the logistical details. Councilmember Bellman pointed out that, since local and state contract procedures are not as developed as federal ones, contractors will look to the federal regulations for clarifications not covered in their own rules. Therefore, if we seek a bid extension before the term expires, we should get one from every contractor who might be in the running. He stated that it was important to listen carefully to business owners in the room and take their needs into consideration. At the same time, we need to move with some haste so that what we might save in paving could be applied to some other enhancements of this project. After some additional discussion about whether the project should start before or after July 4th, Fred Wolfe pointed out that once business is gone, it’s gone. Granville’s businesses have had to deal with reduced traffic from the Main Street bridge work, the Granville Road bridge work, and now are faced with Broadway work—consecutive hardships that are cumulative. All the business owners present wished the work had been done in March. Manager Hickman responded that, with all the different committees working on this, with their different meeting times, quick decisions are hard to come by. Mr. Wolfe asked that, next time, the Village talk to the business owners earlier in the process. Vice Mayor Moore pointed out that these talks have been going on ever since the Beautification Committee took up this issue. Many merchants thought the project should be started May 13th, right after Denison’s graduation, and completed before the Sidewalk Sales the last week of June. Anne Ormond suggested that the timeline be adjusted to do both sides of Broadway from Main to Prospect and then Prospect to Pearl, rather than doing the whole south side, then the whole north side. Manager Hickman also will schedule a time for the business owners to come in and sit down with the contractor to figure out the schedule. The same group would then consult on the crosswalk timing. Manager Hickman noted that, in the process of doing the curbs, a big void will be created between the street paving and the new curbs; it will be patched with asphalt until ODOT comes through in August or September. At that time, they will mill in a single day, then pave in a single day. Mayor McGowan wondered if the crosswalk should be postponed until early next spring. Manager Hickman said he would check with the contractor to see if the timing would be possible and if the price would increase. It might also work to simply rebid the crosswalk for next year. Anne Ormond mentioned the farmers’ markets and the Garden Tour, both in June, that might argue for starting after July 4th. No decision was made at this time.
Mayor McGowan asked members of Council to state their opinions on the 02-20 improvements, in order, starting with the BASE BID, Curb Replacement. Councilmember Hartfield asked for assurance that all under- street utilities were in good condition. (They are.) Councilmember Crais felt that the Base Bid (Alternate #1) was not sufficient. He preferred Alternate #2, brick crosswalks at the three intersections. Councilmember Main supported the base bid and the two alternates. Councilmember Bellman supported the base bid and said he could live with Alternate #1, but preferred Alternate #2 and bump-outs. He said he would eliminate the brick pavers to save the bump-outs, which would encourage pedestrian traffic from one business to another and improve safety by lessening time in the intersections. He noted that we essentially already have the bump-outs; they’re just done in paint rather than grass. Therefore, we would be aesthetically improving something already there. Councilmember Robertson asked if the reduction in brick due to installation of bump-outs was already in the bids. (It is.) However, a fair amount of storm-sewer work is also in the bid so there is not as much saving as one might think. In any case, deferring the bump-outs is not a desirable option. Vice Mayor Moore suggested working on the timing of the lights to give pedestrians more time to get across the street rather than spending the money on bump-outs. She felt they would be difficult for snow removal and would encourage poor drainage. In addition, curbs that are already pushed out are being marred by trucks running over them. She favored Alternates #1 and #2 as nice additions to downtown and felt that bricks along the curbside would be nice to break up some of the concrete. Councilmember Hartfield added her support for Alternates #1 and #2. She has maintenance concerns with bump-outs re drainage and snow removal and felt that safety improvements did not outweigh the potential maintenance nightmare. Mayor McGowan also supported Alternate #1 and #2 and expressed the same concerns about bump-outs, stating that parked cars create a bump-out of their own. He also agreed with Vice Mayor Moore about adjusting the timing of the lights. Councilmember Robertson added her support of Alternates #1 and #2. She liked the bump-outs as well and felt they would be traffic-calming. Councilmember Crais agreed, noting that they had been used to great effect all over the country, including places that get more snow than we do. They provide for pedestrian safety—a prime concern of the Comprehensive Plan. Councilmember Bellman stated the bump-outs would not be anywhere near the travel lanes and would therefore be protected from trucks or cars running over them. He felt that adjusting the timing on the lights would create traffic back-ups. Councilmember Main felt that bump-outs would fundamentally change the layout of the downtown, narrowing the appearance of the street. We don’t want our downtown to change, we just want it to work better and be more business-friendly.
Vice Mayor Moore moved to accept the 02-20 Base Bid, Alternate #1, and Alternate #2, not including bump-outs. Second by Councilmember Robertson. A Roll Call vote yielded five (5) affirmative votes (Councilmembers Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan) and two (2) negative votes (Councilmembers Bellman and Crais). Motion carried, 5-2.
Councilmember Crais moved to accept the bump-outs. Second by Councilmember Bellman. Discussion: Councilmember Crais asked Law Director Crites about the implications of Council voting to not enhance public safety when the opportunity existed to do so (i.e., did that constitute malfeasance?). Law Director Crites responded that Council has the right to weigh and determine what will or won’t make it safe and what risks they’re willing to accept. It is not a problem, it’s just a legislative decision. Council is vested to make such legislative decisions, balancing risks and benefits. Their decisions are presumed to be regular and appropriate. A Roll Call vote yielded three (3) affirmative responses (Councilmembers Crais, Robertson, and Bellman) and four (4) negative votes (Councilmembers Hartfield and Main; Vice Mayor Moore, Mayor McGowan). Motion not carried 3-4.
Mayor McGowan asked members of Council to state their opinions on the 02-21 improvements, in order, including the BASE BID, Alternate #1 (brick median), and Alternate #2 (recessed lighting and signage). Councilmember Crais felt a brick median was not a good idea, it was just a compromise. He was very much in favor of the crosswalk. Councilmember Hartfield was also in favor of the crosswalk but not of Alternate #1. As for Alternate #2, she would prefer to see an eye-level light that drivers could see easily. She also preferred to have it installed in the center of the street so people would have a safe place to wait and see if cars will stop. She did not like the mast- arm installation and felt that recessed lighting would be difficult to see during the day. Councilmember Main supported the base bid and Alternate #1 (brick median), stating they would both be a big aesthetic step up from where we are now. He felt it would give the appearance of a median without actually having to install one. He shared Councilmember Hartfield’s concerns about recessed lighting. Councilmember Bellman felt that recessed lighting worked on South Main Street and would work on Broadway. He preferred lights activated by the pedestrian, stating that a constantly flashing light becomes scenery after a while. Councilmember Robertson said she thought of the median as expensive striping. She felt placing the light in the middle of Broadway made a lot of sense and agreed with Councilmember Bellman’s preference for a push-button light. Vice Mayor Moore agreed with Councilmember Robertson about the median and with Councilmembers Hartfield and Main about the recessed lighting. She felt it imperative to have eye- level lighting in the downtown area. She supported only the base bid. Mayor McGowan said he was OK with the base bid but ambivalent about Alternate #1, feeling that it’s misleading to encourage people to think that pushing a button means the traffic is automatically going to stop. He asked that the newspaper reinforce the fact that pedestrians still have to look before stepping out into the street. Councilmember Crais said he wanted recessed light AND an eye-level light, since the recessed lighting would illuminate anyone in the crosswalk when it’s dark.
Councilmember Crais moved to accept the 02-21 Base Bid. Second by Councilmember Robertson. A Roll Call vote yielded seven (7) affirmative votes (Councilmembers Hartfield, Main, and Robertson; Vice Mayor Moore, Mayor McGowan; Councilmember Bellman and Crais). Motion carried, 7-0.
Councilmember Main moved to adopt Alternate #1. Second by Mayor McGowan. A Roll Call vote yielded three (3) affirmative votes (Councilmember Main, Mayor McGowan, Councilmember Bellman) and four (4) negative votes (Councilmember Robertson, Vice Mayor Moore, Councilmembers Crais and Hartfield). Motion not carried, 3-4.
Councilmember Bellman moved to install recessed lighting and a supplemental eye-level system. Second by Councilmember Crais. A Roll Call vote yielded two (2) affirmative votes (Councilmembers Bellman and Crais) and five (5) negative votes (Councilmember Robertson, Vice Mayor Moore, Mayor McGowan, Councilmembers Hartfield and Main). Motion not carried, 2-5.
[Councilmember Crais excused himself from the meeting at 10:05pm.]
Vice Mayor Moore asked Manager Hickman to explore burying the power lines and bring some information to the next meeting. Manager Hickman responded that the AEP cost to bury lines would be $100,000-200,000. Vice Mayor Moore also emphasized that the resolutions were passed with the understanding that construction timing will be discussed with business owners, with a report at the next meeting. We should also consider whether or not we need to postpone any part of the project if there are issues that can’t be agreed to. Mr. Vance reiterated his opinion that we’re not ready, then thanked Council for allowing them to participate.
By voice vote, 5-2, Resolution 02-20 (Base Bid, with Alternates #1 and #2 and without bump-outs), at a cost of $331,633.75, was carried.
By voice vote, 5-2, Resolution 02-21 (Base Bid only), at a cost of $66,660-46, was carried. OLD BUSINESS (10:13pm) Ordinance No. 02-02, An Ordinance To Amend Chapter 1193 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree And Landscape Requirements And To Repeal Existing Chapter 1193 Of Said Codified Ordinances, was not introduced. Manager Hickman stated that further review is needed.
Ordinance No. 03-02, An Ordinance To Amend Chapter 909 Of The Codified Ordinances Of Granville, Ohio, Establishing Tree, Shrubs, And Maintenance Landscape Regulations And To Repeal Existing Chapter 909 Of Said Codified Ordinances, was not introduced. Manager Hickman stated that further review is needed.
MINUTES (10:14pm) Regularly Scheduled Meeting of April 3, 2002. Councilmember Main moved to approved the Minutes as submitted. Second by Councilmember Hartfield. Motion carried.
MAYOR’S COURT REPORT – MARCH (10:15pm) The Mayor’s Court Report for the month of March was presented for review. Councilmember Robertson moved to accept the report; second by Councilmember Hartfield. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 6-0.
MANAGER’S REPORT – March (10:15pm) The Manager’s Report for the month of March was presented for review. Councilmember Robertson moved to accept the report; second by Councilmember Hartfield. Mayor McGowan instructed the report be filed with the Clerk. A copy of said report is included as part of these Minutes. Motion carried, 6-0.
COMMITTEE REPORTS (10:15pm) Economic Development Committee (Crais, Moore Robertson) No report.
Finance Liaison (Moore) No report.
Granville Foundation (Main) No report.
JEDD (Bellman, Crais) No report.
Newark/Granville Committee (Bellman, Main) No report.
Personnel (Hartfield, McGowan, Robertson) No report.
Planning (Main) No report.
Recreation Commission (McGowan) No report.
Senior Citizen Committee (Moore, Robertson) Councilmember Robertson noted she had sent a draft survey to Manager Hickman via e-mail. She wants a trash-hauling question included in the final draft. The next meeting is May 23rd.
Strategic Land Acquisition Committee (Bellman, Crais, Moore) No report.
Street Light Committee (McGowan) The Village will be putting up some lights soon.
Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) No report, but Councilmember Hartfield asked if R&R Pipeline would be re-seeding the curbside areas where they had been working. (They will.) She also asked about when ODOT would be finishing the clean-up on their work area by the South Main Street bridge. Manager Hickman will check on it.
Tree & Landscape Committee (Moore) Asked if the Village had decided when they would observe Arbor Day (They have not, and do not coordinate with the national celebration.) Suggested they talk to Jim Siegel.
Union Cemetery Board (Main) Met with Flo Hoffman, who asked him to thank Council for their continued support (e.g., maintenance, water, etc.) for the Old Colony Burying Ground. More restoration is being done this year. Someone from Columbus is paying the restoration people to work for five days to restore gravestones of their own family members. Councilmember Main though it might be nice for the Cemetery Board and the Council to recognize that person in some way.
OTHER COUNCIL MATTERS (10:20pm) Council selected April 29th, 6:00-7:30pm, as the date for a Special Meeting to discuss the Comprehensive Plan Review Report. May 6th is the fallback date.
Manager Hickman reported that the Ohio EPA had notified him they have issued a permit to install a wastewater treatment system at Kendal.
Re Burying power lines, Manager Hickman noted that 90% of lines would be gone if we bury (the exception being the lines to the stoplights). He will check with AEP on pricing and on burying conduit and we will revisit this at the May 1st meeting. Councilmember Robertson asked that we say the Pledge of Allegiance without the verbal comma between “One Nation” and “Under God.”
MEETING ANNOUNCEMENTS 22 April 2002 7:30pm Planning Commission Meeting
ADJOURNMENT Councilmember Hartfield moved to adjourn the meeting at 10:32pm. Second by Vice Mayor Moore. Motion carried, 6-0. Meeting adjourned.